International Student Handbook | 1

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InternationalStudent RecruitmentAgent Manual 2016-17

The gateway to your success

2 | Shepherd University

Campus Map

International Student Handbook | 3

4 Welcome

5 The Liberal Arts Tradition

6 Where Is Shepherd University? What Is Unique About the Location?

7 How Do I Get to Campus?

8 What Is There to Do in Shepherdstown and the Surrounding Region?

9 What Is the Climate in Shepherdstown?Recommended clothing

10 At a Glance

11 Notable Programs

12-15 Undergraduate Admissions Process and Requirements

16-18 Graduate Admissions Process and Requirements

19 Application Deadlines

20 Foreign Credential Evaluation Services

22 Financial Aid

23-24 Admission Q & AHow do credits get transferred?How long will it take to receive an admission decision?After admission has been granted, what are the next steps?

25 Invoice and Payment

27 Programs of Study

Table of Contents

4 | Shepherd University

stablished in 1871 Shepherd University is

a diverse and dynamic public liberal arts university that fosters academic excellence through close interaction among students, faculty, and staff. Committed to excellence, its core values are learning, engagement, integrity, accessibility, and community. Together, these create an environment that cultivates critical thinking, creativity, academic achievement, personal growth, and intercultural understanding in preparation for active citizenship, nationally and globally.

The university offers more than 70 undergraduate programs in fields such as accounting, business, communication, computer science and engineering, contemporary arts and theater, digital filmmaking, education, environmental science, graphic design, historic preservation, mathematics, music, nursing, political science, psychology, and the pre-professional studies (pre-dental, pre-med,

Welcome

E pre-law, and pre-vet).

The university also offers four master’s-level programs in business and education and a doctoral program in nursing practice (clinical and administrative).

Students take advantage of quality academic experiences in small classes where the professors know their names and offer opportunities for more personalized instruction and research. Capstone courses in the senior year support individual research, help integrate knowledge gained throughout the degree program, and provide strong evidence of ability for student success in graduate studies.

Shepherd University is a fully accredited member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), recognizing its excellence in student-focused education. It is also frequently recognized as one of the best schools in the southeast of the United States.

| East Campus | West Campus | McMurran Hall

International Student Handbook | 5

The Liberal ArtsTradition

he tradition of liberal arts extends back to the ancient origins of universities. The “liberal arts” emphasize general knowledge and the development of general intellectual capacities

(such as reason and judgment) along with a stronger sense of values, ethics, global awareness, and civic engagement.

A liberal arts education is characterized by challenging encounters with important human issues that provide a broad exposure to many disciplines and learning strategies while focusing on in-depth study into one or two academic areas. Said in a different way, the liberal arts education seeks to prepare graduates to think broadly and critically and to be actively engaged in civic service and global citizenship.

As such, a liberal arts education has been long considered to be a strong foundation for professional and personal success and quality of life.

T

| Masterworks Chorale | Award-winning Debate Team | National ShepRobo Fest

6 | Shepherd University

Where Is Shepherd University?What Is Unique About the Location?

Shepherdstown: Shepherd University is located in Shepherdstown, West Virginia, the oldest town in the state. The campus is very close to the town center, offering students an easy walk to small shops, restaurants, galleries, theaters, and activities. Within 90 minutes of Washington, D.C., Shepherdstown is a sought after community for commuters and retirees, offering a high quality of life, a wide variety of cultural and heritage programs, natural beauty, and access to four-season recreation, all in a safe and friendly atmosphere.

Shepherdstown sits on the western banks of the Potomac River, on the border of West Virginia and Maryland, in an area known as the eastern panhandle. Rolling hills, historic farms and parks, small communities, and strong family values help the international student experience the “real America.” Local community members, many with extensive international experiences, open their homes to international students for meals, discussions, and small excursions.

The Shepherdstown Visitor Center maintains a dynamic website with current information on activities, cultural events, and special programs. One of the highlights of the year is the acclaimed Contemporary American Theater Festival (CATF) in July, premiering five new plays to international audiences.

Regional points of interest: Nearby sites of national importance are the Chesapeake and Ohio Canal National Park (a 185-mile hike and bike trail ending in Washington, D.C.), the Antietam Battlefield National Park (famous Civil War battle and historic site), the Appalachian Trail access (2,185-mile mountain hiking trail from Georgia to Maine), and Harpers Ferry (historic confluence of the Potomac and Shenandoah rivers).

| Shepherdstown Downtown

| Potomac River

| CATF 24th Season

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International Student Handbook | 7

| Shepherdstown, West Virginia

How Do I Get to Campus?

Shepherd University has two campuses located in Shepherdstown and Martinsburg, West Virginia. Shepherdstown is the main campus with on-campus residence halls and instruction for most degree programs. Martinsburg is a satellite center that is home to the M.B.A. program and several specialized academic programs that largely serve the region’s professionals.

Shepherdstown lies about 90-minutes driving time from Washington, D.C., and Martinsburg lies about an additional 20 minutes west. The following applies to both campuses:

n Airports: Shepherdstown is within 75 minutes of three international airports: Baltimore-Washington Airpot (BWI), Dulles International Airport (IAD), and Reagan National Airport (DCA). Dulles International Airport is the preferred location for arriving international students and visitors.

n Public transportation: Rail transportation from Washington, D.C., is available with the MARC system, Brunswick Line, from Monday-Friday. Shepherdstown is best accessed from the Duffields Station, about 10-minute drive from campus. Martinsburg has a separate station, about 10-minute drive from the center.

n Driving: Washington, D.C., and Baltimore, Maryland are within 90-minutes driving time.

Baltimore-Washington Airport (BWI)www.bwiairport.com/en

Dulles International Airport (IAD)www.metwashairports.com/dulles/dulles.htm

Reagan National Airport (DCA)www.metwashairports.com/reagan/reagan.htm

MARC Trainmta.maryland.gov/marc-train

Shepherd University Address301 N King StreetP.O. Box 5000ShepherdstownWest Virginia 25443-5000

8 | Shepherd University

What is there to do in Shepherdstown and the surrounding region?

Shepherdstown has a very active and diverse schedule of programs, activities, festivals, art showings, and musical performances. For a full schedule, please visit the “Things to do” tab on the Visitor Center’s website (shepherdstown.info)—these are divided into arts, history, recreation, other, and events. Among the events are Appalachian Heritage Festival, Boo!Fest, Christmas in Shepherdstown, and the internationally renowned Contemporary American Theater Festival (CATF).

The region is well-known for its historic heritage. In colonial America, the region was developed for farming, basic industries, and river transportation. The family of George Washington, our first president, lived here as did other important leaders in that time. Following independence, the area was part of the nation’s westward expansion, and the Chesapeake and Ohio canal system along the Potomac River transported goods to and from the Chesapeake Bay. In the dark years of the Civil War, battles were fought in and around the area, one of the most famous occurring across the Potomac River outside Sharpsburg, Maryland. After the battle, Shepherdstown and many of the region’s communities served as hospitals. Today, visitors can get a glimpse into those days at the Antietam Battlefield National Monument and into a region that is famous for its restored towns, historic farms, rich Appalachian culture and music, and natural beauty.

Recreational activities are four-season. Running, biking, hiking, boating (and river sports), caves and geocaching, snowshoeing, and cross-country skiing are all within easy reach of Shepherdstown. Mountain climbing, white-water rafting and kayaking, and downhill skiing are within a few hours’ drive and are often part of weekend excursions during the school year.

| Appalachian Heritage Festival

| Potomac River

| Outdoor Activities

International Student Handbook | 9

What is the climate in Shepherdstown?

Shepherdstown’s climate is considered mild with four distinct seasons.

It receives 96 cm (38 in) of rain per year, which is slightly more than the U.S. average of 94 cm (37 in). Snowfall is 63 cm (25 in), which is also the average across the United States. The number of days with any measurable precipitation is 111.

The average July high is around 30° Celsius (87° Fahrenheit) degrees. The average January low is -6° Celsius (22° Fahrenheit). January, February, and March are the coldest months; spring and fall are spectacularly beautiful; and the summer months are hot, but not overly so. There is ample sunshine year round.

Recommended clothing

Students coming from either very warm or very cold climates will need to purchase additional clothing. This can be done quite easily after arrival. Buildings in town and on campus are climate-controlled, making living and studying comfortable year-round.

10 | Shepherd University

High quality faculty

More than 87 percent of faculty have earned the Ph.D. or terminal degree, are active in research and publication, and are respected specialists in their academic fields. Many are internationally known artists, research scientists, and educators, and several sit on national and international advisory councils.

Small class sizes

With a total student population of 4,500. The overall student to faculty ratio is 16:1. Faculty members quickly know their students’ names and are very accessible for assistance, follow-up discussions, research support, and general encouragement.

Ability to customize the educational experience

The strong liberal arts foundation, close proximity to the Washington, D.C., region, and departmental support for internships combine to enhance the degree program and provide an edge in a competitive job market or in graduate school applications. Two recent international student examples are:

Siriki Diabate: Combined political science degree with leadership in the political science honorary and the International Student Union to coordinate the visits of two West African ambassadors for lectures, cultural programs, and potential educational partnerships. His vision is to enter the diplomatic corps.

Raphael Capelli: Worked and interned as a student assistant in Division of Student Affairs while excelling academically in business. Won regional competitions for both marketing and entrepreneurship. His vision is to return to Brazil for a successful business career.

Proximity to the Washington, D.C.metropolitan area

The university is located in eastern West Virginia on the Potomac River and the state’s border with Maryland. It is within 90 minutes of the Washington, D.C., and Baltimore, Maryland, metropolitan areas and the three international airports that support them. Academic programs, internships, and excursions utilize this close proximity to broaden educational courses and programs.

Quality of life

Shepherdstown is the oldest town in West Virginia and is well-known for its exceptional quality of life. Within commuting distance of Washington, D.C., the small town atmosphere is safe, inviting, and a great opportunity for international students to experience “heartland” America. The surrounding region is noted for its rich culture, history, arts, strong family values, and four-season recreation and sports.

At A Glance

International Student Handbook | 11

School of Arts and Humanitiesn Contemporary Art and Theater: Recognized

by National Association of Schools of Art and Design (NASAD) for excellence in both Art Education and Bachelor of Fine Arts programs. Concentrations include Graphic Design, Non-toxic Printmaking, Photography/Computer Imagery, and Sculpture.

n History: Unique program in historic preservation and public history.

n Mass Communications: Concentrations in digital filmmaking, media studies, new media, and strategic communication. Department has its own film studio, offering students experience in all aspects of production.

n Music: Very strong program with 100 percent placement in teaching positions and very good placement in prestigious schools of music. Includes performing, composing, and conducting.

School of Education and Professional Studiesn Education: NCATE (national standards)

certified; strong pass rates on license exams; student teaching opportunities in four-state region (West Virginia, Washington, D.C., Maryland, and Virginia). Graduate studies in curriculum and instruction and college student development and administration are particularly well-suited for international students.

n Health, Physical Education, Recreation and Sport: COAPRT accredited; strong foundation for professions in recreation and sports, to include teaching and coaching.

n Nursing: Fully accredited, rigorous degree programs, high pass rate on licensure examinations, and excellent placement rate. New doctoral program in nursing practice offers clinical and administrative (leadership) tracks.

School of Business and Social Sciencesn Accounting: A historically strong CPA pass rate

and placement in top firms.

n Business Administration: IACBE (international standards) certified; concentration in financial planning offers prestigious internships and placement in top firms.

n Political Science: International affairs concentration leverages its closeness to Washington, D.C., and its diplomatic community for guest speakers, internships, and excursions. New degree program, global studies, available in Fall 2016. Award-winning Model United Nations team housed through the department offering credit course and competing in conferences.

n Sociology: Concentration in criminal justice.

School of Natural Sciences and Mathematicsn Biology and Chemistry: Strong preparation for

pre-med, pre-pharm, pre-vet, and graduate studies.

n Computer and Information Technology: High demand and excellent placement in government and private industry.

n Environmental and Physical Sciences Institute: Excellent programs in aquatic sciences and sustainable energy.

n Mathematics: Concentration in big data provides strong foundation for application in industry and research.

Honors Programn Enhanced curriculum for top undergraduate

students who will graduate with University Honors Designation.

n Separate living/learning community with special seminars, excursions, and programming.

Notable Programs

12 | Shepherd University

Note 1: Please refer to the following admissions requirements (bachelor’s degree) sheet.

Note 2: Dr. Charles Nieman, director of international initiatives, is the Shepherd University point of contact for applications–he will coordinate internally with undergraduate admissions and serve as its liaison. His contact information is:

Charles L. Nieman, Ph.D.Director of International InitiativesScarborough Library, Room 208P.O. Box 5000Shepherd UniversityShepherdstown, WV 25443-5000USAPhone: +1-304-876-5809Cell: +1-330-352-8685Fax: +1-304-876-0731

Shepherd University expects its recruiting agents to identify and recruit international students, nationally-diverse where feasible, who meet all of the published admissions standards for the university. With prior coordination, these standards may be modified for a specific purpose and time, such as in the case of English language proficiency.

The agent should work with the recruited student in understanding and completing the application process and in helping assemble and submit all necessary supporting documents. This will be done without fee or cost to the recruited student or his/her family.

The submitted application will be reviewed by the Office of Admissions and if acceptable, admission will be granted formally by the director of admissions and emailed to the agent and student along with enrollment deposit information.

Admissions ProcessUndergraduate level

Once the enrollment deposit has been received, immigration documents (e.g., form I-20 or DS-2019) will be prepared and sent to the agent for follow-up delivery to the student. With these documents will be some additional information, particularly for on-campus residence, meal plans, and campus life. In regard to on-campus residence, we strongly recommend the student live in the apartments, which offer year-round housing and in-unit kitchen to cover the breaks.

In addition, the recruited student and agent will be informed by email about Orientation Step 1: Registration and Advisement, which may be accomplished in person on campus or by proxy. Orientation Step 1 is a structured program for important information, advisement, and registration for the initial term of study. In some cases, it involves diagnostic testing for course placement. International students residing outside the United States are strongly encouraged to request Advisement and Registration by proxy, both for efficiency and access to the greatest possible choice in course selection.

Also, after the enrollment deposit has been received, the student will receive a series of emails to help further organize the student’s preparations for arrival. We will copy the agent on these emails. Please refer to the section on “After admission has been granted” (see page 23) for the topics. The timing for sending these out and some of the specific information will vary according to the starting semester, but in general the intent is to maintain contact with the student and help the student have a smooth arrival and initial experience at Shepherd.

Some additional suggestions we hope our agents pass on to the students and their families are:

International Student Handbook | 13

n Medical health insurance is required while enrolled. This is an individual responsibility. In some cases the student’s family may be able to arrange for insurance in the home country that meets basic immigration requirements and can be used in the United States. This is acceptable and the student must bring proof of coverage to present upon arrival.

n Immunization record is an important item that must accompany the student’s medical history (Health Status Review form, see page 23). In general, we require current TB test and immunizations for MMR (mumps, measles, and rubella) and spinal meningitis. Since this is sometimes difficult to obtain, we recommend the family consult their family physician early.

n Credit card: In general, a credit card will not be available to the student through the local banks. Debit cards, checks, wire transfers, and other normal banking services will be available, though. Therefore, if a credit card is desired, the recommendation is for the student to bring a credit card linked to a home country bank, ensuring ahead that it will be acceptable in the United States.

n Driver’s license: Students who are already licensed in the home country should bring their driver’s license and an international driver’s permit with them. This will allow them to temporarily operate a car in the United States and will help when applying for a state driver’s license.

n Immigration-related documents: Please advise the student to carefully gather and safeguard all immigration-related documents for the United States. Increasingly the Department of Homeland Security is asking for additional documents and for previously issued forms. Keeping these in a single organizer will be very helpful.

(Continued from page 12)

| Holi Festival

| Day of Service

| Campus Organization Fair and Picnic

14 | Shepherd University

☐ Completed online applicationVisit www.shepherd.edu/admissions/apply-to-shepherd and click “Shepherd University Online Application.”

☐ Application fee: $45

☐ Academic records from non-U.S. institutionsn Secondary (high school) diploma or its

equivalent.

n Official Academic Credential Evaluation (see page 20 for a list of foreign credential evaluation service) for all secondary (high school) and post-secondary (college or university) studies and degrees with course listings and descriptions must be sent to the address below:

Shepherd UniversityOffice of AdmissionsP.O. Box 5000Shepherdstown, WV 25443-5000

n A list of approved services can be accessed at www.shepherd.edu/international-undergraduate-admissions.

☐ Transfer credit Up to nine credits of graduate courses with earned grades of “B” or higher may be requested for transfer. Courses must be taken within the past seven years. Requests for transfer credits must be submitted with application for admission.

Admissions RequirementNew Student to pursue a bachelor’s degree

☐ TOEFL or IELTSApplicant must satisfy one of the following English proficiency tests:

n TOEFL: Internet-based: 79; paper-based: 550; or computer-based: 213.

n IELTS: 6.5

n MELAB: 77

n EIKEN: Grade Pre-1

n Students with proficiency scores 490-550 (TOEFL PBT), 60-79 (TOEFL IBT) or 6-7.0 (IELTS) will be considered for admission, but will be required to enroll in a non-credit intensive English language course in the first term in order to meet standard.

☐ Financial documentsAffidavit of financial support with attached documents, as appropriate, showing adequate financial support for a minimum of one-year’s estimated costs for graduate studies. The affidavit can be accessed at www.shepherd.edu/international-undergraduate-admissions.

☐ I-20Generated by Shepherd after student confirms acceptance by paying the matriculation deposit.

International Student Handbook | 15

Note 1: Please refer to the following admissions requirements (master’s degree) sheet.

Note 2: Dr. Charles Nieman, director of international initiatives, is the Shepherd University point of contact for applications–he will coordinate internally with graduate admissions and serve as its liaison. His contact information is:

Charles L. Nieman, Ph.D.Director of International InitiativesScarborough Library, Room 208P.O. Box 5000Shepherd UniversityShepherdstown, WV 25443-5000USAPhone: +1-304-876-5809Cell: +1-330-352-8685Fax: +1-304-876-0731

Shepherd University expects its recruiting agents to identify and recruit international students, national-diverse where feasible, who meet all of the published admissions standards for the university. With prior coordination, these standards may be modified for a specific purpose and time, such as in the case of English language proficiency.

The agent should work with the recruited student in understanding and completing the application process and in helping assemble and submit all necessary supporting documents. This will be done without fee or cost to the recruited student or his/her family.

The submitted application will be reviewed by the Office of Graduate Studies and the specific program faculty. If acceptable, admission will be granted formally by the dean of graduate studies and emailed to the agent and student along with enrollment deposit information.

Once the enrollment deposit has been received, immigration documents (e.g., form I-20 or DS-2019) will be prepared and sent to the agent for follow-up delivery to the student. With these documents will be some additional information, particularly for optional on-campus residence, meal plans, and campus life. In regard to on-campus residence, graduate housing is very limited, so we strongly recommend the student apply early. If available, the student will be assigned to the apartments, which offer year-round housing and in-unit kitchen to cover the breaks.

In addition, the recruited student and agent will be informed by email about next steps. Periodic emails will be sent to help further organize the student’s preparations for arrival. Please refer to the section on “After admission has been granted” (see page 23) for the topics. The timing for sending these out and some of the specific information will vary according to the starting semester, but in general the intent is to maintain contact with the student and help the student have a smooth arrival and initial experience at Shepherd.

Some additional suggestions we hope our agents pass on to the students and their families are:

n Medical health insurance is required while enrolled. This is an individual responsibility. In some case the student’s family may be able to arrange for insurance in the home country that meets basic immigration requirements and can be used in the United States. This is acceptable and the student must bring proof of coverage to present upon arrival.

n Immunization record is an important item that must accompany the student’s medical history (Health Status Review form, page 23). In general, we require current TB test and immunizations for MMR (mumps, measles, and rubella) and spinal meningitis. Since this

Admissions ProcessGraduate level

16 | Shepherd University

sometimes difficult to obtain, we recommend the family consult their family physician early.

n Credit card: In general, a credit card will not be available to the student through the local banks. Debit cards, checks, wire transfers, and other normal banking services will be available, though. Therefore, if a credit card is desired, the recommendation is for the student to bring a credit card linked to a home country bank, ensuring ahead that it will be acceptable in the United States.

n Driver’s license: Students who are already licensed in the home country should bring their driver’s license and an international driver’s permit with them. This will allow them to temporarily operate a car in the United States and will help when applying for a state driver’s license.

n Immigration-related documents: Please advise the student to carefully gather and safeguard all immigration-related documents for the United States. Increasingly the Department of Homeland Security is asking for additional documents and for previously issued forms. Keeping these in a single organizer will be very helpful.

n Off-campus housing: Units are readily available, but rental costs vary widely. The university cannot assist with locating and securing off-campus housing, but we suggest the student research Craigslist Martinsburg or Craigslist Shepherdstown as starting points. Leases are an individual responsibility, so the student is well-advised to consult with international student affairs on the content and expectations. In addition, setting up accounts for utilities usually requires additional deposits.

(Continued from page 15)

| West Virginia Academy of Science

| Business Plan Competition

| Career Fair

International Student Handbook | 17

☐ Completed online applicationVisit www.shepherd.edu/international-graduate-admissions and click “Graduate Studies online application for admission.”

☐ Application fee: $40

☐ EssaySee specific program requirements.

☐ Academic records from non-U.S. institutionsn Bachelor’s degree (or equivalent) with at

least 2.75 cumulative grade point average on a 4.0 scale.

n Official Academic Credential Evaluation (see page 20 for a list of foreign credential evaluation service) for all secondary (high school) and post-secondary (college or university) studies and degrees with course listings and descriptions must be sent to the address below:

Shepherd UniversityOffice of Graduate AdmissionsP.O. Box 5000Shepherdstown, WV 25443-5000

n A list of approved services can be accessed at www.shepherd.edu/international-graduate-admissions.

☐ Transfer credit Up to nine credits of graduate courses with earned grades of “B” or higher may be requested for transfer. Courses must be taken within the past seven years. Requests for transfer credits must be submitted with application for admission.

☐ RésuméBrief résumé indicating career objective, earned degrees, and relevant employment experience.

Admissions RequirementNew Student to pursue a master’s degree

☐ Letters of recommendationTwo letters of recommendation from business colleagues or former professors expressing reasons for recommending the student to the program.

☐ GRE, GMAT, or MATVaries by program. For more information, visit www.shepherd.edu/graduate-studies/apply-graduate.

☐ TOEFL or IELTSApplicant must satisfy one of the following English proficiency tests:

n TOEFL: Internet-based: 79; paper-based: 550; or computer-based: 213.

n IELTS: 6.5

n MELAB: 77

n EIKEN: Grade Pre-1

n Students with proficiency scores 490-550 (TOEFL PBT), 60-79 (TOEFL IBT) or 6-7.0 (IELTS) will be considered for admission, but will be required to enroll in a non-credit intensive English language course in the first term in order to meet standard.

☐ Financial documentsAffidavit of financial support with attached documents, as appropriate, showing adequate financial support for a minimum of one-year’s estimated costs for graduate studies. The affidavit can be accessed at www.shepherd.edu/international-graduate-admissions.

☐ I-20Generated by Shepherd after student confirms acceptance by paying the matriculation deposit.

18 | Shepherd University

☐ Completed online applicationVisit www.shepherd.edu/international-graduate-admissions and click “Graduate Studies online application for admission.”

☐ Application fee: $40 (waived)

☐ EssaySee specific program requirements.

☐ Academic records from non-U.S. institutionsn Bachelor’s degree (or equivalent) with at

least 2.75 cumulative grade point average on a 4.0 scale.

n Official academic credential evaluation for all secondary (high school) and post-secondary (college or university) studies and degrees outside the United States with course listings and descriptions must be sent to the address below:

Shepherd UniversityMartinsburg Center261 Aikens CenterMartinsburg, WV 25404

n A list of approved services can be accessed at www.shepherd.edu/international-graduate-admissions.

☐ Transfer credit Up to nine credits of graduate courses with earned grades of “B” or higher may be requested for transfer. Courses must be taken within the past seven years. Requests for transfer credits must be submitted with application for admission.

☐ RésuméBrief résumé indicating career objective, earned degrees, and relevant employment experience.

Admissions RequirementNew Student (Non-transfer) to pursuemaster’s degree in business administration

☐ Letters of recommendationTwo letters of recommendation from business colleagues or former professors expressing reasons for recommending the student to the program.

☐ GRE, GMAT, or MATVaries by program. For more information, visit www.shepherd.edu/graduate-studies/apply-graduate.

☐ TOEFL or IELTSApplicant must satisfy one of the following English proficiency tests:

n TOEFL: Internet-based: 79; paper-based: 550; or computer-based: 213.

n IELTS: 6.5

n MELAB: 77

n EIKEN: Grade Pre-1

n Students with proficiency scores 490-550 (TOEFL PBT), 60-79 (TOEFL IBT) or 6-7.0 (IELTS) will be considered for admission, but will be required to enroll in a non-credit English language course in the first term in order to meet standard.

☐ Financial documentsAffidavit of financial support with attached documents, as appropriate, showing adequate financial support for a minimum of one-year’s estimated costs for graduate studies. The affidavit can be accessed at www.shepherd.edu/international-graduate-admissions.

☐ I-20Generated by Shepherd post acceptance.

International Student Handbook | 19

Application Deadlines

Undergraduate admission

Although there is rolling admission for undergraduate study, admissions are primarily set for the fall term. In some cases, including those for transferring students, admissions are both available and recommended for the spring term. Summer admissions are generally not recommended for new international students because of the limited course selection and on-campus support.

Graduate admission

There is rolling admission (if space is available) into graduate studies, but the student should understand the potential difficulties with sequential courses should the initial enrollment be other than in the fall term.

Recommended application deadlines

These dates are general guidelines that depend upon the circumstances surrounding the individual student and the ability to go through the visa interview process.

n March 15 for admission to the summer term.

n April 30 for admission to the fall term.

n October 15 for admission to the spring.

| Student Deisgn Competition

| Art Market

| Alternative Spring Break

20 | Shepherd University

Foreign CredentialEvaluation ServiceTranscripts from an institution outside of the United States must be evaluated course-by-course by an international academic credential evaluation service. Acceptable agencies include the following:

American Association of Collegiate Registrars and Admissions Officers (AACRAO)www.aacrao.org, founed in 1910Membership organization for higher education.

National Association of Credit Evaluation Services (NACES)www.naces.org, founded in 1989Association of private and independent foreign educational credentials evaluation services.

A2Z Evaluationswww.a2zeval.com, founded in 2009Offers personalized assistance through Skype, texts, or phone.

Academic Evaluation Services, Inc.www.aes-edu.org, founded in 2005Shows basic requirements for almost every country.

International Evaluation Services of the Center for Applied Research, Evaluation, and Education, Inc. (IESCAREE)www.iescaree.com, founded in 1980Experience with many countries and academic fields.

e-ValReportswww.e-valreports.com, founded in 2000Service seems to be run by one person.

Educational Credential Evaluators, Inc.www.ece.org, founded in 1980Very modern and easy-to-use website.

Educational Perspectiveswww.edperspective.org, founded in 2002Hosts professional development training.

Educational Records Evaluation Service, Inc.www.eres.com, founded in 1985Offers Arabic and Russian services.

Evaluation Service, Inc.www.evaluationservice.net, founded in 1990 Older, simplistic website.

Foreign Academic Credentials Service, Inc.www.facsusa.com, founded in 1982Specializes in Certified Public Accountant (CPA) and business evaluations.

Foundation for International Serviceswww.fis-web.com, founded in 1978Offers translators for more than 100 languages.

Global Credential Evaluators, Inc.www.gceus.com, founded in 1990Has social media outlets for company.

Global Services Associates, Inc.www.globaleval.org, founded in 2000A small company from California.

International Academic CredentialEvaluators, Inc.www.iacei.net, founded in 1991Located in Texas, the company has a simple website.

International Consultants of Delawarewww.icdeval.com, founded in 1977Based in Philadelphia, Pennsylvania, it has a modern website design.

International Student Handbook | 21

International Education Research Foundationwww.ierf.org, founded in 1969Interactive walk-through tool.

Josef Silny & Associates, Inc.www.jsilny.com, founded in 1987Offers $60 individualized consultation.

SpanTran, The Evaluation Companywww.spantran.com, founded in 1985Offers services for institutions.

Transcript Researchwww.transcriptresearch.comOffers training, research, and tools for institutions.

World Education Serviceswww.wes.org, founded in 1974Offers professional licensing.

Education Evaluators Internationalwww.educei.com, founded in 1989Step-by-step explanation of process.

Foreign Credentials Service of America (FCSA)www.foreigncredentials.org, founded in 1987Primarily services Texas institutions.

The Knowledge Company (TKCO)www.knowledgecompany.com, founded in 1985Used by many institutions in Maryland, Virginia, Pennsylvania, and Washington, D.C.; based out of Herndon, Virginia.

Word Communication International, Inc.www.wordcommunication.com, founded in 1992Offers Skype assistance.

Note:Fees listed are estimates and provided only for general information. Please note that additional fees will be charged for postage, rush, additional documents, certifications, or translation.

All companies offer rush services at varied additional costs.

Virtually all processes are online, but some offer a physical mail option for additional costs.

22 | Shepherd University

Financial AidFinancial aid for international students at Shepherd University is available, but limited. A student may apply along with the application for admission or later during the degree program. The most favorable chances for an award are when initially applying for admission, but the student should also know that some financial aid is reserved for undergraduate students in their sophomore, junior, and senior years and graduate students in their second or final years.

Undergraduate Students

The Office of Financial Aid is the central office awarding financial aid to undergraduate students. International applicants should request assistance from the International Admissions team. Available to international students are merit, honors, and athletic scholarships.

Honors Program: The honors program accepts top students, offers them on-campus housing in the honors community, and provides them with a range of enhanced programs, activities, and conference events. Those completing the honors program earn their bachelor’s degrees with University Honors Designation. Students may enter the honors program in the freshman year or subsequently as honors scholars.

Student Athletes: Shepherd University is a Division II school, offering a range of sports in which students play and represent the university in regional and national competition. Student athletes accepted onto the teams have the opportunity for athletic scholarships. Men’s sports include baseball, basketball, football, golf, soccer, and tennis. Women’s sports include basketball, cheerleading, lacrosse, softball, soccer, tennis, and volleyball. Interested students should contact the respective head coach.

Resident Advisor (RA): An often overlooked opportunity for financial aid is employment as a RA in one of the residence halls. This is a responsible position that comes with room and board. After living on campus in the first year, students interested in applying should contact the residence hall director or the director of resident life.

Graduate Students

Assistantship: The primary financial aid at the graduate level is in the form of an assistantship. This can focus on teaching, research, or general administration; however, the choice is usually prescribed by the specific program. Application for an assistantship must be submitted along with the application for admission and should be preceded by research in how the student’s degree program or specific academic interests match the position or a faculty member’s research focus.

International Student Handbook | 23

Admission Q & AHow do credits get transferred?

Students desiring to transfer post-secondary course credits to Shepherd for inclusion in their new degree programs must provide an official, full course-by-course evaluation by an approved academic credential evaluation service with their application for admission. This will be sent on to the Office of Registrar to determine transfer credit equivalences.

Transfer credits should appear on the university’s student database by the time of arrival. Transfer credits can be reviewed when meeting with the academic advisor before initially registering for classes.

A student having questions about the evaluation of transfer credits can discuss these with their academic advisor. For that discussion, it would be helpful to have the relevant course syllabus or catalog description translated into English.

How long will it take to receive an admission decision?

The time it takes to get an admission decision is based on how quickly all required documents are received at either the Office of Admissions or Office of Graduate Studies. The best way to ensure that an international application is completed as quickly as possible is to have the student apply online and then send all related and supporting documents directly to:

Charles L. Nieman, Ph. D.Director, International InitiativesShepherd UniversityP.O. Box 5000Shepherdstown, WV 25443-5000USA

Applications cannot be processed until all documents are received.

Undergraduate admission:Usually within 3-5 days

Graduate admission:Usually within 10-15 days

After admission has been granted, what are the next steps?

Step 1: Pay the matriculation depositThe decision granting admission will be sent to both the student and the agent, requesting the student to confirm the intention to study at Shepherd University by paying the matriculation fee of $100 online at www.shepherdinfo.org/quickpay.

Once the matriculation deposit has been made, the student will begin receiving various information emails to assist with preparations.

Informational Email Series: As noted above, the student will begin receiving a series of information emails to help organize and better prepare the student for arriving and studying at Shepherd University. The main topics covered are:

• Form I-20, the SEVIS fee, and the consular interview• Closest international airports• Housing• Medical insurance• Welcome and Orientation schedule

Step 2: Apply for a visaThe form I-20 will be issued and sent to the agent, which will be used by the student when applying for the F-1 student visa status at the closest U.S. consulate. Shepherd University utilizes the services of eShipGlobal for courier services.

Step 3: Complete and submit health form and immunization records

Immunization record is an important item that must accompany the student’s medical history. Students must complete the health status review form with the help of a physician and submit the

24 | Shepherd University

form when they arrive on campus. The health status review form can be found online at hwww.shepherd.edu/healthcenter/healthforms.

Step 4: Complete and submit housing application

On-campus Housing and Meal Plan: Shepherd University offers several on-campus housing options and meal plans. These include single gender floors, single or shared rooms, and meal plans that offer tailored options for various dietary restrictions. General information can best be found through the Residence Life webpage www.shepherd.edu/residencelife, and room and board cost can be found in Shepherd’s catalog catalog.shepherd.edu under section “Expenses and Financial Assistance,” “Room and Board.” The priority deadline for incoming fall semester is June 1. To have a better chance of getting the preferred housing choices, students must submit their application prior to the date. The Office of Residence Life will continue to accept applications after the priority date if there are available spaces. To submit the application, please download it from the Residence Life webpage, sign and send it to the following address with the deposit:

Office of Residence LifeP.O. Box 5000Shepherdstown, WV 25443-5000USA

Step 5: Attend orientation, advisement, and registration for classesAdvisement and Registration: Every new student must first meet with an academic advisor before scheduling classes. This time may involve some initial diagnostic testing to determine the best placement level for the courses in that term. While this may appear to be an added burden, its purposes

are (1) to lay out the most efficient academic plan for degree completion and (2) to help the student be as successful as possible in the initial semester when so much is new and potentially unfamiliar.

Step 6: Pay tuition and feesThe tuition and fee schedule is generally set by credit hour. A course is usually three credit hours, although some may be less, others more, and still others variable, depending on the expectations. In addition, some courses, especially in the sciences, have additional laboratory or special fees above the tuition rate. Therefore, a final tuition and fee bill is not available until after registration for classes. For estimated costs, please see www.shepherd.edu/financialaid/tuition-and-fees. For discussion purposes, we estimate total costs for academic year 2016-17 to be:

Undergraduate:$31,586

Graduate:$25,300

Please note that the basis tuition cost for full-time study allows for enrollment

Undergraduate:

12-19 credit hours at the undergraduate level (average semester load is 15, except in the first semester when a reduced course load to 12 is strongly advised).

Graduate:

9-15 credit hours at the graduate level (average semester load is 12-15, except in the first term when a reduced course load to 9 is strongly advised).

(Continued from page 23)

International Student Handbook | 25

Invoicing and PaymentUnless specifically stated differently in the agreement with your agency, Shepherd University will process the invoice for commission fees in two parts: the initial term of enrollment and the second term of enrollment (retention). In both cases, the invoice should be sent to Dr. Charles Nieman–he will forward it to the relevant offices within the university for payment. His contact information is:

Charles L. Nieman, Ph.D.Director of International InitiativesScarborough Library, Room 208P.O. Box 5000Shepherd UniversityShepherdstown, WV 25443-5000USAPhone: +1-304-876-5809Cell: +1-330-352-8685Fax: +1-304-876-0731

First term of enrollment

When the applicant has been accepted for admission, has obtained a student visa for study at Shepherd, has enrolled in an academic semester as a full-time student, has fully paid the required tuition and enrollment fees, and has maintained full-time enrollment to the next instructional day following the final date upon which a student can

totally withdraw and qualify for a 50 percent refund, the student shall qualify as a “referred international student.”

In the first academic term in which an international student has fully qualified as a referred international student, the initial portion of the total commission fee for the recruitment of that student shall be payable. Payment will be submitted within 30 days to the address and/or account indicated by the agent at the time of billing. The invoice should contain all the names of the agent’s referred international students in their first term of enrollment and shall attest that the agent or agency has not had any form of direct financial relationship with any listed student. Payment will be made within 30 days.

Second term of enrollment

Similarly at the final date in which the student can totally withdraw and qualify for a 50 percent refund for enrollment in the second term, the final portion of the total commission fee for that student can be invoiced and paid in the same manner as above. This invoice, though, will only list the agent’s students in their second term. Payment will be submitted within 30 days to the address and/or account indicated by the agent at the time of billing.

26 | Shepherd University

MajorsAccounting, B.S.

Art Comprehensive, B.F.A.�n Graphic Design Concentration�n Painting Concentration�n Photography/Computer Imagery Concentration�n Nontoxic Printmaking Concentration�n Sculpture Concentration

Biology B.S.�n Ecological Science Concentration�n Traditional Concentration

Business Administration, B.S.�n General Business Concentration�n Entrepreneurship Concentration�n Financial Planning Concentration�n Management Concentration�n Marketing Concentration

Chemistry, B.S.�n Biochemistry Concentration�n Biopharmaceutical Concentration�n Environmental Chemistry Concentration�n Traditional Concentration

Communication and New Media, B.A. or B.S.�n Digital Filmmaking Concentration�n Media Studies Concentration�n New Media Concentration�n Strategic Communication Concentration

Computer and Information Sciences, B.S.�n Computer Graphic and Games Concentration�n Computer Programming and Information Systems

Concentration�n Computer Sciences Concentration�n Networking and Security Concentration

Computer Information Technology, B.S.

Computer Engineering, B.S.

Data Analytics, B.S.�n Advanced Data Analytics Concentration�n Biology Concentration

Economics B.S.�n Financial Economics Concentration

Education, B.A.�n Early Education�n Elementary Education�n Secondary Education

English, B.A.�n Creative Writing Concentration�n English Literature Concentration

Environmental Studies, B.S.�n Aquatic Science Concentration�n Sustainable Resource Management Concentration

Family and Consumer Sciences, B.S.�n Hospitality and Food Management Concentration

Global Studies, B.S.�n Global Governance and Peace Concentration�n Global Economics and Development Concentration�n Global Environments Concentration�n Global Culture and History Concentration

Health Promotion and Exercise Science, B.S.

History, B.A.�n Civil War and 19th-Century America Concentration�n Historic Preservation and Public History Concentration�n General Concentration

Mathematics, B.S.�n Industrial Mathematics Concentration�n Traditional Mathematics Concentration�n Environmental Engineering Concentration

Music, B.A.�n Composition Concentration�n Music Theater Performance Concentration�n Piano Pedagogy Concentration

Music, B.M.P.�n Instrumental Performance Concentration�n Jazz Performance Concentration�n Piano Performance Concentration�n Voice Performance Concentration

Nursing Comprehensive, B.S.N.�n R.N. to B.S.N.

Political Science, B.S.�n International Concentration�n Legal Studies Concentration�n Traditional Concentration

Psychology, B.A.

Recreation and Leisure Studies, B.S.�n Athletic Coaching and Officiating Concentration�n Public Recreation and Park Administration�n Sport Communication Concentration�n Sport and Event Management Concentration�n Sports Marketing Concentration

PROGRAMS OF STUDY

International Student Handbook | 27

�n Therapeutic Recreation Concentration

Regents Bachelor of Arts Degree, R.B.A.�n Business Emphases�n Health Emphases�n Social Issues Emphases

Social Work B.S.W.

Sociology, B.S.�n Criminal Justice Concentration�n Traditional Concentration

Spanish, B.A.

Minors�n Accounting Minor�n Aging Studies Minor�n Anthropology/Geography Minor�n Appalachian Studies Minor�n Art Minor�n Art History Minor�n Biology Minor�n Business Administration Minor�n Chemistry Minor, Physical Analytical Track�n Chemistry Minor, Traditional Track�n Coaching Minor�n Computer and Information Sciences Minor�n Computer and Information Technology Minor�n Communication and New Media Minor�n Economics Minor�n Education Minor�n Engineering Minor�n English Minor�n Entrepreneurship Minor�n Environmental Studies Minor�n Family and Consumer Sciences Minors with Emphases in

Child Development, Consumer Economics, Fashion, or Hospitality and Food Management

�n General Science Minor�n Graphic Design Minor�n Health and Fitness Minor�n Historic Preservation Minor�n History Minor�n Hospitality Management Minor�n Journalism Minor�n Marketing Minor�n Mathematics Minor�n Modern Languages Minor�n Music Minor�n Nutrition Minor�n Photography/Computer Imagery Minor�n Physics Applied Minor�n Political Science Minor�n Psychology Minor�n Recreation and Sport Studies Minor�n Sociology Minor

�n Spanish Minor�n Theater Minor�n Women’s Studies Minor

Pre-Professional Studies�n Pre-Dentistry�n Pre-Medicine�n Pre-Veterinary Medicine�n Pre-Law

Teaching Field�n Art Teaching Field, PreK-Adult, B.A.�n Biology Teaching Field, Grades 9-Adult, B.A.�n Chemistry Education Teaching Field Grades 9-Adult, B.A.�n English Education Teaching Field Grades 5-Adult, B.A.�n Family and Consumer Sciences Education Teaching Field

Grades 5-Adult, B.A.�n General Science Teaching Field Grades 5-Adult, B.A.�n Mathematics Teaching Field Grades 5-Adult, B.A.�n Music Teaching Field, PreK-Adult, B.M.E.�n Physical Education Teaching Field, PreK-Adult, B.A.�n Social Studies Teaching Field Grades 5-Adult, B.A.�n Spanish Education Teaching Field, B.A.

Endorsement�n Driver Education 9-12 Endorsement�n Early Education PreK-K Teaching Endorsement�n Health Education Teaching Endorsement Grades 5-Adult�n Mathematics Teaching Field Endorsement Grades 5-9

General Math through Algebra I�n Social Studies Teaching Field Endorsement Grades 5-9

Graduate Degrees�n College Student Development and Administration, M.A.�n Curriculum and Instruction, M.A.�n Teaching–Elementary Strand, M.A.T.�n Teaching–Secondary Strand, M.A.T.�n Business Administration, M.B.A.

Doctoral Degree�n Nursing Practice, D.N.P.

Certificate�n Appalachian Studies Certificate (Graduate)

301 North King StreetP. O. Box 5000ShepherdstownWest Virginia 25443-5000