fi ap config guide apps vb

CONFIGURATION GUIDE

ACCOUNTS PAYABLE

ACCOUNTS PAYABLE

© Accounts Payable Configuration Guide

of 49

Account Payable

Define Vednor Accounts Groups with Screen Layout

Transaction Code SPRO or OBD3

IMG Menu Financial Accounting Account Receivable and Accounts Payable Vendor Accounts Master Records Preparations for creating vendor master records Define account groups with screen layout

No Account Group

Description Number Ranges

Reconciliation Accounts

1 0001 Standard Vendor 0-79999 211000

2 0007 Plants A-ZZZZ 211999

3 0099 One-time Vendor 80000-89999 211000

4 HRTP Employees 90000-99999 211020

Go to


of 49

Field name Description R/O/C User action and values

Comment

Account Group Vendor Account Group

R 0001

Name R Standard Vendor

Then Select

Then Click on Account Management

Make Reconciliation as Required Entry

Save


of 49

Create with same steps for 0007 and HRTP


Comment

Account Group R 0007

Name Plants R

Account Group R HRTP

Name Employees R

One Time Vendor Creation


Comment

Account Group R 0099

Name One Time Vendor R One Time Vendor

One-time Account

R X

Then Select

Then Click on Account Management


of 49

Make Reconciliation as Required Entry

Save

Create Number Ranges for Vendor Accounts

Transaction Code SPRO or XKN1

IMG Menu Financial Accounting Account Receivable and Accounts Payable Vendor Accounts Master Records Preparations for creating vendor master records Create number ranges for vendor accounts


of 49

The Insert Interval


of 49

Then Save

Assign Number Ranges to Vendor Account Groups


of 49

Transaction Code SPRO

IMG Menu Financial Accounting Account Receivable and Accounts Payable Vendor Accounts Master Records Preparations for creating vendor master records Assign number ranges t to vendor account groups


of 49

Automatic Payment Program.

Transaction Code SPRO or FBZP

IMG Menu Financial Accounting Account Receivable and Accounts Payable Business transactions Outgoing payments Automatic outgoing payments Payment method/Bank selection Set up all Company Codes for Payment Transactions

Configuration

1) Enter transaction code “FBZP” in the SAP Easy Access command field.

2) Once in the Customizing: Maintain Payment Program screen, click on the

button and then click on the button.


of 49

2) Once in the New Entries: Details of Added Entries screen, enter the required information according to the table below:

Field name Description R. /O. /C User action and values

Comment

BUKRS Company Code R AFCO

ABSBU Sending company code

R AFCO

ZBUKR Paying company code

R AFCO


of 49

Click on the save button and go back.

3) Repeat the step 2 using the information in the table below:


Comment

BUKRS Company Code R AFCO

ABSBU Sending company code

R AFCO

ZBUKR Paying company code

R AFCO


of 49

4) In the Customizing: Maintain Payment Program screen, click on the

button, then click on the button and enter the required information according to the table below:


Comment

Paying co. code R AFCO

Minimum amount for incoming payment

R

Minimum amount for outgoing payment

R 1.00

No exchange rate differences

O X

Separate payment for each ref.

O X

Form for the Payment Advice

R F110_US_AVIS

EDI accompanying sheet form

R F110_US_DTA

Text ID R ADRS

Letter header R ADRS_HEADER

Footer R ADRS_FOOTER

Signature text R ADRS_SIGNATURE

Sender R ADRS_SENDER


of 49



of 49

Payment methods in Country



Payment Method : (ACHEFT)


Comment

Country R US

Pymt Method R A

Description RACH (EFT)

Outgoing payments

R X

Bank transf R X

Allowed for personnel payments

O X

Street, P.O. box or P.O. box pst code

O X

Bank details O X

Account Number Required

O X

Document type for payment

R KZ

Clearing document type

R ZV

Use Classic payment medium programs (RFFO*)

O X

Payment medium program

O RFFOEDI1


of 49


Payment Method: (Wire Transfer)

Repeat the step 6 using the information in the tables below:


Comment

Country R US

Pymt Method R W

Description R Wire Transfer

Outgoing payments

R X

Bank transf R X


O X


of 49


O X

Bank details O X

Account Number Required

O X


R KZ


R ZV


O X


O RFFOEDI1


of 49


Payment Method: (Check)


Comment

Country R US

Pymt Method R C

Description R Check

Outgoing payments

R X

Check R X


O X


O X


R KZ


R ZV


O X


O RFFOUS_C

Name of print dataset

O LIST1S


of 49


Payment Methods in Company Code



Field name Description R. /O. /C User action and values Comment


Pymt Method R A (ACHEFT)

Minimum amount R 1.00

Maximum amount R 9,999,999.00


of 49

Single Payment for marked item

O X

Foreign Business Partner Allowed

O X

No optimization O X

Form for the payment medium

R F110_EDI_01

Next Form R F110_US_DTA

Drawer on the form

O AFCO Industries, Roy Ave, 3400, Alexandria 71302

As many as req O X

NoPytAdv O X


of 49


7) Repeat Step 8 using the information contained in the tables below:



Pymt Method R W



Single Payment for marked item

O X


O X

No optimization O X


R F110_EDI_01

Next Form R F110_US_DTA

Drawer on the form


As many as req O X

NoPytAdv O X


of 49





Pymt Method R C



Single payment for marked item

O X


O X


of 49

No optimization O X


R F110_PRENUM_CHCK

Drawer on the form


As many as req O X

NoPytAdv O X



of 49




PM R A

Crcy R USD

Rank order R 1

House Bk R WFB01

PM R A

Crcy R USD

Rank order R 2

House Bk R WFB02

PM R B

Crcy R USD

Rank order R 1

House Bk R WFB01

PM R C

Crcy R USD

Rank order R 1

House Bk R WFB01

PM R C

Crcy R USD

Rank order R 2

House Bk R WFB02

PM R W

Crcy R USD

Rank order R 1

House Bk R WFB01

PM R W

Crcy R USD

Rank order R 2

House Bk R WFB02

Click on the save button and double click on “Bank Accounts”.


of 49

10) In the Change View “Bank Accounts” screen, click on the button and enter the required information according to the table below:


House Bank R WFB01

Pay.Method R A

Currency R USD

Account ID R WFOPR

Bank subaccount R 1006503

House Bank R WFB01

Pay.Method R B

Currency R USD

Account ID R WFRFN


House Bank R WFB01

Pay.Method R C

Currency R USD

Account ID R WFOPR


House Bank R WFB01


of 49

Pay.Method R W

Currency R USD

Account ID R WFOPR


House Bank R WFB02

Pay.Method R A

Currency R USD

Account ID R WFCRC


House Bank R WFB02

Pay.Method R C

Currency R USD

Account ID R WFPYR


House Bank R WFB02

Pay.Method R W

Currency R USD

Account ID R WFCNC


Click on the save button and double click on “Available Amounts”.

11) In the New Entries: Overview of Added Entries screen, click on the

button and enter the required information according to the table below:


of 49


House Bank R WFB01

Account ID R WFOPR

Days R 999

Currency R USD

Available for outgoing payments

R 999,999,999,999.00

House Bank R WFB01

Account ID R WFRFN

Days R 999

Currency R USD


R 999,999,999,999.00

House Bank R WFB02

Account ID R WFCNC

Days R 999

Currency R USD


R 999,999,999,999.00

House Bank R WFB02

Account ID R WFCRC

Days R 999

Currency R USD


R 999,999,999,999.00

House Bank R WFB02

Account ID R WFPYR

Days R 999

Currency R USD


R 999,999,999,999.00


of 49



button, and then enter the company code “AFCO”.

13)On the Change View “House Banks”: Overview screen, double click on the line corresponding to the House Bank “WFB01”, click on the

button and enter the required information according to the table below:


EDI partner number

R 125008547


of 49

Click on the save button . If some warning message like the one showed below arises, just click “Enter” to bypass it.

14) In the Change View “House Banks”: Details screen, click on the button

, then in button and enter the required information according to the table below:


Pymt Method R A

Pymt Method R W


of 49


15) In the Change View “House Banks”: Details screen, click on the button

, then in button and enter the required information according to the table below:


Ty R US

Agent R User provided by Basis Note: DON’T use “marco”, a Basis person should provide real user.

Language R EN

Note: User “marco” was used just for testing purposes, however a dedicated user for Idocs processing must be provided by a Basis person and used during the configuration in Client 100.

Click on the save button .

16) In the Partner Profiles screen, click on the button and enter the required information according to the table below:



of 49

Partner no R 125008547

Partn.Type R B

Message Type R PAYEXT

Receiver Port R PAYMT_WF

Transfer Idoc Immed

O X

Start subsystem O X

Basic Type R PEXR2002

Cancel processing after syntax error

O X


17) In the Partner Profiles screen, click on the button and enter the required information according to the table below:


Partner no R 25008547

Partn.Type R B

Message Type R EUPEXR


of 49

Receiver Port R PAYMT_WF

Collect IDocs O X

Do not start subsystem

O X

Basic Type R IDCREF01

Cancel processing after syntax error

O X

Click on the save button and go back to the SAP Easy Access screen.

18)Repeat the steps 15 to 17 using the information contained in the tables below:

Company Code: AFCOHouse Bank: WFB02



of 49

EDI partner number

R 121000248


Pymt Method R A

Pymt Method R W



EDI partner number

R 125008547


Pymt Method R A

Pymt Method R W



EDI partner number

R 121000248


Pymt Method R A

Pymt Method R W

Finally, Click on the save button

1List of Transaction Codes

Transaction Code Description

FBZP Customizing: Maintain Payment Program


of 49

SE38 ABAP Editor: Initial Screen

2Glossary of Frequently Used Icons/Buttons

Icon Description Use

ENTER Green checkmark means

enter. Or, you can also use the enter key on your keyboard.

Command Enter the transaction code to quickly perform certain functions within SAP.

LIST Selecting this icon displays recent transaction codes accessed.

Dropdown Menu button

You will encounter this button connected to any textbox which has pre-populated values to choose from

SAVE Selecting this icon saves the

document along with any changes that have been made.

BACK Selecting this icon takes

user to the previous screen.

EXIT Selecting this icon exits the

current menu or transaction without saving data.

CANCEL Selecting this icon cancels

the transaction. If information has been entered, the system will ask for confirmation so data is not accidentally lost.

House Banks Creation


of 49

1) Creation of Bank Keys

Go to FI01

Enter the details

For First Tennessee Bank

Save


of 49

For Metro Bank

Enter the details

For Capital One


of 49

Enter required details


of 49

2) Define House Banks

Transaction Code FI12

IMG Menu SPRO Financial Accounting Bank AccountingBank Accounts Define House Banks


of 49

Go to New Entries

Then Click on Bank Accounts

Then Go to New Entries - For Tennessee Bank


of 49

For First Tennessee (Payroll)


of 49

For Metro Bank

Go to FI12 Then Go to New Entries


of 49

Go to Bank Accounts ( ) and click on


of 49

Creation of House Bank separately for Capital One – Control Disbursement since there is a different Bank Key


of 49


of 49

Capital One – Control Disbursement


of 49

Go to Bank Accounts ( ) and click on


of 49

Bank Determination

1) Ranking Order


of 49


of 49

fi ap config guide apps vb

Documents