extreme productivity seminar
DESCRIPTION
Slides used for the first Extreme Productivity Seminar organized by IT|Redux. For more information about the seminar, please visit www.itredux.com.TRANSCRIPT
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Extreme Productivity Seminar
Palo Alto, CA — March 28, 2008
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Agenda
8:30 AM Coffee and Setup
9:00 AM Introduction to the Extreme Productivity System
9:30 AM Extreme Productivity Process
10:00 AM Rationale for Google Apps and Salesforce.com
10:30 AM Coffee Break and Final Setup
11:00 AMIntroduction to Google Apps and Salesforce.com
11:30 AM
12:00 PM
Lunch (served at the Quattro Restaurant, complimentary of IT|Redux)12:30 PM
13:00 PM
13:30 PM Management of Contacts with LinkedIn
14:00 PMSetup of the ‘Project’ Custom Object in Salesforce.com
14:30 PM
15:00 PM Coffee Break and Additional Customization
15:30 PM Management of Assets, Documents, and Travels
16:00 PM Extreme Productivity Gear
16:30 PM Open Discussions
17:00 PM
Drinks17:30 PM
18:00 PM
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
A Year in the Life...
Manage 74 projectsComplete 567 tasksRun a 35 people companyRaise new round of fundingOpen 5 local sales officesAdvise 12 startup companiesTravel 107,134 milesLog 48 flights as pilot in commandGet IFR ratingGet Cirrus SR22 type ratingGet mountain flying endorsementBuy first houseGet first child
While...
Never missing a mealSleeping 9 hours every nightWatching 5 movies every week
And still asking for more...
Currently managing:5,347 accounts14,141 contacts253 projects584 tasks
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Credits
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Extreme Productivity Process
Analyze NewInbox Item
Actionable?
CheckCompletion
AssignFirst Task
AssignNext Tasks
RequiredActions
Yes
Valuable?No
StoreYes
TrashNo
CompleteTask
Self < 2’
Self AssignTask
Self > 2’
DelegateTaskOther
CreateProjectMultiple
Interrupt
Receive NewInbox Item
Optional
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Google: The Empty Inbox
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Salesforce.com: Context & Actions
Contact
Ismael Ghalimi
Account
EP Partners
1
0..*
Campaign
EP Seminar
1
0..*
Task
Rent Room
0..1
0..*
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
The (other) Force
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Custom Objects in Salesforce.com
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
A Day in the Life...
Morning Checklist
✓ Review Today's Events✓ Review Today's Tasks✓ Read Blog Posts✓ Accept LinkedIn Invitations
Meeting Checklist
✓ Prepare Agenda (Before)✓ Send Follow-up Emails (After)✓ Create Follow-up Tasks (After)
Evening Checklist
✓ Send Follow-up Emails✓ Create Follow-up Tasks✓ Complete Today's Tasks✓ Review Tomorrow's Events✓ Review Tomorrow's Tasks✓ Read Blog Posts✓ Accept LinkedIn Invitations
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Managing Meetings
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Managing Contacts with LinkedIn
Develop complete profileInvite all contactsForward introductions diligentlyAccept relevant invitationsSend few messagesIgnore questionsKeep Inbox empty
More networking tips...
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Managing Projects
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Managing Assets
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Managing Documents
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Managing Travels
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Extreme Productivity Gear
Apple iPhoneBest Smartphone$399
Apple MacBook AirBest Laptop for Meetings$1,799
Sony VAIO TZ298N/XCBest Laptop for Travels$3,699
Apple Cinema Display 30”Best LCD Display$1,799
XEROX Phaser 6180MFPBest Color Laser All-in-One$899
GTD Trifold NoteTaker WalletBest Personal Analog Assistant$99
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Next Steps
iPhone Integration
Free-Busy Calendar Publishing
Google Calendar Integration
Google Apps Integration
Delegated Task Management
Resource Allocation for Project Management
Email Processing Automation
Meeting Scheduling Facilitation
IT Redux
Copyright © 2008, Monolab, Inc. All Rights Reserved.
Thank you!
www.itredux.com