f1i s 2014 uae national final newsletter 2

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F1 in Schools - 2014 UAE National Final

NEWSLETTER 2 – FOR ALL TEAMS

IT IS ESSENTIAL THAT SUPERVISING TEACHERS AND THE STUDENT WHO IS TEAM

MANAGER READ EVERYTHING WITHIN THIS NEWSLETTER CAREFULLY

Newsletter 2 Contents:

1. Event schedule

2. Judging Schedule

3. Terms and Conditions

4. Travel and parking arrangements

5. Event Registration

6. Scrutineering protests

7. Team list and competition number

8. Health and Safety

9. Venue plan and booth allocation

10. Pit display setup

11. Teachers F1 in Schools Pit Stop Challenge!

12. YMC Facility Tours

13. Team guests / National Final visitors

14. Verbal Presentation time limits

15. Chair of Judges

16. Social Media Competition

17. WiFi Internet Access

18. Winning Teams Photo Session

19. List of Awards and Prizes

1. Event schedule – May 11 & 12

The confirmed event schedule is as follows:

08:00 – 08:30 Team arrival & Registration

08:45 – 09:45 Pit Display booth set up

10:00 – 10:30 Teams welcome briefing (auditorium area)

10:30 – 11:30 Judging and racing commences (3 x 20min judging slots)

11:30 – 11:50 Morning Break

11:50 - 13:10 Judging and racing continues (4 x 20min judging slots)

13:10 – 14:00 Lunch Break

13:30 - 13:50 Group Photo - Start / Finish Straight

14:00 - 15:20 Judging and racing continues (4 x 20min judging slots)

15:20 – 16:30 Afternoon Break & Judges Debrief

16:30 - 17:00 Award Presentations

17:00 – 17:30 Teams pack down pit displays and depart YMC

F1 in Schools 2014 UAE National Final – Newsletter 2

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2. Judging Schedule

The judging timetable / rotation will be provided to teams at event registration on your competition

day.

3. Terms and Conditions for Participation

The terms and conditions for participating in the National Final are provided as a separate

attachment with this newsletter. The supervising teacher MUST submit this document at team

registration on the competition day.

4. Team Arrival and Parking Arrangements

On arrival at Yas Marina circuit please follow these instructions:

Enter via Gate 20 and follow directional signage to the Media Centre, maps attached

It is imperative the Vehicle Access Permit supplied along with this newsletter is displayed in

the windscreen of your Team Bus/Van on arrival to YMC, no permit no entry to the unloading

area.

Team vehicles will be directed to Media Centre unloading area, please be ready for a quick

unloading to avoid congestions and delays with your setup.

Once parked, the team manager and lead teacher ONLY should make their way to the Media

Centre 1st floor reception to register the team. Other team members should commence unload

and moving of team assets into the media centre as directed by our staff.

Teams are to just place all of their assets in front of their allocated booth and wait for set-up

commencement to be announced at 08:45am

Please note the display setup is on the first floor, the main access is via a stairwell which has

a restriction of 1.7m wide alternatively for heavy equipment there is a small service lift 1.25m

x 1.25m and max load of 700kg

Due to the number of teams competing, we anticipate congestion and ask all teams to respect

others during the load in and set-up time frame.

5. Event Registration

Only the team manager and supervising teacher are to attend. An event registration desk for

teams operating from 08:00am will be located in Media Centre reception on Level 1. During

registration the Terms and Conditions for Participation must be handed in. Each team will be

supplied with event resources including judging schedule, team accreditation passes, lunch

tokens and other relevant documents. During registration the team’s back-up car and design

portfolio will be returned for their display and presentation purposes. The nominated race car

will remain with the organisers in parc ferme status until each teams scheduled race time.

Scrutineering judging will have occurred pre-event and during event registration teams will be

informed about any critical technical regulation infringements that may have been judged by the

scrutineers. There will be no opportunity to protest or dispute any such rulings at this time.

The team manager will be asked to identify the race car and its weight will be checked. The F1 in

Schools logo decal will be supplied for fixing to the cars.


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6. Scrutineering Protests

Any protest or appeal around a Technical Regulation infringement decision should be made in

accordance with the Competition Regulations. Please remember that unsuccessful protests may

incur a penalty. All protests must be submitted by 15:00hrs on competition day.

7. Team List and Competition Number

A full list of all competing teams is provided with this newsletter. A ballot was held in the offices of

Yas Marina Circuit to determine team competition numbers. Your team number correlates to the

Pit Display booth numbers as shown on the floor plan included with this newsletter.

8. Health and safety

Abu Dhabi Motorsport Management, operators of Yas Marina Circuit have asked that teachers

familiarise themselves with the Code of Practice for Contractors, Organisers and Exhibitors which

has been supplied with this newsletter.

9. Venue layout

A floor plan showing the competition venue layout and display booth location by number has also

been supplied. Use this floor plan along with the team list detail to locate your booth upon arrival.

10. Pit display setup

Pit display setup will commence for all teams at 08:45am. A reminder to read the advice regarding

this previously provided in Newsletter 1, along with information regarding pit display setup within

the Competition Regulations. Any equipment required for your setup is the responsibility of each

team i.e. trolleys, step-ladders, scissors, blue tac, extension cables etc. There should be no

standing on chairs / desks etc. if needed, please bring a small step ladder.

11. Teachers F1 in Schools Pit Stop Challenge!

We can’t let the students have all of the fun. So, this year Yas Marina Circuit presents again the

only Teachers F1 in Schools Pit Stop Challenge in the world! Get your own school team together

now, and get ready to see how close you can get to the 2.0 sec record of the Infiniti Red Bull

Racing Formula One Team. Your team must consist of 3 teachers. You can join and form a team

with other interested teachers on the day. The challenge will run from approximately 15:30 –

16:30pm. Demonstration, full instruction and related safety will be provided on the day.

12. YMC facility tours

As part of the their F1 in Schools National Final experience, all participants will be given a guided

behind the scenes tour of some of the most exclusive areas in the Formula One™ Paddock. This

will include the Formula One™ winner’s podium, Race Control, Formula One™ garages and

Team Villas. Tour times will feature on the Judging timetable.

13. Team guests / National Final Visitors

Please provide your team guests with the transport maps provided with this newsletter. Guest

parking will be clearly sign posted and available in the gold parking area adjacent to the main

grandstand. Guests will then take the pedestrian tunnel access to the Media Centre which is sign

posted from the car park. Guests will not need a parking or vehicle pass.

If you haven’t already done so, please send me the number of guests you would like to have

attend for each of your teams.


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14. Verbal Presentation time limits

A reminder of the verbal presentation time limits:

Bloodhound – 5 minutes

F1 in Schools Rookie Category – 8 minutes

F1 in Schools Professional Category – 8 minutes

15. Chair of Judges

The 2014 F1 in Schools UAE National Final Chair of Judges will be Mr Jon Fagg from F1 in

Schools Ltd. Head Office in London. We are very lucky to have Jon in this capacity bringing a

wealth of experience in performing competition management and official roles at National and F1

in Schools World Finals events for many years.

16. Social Media Competition

Class of 2014!

We know you are all excited for the F1 in Schools UAE National Finals, so Yas Marina Circuit has

decided to give away a few extra gifts to make your journey even more memorable on social

media! 7 lucky people will win Hot Laps with a certified instructor at Yas Marina Circuit. Will

you win ‘Most likely to become an F1 Driver’? Or, perhaps the title of the ‘Most Active Social

Media Team’? Follow us on Twitter and Instagram @ymcofficial for a chance to be awarded one

of these titles and more!

Active on Twitter?

Get your team to nominate 1 member for one of the following titles:

• Most likely to become an F1 Commentator (#F1iSUAEcommentator)

• Most likely to become an F1 Team Principle (#F1iSUAEprinciple)

• Most likely to become an F1 Driver (#F1iSUAEdriver)

• Most likely to become an F1 Engineer (#F1iSUAEengineer)

Then ask your friends and family to vote for you using your hashtag which you will receive on

ground, your superlative hashtag (ex. F1iSUAEDriver) and @ymcofficial at all times for the votes

to count.

Love Instagram?

Create 1 account for your team and upload as many photos and videos as you like.

The team that is most active will win the title of the Most Active Social Media Team.

Don’t forget to always mention/tag @ymcofficial in all your uploads/tweets for the submissions to

count.

17. WIFI Internet Access

A public WiFi with internet access will be available within the competition venue and details will be

provided at event registration.

18. Winning Teams Podium Photograph Session

The overall champion Professional Category team will be required to be at Yas Marina Circuit by

1700 hrs on Monday May 12 for a photo session on the Yas Marina Circuit Formula One®

winners

podium. This session should be finished by 1745.


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19. List of Awards – Professional and Rookie Categories

National Champions – Professional or Rookie Category Trophy, Certificates, plus

2014 F1 in Schools World Finals Qualification, plus

YMC Radical SST Passenger Experiences (for all team members and two teachers)

You don’t have to be behind the wheel to get a taste of the track. Let a professional racing driver take you

for an incredible ride in the Yas Radical SST. Like its name suggests, this vehicle provides an extreme

experience. Coasting in the Yas Radical SST around our Formula 1® circuit stimulates the senses. Each

shift of the gears will make you feel like a champion. Listen to the sound generated by this highly tuned

four-cylinder racing engine as the Yas Radical SST accelerates down the pit straight – it’s mind-blowing!

2nd

Place - Trophy, Certificates plus

YMC 1st

Gear Experience (for all team members)

At Yas Marina Circuit, we’re committed to instilling young people with the knowledge and skills they need to become safe, competent drivers of the future. For 11 to 17 year olds, 1st Gear Junior Drive Experience, an introduction to the art of driving within in a structured, friendly and safe environment. Tutored by experts in the splendid surroundings of the Yas Marina Circuit, the experience is about equipping learners with the necessary skills to cope responsibly with demands of driving at a young age

YMC Radical SST Passenger Experiences (for two teachers)

3rd

Place - Trophy, Certificates plus

YMC 1st

Gear Experience (for all team members)

YMC Radical SST Passenger Experiences (for two teachers)

Fastest Car - Trophy, Certificates plus

TBA

Best Engineered Car - Trophy & Certificates

YMC Driving Simulator Experience (for team members and two teachers)

Be one of the first try out our new F1 driving simulators. Race side by side three at a time around Yas Marina Circuit. (NOTE – If this award is won by 1

st, 2

nd or 3

rd Place, the above prize MAYBE reverted to

one of the following awards where the winner is not 1st, 2

nd or 3

rd Place.)

Pit Display Award - Trophy & Certificates

Design Portfolio Award - Trophy & Certificates

Verbal Presentation Award - Trophy and Certificates

Team Identity Award - Trophy and Certificates

+++++++ NEWSLETTER 2 ENDS +++++++++

f1i s 2014 uae national final newsletter 2

Education