ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

FB60 - XK01 - Create Vendor MasterInvoice

Functionality

You post accounting data for vendors in Accounts Payable. From there, the data is sorted by vendor and made available to other areas such as the purchasing system. When you post data in Accounts Payable, the system creates a document and passes the data entered to the general ledger. General ledger accounts are then updated according to the transaction concerned (payable, down payment, and so on).

Scenario

We have received an invoice with VAT from one of our vendors. This invoice has to be posted into FI.

Requirements

Created and approved vendor finance master data.

Menu Path Accounting Financial Accounting Accounts Payable Document entry FB60 - Invoice

Transaction Code FB60

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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

1. Double click on FB60 – Invoice

Document Header

2. Enter the values in the document header:

Field Name Field Description Values

Vendor Code identifying the vendor account. The vendor number will be created by the system

Example: 100140

Invoice date Code Specifies the issue date of the original document

Example: 01.10.2010

Posting Date Code: The fiscal year and the period for which an update of the accounts specified in the document or cost elements is made, are derived from the posting date

Example: 12.10.2010

Reference Code: The reference document number can contain the document number of the business partner, but a different entry can also be made

Example: Testen

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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Field Name Field Description Values

Amount Code: Total of the invoice

Example: 1000

Calculate tax Code: If you select this field, the system calculates the taxes automatically during simulation or posting

Example:

Tax code Code: The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.

Example: A6

3. Line items

4. Enter the values on item level:

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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

Field Name Field Description Values

G/L AccountCode: This field contains the number of the G/L account to which the transaction figures are updated.

Example: 6100020000

Amount in doc.curr.

Code: - Line item amount in document currency.- During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered

Example: * + enter

WBS element Code: Key identifying a WBS element

Example: APOLLO1

5. Click on the button or F9 to simulate the posting of the document.

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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

6. You can look at the item entry by clicking on the line item and then on the button

7. You can look at the calculation of the taxes by clicking on the button

8. Go back to you initial screen and save your entries

Click on the back-button

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ACCOUNTS PAYABLEEND USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

You get on information screen

Click on the continue button

And post the invoice by clicking on the Save-button

At the bottom of the screen you get the message that the invoice is booked

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