fall product sale 2012
TRANSCRIPT
Winnebago Council
Boy Scouts of America
2929 Airport Boulevard
Waterloo, IA 50703
319-234-2867
www.winnebagobsa.org/fallproductsale
FALL PRODUCT SALE
2012
Unit Kernel Guide Book
This guidebook has been compiled to help you, the Unit Kernel, coordinate the Fall Product
Sale for your Pack or Troop. Dates, responsibilities and contacts are included for reference as
well as other information for use in training units. Good luck and have fun!
Winnebago Council Boy Scouts of America
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TABLE OF CONTENTS
3 Key Contact Information
4 Unit Kernel Responsibilities
5 Important Dates
6 Highlights for 2012
7 Scout Prize Programs
8 Unit Kick Off Agenda
9 Recommended Show & Sell Order
10 Popcorn Order Instructions
12 Prize Order Instructions (Prize orders will not be accepted after Friday, December 2.)
14 Popcorn Pickup Locations & Popcorn Return Policy
15 Product Return Form
Winnebago Council Boy Scouts of America
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16 $1,000 Seller Form
KEY CONTACT INFORMATION
2012 District Executives
District Name Phone Email
Lakeland Steph Becker 319-429-0537 [email protected]
Twin Rivers Steph Becker 319-429-0537 [email protected]
Sun Rivers Mike Broadston 515-975-0716 [email protected]
Wabuha Mike Broadston 515-975-0716 [email protected]
2012 District Kernels
District Name Phone Email
Lakeland Joann Pearce 641-430-9552 [email protected]
Twin Rivers Tammy Harper 641-220-4857 [email protected]
Sun Rivers Michelle Shock 319-230-8427 [email protected]
Wabuha Dave McRae 319-269-3285 [email protected]
Winnebago Council
319-234-2867 – Phone
877-754-4079 – Toll Free
319-234-0153 – Fax
www.winnebagobsa.org
Winnebago Council Boy Scouts of America
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UNIT KERNEL RESPONSIBLITIES
1. Attend the District Kick Off and Training.
2. Contact parents in your Pack/Troop about participating in the Fall Product Sale. Discuss
your unit Kick Off and encourage them to attend.
3. Conduct a Unit Kick Off. Distribute sales material, train parents and Scouts, review sales
goals and explain the Prize & Incentive Program.
4. Using the New Scout postcards, inform new Scouts and parents about the Fall Product
sale as you recruit new Scouts throughout the fall.
5. Ensure your unit’s Show & Sell order by Thursday, September 6.
6. Coordinate the Show & Sell popcorn pickup on Saturday, September 15.
7. Oversee all Show & Sell and Take Order activities.
8. Ensure that Scouts turn in copies of their Take Order forms in time to enter your unit’s
order by Wednesday, November 7. (No orders will be accepted after the deadline.)
9. Arrange to pick up your Unit’s popcorn at the district distribution location on Saturday,
November 17. (This location varies by District. See page 14 for pick up locations.)
10. Submit payment to the Council Service Center and order prizes by Friday, December 7.
11. Share ideas with your District Kernel on ways to improve the 2013 Fall Product Sale.
Winnebago Council Boy Scouts of America
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IMPORTANT POPCORN DATES Tuesday, August 7 Twin Rivers Product Sale Kick Off
Thursday, August 9 Sun Rivers Product Sale Kick Off
Thursday, August 9 Wabuha Product Sale Kick Off
Tuesday, August 14 Lakeland Product Sale Kick Off
Friday, August 31 Unit Commitment Card Due
Thursday, September 6 Show & Sell orders due no later than 5:30 P.M.
ORDER IN CASES ONLY (8 containers per case except Chocolate Lovers, Classic Trio,
Gift Sets and 30 Packs which are 1 container per case)
Saturday, September 15 Popcorn pick up for SHOW & SELL orders
Saturday, September 15 PRODUCT SALE STARTS (Show & Sell and Take Order)
Wednesday, November 7 Final Popcorn returns due no later than 5:30 P.M. No Popcorn returns will be accepted after this date. Damaged product will not be accepted.
Wednesday, November 7 Final Take Order and Collegiate Orders due no later than 5:30 P.M.
Saturday, November 17 Final product pick up
Friday, December 7 MONIES DUE TO COUNCIL On time payment is expected. Payments not received by December 7, 2012, will result in a two percent penalty to your unit’s commission, after the initial penalty, another two percent penalty will be assessed on the 15th and 30th of every month following, until the balance is paid in full.
Friday, December 7 Final Prize Orders Due by 5:30 P.M.
Winnebago Council Boy Scouts of America
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(Prize orders will not be accepted after this date.)
HIGHLIGHTS FOR 2012
Products
Pecatonica River Popcorn
NEW FLAVORS: Sea Salt Splash
Collegiate Products
Iowa State University and University of Iowa logo products.
Profit Structure
Prize Option
25% Base Commission
Prizes ordered from General Commercial Corporation (GCC)
4% Unit Bonus Opportunity (see below)
Cash Option
27% Base Commission
4% Unit Bonus Opportunity (see below)
Unit Bonus Opportunity
2% bonus earned by having a Unit Kernel or Unit Representative attend the District Kickoff AND submitting a Unit Commitment Card by August 31, 2012.
2% bonus earned for achieving a 35% increase in sales over 2011. (For units that did not sell in 2011, your unit must sell a minimum of $350 per registered Scout as of August 1, 2012.)
Scout Prize Programs
Fill it Up Patch
Peanut Butter Cup Super Seller
Chocolate Lovers Super Seller
$1,000 and $4,000 seller recognition
GCC prizes (unit must choose Prize Option to be eligible)
Winnebago Council Boy Scouts of America
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SCOUT PRIZE PROGRAMS
Recognition for $4,000 Sellers
Any Scout who sells $4,000 or more will receive a full campership to a 2013 Winnebago
Summer Camp program. Copies of the Scouts order forms must be submitted to the
Council Office by December 7.
Recognition for $1,000 Sellers
Sell $1,000 or more to attend a Black Hawks Hockey Game on February 2, 2013.
After the game, Scouts will be invited to join the Black Hawks for a pizza party. A Black
Hawk t-shirt will be provided to the Scouts with an opportunity for players to autograph
the shirt.
One family member is allowed to attend the pizza party with their Scout.
Peanut Butter Cup Super Sellers
Sell 10 or more containers of Peanut Butter Cup popcorn in one week and be entered
into a weekly drawing to win an Xbox. Scouts will receive one entry for every 10
containers they sell. (Example: 30 in one week = 3 entries.) Entries will be rolled into
the next week’s drawing.
Limit one per Scout. A copy of the order forms must be turned in or faxed by Friday,
4:00 pm of each week to qualify for that week’s drawing. Drawings start on Friday,
September 21th and continue until Friday, October 26st.
Chocolate Lovers Super Sellers
Any Scout who sells 1 or more containers of Chocolate Lovers Five Way popcorn will be
entered into a drawing to win an iPad. The drawing will take place on October 26st.
The Scout who sells the most containers of Chocolate Lovers Five Way popcorn will win
an iPad.
A copy of the order forms must be turned in or faxed by Friday, October 26st.
Fill it Up Patch
Sell 25 containers of popcorn and receive a special Fill It Up Patch.
GCC Prizes
Units choosing the Prize option will be able to order prizes on the General Commercial
Corporation (GCC) website. Instructions are included in this Guidebook on page 17.
Prizes orders must be submitted online no later than December 7, 2011. Prize orders
cannot be placed after this date.
Winnebago Council Boy Scouts of America
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UNIT KICK OFF AGENDA
Make it Fun!
ASK YOUR DISTRICT EXECUTIVE FOR HELP RUNNING YOUR UNIT KICK OFF.
Set the Stage: Decorate the room, have food and beverage, wear a goofy costume, setup prize displays, and have all sales materials ready to hand out.
1. Preview this year’s Scouting Program and explain the Nothing Out of Pocket Program Plan
a. Remind parents that it can all be FREE! b. Parents complete Part 1 of the Family Success Sheet
2. Communicate the Goals with parents and Scouts
a. Unit, Den/Patrol, and per-Scout goals b. Scouts write their individual goals on the Take Order forms c. Parents write their goals in Part 2 of the Family Success Sheet
3. Excite the Scouts – Show them the Prize Brochure
a. Scouts decide which prize level they want to shoot for b. Scouts should pick a Prize level that exceeds their Sales Goal c. Review the Winnebago Council Prize Program
4. Description of Sales Program
a. Briefly Review Product - new Jalapeno Cheese and Military Donation b. Review Key Dates (Remember: Set unit deadlines before Council deadlines.)
5. Describe the Sales Technique
a. Review the Take Order form in detail b. Share sales scripts and role-play sales presentations with Scouts. c. Be polite. Always say “Thank You!”
6. Review Do’s and Don’t’s
a. Don’t leave popcorn unless it is paid for in full. b. Do thank the customer for supporting Scouting!
7. Safety Issues
a. Sell in groups or with an adult. b. Don’t enter a stranger’s home, sell after dark or carry large amounts of cash.
c. Be careful with your Take Order form. It is your only record.
Winnebago Council Boy Scouts of America
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Winnebago Council Boy Scouts of America
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POPCORN ORDER INSTRUCTIONS
How to Complete Commitment to Sell Form
1. Navigate to http://www.prpopcorn.com and click on “Order Gateway” in the top, right-
hand corner.
2. Choose “Winnebago Council” from the list.
3. Enter the username (173WINN) and password (Waterloo). [Case Sensitive]
4. Click “Step 1 Click Here to commit your unit to sell”.
5. Fill out the required information (Note: the email address entered here is where we
will send a confirmation upon receipt of your commitment form).
6. Click “Preview”.
7. Review your information on the Unit Commitment Preview page.
8. Click “Submit” if everything is correct OR Click “Cancel to make changes” to return
to the previous screen and reenter your information.
How to Tabulate My Order
1. Navigate to http://www.prpopcorn.com and click on “Order Gateway” in the top, right-
hand corner.
2. Choose “Winnebago Council” from the list.
3. Enter the username (173WINN) and password (Waterloo)
4. Click “Step 2 Click Here for online worksheet tool”
5. Enter in the Unit information, scout names and product quantities that each boy sold.
6. The totals at the bottom of the page are what you enter into the popcorn order form
to place your popcorn order.
7. Print, Save, or email your worksheet to satisfy record keeping.
Winnebago Council Boy Scouts of America
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How to Place a Popcorn Order
1) Navigate to http://www.prpopcorn.com and click on “Order Gateway” in the top, right-
hand corner.
2) Choose “Winnebago Council” from the list
3) Enter the username (173WINN) and password (Waterloo)
4) Click “Step 3 Click Here to place your popcorn order”
a) Fill out the required information making sure that you total the lines as you go
(Note: All fields are required, enter 0 if you do not wish to order any of that
particular product. The email address entered here is where we will send a
confirmation upon receipt of your order)
b) Click into the “Total Cases” and “Total Dollars” cells to calculate your total.
5) Click “Enter Order”
6) Review your order on the Order Preview page.
7) Click “Enter” if everything is correct OR Click “Cancel to make changes” to return to
the previous screen and reenter your information.
*Note: You do not need to use the online worksheet tool to place our Show & Sell order.
(It is only there to help you total your unit’s Take Orders.). To place your Show & Sell
order, follow the instructions under “How to Place a Popcorn Order”.
Winnebago Council Boy Scouts of America
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PRIZE ORDER INSTRUCTIONS
www.boyscouts-gcc.com
General Commercial Corporation/Keller Marketing Division is proud to be working with your Council volunteers. The following document‘s purpose is to guide you through the prize ordering process.
Support the Boy Scouts of America’s Popcorn Prize Program; Make Unit prize ordering fast and easy; Facilitate the Council’s release of orders, and order-tracking, through a straightforward
process; We hope you enjoy the ease and efficiency of the site and welcome your feedback! To place Unit orders, please follow these instructions:
Creating Your Profile
Step 1: Open your internet browser.
Step 2: Go to www.boyscouts-gcc.com Home Page.
Step 3: Click on Login – Bottom Left Corner of your Screen
Step 4: In the central area of the screen, click register here and enter the information requested. Items *asterisked are required. FIRST; you must “create a profile” and login before any order may be entered.
Enter: 1st: Enter Council ID: 173WINN then click enter Then fill in the following information: a.) VALID E-Mail address. Point and click in the next field, or press Tab key on your keyboard. b.) CREATE a Password. Tab. c.) Confirm that Password. Tab. d.) Enter your First Name. Tab. e.) Enter your Last Name. Tab. f.) Address 1 (This is your physical address for UPS delivery). NO P.O. Boxes accepted Tab. g.) Address 2 (If you receive mail at a PO Box, please put that address here). Tab h.) ENTER City. Tab. i.) SELECT State from down arrow list. Tab. j.) ENTER your Zip Code. Tab k.) ENTER your daytime Telephone number. l.) Point and click at the down arrow to find your District name in the menu, then point and click on your District's name. Tab. m.) Point and click at the down arrow to find your Unit Type in the menu, then point and click on your Unit Type. Tab. n.) Type your Unit Number. o.) Click REGISTER.
Winnebago Council Boy Scouts of America
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Logging into the site
Step 1: Click 'login' on your Welcome screen.
Step 2: You are back on the Home page. Type your Email Address and Password, and click 'Login'.
Placing order
Step 1: Click 'Quick Order' in the menu on the left of your screen…it is the third choice on the left. Complete the “TOTAL PRODUCT SALES and NUMBER OF SCOUTS SELLING “ As these are required fields. Next: enter prize quantities and complete all of the required fields to ensure proper shipment. NOTE: We are Unable to ship to a P.O. BOX.
Step 2: Click “NEXT” when you have completed the prize selections.
Step 3: Verify your shipping address (We are unable to ship to a P.O. Box)
Step 4: Upon successful completion; you will receive an e-mail verification, unless your Internet Service Provider has our system blocked. Please keep your order number for future reference.
If you need assistance with this process, please contact BSA Customer Service via e-mail [email protected], call BSA Customer Service @ 888-351-8000, or call your
Council office.
Editing Existing Order
Units will not be able to initiate a second order for a unit unless the previous order has been authorized for shipment by the Council Office. If your Units have the need to change your order, please follow the instructions listed below.
Step 1: Complete Log In and Password Screen
Step 2: Click on "Quick Order". Enter Information for your Unit/Number/District/Popcorn Sales Click "Next"
Step 3: If there is an order for Unit/District/Council, you will see a message "There is already an order for this Unit/District/Council. To edit this order, click "here". Click on "here"
Step 4: Change quantities of prizes needed. Click "Submit Changes" Please wait one moment while page refreshes before.
If you need assistance with this process, please contact BSA Customer Service via e-mail [email protected], call BSA Customer Service @ 888-351-8000, or call your
Council office.
Winnebago Council Boy Scouts of America
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POPCORN PICK-UP LOCATIONS
Lakeland Sun River & Wabuha Kingland Systems Control-O-Fax 1401 6th Avenue S #1 3070 West Airline Highway Clear Lake, IA 50428 Waterloo, IA 50703 Twin Rivers L & J Industries Boleyn’s Warehouse American Bottling Company 522 North Main 309 Mill Avenue 806 Poleline Road Charles City, IA 50616 Elgin, IA 52141 Decorah, IA 52101
POPCORN RETURN POLICY
Wednesday, November 7th at 5:30 P.M. is the deadline to return popcorn. Returns will
not be accepted after this date.
Popcorn returns must include a Product Return Form that is signed by a Unit
Representative and a District Executive. Your unit will not be credited for returned
product unless it is accompanied by a completed Product Return Form.
Damaged product will not be accepted.
Trading product with other units is not recommended. The Council will not be
responsible for tracking product that is traded with other units. If you trade with other
units, your unit will still be charged the full amount for your original product order.
Helpful Hint: Do not return leftover Show & Sell product until you have completed your Take
Order activities. You can use it to help fill your Take Order. (See page 10 for more details.)
Winnebago Council Boy Scouts of America
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Number of Cases Number of Containers
CHOCOLATE LOVERS 5 WAY ______ ______
CLASSIC TRIO ______ ______
MASTER OF MEMORIES GIFT SET ______ ______
30 PACK DOUBLE BUTTER ______ ______
15 PK MICRO KETTLE CORN ______ ______
MUD PUDDLES ______ ______
CHEDDAR CHEESE ______ ______
JALAPENO CHEESE ______ ______
PEANUT BUTTER CUP ______ ______
15 PK BUTTER MICRO ______ ______
15 PK BUTTER LIGHT MICRO ______ ______
CARAMEL PEANUT ______ ______
CLASSIC CARAMEL ______ ______
SEA SALT SPLASH ______ ______
YELLOW POPCORN ______ ______
UNIT TYPE & NUMBER: _________________________
UNIT SIGNATURE:__________________________
COUNCIL SIGNATURE: _____________________
DATE: __________
Wednesday, November 27th at 5:30 P.M is the deadline to return popcorn.
Returns will not be accepted after this date.
This form must be signed by a Unit Representative and your District Executive.
Your unit will not be credited for returned product unless it is accompanied
by a completed Product Return Form.
Damaged product will not be accepted.
Completed In System__________________
PRODUCT RETURN FORM
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$1,000 SELLER FORM
= February 2, 2013 =
Any Scout who sold $1,000 or more in product and has turned in copies of his order forms to the
Winnebago Council will have the opportunity to attend the February 2, 2013 Waterloo Black Hawks
Hockey Game at Young Arena in Waterloo.
Scouts who sold $1,000 or more will:
Receive one free ticket to the game
Be recognized during intermission
Attend a Pizza Party with the players after the game
Receive a free Black Hawks t-shirt
Additional Tickets may be purchased for family at a discounted rate of $7.00. Please note: Due to
limited space, only one family member will be allowed to attend the pizza party with the Scout.
Scout’s Name____________________________ ______ Unit Type & Number___________________
Scout’s Shirt Size (adult sizes only)_________________
Parent Name__________________________________ Phone Number_________________________
Address______________________________________ City, State, Zip__________________________
Number of Additional Tickets_________ x $7.00 = Total____________________________________
Please return this form, along with payment, to the Winnebago Council by January 18, 2013.
2929 Airport Boulevard, Waterloo, Iowa 50703