Facilities Committee MeetingMarch 7, 2019

Energy Management Update Energy Performance Report Update

Security Update Work in Progress

Facilities Improvements Projects Update Rolling Hills Elementary School Additions & Renovations Project

Wrightstown Elementary School Additions & Reno. Project

New Newtown Middle School Construction

Holland Middle School Additions and Renovations Project

AGENDA

Capital Improvements Projects Update 2019 Capital Improvements Project Update

CRHS North Natatorium Seating Improvements

Chancellor Center Security Improvements

Facilities Improvements Master Planning 10-Year Plan

Miscellaneous Athletic Field and Maintenance Paint Supply Bid No. 19-12

Board Agenda Items

Public Comments

AGENDA

Energy

Management

Update

Energy Management UpdateAramark Monthly Energy Report (Reporting Resumed)

• ENERGY STAR Portfolio Manager and the National Oceanic and Atmospheric Administration (NOAA) weather data availability has resumed.

• Reports for the month of October and November 2018 are included in this update.

• Updating ENERGY STAR Data Verification checklists for all schools to update relevant information, including but not limited to:– Square footage– Number of occupants (staff and students)– HVAC system type– Parking lot size– Meter types– Green features (solar)

Energy Management UpdateAramark Monthly Energy Report

Energy Management UpdateAramark Monthly Energy Report

Security

Update

Security Update

Work in ProgressItems include, but are not necessarily limited to:

• CRSD Community Security Forum Date: March 19, 2019 Time: 7:00pm Location: Newtown Middle School Who: CRSD Security Leadership

DA WeintraubTownship and Borough Police ChiefsALICE National Certified Trainer

What: Overview of the District Security, including the ALICE Program, Safe2Say Something Program and other security measures

Security Update

Work in ProgressItems include, but are not necessarily limited to:

• Grant Applications (Processed): Programs – ALICE Training Received $20,000 Intrusion Hardware Received $25,000 Mental Health Initiatives Waiting for Response

Security Update

• Legislative Changes – Act 44 of 2018 (Senate Bill 1142)

School Safety and Security – State Police Risk and Vulnerability Assessments

• State police must establish three “Risk and Vulnerability Assessment” teams by 31MAR19

• Three teams composed of at least three troopers each to operate within three geographical regions by the State Police in consultation with the Committee

• Troopers assigned to these teams must be trained in the “best practices” assessment criteria as established by the Committee

• Assessment of school entities must be free and priority given based on the ranking of the school entities market value/income aid ratio

• Teams must report annually to the Committee

Facilities

Improvements

Projects Update

Rolling Hills Elementary School

Additions and Renovations Project

Preconstruction Update

Facilities Improvements Projects UpdatesRolling Hills Elementary SchoolAdditions and Renovations Project

• Processing Contractors and Professional Services Agreements• Working on other Preconstruction Activities, including but not limited to:

• Bonds and Insurance• Project Schedule and Submittals• List of Subcontractors• Preliminary Schedule of Values• Permitting• Preconstruction Meeting with contractors, consultants and authorities

(Meeting scheduled for 13MAR19)

• Value Engineering Mechanical Bid – Evaluating cause of elevated SF cost and potential actions/cost reduction alternatives

Facilities Improvements Projects UpdatesRolling Hills Elementary SchoolAdditions and Renovations Project

• 19FEB19 Community Meeting at RHES was well attended. Topics included:• Overview of New Floor and Site Plan• Project Schedule• Use of former RMS as temporary RHES• Overview of former RMS Floor and Site Plans• Comparison of Construction Values (Occupied vs. Unoccupied)• Transportation considerations (Andy Ro – Supervisor of Transportation)

• Site activities commence on 06MAY19 – Ground Breaking considerations?

Rolling Hills Elementary SchoolAdditions and Renovations

M I L E S T O N E S C H E D U L E

21FEB19 Board Approvals:

22FEB19 to05MAY19

Preconstruction Activities – Contracts, Bonds, Insurance, Submittals, Schedules, Meeting with Authorities, Permitting, etc.

06MAY19 Ground Breaking – Site Work Only

25JUN19 CRSD Vacates RHES

04JUL19 Renovations, Additions and Site Improvements Commence

01JUL20 Final Completion of Construction Activities

05JUL20 Furnish RHES and Relocate Teaching Materials from RMS

August 2020 Staff and Students Occupy Renovated and Expanded RHES

Wrightstown Elementary School

Additions and Renovations Project

Construction Update

Facilities Improvements Projects UpdatesWrightstown Elementary SchoolAdditions and Renovations Project

• Construction progress on pace for 30JUN19 project completion• Above ceiling rough-in generally complete, including, but not limited to:

• Fire protection systems• Low voltage wiring (safety systems, security, phones, intercom,

dashboard)• Hydronic piping• Domestic piping• Building management systems• Electrical systems (Permanent power energized by PECO)• HVAC systems

• Finishes in progress including, but not limited to:• Flooring systems• Painting• Wood casework• Ceiling systems• Whiteboards• Projectors

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectAbove Ceiling Rough-In

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectMechanical Room

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectToilet Rooms

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectCorridors

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectCorridors and Terrazzo Flooring System

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectClassroom - Casework

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectClassroom - Casework (Value Added Storage)

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectClassroom - Visual Display Boards

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectExterior Elevation – New Classroom and Gymnasium Addition

Facilities Improvements Projects UpdatesWrightstown Elementary School - Additions and Renovations ProjectGymnasium Addition

New Newtown Middle School Project (Demolition and Site Work)

Construction Update

Facilities Improvements Projects UpdatesNew Newtown Middle School Project(Demolition and Site Work)

• Existing building demolition is complete• Site is 99% restored• Parking Lot final section of paving scheduled for spring break• Final accounting of contracts and closeout after site work is completed• Finalize closeout with Township – reduce escrow for 18 month warranty

period

BRESLIN RIDYARD FADERO ARCHITECTS

Holland Middle School

Additions and Renovations Project

Closeout Update

Facilities Improvements Projects UpdatesNew Newtown Middle School Project(Demolition and Site Work)

• Completing final punch list items• Walking path from HMS to Buck Road – reviewing ponding on path• Finalize closeout with Township – reduce escrow for 18 month warranty

period

Capital

Improvements

Projects Update

Capital Improvements Projects Updates2018-19 CIP (Summer 2019)

• Processing Contractors and Professional Services Agreements• Working on other Preconstruction Activities, including but not limited to:

• Bonds and Insurance• Project Schedule and Submittals• List of Subcontractors• Preliminary Schedule of Values• Permitting• Preconstruction Meeting with contractors, consultants and authorities

(Meetings scheduled for 29MAR19)• Other CIP Projects to be considered:

• CRHS North Natatorium Seating• Chancellor Center Security Improvements

Capital Improvements Projects UpdatesCRHS North Natatorium Seating Improvements

Project History and Proposed Plan

• First discussed at October 2016 FACCOM meeting• Project was not moved forward at that time• Conditions of Natatorium seating and safety concerns remain the same• Concerns raised by community, several minor incidents• Existing conditions are technically grandfathered under prior building codes• Safety concerns have been expressed including proposed remediation:

Stair treads and risers are nonconforming and uncomfortable to navigate Handrails are absent at four (4) sets of bleacher stairs The aisle widths are narrow and nonconforming The entry level aisle include a series of elevated landings creating

numerous trip hazards The guard rails are open and provide little fall protection

• All components listed must be addressed as a single project in an effort to improve the safety concerns and meet current codes. Incidental work includes:• Replacing reduced seating capacity at top level lost during aisle width

adjustments, lighting at risers, coating of concrete seating area

Council Rock School District2016-2017 Capital Improvements Plan

CRHS North – Facility Improvement Project (Non-Renewal Work)Natatorium Bleacher Improvements

36

Upgrades and Improvements:Stairs, landings, railings, fall protection.

Slides from October 2016

Council Rock School District2016-2017 Capital Improvements Plan

CRHS North – Facility Improvement Project (Non-Renewal Work)Natatorium Bleacher Improvements

37

Landings at access aisle. Consider infill to reduce tripping potential.

Treads and risers dimensions,handrails, and stair widths. Consider modifying stair runs and adding hand rails.

Railing configuration and infill. Consider modifying railing and adding fall protection.

Select areas of ceramic tile repairs at pooldeck, access to Natatorium and Gym lockers are in poor condition. Consider replacement and repairs at select areas.

Slides from October 2016

This project hasbeen addressed

Capital Improvements Projects UpdatesCRHS North Natatorium Seating Improvements

CRHS North Natatorium Seating ImprovementsBudget and 2018/19 CIP Budget Summary Update

Description Estimated Cost Comments

Current Status of CIP Budget

Fees reallocated to 2019-20 CIP’s $969,650

• As presented 14FEB19• Current CIP Projects

include contingencies of $250k and a material allowance of $80k

CRHS North Natatorium Seating Imp.

Estimated Construction Cost $243,360 From 2018/19 CIP

Fees and Contingencies (25%) $60,840

Total Estimated Project Cost $304,200

Total Adjusted CIP Funds Remaining $665,450 Excludes CC Security Project

CRHS North Natatorium Seating ImprovementsPreliminary Schedule

Activity Start Finish Comments

Board formal approval to proceed ----- 21MAR19Approval of SGA Agreement

Design and Approvals 25MAR19 25APR19 To be confirmed

Bidding and Awards 02MAY19 16MAY19 FACCOM and Board Mtg

Construction and Closeout 01AUG19 15SEP19

Capital Improvements Projects UpdatesChancellor Center Security Improvements

Proposed Security Improvement at Chancellor Center

• Ongoing security upgrades are being addressed districtwide• Improvements and upgrades are addressed based on current events and

ongoing knowledge and learning from our security team• Rollout of ALICE training to staff has been positively received and has raised

many questions• Minimal upgrades greatly improve the security of entire building• The proposed scope generally includes the following:

• Addition of key fobs at existing entry doors to business and facilities office areas (2 doors)

• Addition of key fob access to elevator doors at main lobby (2 doors)• Replacement of steel swing gate at main lobby and replacement with

aluminum/glass door with key fob (single location)

Chancellor Center Security ImprovementsRepresentative Photos

Hollow Metal Entrance Doors• Add key fob devices to doors

that provide direct access to Business Office and Facilities -Transportation Offices

• Limits access to fob holders only

Elevator Doors• Add key fob devices to elevator

doors at main lobby only• Limits access to all other areas of

the building to fob holders only• Visitors would be greeted by

department staff at lobby and escorted to respective office area or provided entry by secretary at front desk via fob

Chancellor Center Security ImprovementsRepresentative Photos

Steel Swing Gate• Remove steel swing gate and

replace with aluminum entrance system similar to door to administration area.

• Limits access to all other areas of the building to fob holders only

Project Results:The addition of the proposed key fobs and door modifications will limit visitor access to the core building areas at entry level only.

Chancellor Center Security ImprovementsBudget and 2018/19 CIP Budget Summary Update

Description Estimated Cost Comments

Current Status of CIP Budget

Fees reallocated to 2019-20 CIP’s $665,450

Cost reflects assumption of the board approval to move forward with CRHS North Natatorium Seating Improvements

Chancellor Center Security Imp.

Estimated Construction Cost $35,000Preliminary Estimate (update after field investigations)

Fees and Contingencies (25%) $8,750

Design Contingency (5%) $1,750

Total Estimated Project Cost $45,500

Total Adjusted CIP Funds Remaining to be allocated to 2019-20 CIP Projects

$619,950Includes CRHS North Natatorium and Chancellor Center Security

Chancellor Center Security ImprovementsPreliminary Schedule

Activity Start Finish Comments

FACCOM discussion approval to procure pricing (CRSD to address documentation, pricing and project oversight)

----- 07MAR19

• Security scope of work to beaddressed through CoStars pricing with Access Security

• Door modifications to be addressed through MA adjustment with current contractor or via three quotes

Board approval of CoStars –Access Security

----- 18APR19 Board Meeting

Construction and Closeout 01May19 15July19

Facilities

Improvements

Master Planning

Facilities Improvements Master Planning10-Year Plan

• Developing 10-Year Plan including, but not necessarily limited to the following considerations:• ACHIEVE-Twilight-Sloan programs currently housed at LSAC facility• CRHS South Synthetic Turf Field Project (Consider teaming with CRHS

North Turf Replacement/Track Restoration Project)• Sol Feinstone Elementary School Additions and Renovations Project• Hillcrest Elementary School Additions and Renovations Project• Richboro Elementary School Additions and Renovations Project• Newtown Elementary School Additions and Renovations Project

• A preliminary Budget and Schedule for all projects has been prepared.

• CRSD working with commercial realtor to develop options for the ACHIEVE-Twilight-Sloan programs.

Facilities Improvements Master Planning10-Year Plan

• Further discussions planned for 11APR19 Financing Committee Meeting. Facilities related components will be included during the meeting.

• The initial DRAFT Facilities Improvements Master Plan reflected a project start date for Sol Feinstone Elementary School Additions and Renovations during the summer of 2020.

• No projects beyond the current Rolling Hills Elementary School Additions and Renovations Project have been approved by the Board.

• To be proactive, in an effort to maintain a possible 2020 start, a RFP for SFES Architectural Services has been sent to select firms, interviews are upcoming.

Facilities Improvements Master Planning10-Year Plan

• The 04APR19 FACCOM Meeting will be dedicated to interviews for Architectural Services for the potential Sol Feinstone Elementary School Additions and Renovations Project (Tentatively 2020 start of construction).

• RFP distributed to three (3) highly qualified architectural firms with each with significant experience in the public school arena.• The three (3) firms are as follows:

Breslin Ridyard Fadero (Allentown, PA) CRSD Projects: NMS

KCBA Architects (Hatfield, PA) CRSD Projects: -----

Schradergroup (Philadelphia, PA) CRSD Projects: CES, GESHMS, WESRHES, NOC

BRESLIN RIDYARD FADERO ARCHITECTS

Facilities Improvements Master Planning10-Year Plan

• RFP/Interview Schedule:• RFP Distributed to Architectural Firms 25FEB19• Pre-Submission Conference at SFES: 05MAR19• Question Deadline: 12MAR19• Submission of Proposals: 27MAR19• A/E Team Interviews: 04APR19

KCBA Architects 6:45pm 7:15pm HCR 1• move to HCR1 5 minutes Breslin Ridyard Fadero 7:20pm 7:50pm HCR 2• move to HCR2 5 minutes Schradergroup 7:55pm 8:25pm HCR 1

• CRSD Approval of Architectural Team: 18APR19

• Project Schedules, Budgets and Financing to be discussed 11APR19

Miscellaneous

Update

• Bid Recommendation and Summary:

– Athletic Field and Maintenance Paint Bid No. 19-12• Ricciardi Brothers Inc.

$ 7,569.91

Bid Results:

ARC Sports Incomplete Bid

METCO Supply, Inc. Incomplete Bid

Pioneer Manufacturing Company Incomplete Bid

RPT New York, LLC $ 14,160.00

Ricciardi Brothers, Inc. $ 7,569.91

Supplies Bid

Supply bid includes, but not limited to:Paint for game lines, interior/exterior paint, traffic paint,Rollers/brushes and sealant

Board Agenda Items

Board (BA) / Consent Agenda (CA) Items

Supplies Bid ResultsBid 19-12 Athletic Field and Maintenance

Paint Supplies

o Bid Tabulations will be included on Board agenda

o Bid Summaries will be included on Board agenda

Bid No. 19-12 Paint Supplies: $ 7,569.91

CA

Upcoming Meetings & Topics:Meetings and Topics include, but may not be limited to:

MEETING DATE PROBABLE TOPIC

04APR19 - 6:30pm start Possible Maintenance/Service/Supplies Bid Summaries

04APR19 - 6:30pm start Architects interviews for Sol Feinsone ES Additions and Renos

11APR19 - FINCOM 10-Year Master Plan (Projects, Budget, Schedule and Financing)

11APR19 - FINCOM Potential Board Agenda Items – Pending outcome of Master Planning discussions:• SFES Professional Services (Arch/CM)• CRHS South/North Synthetic Turf Projects

Note: Dates and Topics are Subject to Change and/or Expand

Public Comments - Thank you!Next Meetings: Thursday, April 4, 2019 (FACCOM) 6:30pm

Thursday, April 11, 2019 (FINCOM)