falcons team managers meeting september 9, 2015falcons travel team managers meeting september 9 th,...

Falcons Team Managers Meeting

September 9, 2015 Falcons Travel Team Managers Meeting

September 9th, 2015

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Matt Bock

[email protected]

(773) 401-7002

Matthew Gagerman ga

[email protected]

(312) 343-0955

David Bradley

[email protected]

(847) 997-8600

mailto:[email protected]



• What we are going to cover– Your Role– Team Meeting & Team Structure– Jerseys, Warm Ups & Equipment– Scheduling– Documents & Forms– Tournaments– Dryland Opportunities– Impact Baseline Testing – CSDHL & NIHL Season Outline– Falcons Website


• Falcons Pictures• Monday Sept 28th– Your time will be

posted on the website

– Don’t be late, Hot Shots will be a ZOO!• Online ordering

September 9 , 2015 Falcons Travel Team Managers Meeting

• CSDHL & NIHL Season Outline– Falcons Managers Meeting– Team/Parent Meeting– Organize Team Documents– Organize Team Structure– NIHL Scheduling Meeting – Seeding Round– Earlybird Tournament– NIHL (Seeding Round) and CSDHL Games Start– Have a parent meeting– NIHL Scheduling Meeting – Regular Season– Falcons Winter Break – Spring Program Rollout STARTS– Spring Hockey Program gets Announced– MLK Tournament– NIHL and CSDHL Playoffs– AHAI Blackhawk Cup– Season End – Team Party– Spring Hockey Starts!


• The Manager’s Role– You are the liaison between your team’s parents and coaches.

• It’s better to over communicate. People complain when they do not know what is going on

– You are the business manager, coordinator & administrator– You are not a coach and are not involved in player coaching decisions– Any managerial questions please contact Matt Gagerman– If a problem arises that can not be resolved quickly, please contact David Bradley, VP of

Travel Hockey. – First Time Managers need to be screened. You can do this by coordinating with David

Bradley as he is getting the coaches screened thru AHAI.– All team managers will have to register with USAH this year as a volunteer and forward

your confirmation to Carol Jagadeesh ([email protected]). Registration is FREE. Please do this ASAP. Once your USAH # is input into the program under each specific team, then it is uploaded to AHAI. Within 24 hours each team manager will receive an email from AHAI. Please check your SPAM folder to make sure it does not go there. AHAI will issue a username and password – you can then go into the AHAI website folder and download directly the team’s certified roster (once it is certified). If you have questions, Carol will help you.

– AHAI is how you schedule refs as well as Blackhawk Cup– Rosters are electronic this year so no need to get signatures – yea!




















• Managers Obligations

1. Input your Roster in both AHIA and NIHL• If not completed by a certain date the organization gets fined

2. Input your home game scores by a certain time• If not completed by a certain date the organization gets fined

3. If there are any major penalties remit the score card• If not completed by a certain date the organization gets fined

4. CHECK TO MAKE SURE YOU HAVE REFS!!


• First Team Meeting– Have this meeting as soon as possible-Speak with your coach first– Your Coach or you will want to cover (the coach will let you know)

• Coaches Goals and Objectives• Coaches Attendance Policy• Coaches Team Rules and Expected Player and Parent Conduct

– Institute a 24 Hour rule – cooler heads always prevail• Slush Fund – Recommend $400.00 to $1200.00 depending on

your team – NIHL vs CSDHL• Forms-Make sure you collect the birth certificate and consent to

treat for each player on the team• Tournaments- Make sure you get a check to “FHA” before first

tournament as well as booking hotel rooms (need travel permit)• Game behavior- Represent the Falcons, respect the kids and refs• Jersey care


• Team Structure & Volunteers

– Enlist help from your team’s parents


• It is recommended that you get volunteers for:– Team Treasurer – Give team monthly statements

» Set up a bank account for the team– Event Planner– Tournament and Hotel Planner– Score Sheet and Time Keeper– Photographer– Have someone be in charge of bringing a first aid kit

toeach game

•


Jerseys, Warm Ups, and Equipment

• Jerseys

– Jersey and shirt sizing was collected during conditioning skates. If a player requires a new jersey due to size or condition they will be charged $200. In the case of a new player or a number conflict (based on seniority) a new jersey will be supplied.

– When parents are notified that their player makes a team they will be required to respond if they will be ordering jerseys and asked for additional number choices. This will be confirmed with the managers and parents before jerseys are ordered and needs to happen ASAP!!

– Standard Jerseys are the White & Black– I will send out patch placement information this weekend

• Care for your jersey– The FHA are encouraging teams to use jersey bags (or at least hangers) and to not

throw them in the bottom of a smelly hockey bag.– Please wash jersey as needed. We are seeing color damage on jerseys due to lack of

care.Please wash in cold water, gentle cycle & hang dry

• Pants, Gloves, Helmet– Pants must be black– Helmet must be black (with FALCONS sticker on each side)– Gloves Must be black (they may have red & white accents)– This is not optional…if parents have an issue please have them contact Steve Dry.

• Jerseys and Warm Ups– Warm Ups

• Warm Ups are $100.00/set (Jackets $60, Pants $40 sizing was completed during pre conditioning and try out skates)

– Include top and bottom, with embroidered last name and logoon the jacket and embroidered number on the pants

• Warm Ups are mandatory for CSDHL teams for the 2015-16 seasons

• NIHL Travel Teams have the Coach’s option to:– Purchase new set– Wear last years set– Opt for an alternative “team” look

» FHA recommends warm ups• Please collect money via slush fund and submit one

check payable to– Falcons Hockey Association


• Practice Jersey & Socks• Practice Jerseys, socks, hats and bags are in the refs room. • Take them before you leave. Some have been sorted already some

have not. • If not please put jersey, socks and hats in the bags and pass it out to

your team at the first practice. Bantam and Midgets teams will receive 2 pairs of game socks per player, please save the second set for mid season!

• Coaches will assign practice jersey colors and kids can adjust in the locker room

• We want our game jerseys and socks to be just that “Game Jerseys & Socks”. This will help keep them in the best shape and that will represent the FHA in a positive & professional manner

– We want to positively & professionally represent the FHA any time a Falcon team takes the ice


• CSDHL Scheduling– Your league schedules are complete – great job!!

• Don’t forget to book your hotels for out of town stays and cover your coach’s rooms.


• NIHL SchedulingScheduling Day is Saturday, September 12th 8am-2pm

Hyatt Regency, Schaumburg: 1800 E. Golf Rd., Schaumburg, IL • I will e-mail each of you the specific time for your level or you can always go to the

website: www.nihl.info it is a great back up that will have the times• NIHL Scheduling forms can be found on their website• There will be a meeting preceding the scheduling session

– At this meeting you will be told:» How to complete your NIHL scheduling forms» How to log onto the NIHL Managers website» How to enter your new games onto the NIHL

website

» How to enter the scores of your home games into the NIHL website» You wil l not be told in detail of the Peoria Rule» Bloomington, Pekin, Peoria, South Bend, Rockford, Midwest Blackbirds,

Champaign, Kenosha (B/PK/P/R/SB/MB/CH/KEN) » NIHL Events (ie; NIHL night at the Wolves)


http://www.nihl.info/

• NIHL Scheduling• Scheduling Session

– Have your NIHL Scheduling form filled out with your available ice. You will be scheduling 6 to 8 home games.

» List only available ice between Sept. 14th thru October 24th

– Find the table that has been assigned to your level– You will be given a packet that will tell you who you will be playing home and away.– Schedule you furthest away game first and work back from there.

» Seeding round starts Sept. 14th and ends Oct. 24h

» Try to avoid scheduling two games in one day, especially against two different teams.» Do not schedule games for during your Earlybird Tournament which is on a later slide

» Do not schedule games for Sept 28th, this is Falcons picture day

» Do not schedule games for the evening of 10/10, this is Wolves NIHL Night

» Do Not Schedule Games Sept 22-23, Yom Kippur» Do not schedule games on Hot Shot or when your team

has shared ice» If you get into a jam, don’t panic, each organization has their ice scheduler there to

try to resolve conflicts (our Ice Scheduler is Rick Shutter). If you need extra ice, see Rick

– When complete, fill out the Falcons Ice Scheduler form and turn into Rick Shutter (IMPORTANT). Check out with NIHL desk and get your Score Sheets.

– Rick Shutter, Ice Scheduler, 847-922-0620, [email protected] 9, 2015 Falcons Travel Team Managers Meeting

















• NIHL Scheduling– Pre-Scheduling for regular season tiers come out 10/27

• A great way to do this is set up a google doc or another type tool to share amongst all the managers- for the most part it works great and everyone can see everything real time

• If contact information is not provided, go to the teams web and look for managers e-mail address. If manager is not listed, get the coaches.

• If this is not the preferred way amongst managers in your league go old school.

• Send out e-mails to your away teams games first.

• Start with the farthest away.• Finish with your home games• Regular season play is Nov 2nd-Feb 13th


• Documents & Forms• Register yourself with USA hockey www.usahockey.com go to registration and

register under volunteer or manager• Manager Forms are located under the tab ‘Managers Info’ on the website

• http://www.falconshockey.org/page/show/49016-team-manager-s-forms– Roster – Carol Jagadeesh [email protected]

• You will be receiving your AHAI roster for your team from Carol Jagadeesh,FHA Registrar.

• Make sure that each coach’s CEP number is listed– Make sure that your coach’s have their USAH Coaching Membership

renewed for this year• Get this back to Carol as soon as possible, as you will need the certified

copy for your Earlybird Tournament– Travel Permits

• Each of you need to contact Carol Jagadeesh anytime you leave the state to play. She will then send you an electronic copy and you need to keep that with you and turn it in if asked.

– CSDHL teams have been covered for the league play– This has been covered for your Earlybird Tournament


http://www.usahockey.com/

http://www.falconshockey.org/page/show/49016-team-manager-s-forms






































• Documents & Forms (Cont.)

– Contact Sheet for your team and coaches

• Pull together contact information for your entire team andcoaches

• Wallet cards are recommended template is found under managers tab on website

• Make sure everyone on your team has signed up for RecClix

• These are strongly recommended, the situation will come upwhere communication will be needed

– Birth Certificates

• Get a copy of each player’s birth certificate and keep it with you at all team events


• Documents & Forms (Cont.)– Practice Scoresheet– Sample Team Accounting Form– Game Volunteers Worksheet

• You need to make sure the clock and score sheet are taken care of for all your home games

• Penalty Box for LFA & College– NIHL Bantam Check Form (?)– Consent to Treat Form– Injury Claim Form– FHA Zero Tolerance Policy


• Documents & Forms (Cont.)

– Scheduling Refs• This is where you need your username and password for AHAI• You’ll put in date, time and home rink for all home games. • Do this after your scheduling meeting and after you completed regular season

scheduling• You will also have to to this for the Blackhawk Cup• Check weekly to make sure refs have been assigned for your games

– Main ref contact is Mike Wagner:» 847-344-0067 or [email protected]

– Secondary ref contact is Glenn Agrest» 847-217-7586 or [email protected]» You will be receiving your log in shortly









• Tournaments– Always bring

• Certified Roster• Travel Permit• Score Sheet Stickers – 8663 Clear• Birth Certificates• Consent to Treat

– Pay for your coaches’ travel expenses and book and pay for their hotel room. If the assistant coach is a parent, it is not required to pay for their room

– No Falcons team (or individual player) can participate in any non-USAH sanctioned event this season. They will not be permitted to participate in the Blackhawk Cup tournament if AHAI learns of it. All Falcons teams could be banned if the Organization knows or permits it.

– Earlybird Tournaments– Each team has been registered and a block of hotel rooms has been reserved.

» E-mail has been sent to you that directs your team to reserve their rooms

– Payment» Payment amounts and details will be sent to you via e-mail» Make a single payment from the slush fund to the Falcons Hockey Assoc.» Each Family should pay for their hotel


Team League Level Head Coach Early Bird Warrior Bauer Other MLK Other

U18 CSDHL Major U18 Bob HeelanSept 18-20 U18

ShowcaseOct 16-18

Detroit, MINov 27-29 Detroit, MI

Jan 15-18 Blaine, MN

U16 CSDHL Minor U16 Tony GillOct 16-18

Detroit, MINov 6-8

Chicago, ILDec 18-20

South Bend, INJan 15-18

Blaine, MNFeb 12-15 Troy, MI

U15 CSDHL Minor U15 Bob HeelanOct 16-18

Detroit, MI

Nov 6-8 Chicago, IL*Waitlist

Nov 27-29 Detroit, MI


2001 CSDHL Major Ryan TaylorOct 16-18

Detroit, MINov 6-8

Chicago, ILNov 27-29 Detroit, MI


2002 CSDHL Minor Chris AffinatiSept 25-27 Detroit, MI

Oct 16-18 Detroit, MI

Nov 6-8 Chicago, IL


Bantam AA NIHL Gold Ross AgrestSept 25-27 Detroit, MI

Jan 15-18 Nashville, TN

(Big Bear)

Bantam A NIHL Silver Mike WagnerSept 23-25Detroit, MI

Jan 15-18Cleveland, OH

September 9, 2015


2003 CSDHL Major Ryan TaylorOct 16-18 Detroit, MI

Nov 6-8 Chicago, IL

Nov 27-29 Detroit, MI


2004 CSDHL Minor Tony GillOct 16-18 Detroit, MI

Nov 6-8 Chicago, IL

Dec 18-20 South Bend, IN


Feb 12-15 Troy, MI

Peewee AA NIHL Gold Sam BaronSept 25-27 Detroit,

MI


(Big Bear)

Peewee A NIHL Silver Brian FarleyHolland, MI Oct 9-

11


(Big Bear)

Peewee B NIHL Bronze Adam JolcoverHolland, MI Oct 9-

11


(Big Bear)

Squirt Mjr CSDHL CSDHL Chris AffinatiSept 25-27 Detroit,

MIOct 16-18 Detroit, MI

Nov 6-8 Chicago, IL

Squirt AA NIHL Gold Elite Tom MillerHolland, MI Oct 9-

11

Squirt A NIHL Silver Adam JolcoverHolland, MI Oct 9-

11


(Big Bear)

Squirt B NIHL Bronze Rafe AybarHolland, MI Oct 9-

11


Mite 1 CUHL D1 Tom Miller

Don't Worry About Any Of The Mite

Teams. Miller/Meo In Charge.

Mite 2 CUHL D2 Bob Miller



Mite 3 CUHL D2-B Jan Masopust



Mite 4 CUHL D3 Wally Kormylo



Girls U14 NIHL Gold Elite Brian PeterOct 16-18

(Hocktoberfest)Nov 13-15 Detroit,

MI

Girls U12 NIHL Gold Elite Bill PolovinNov 13-15 Detroit,

MI

September 9, 2015

• Tournaments (cont.)– Martin Luther King Weekend (Jan 15th to 18th)

• Your Coaches should decide on a tournament toattend over this weekend.

– FHA recommends tournaments run by hockey organizations vs. the big tournament companies.

– Michigan tournaments can run Major/Minor vs.AA & A. Be careful.

– Don’t forget to get a Travel Permit from CarolJagadeesh for any out of state games.


• Tournaments (cont.)– Blackhawk Cup

• In mid-January you will receive instructions to rank each of the teams you have played to date. Get this information from your coaches and submit the information on the AHAI website

– This is for AHAI to rank the team in their respective divisions

• Organizations top team at each level play AA, second team plays A & third team play B

• In mid February you will be told how you need to play for your ‘Play In Game’.

• If you win your ‘Play In Game(s)’, you will move onto the Round Robin (Final Eight in State). This starts at the beginning of March


• Website– Webmaster, Simon Leibovich, [email protected]

rg– Check your team calendar often and have your team do the

same.– The website is continually being updated with news

of upcoming events so look at the new content– Team Pages

• Do not post pictures with first and last names attached

• Adding content and pictures














• Misc Items– Player Evaluations

• Standard format will be updated and distributed tothe coaches

• Two evaluations will be done– 1st around Thanksgiving– 2nd at the end of the season

– Game Limits (AHAI hand out)– Score sheet stickers (8663 Clear)


• RecCLIX-DAVE• Easy new way to communicate with your team

• Make sure every parent on the team has responded to the email and creates an account

• Will send out daily reminders to your team about the schedule

• Will allow you and or your coach to communicate with your team via email and text

• If parents opt out they will not receive team or Falcons messages!


Falcons Hockey Association (FHA) and the Great Lakes Adaptive Sports Association (GLASA) partnered in 2007 to establish the GLASA Falcons Sled Hockey Team.

GLASA serves youth, teen and adults including wounded military personnel who have a primary physical or visual disability. Sled hockey is one of 35 adaptive sports offered at GLASA.

GLASA Falcons provide competitive and recreational sled hockey to GLASA athletes. Disabilities include amputee, cerebral palsy, paralysis, spina bifida, stroke, visual impairment and more.


• ImPACT Baseline Testing– Andy Hunt, MD of Illinois Bone & Joint Institute– Julie Davis – FHA ImPACT liaison


GLASA Falcons serve over 50 GLASA athletes each year: Youth Team, Adult Team and Tournament Team. The Tournament Team is comprised of youth and adult players – our 2013 National Champions, Adult Division, USA Hockey’s Disabled Festival in West Chester, Philadelphia. Congratulations GLASA Falcons!!!

GLASA athletes depend on community support to compete. GLASA athletes pay nominal fees – a small portion of the actual cost to compete - and most GLASA athletes are on scholarship because their daily medical expenses leave little or no discretionary income for sports and recreation.

FHA endorses GLASA’s motto: “Let No One Sit on the Sidelines” and encourages all FHA coaches, players and families to get involved.

FHA manages all aspects of the GLASA Falcons, its program and teams: rosters, schedules, uniforms, marketing, fundraising, etc.Julie Davis, Team Manager and FHA’s VP of League Affairs, GLASA Falcons, [email protected] or 847.828.9793












GLASA 2015-2016 GOAL• Travel Teams must participate in one of the following

1. Participate in sleds2. Adapt a GLASA Player3. Create a Fundraiser4. Donate a practice slot

Thank you in advance for your generous support! To schedule a game or learn more, please contact Julie Davis at [email protected] or 847.828.9793.

September 9, 2015









DRYLAND


• BEYOND THE EDGE• EMAIL: [email protected] • ANTHONY : 262-308-0356

• WES SMITH: 847-707-6549

• ASK COACHES IF THEY WANTOPTIONS

• PRICES SHOULD BE ABOUT $10 PER KID

• IF MANDATORY COLLECT WITH SLUSH








Thank you!!


falcons team managers meeting september 9, 2015falcons travel team managers meeting september 9 th,...

Documents

specific team

time managers

vp of travel hockey

certain date

ahai website folder

david bradley

certain timeif

teams certified roster