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Fairfax County Public Fairfax County Public Schools Schools Facts Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget: $50,000,000 Employees: 97 FT and 1256 PT Daily Meals: 140,000 meal equivalents

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Page 1: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

Fairfax County Public SchoolsFairfax County Public SchoolsFactsFacts

Fairfax County Public SchoolsFairfax County Public SchoolsFactsFacts

Number of Students: 165,016Number of Schools and Centers: 238Percent Free and Reduced: 19%Annual Budget: $50,000,000Employees: 97 FT and 1256 PTDaily Meals: 140,000 meal equivalents

Number of Students: 165,016Number of Schools and Centers: 238Percent Free and Reduced: 19%Annual Budget: $50,000,000Employees: 97 FT and 1256 PTDaily Meals: 140,000 meal equivalents

Page 2: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

Food and Nutrition Services Revenue Percentages

Student Payments

57%

Federal Funds27%

State Funds2%

Other Services14% Student Payments

Federal Funds

State Funds

Other Services

Page 3: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

PREPAYMENTSPREPAYMENTSPREPAYMENTSPREPAYMENTS

$ 2.00 BONUS FOR 20 MEALS

SEPTEMBER AND JANUARY

$ 2.00 BONUS FOR 20 MEALS

SEPTEMBER AND JANUARY

Page 4: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

Food and Nutrition Services Expenditure Percentages

Paper / Supplies4%

Equipment4%

Miscellaneous11%

Benefits11%

Labor32%

Food 38%

Paper / Supplies

Equipment

Miscellaneous

Benefits

Labor

Food

Page 5: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

CENTRALIZED FINANCESCENTRALIZED FINANCESCENTRALIZED FINANCESCENTRALIZED FINANCES

FAMIS (Finance Accounting Management Information System)

BOSS (Back Office Software Solutions)LAWSON (Payroll)E-Z PAR (Participation and Revenue)WinSNAP (Point of Sale)

FAMIS (Finance Accounting Management Information System)

BOSS (Back Office Software Solutions)LAWSON (Payroll)E-Z PAR (Participation and Revenue)WinSNAP (Point of Sale)

Page 6: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

LAWSON (PAYROLL)

VENDORS

BOSS

FCPS

SCHOOLS

- EZ PAR

- WI NSNAP

FAMI S

Page 7: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

MONITORING ACTIVITIESMONITORING ACTIVITIESMONITORING ACTIVITIESMONITORING ACTIVITIES

WEEKLY PRODUCTION RECORDS

WEEKLY OVER/SHORT CASH

ADMINISTRATIVE REVIEWS

SPECIAL INTERNAL AUDITS

WEEKLY PRODUCTION RECORDS

WEEKLY OVER/SHORT CASH

ADMINISTRATIVE REVIEWS

SPECIAL INTERNAL AUDITS

Page 8: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

ORIGINAL PROFIT LOSSORIGINAL PROFIT LOSSSTATEMENTSTATEMENT

ORIGINAL PROFIT LOSSORIGINAL PROFIT LOSSSTATEMENTSTATEMENT

TOO DETAILED FOR MANAGERS

DIFFICULT TO UNDERSTAND

WIN-LOSE MESSAGES

VALUABLE FOR SUPERVISORS

TOO DETAILED FOR MANAGERS

DIFFICULT TO UNDERSTAND

WIN-LOSE MESSAGES

VALUABLE FOR SUPERVISORS

Page 9: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

NEW PROFIT AND LOSSNEW PROFIT AND LOSSSTATEMENTSTATEMENT

NEW PROFIT AND LOSSNEW PROFIT AND LOSSSTATEMENTSTATEMENT

SIMPLIFIEDEASY TO READINCLUDES COST TARGETSLISTS INDIRECT COSTSINCLUDES PARTICIPATION

SIMPLIFIEDEASY TO READINCLUDES COST TARGETSLISTS INDIRECT COSTSINCLUDES PARTICIPATION

Page 10: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

CURRENT % TARGETS Y-T-D %Revenues (Income) 13,374$ 100% 13,374$ 100%Expenses

Food 5,321 40% 38% 5,321 40%Paper & Supplies 826 6% 5% 826 6%Labor 5,388 40% 30% 5,388 40%Benefits/Health Care 1,254 9% 5% 1,254 9%Vending (50:50) 44 0% 44 0%Other 0 0% 2% 0 0%

Expense Total 12,832$ 96% 12,832$ 96%PROFIT/LOSS 542$ 4% 4% 542$ 4%

FCPS Food & Nutrition Services SEPTEMBER 2001 for GARFIELD SCHOOL

Page 11: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

CURRENT % TARGETS Y-T-D %Equipment (Large & Small) 0 0% 0 0%Administration 2,800 21% 10% 2,800 21%Transfer To School Operating Fund 674 5% 6% 674 5%

Indirect Costs

Page 12: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

CURRENT Y-T-D

Average Daily Attendance (ADA) 330 330

Average Daily Participation (ADP) 274 274

Percentage of Participation 83%

Breakfast Lunch

Paid 264 2,797 2,797

Reduced 177 708 708

Free 469 1,435 1,435

Total 910 4,940 4,940

LUNCH PARTICIPATION SURVEY

18 Serving Days

Page 13: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

2001 –2002 2001 –2002 TARGETSTARGETS

2001 –2002 2001 –2002 TARGETSTARGETS

FOOD 38% PAPER /SUPPLIES 5% LABOR 30% BENEFITS 5% OTHER 2%ADMINISTRATION 16%PROFIT/LOSS 4%

FOOD 38% PAPER /SUPPLIES 5% LABOR 30% BENEFITS 5% OTHER 2%ADMINISTRATION 16%PROFIT/LOSS 4%

Page 14: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

INDIRECT COSTSINDIRECT COSTSINDIRECT COSTSINDIRECT COSTS

LARGE EQUIPMENTSMALL EQUIPMENTADMINISTRATIONRENTTRANSFER TO SCHOOL DISTRICT

LARGE EQUIPMENTSMALL EQUIPMENTADMINISTRATIONRENTTRANSFER TO SCHOOL DISTRICT

Page 15: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

Elem Middle High TotalTotals 902,756 183,251 318,283 1,404,290ADP 50,153 10,181 17,682 78,016Nov 00 76,726

1.7%Increase

LUNCH AVERAGE DAILY PARTICIPATIONNOVEMBER 2001

LUNCH AVERAGE DAILY PARTICIPATIONNOVEMBER 2001

Page 16: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

DAILY PARTICIPATION

70000

72000

74000

76000

78000

80000

82000

1 2 3 4 5

Mon Tues Wed Thur Fri

Page 17: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

Elem Middle High TotalTotals 116,032 23,171 41,570 180,773ADP 6,446 1,287 2,309 10,043Nov 00 10137

-0.9%Decrease

BREAKFAST AVERAGE DAILY PARTICIPATIONNOVEMBER 2001

BREAKFAST AVERAGE DAILY PARTICIPATIONNOVEMBER 2001

Page 18: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

DAILY PARTICIPATION

8000

9000

10000

11000

1 2 3 4 5

Mon Tues Wed Thur Fri

Page 19: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

STAFFING CRITERIASTAFFING CRITERIAANDAND

MANAGER MANAGER CLASSIFICATIONSCLASSIFICATIONS

STAFFING CRITERIASTAFFING CRITERIAANDAND

MANAGER MANAGER CLASSIFICATIONSCLASSIFICATIONS

Page 20: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

ADP SEPTEMBER - FEBRUARY

STUDENTS…ALL CATEGORIES

ADULTS

STAFF

SPECIAL PROGRAMS

OTHER LUNCH EQUIVALENTS

ADP SEPTEMBER - FEBRUARY

STUDENTS…ALL CATEGORIES

ADULTS

STAFF

SPECIAL PROGRAMS

OTHER LUNCH EQUIVALENTS

TOTAL LUNCHES FOR TOTAL LUNCHES FOR STAFFING GUIDELINESSTAFFING GUIDELINESTOTAL LUNCHES FOR TOTAL LUNCHES FOR STAFFING GUIDELINESSTAFFING GUIDELINES

Page 21: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

LUNCH EQUIVALENTSLUNCH EQUIVALENTSLUNCH EQUIVALENTSLUNCH EQUIVALENTS

BREAKFAST

A LA CARTE

VENDING IN DINING ROOMS

CONTRACTS

SNACKS

BREAKFAST

A LA CARTE

VENDING IN DINING ROOMS

CONTRACTS

SNACKS

Page 22: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

CONVERSION FACTORSCONVERSION FACTORSCONVERSION FACTORSCONVERSION FACTORS

A LA CARTE/ DINING ROOM VENDING: $ 4.00 = 1 LUNCH

4 BREAKFASTS = 1 LUNCH

A LA CARTE/ DINING ROOM VENDING: $ 4.00 = 1 LUNCH

4 BREAKFASTS = 1 LUNCH

Page 23: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

TOTAL MEALSTOTAL MEALSTOTAL MEALSTOTAL MEALS

+ TOTAL LUNCHES

+ BREAKFAST EQUIVALENTS

+ A LA CARTE/VENDING EQUIVALENTS

= TOTAL LUNCH EQUIVALENTS

+ TOTAL LUNCHES

+ BREAKFAST EQUIVALENTS

+ A LA CARTE/VENDING EQUIVALENTS

= TOTAL LUNCH EQUIVALENTS

Page 24: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

STAFFINGSTAFFINGSTAFFINGSTAFFING

ELEMENTARY: 23 MPLH

MIDDLE: 21 MPLH

HIGH/SECONDARY 20 MPLH

ELEMENTARY: 23 MPLH

MIDDLE: 21 MPLH

HIGH/SECONDARY 20 MPLH

Page 25: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

MANAGER HOURSMANAGER HOURSMANAGER HOURSMANAGER HOURS BASE: 5.5 HOURS

BREAKFAST/AM BREAK .5 HOURS

2 SPECIAL PROGRAMS .5 HOURS

3 + SPECIAL PROGRAMS 1.0 HOURS

4 LUNCH LINES .5 HOURS

HIGH SCHOOL WITH FULL VENDING .5 HOURS

BASE: 5.5 HOURS

BREAKFAST/AM BREAK .5 HOURS

2 SPECIAL PROGRAMS .5 HOURS

3 + SPECIAL PROGRAMS 1.0 HOURS

4 LUNCH LINES .5 HOURS

HIGH SCHOOL WITH FULL VENDING .5 HOURS

Page 26: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

MONITORING LABORMONITORING LABORMONITORING LABORMONITORING LABOR

OVERTIME

OVERBASE

TIME AND ATTENDANCE ISSUES

OVERTIME

OVERBASE

TIME AND ATTENDANCE ISSUES

Page 27: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

Hours for Pay Period Ending 11/16/2001

Employee Name

Daily

Scheduled Hours

Over Base Hours

Under Base

Hours (LWOP)

Leave Hours Taken

Regular Hours

Worked

Garfield School Le, Lap

6.504

5.5

0

0

62

Mikheal, Samira

5.504

4.26

0

0

44

Pacheco, Della

5

0

0

10

30

Page 28: Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000

THE FINANCIAL HEALTH THE FINANCIAL HEALTH OF OUR PROGRAMS WILL OF OUR PROGRAMS WILL

CONTINUE TO BE A CONTINUE TO BE A DIRECTOR’S PRIMARY DIRECTOR’S PRIMARY

CHALLENGECHALLENGEIN THE FUTURE.IN THE FUTURE.

THE FINANCIAL HEALTH THE FINANCIAL HEALTH OF OUR PROGRAMS WILL OF OUR PROGRAMS WILL

CONTINUE TO BE A CONTINUE TO BE A DIRECTOR’S PRIMARY DIRECTOR’S PRIMARY

CHALLENGECHALLENGEIN THE FUTURE.IN THE FUTURE.


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