extraction method statement - northamptonshire

PRIORS HALL PARKPhased Extraction of Minerals - Planning Application

Extraction Method Statement

January 2021

MAPA Group Ltd

METHOD STATEMENT and RISK ASSESMENT FOR:

• Stone Extraction and Backfilling Zone 3 Priors Hall.

Contact Mobile: 07850 173792

Email: [email protected]

CONSTRUCTION PHASE PLAN

Drafted by: Shaun Anderson Date drafted: 05/10/2020 Ref. No: MAPA CPP 02

Client: Urban and Civic (U&C) Corby Limited Site name: Priors Hall

Location: Corby

Brief description of Task:

Stone extraction and backfilling of zone 3

• The topsoil will be stripped with a dozer or motor scraper and stockpiled for later use.

• The subsoil overburden will be stripped and stockpiled for later use as backfill.

• The 360 excavator moving in a methodical pattern will dig into the stone and load the crusher.

• The crusher will process the stone into agreed sizes.

• The shovel loader will clear the processed piles from the belts and move the stone to the agreed location• As the digging and crushing process moves along the area behind will be backfilled.

• A second excavator will load the dump trucks with excess material and overburden.

• The dump trucks will dump in the extracted area.

• A dozer will push the back fill out and a roller will compact in engineered layers.

• The Engineer will take and record all measurements.

• Once extractions in agreed areas have been completed the area will then be graded and reinstated.

Contacts

MAPA Group

Company Director - Paul Wills 07850 173792

Works Manager - Shaun Anderson Responsible for front end works

07885 121608

Site Supervisor - John Gibson Responsible for day to day site activity, enforcing corona guidelines, security, manpower, welfare, visitors, deliveries.

07860 748135

Senior Foreman - Ivan Druce 2nd in command to the site manager, coordinates plant and machine activity on site.

07757 424063

URBAN AND CIVIC POINT OF CONTACT

Associate Project Manager - Rob Millar 07736 274009

Site Supervisor

Responsible for day to day activities, enforcing Corona 19 guidelines, coordinating deliveries, upkeep of the welfare, inductions, security, fuel deliveries and storage. Housekeeping, monitoring, and enforcing health and safety

compliance of all operatives on site.

360 Operator

Responsible for their own health and safety and the

health and safety of others including the environment.

Crusher operator



Dump truck operator



Dozer operator



MAPA Group Ltd


• Stone Extraction and Backfilling Zone 3 Priors Hall, Corby



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Contacts Telephone Number

Emergency Services

Police 999

Fire 999

Ambulance 999

Local Services (GTC Inset Agreement at Priors Hall)

Damage to water mains/services/infrastructure - call, ask for construction option, report water leak to whoever takes call. Operative will process & formulate a response.

GTC 08456 022498

Damage to electricity mains/services/infrastructure - as per page 8 of the Electricity Guidelines. A response will then be formulated to resolve the fault.

GTC on Electricity emergency number 0800 0326990

Damage to gas mains/service/infrastructure-as per page 8 of gas guidelines. A response will be made to make safe gas leak.

contact National Gas Emergency on 0800 111999

Damage to Fiber/Fiber infrastructure - not usually considered an emergency but can be costly to repair and will cause massive disruptions to customers.

Call GTC’s office on 08456 022498

Environmental Agency (24 hour helpline). 0800 807060

SPECIALIST CONTRACTORS

Drugs and alcohol testing - Healthcare Connections. 0870 1206 999

General Information

Staff and Training

The works will be carried out by staff of MAPA Group Ltd. All members of staff are experienced and have been deemed competent to carry out the works required of them. A responsible person will be appointed to each job who will supervise all works and be responsible for quality and safety. Apprentices and young workers will be supervised at all times and are not permitted to carry out tasks for which they have not been trained to carry out.

Vehicle/plant Safety

All company vehicles and plant are subject to planned maintenance and inspection programmes. Staff responsible for vehicles and plant will carry out daily and weekly checks to ensure continued roadworthiness. All drivers will comply with road traffic regulations and the Highway Code. All loads will be securely fastened to the vehicle by competent persons prior to any travel.

Personal Protective Equipment (PPE)

All site workers will wear hard hats, safety boots, safety glasses, cut 5 gloves and hi-visibility clothing at all times; other items of PPE such as dust masks, goggles and ear protection are available to be worn when necessary.

First Aid

It is the responsibility of Mapa Group Ltd to ensure adequate first aid provision for its staff. Suitable first aid equipment and/or the provision of an appointed person at the minimum. An Appointed Person is a person provided by the employer to take charge of the situation (e.g. to call an ambulance) if a serious injury/illness occurs in the absence of a first aider. Principal Contractors will ensure sufficient first aid cover for sites under their control.

Access and Egress

U&C will provide safe access and egress to the site via the causeway; Mapa Group Ltd staff will ensure safe access and egress is maintained for themselves and other contractors/members of the public in the area they are working in (F10 specific). Good standards of housekeeping will be maintained by all staff. Warning notices and barriers will be deployed as required. Debris will be cleared away on a regular basis and the site left safe, clean, and tidy at the end of each shift or task.

Site Layout

Contractor parking and welfare will be at the site entrance on the western side, and will be relocated during the works the works whilst the stone is extracted from the welfare and parking area, during this

MAPA Group Ltd



Contact Mobile: 07850

173792 Email: [email protected]

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time the welfare and car park will moved to the southern side of the Willow brook ensuring a 10m buffer zone to the Willow Brook is maintained.

Interfaces

Access and egress points are to be closed at all times when not in use. No members of the public or other contractors will be permitted access to working areas without prior consent. An exclusion zone is to be maintained at all times, there should be no reason to go onto adjacent sites or land areas not within the agreed F10.

Traffic Routes

Plant vehicles only will be permitted on the working area of the site. Access and egress points are to be closed when not in use. No contractors or members of the public will be permitted access to the works areas. The agreed exclusion zone is to be maintained at all times.

Working at Height

Falls from height remain the single biggest cause of work-related deaths in the United Kingdom. Do not jump from vehicles, always use the access steps and handrails provided. Prior to any working at height MAPA Group Ltd workers will comply with the associated Risk Assessment Method Statement (RAMS).

Contractor Visitor Safety

Any visitors to site will require an induction and will be escorted on site at all times during their visit. Mapa Group Ltd will liaise with other contractors' staff on a day to day basis and ensure they are aware of the risks present during works. Staff and contractors will not leave any area of work in a dangerous condition presenting risks to themselves or other contractors or visitors to the working area. All tools and equipment will be cleared to secure storage at the completion of each shift. Scaffold, ladders, and any other access to height will be made inaccessible in order to prevent where possible any security risk of theft/damage.

Refuelling Procedure on Site for Plant Machinery and Equipment

Fuel for all Mapa Group Ltd equipment is carried in explosive proof metal containers. Plant and machines will be refuelled in a designated refuelling area ensuring that the correct fire and spillage equipment is to hand. Fuel is transferred from the proprietary containers by certified fuel transfer unit or through a funnel into the machine tank. Caution will be exercised to prevent overfilling and spillages will be cleared up immediately. Smoking is not permitted in any of the company vehicles at any time, including during operation of plant equipment and machines on or off clients' premises.

Welfare Facilities

Welfare facilities are provided via a welfare porta-cabin conforming to Schedule 2 of CDM regulations 2015. This consist of hot/cold running water, heating, tables, chairs with facilities to heat food i.e. Microwave. All welfare facilities are to be kept in a clean and good working condition.

Emergencies

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Medical emergency, call 999 or 101, other local options are as follows: Corby Urgent Care Centre

Cottingham Road, Corby NN17 2UR

(10 minutes, 3.7 miles from NN17 5PH)

01536 202121/0843 5158203

Open 0800 until 2000

Kettering General Hospital

Rothwell Road, Kettering NN16 8UZ

(15 minutes, 9.8 miles from NN17 5PH) 01536 492000 A&E open 24 hours

Emergency Arrangements - See above contacts

Any incidents are to be immediately reported to MAPA site supervisor. The method for raising the alarm in an emergency will be shouting, hand signals, and over the walkie talkie/radios the assembly point will be at the front access gates.

Emergency Procedures

In the event of an emergency contact the site supervisor immediately then proceed to the assembly point. First aid facilities are held within the site welfare van and all work vans. All site vehicles are to be equipped with a First Aid box, the nearest medical facilities are in Corby Urgent Care Centre and Kettering General Hospital (KGH), details above.

Deliveries

All deliveries are to be coordinated with the site supervisor/team.

Underground services

All known services are to be marked out and everyone made aware of the locations on the site safety brief, no mechanical digging is permitted within 5m of a known service. Prior to any breaking of ground a full CAT scan of the area shall be undertaken and permit to break ground procedure followed.

On Site Incidents

Accident/Incident Reporting Procedure

MAPA Group Limited accepts their duty under the current edition of the Reporting of Injuries, Diseases and Occurrences Regulations (RIDDOR) to report specific injuries and incidents to the enforcing authority. The purpose of this procedure is to ensure that this duty is fulfilled and that all accidents are investigated.

Incident Reporting

If you are injured in our offices when travelling between sites, the injury should be recorded in our Accident Book, which is kept in the Office. The completed page of the book should then be removed and

https://www.bing.com/local?lid=YN1029x106708825&id=YN1029x106708825&q=Corby+Urgent+Care+Centre&name=Corby+Urgent+Care+Centre&cp=52.4906234741211%7e-0.712448954582214&ppois=52.4906234741211_-0.712448954582214_Corby+Urgent+Care+Centre

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given to the Works Manager who is responsible for ensuring that completed reports are filed accordingly. Should they wish the injured person may take a copy of the page from the Accident Book. If any company employee is injured whilst working on-site, it shall be recorded in the on-site Accident Book held by the site supervisor.

Accident Investigation

It is our policy to investigate all accidents, dangerous occurrences and near misses. Whether the consequence of an incident is a severe injury, minor injury or no injury at all, lessons can be learnt to prevent the same sequence of events reoccurring. The implementation of corrective action to a near-miss incident can therefore avoid a repeat of the incident that may have more severe consequences in the future. The Company Director is responsible and will investigate all accidents. Incidents will be investigated by completing a copy of the Accident/Incident Report Form and measures necessary to prevent recurrence will be identified. This task may be delegated to members of management. For high potential accidents or reportable accidents or incidents as stipulated by RIDDOR, MAPA Group Limited shall request additional support from Faction Health and Safety Group as required.

Subcontractor Arrangements for accidents on site

Subcontractors will enter the detail of any accidents requiring first aid treatment in the site accident book. They will report any accidents to their own employees and to the HSE in line with their own company procedures and will provide site management with copies of such details, along with details of any investigations undertaken and measures applied to prevent a reoccurrence. Copies of these details will be forwarded to Head Office. Reporting accidents and incidents to the enforcing authority The Company Director is responsible for reporting to the Incident Contact Centre (ICC) any injury, disease or dangerous occurrence covered by RIDDOR. If he is not sure whether an incident should be reported, they will contact Faction Health and Safety Group for advice. It is MAPA Group Limited’s policy that verbal communication regarding any accident is expressly forbidden. Any request for information by appropriate and relevant parties must be addressed to the Policy Holder in writing who will make our official response. This statement relates to both reportable and non-reportable accidents/ incidents. When an accident or dangerous occurrence takes place, it will fall into one of the following categories:

Minor accident to an Employee

• ensure details have been entered in the accident book.

• where an employee is incapacitated from work for more than three consecutive days (excluding the day of the accident but including any days which would not have been working days) because of any injury, complete internal report form and send directly to the Company Director.

• If the injured employee is admitted to hospital and is an in-patient for more than twenty-four hours, the accident becomes specified as ‘major injury’ and must be notified as described under the below category.

Minor accident to others

• Complete the accident book and accident report form as detailed above.

• Inform the injured persons’ employer and workplace.

Specified Injury

Cease works on-site immediately.

Include information within the Site accident book.

Inform Director with overall responsibility for health and safety who will notify HSE and obtain written reports from all persons on site.

Comply with requirements of RIDDOR (Reporting of Injuries, Disease, And Dangerous Occurrence).

A record must be kept by employers of all notifiable/industrial diseases (form F2508A).

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Where an employee has suffered an injury as a result of a reportable accident or dangerous occurrence which is the cause of health problems within one year of the date of the incident, the MAPA Group Limited shall inform the enforcing authority in writing as soon as it comes to our knowledge. The following injuries are deemed as reportable: Fatality or Specified Injuries • Fractures, other than to fingers, thumbs, or toes.

• Amputation.

• A dislocation of the shoulder, hip, knee, or spine.

• Loss of sight (temporary or permanent).

• Chemical or hot metal burn to the eye or any penetrating injury to the eye.

• Injuries from an electric shock or electrical burn leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours.

• Any other injury: leading to hypothermia, heat-induced illness or unconsciousness; or requiring resuscitation; or requiring admittance to hospital for more than 24 hours.

• Unconsciousness caused by asphyxia or exposure to a harmful substance or biological agent.

• Acute illness requiring medical treatment, or loss of consciousness arising from absorption of any substance by inhalation, ingestion or through the skin.

• Acute illness requiring medical treatment where there is a reason to believe that this resulted from exposure to a biological agent or its toxins or infected material. All of the above should be notified to the HSE at the earliest opportunity by telephone for death, via the online notification system for reportable/Specified injuries.

Over 7-Day Injury

If there is an accident connected with work (including physical violence) that is not a specified injury but results in a person being away from work or unable to do their normal work for more than seven days (including non-work days), the HSE must be notified by the employer within 15 days. We require a copy of the HSE notification report.

Members of the Public

An injury to a member of the public, which results in them being killed or taken to hospital must be reported to the HSE at the earliest opportunity.

Reportable Dangerous Occurrences

Most relevant Construction based include: 1. A collapse, overturning or failure of load-bearing parts of lifts and lifting equipment. 2. An explosion collapse or bursting of any closed vessel or associated pipework.

3. Failure of any freight container in any of its load-bearing parts.

4. Plant or equipment coming into contact with overhead power lines.

5. Electrical short circuit or overload causing fire or explosion.

6. Any unintentional explosion, misfire, failure of demolition to cause the intended collapse, projection of material beyond a site boundary, injury caused by an explosion.

7. Accidental release of biological agent likely to cause severe human illness.

8. A malfunction of breathing apparatus while in use or during testing immediately before use.

9. Collapse or partial collapse of a scaffold over five metres high or erected near water where there could be a risk of drowning after a fall.

10. The unintended collapse of; any building or structure under construction, alteration, or demolition where over five tonnes of the material falls; a wall or floor in a place of work; any false-work.

11. Explosion or fire causing suspension of normal work for over 24 hours.

12. A sudden, uncontrolled release in a building of 100kg or more of flammable liquid: 10kg of flammable liquid above its boiling point; 10 kg or more of flammable gas; or of 500kg of these substances if the release is in the open air.

13. Accidental release of any substance which may damage health.

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Reportable/Industrial diseases

If a doctor notifies the employer that an employee is or has been suffering from work-related disease, then the employer must notify the HSE at the earliest opportunity. Examples of diseases that must be reported are: • Certain poisonings.

• Some skin diseases such as occupational dermatitis, skin cancer, chrome ulcer, oil folliculitis/acne.

• Lung diseases including occupational asthma, farmer’s lung, pneumoconiosis, asbestosis, mesothelioma.

• Infections such as leptospirosis; hepatitis; tuberculosis; anthrax; legionellosis and tetanus.

• Other conditions such as occupational cancer; certain musculoskeletal disorders; decompression illness and hand-arm vibration syndrome.

Near Miss Reporting

A ‘near miss’ is an unplanned event that did not result in injury, illness, damage or product loss - but had the potential to do so. All Employees and Sub-Contractors must report ‘near miss’ incidents as soon as practicable following the event. The near-miss report form available from the site office should be used to report the incident. As much detail as possible should be provided to ensure a thorough investigation can be carried out. When completed the form must be returned to the office. Where we are the Principal Contractor or Sole Contractor, the Site Manager or Most Senior person on site will collate the forms, discuss with the Company Director and carry out any required investigations. For all other “Near Miss” incidents, the Site Manager will collate the forms and carry out any required investigations.

Civil Claims

MAPA Group Limited acknowledge that employees and others (contractors, visitors and members of the public) who may be affected by our activities have the right to make claims for compensation, where they consider that an injury is the result of negligence on our part. Such claims will be dealt with on our behalf by our Employer and Public Liability insurer provider. Following the Woolf report there is now a ‘fast track’ procedure that allows for small claims to be settled quickly. This procedure requires us to forward to our insurer any letter from a solicitor, alleging negligence on our part, within 21 days of receipt and providing evidence in our defence. The insurer then has 90 days to respond to the claimant’s solicitor. To enable us, and our insurer, to comply with the requirements of the ‘fast track procedure’, the following procedures must be followed: All incidents must be recorded, investigated and, where necessary, under RIDDOR, reported to the enforcing authorities as described in the Incident Reporting Procedure contained in this Policy.

Any person receiving a letter from a solicitor must forward this immediately to the Managing Director.

The Company Director will unless he instructs someone else to act on his behalf, send the solicitor’s letter to our insurer along with any evidence in our defence.

Direct correspondence with the claimant and/or his/her solicitor is strictly forbidden, as this may prejudice our defence.

All correspondence relating to the claim must be forwarded to the Company Director immediately following receipt. It is our responsibility to provide evidence in defence. Therefore, the Company Director is responsible for collating an ‘Evidence File’ for all reportable injuries and incidents and any other accidents where a claim is foreseeable. We may take a commercial view on minor accidents, balancing the possibility of a claim being brought against the cost of accident investigation.

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Evidence may take the form of the following documents, but this is not an exhaustive list:

• Accident Book entries.

• Statements from the injured person(s), witnesses, supervisors and first aider. These should be signed and dated and contain only statements of fact, not supposition.

• Copy of the accident/incident investigation report, with any photographs and diagrams.

• Pre-and post-accident risk assessments.

• Copies of any written safety instructions given to the injured person(s).

• Records of any personal protective equipment issued to the injured person(s).

• Copies of any test certificates and/or records of maintenance and inspection of any equipment involved in the incident.

• Any disciplinary evidence relating to the occurrence.

• Copies of any statutory reporting document forwarded to the Enforcing Authority (F2508 or F2508A)

• Copies of any correspondence from the enforcing authority relating to the incident.

• All incidents will also be reported to the client.

Site Specific Rules and Considerations

Permitted Hours of Work

Mon to Fri 0730 to 2000 and Sat 0730 to 1700. Contractors are permitted a period of 30 minutes before

and after the working day to start up & close down activities (movement to place of work, unloading &

maintenance) but does not include the operation of plant or machinery. No work is to take place on

Sundays or Bank Holidays.

COVID 19 Guidelines

All members of site are to implement and maintain the guidance given in the MAPA group Covid-19 guidance document which is available in the site file. The site supervisor will enforce these guidelines as much as possible. Timings and breaks will be staggered, and extra hand washing facilities will be available. Due to the nature of the works 2m social distancing should not be a problem.

Permit to Work

Permits to work will be issued and controlled by the site supervisor.

Meetings

The site supervisor will attend all U&C monthly consortium meetings on MS Teams or in the U&C offices. U&C Assoc Project Manager will update MAPA Group Limited on the dates for these meetings.

Design & Changes to Scope of Works

There will be regular site meetings and discussions with the client, any information that is discussed and agreed can be substantiated by emails to relevant parties.

Sub-Contractors/ Contractors

No works will be sub contracted. If any contractors i.e. tyres or mechanical fitters have to visit site, they are to report to the site supervisor who will then site induct and brief them prior to conducting any works.

Security

A hard standing will be where all plant vehicles will be parked, all vehicles have coded keys, immobilisers and trackers, no fuel will be left on site. All plant will be fuelled in the mornings prior to starting works and in the afternoons leaving the vehicles with low fuel amounts when parked overnight. If damage does occur, then there is an option to bring in a security guard and security patrol for night times/out of hours.

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Access points from Kirby Road have been fenced off and will deter the public in gaining site access.

Site Inductions

Any personnel who are visiting or working on site will have to go through the site induction and also sign the daily site brief.

Contaminated waste or Land

There is no known contaminated waste material or contaminated land, should anyone come across any then works around that area will stop and the client will be informed.

Weather and conditions

Works will be carried out all year round the site and works will be adapted for these changing conditions. Dust - a tractor and bowser are available if haul roads and working areas require dust suppression. Ultraviolet - Sun cream will be available in the welfare area workers can also wear their own. Water - drinking water is provided in the welfare area. Haul roads - haul roads will be maintained throughout the winter Road sweeping - a road sweeper will be on call and utilised as and when needed.

SHEQ arrangements and management of works

MAPA Group operates Health & Safety and management systems processes that are certified to Construction Line standards. Copies of our Health and Safety Policy, Quality Policy and Environmental Policy, along with our certificates are available on request. Site supervisors are SSSTS OR SMSTS qualified. The site foreman shall undertake and record daily public safety inspections and shall undertake and record a weekly site inspection.

Permanent Works Objectives

To provide safe access to, and egress from, working places. To provide working places that are free from risks to the health and safety of persons at work or affected by the work, so far as is reasonably practical. To ensure that operations and maintenance tasks can be undertaken without risk to the health and safety of person(s), or the environment, so far as is reasonably practicable. To provide welfare facilities for persons at work, in accordance with current legislation governing the workplace and ensure these are in place prior to work commencing on site. To provide operating conditions so that the lowest reasonably practicable noise and vibration levels are maintained.

Construction Work Objectives

To have no accidents on site. To have no occupational ill-health arising from the project. To exclude unauthorised persons from the worksite.

Consultation with Workforce

Regular meetings to be held with all site operatives, to co-ordinate procedures on site. A daily briefing shall be held every morning detailing the day’s activities, key risks and conditions. Daily briefings to be delivered in small groups, preferably outside, with social distancing. Toolbox talks relevant to the works shall be delivered weekly.

Summary of Specific Company Site Rules for works at Priors Hall

All persons are to report to the site supervisor on arrival to site. Covid 19 compliance will be enforced on site. Hard hats, hi-visibility vests and safety footwear are mandatory while working on site.

All persons working on the site to attend a Safety Induction Briefing (including emergency

procedures) by the site supervisor daily, prior to commencing with works. These will be supplemented, by a Toolbox Talk on a subject matter selected by the site supervisor and relevant to the works.

1. Never work under the influence of alcohol or drugs, suspected cases will be investigated straight away. 2. Ensure all accidents and incidents are reported immediately to the site supervisor.

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3. Maintain good housekeeping at all times. 4. Do not start work unless you have read and understood your company’s Risk Assessment and Method Statements (RAMS). 5. Report any defects in plant and equipment to the site supervisor. 6. No reversing to be undertaken without a banksman. 7. Do not lift any load beyond your means. 8. Comply with safety signs and signals on site. 9. Only park in designated areas. 10. Use pedestrian routes where provided. 11. Do not interfere with safety equipment. 12. Do not smoke in unauthorised areas. 13. Report any unsafe acts or conditions immediately to the site supervisor. 14. Only use the welfare facilities that are provided. 15. Obtain a permit for designated works e.g. hot works/confined spaces. 16. Wear additional PPE as directed within specific works Risk Assessments. 17. Consideration and courtesy should be given to all members of the public. All employees are to follow instructions given by the site supervisor.

18. All visitors to site must be advised of the nature of work, any risks, or hazards and the site rules before being allowed onto the working area. They are also required to sign in and out in the site visitors register.

19. The site supervisor will ensure all employees are inducted prior to any works and that the necessary qualifications are in place/in date with all employees for the works that they will be carrying out.

20. No eating or drinking is permitted on site outside the designated area.

21. No Smoking permitted on site except in designated areas.

22. No smoking in permitted in company plant or other vehicles.

23. All operatives to wash hands before mealtimes - a high standard of hygiene must be maintained, including the use of welfare facilities.

24. If you have any symptoms of flu notify your works supervisor and doctor, possible risk of Weils Disease.

25. No burning of waste is permitted on site.

26. Contractor pets are not permitted on site.

27. No disposal of any liquid or solid wastes within the site.

28. Noise and dust pollution to be implemented as dictated in the agreed RAMS for working areas.

29. Plant to be operated only by suitably trained and experienced personnel. (CPCS, NPORS etc.)

30. All reversing Lorries to be accompanied by a banksman.

31. No excavations to be carried out on site without a permit to break ground.

32. All open excavations must be secured with appropriate fencing when left unattended to prevent any persons from gaining access.

33. In case of fire notify the site supervisor, use fire extinguishers (if trained), vacate area to designated

assembly point and notify emergency services.

34. Due consideration must be given to any other contractors working on site.

35. Site supervisor is responsible for recording attendance and works of all persons on a daily basis.

36. All employees must be accounted for prior to leaving the site at the end of each working day.

37. The use of mobile phones on site is strictly not permitted unless in an emergency, in the designated area or the use has been authorised by a member of site management and documented in RAMS.

38. Operatives responsible for carrying out work must sign a form to confirm they have read and understood Method Statements and Risk Assessments prior to commencing with works.

39. All accidents must be reported to the site office and recorded on the appropriate Incident Form, however

minor. Any major incidents must be reported immediately to the site office, so the necessary

emergency services can be contacted, and information forwarded to the SHEQ Team, who in turn will notify the HSE as necessary under RIDDOR regulations.

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40. Site speed limits are to be observed and adhered with at all times.

41. Alcohol and drugs are forbidden on site unless the drugs are a prescribed medicine and will not affect 42. that person’s ability to work in a safe manner.

42. In the event of any incident where drugs/alcohol may be deemed to be a contributory factor the parties

involved be will be subjected to a compulsory drug and alcohol testing in accordance with Company policy. testing will also be carried out where there is reason to believe that a person is under the influence of drugs, alcohol, or other intoxicants.

43. The Company will also conduct random drugs and alcohol testing.

Note: Any disregard of Company Method Statements or non-adherence to Site Rules will result in an immediate formal written warning. Continual or deliberate non-compliance with the directed Health and Safety measures will be met with immediate removal from site and on the spot dismissal.

Explanations of tasks to be carried out

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Detail below the task to be undertaken

Describe Task:

Stone extraction




• The crusher will process the stone into agreed sizes/requirements.

Stone crushing

• The mobile crusher will move to the area to be excavated.

• The excavator will dig and load the crusher.


• The belt piles will be cleared with a shovel loader.

• The excavator and crusher will move in a methodical pattern.

Stone Transportation

• The shovel loader will clear the belt piles and load them into a dump truck.

• The dump truck will drive down agreed routes to the required construction area and dump the crushed

stone.Backfill

• Site won Backfill material will be loaded and dumped near the extraction hole.

• A dozer will push the material out in 300mm layers (To be confirmed).

• A roller will compact the layer before the next one is added.

• This process will be repeated until the area is at formation level.

Start Date: TBC Completion Date: TBC No of Staff: 5

List of Significant Hazards: 1. Plant and equipment 5. Noise

2. Slips, trips and falls 6.

3. Manual Handling 7.

4. Dust 8.

Identify the equipment to be used and any required permit to work

List Plant / Equip to be Used Special Requirements Test Cert. Req’d?

Permit to work Req’d?

EXCAVATORS (JCB 220, CAT 323) Test and inspected Yes No

DOZER (CAT D6) Test and inspected Yes No

ADT DUMP TRUCKS (VOLVO A30) Test and inspected Yes No

CRUSHER (McCloskey J40) Test and inspected Yes Yes

SHOVEL LOADER (VOLVO L90) Test and inspected Yes No

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ROLLER (BOMAG 14T) Test and inspected Yes No

Identify the operative numbers and skills with Training/certification to undertake the task

Type of Operative

Required

Number of

Operatives

Skilled Operative?

Minimum Competency Required

Dump truck operators 2 Yes CSCS NPORS

360 operator 2 Yes CSCS NPORS

Dozer operator 1 Yes CSCS NPORS

Crusher operator 1 Yes CSCS NPORS

Shovel operator 1 Yes CSCS NPORS

Roller operator 1 Yes CSCS NPORS

.

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List sequencing of works

I.D Instruction

1.0 Scope of works covered by method statement

1.1 Stone extraction and backfilling of zone 3

2.0 Methodology

2.1 Stone extraction





Stone crushing

• The mobile crusher will move to the area to be excavated.

• The excavator will dig and load the crusher.


• The belt piles will be cleared with a shovel loader.

• The excavator and crusher will move in a methodical pattern.

Stone Transportation

• The shovel loader will clear the belt piles and load them into a dump truck.

• The dump truck will drive down agreed routes to the construction area and dump the crushed

stone.Backfill

• Site won Backfill material will be loaded and dumped near the extraction hole.

• A dozer will push the material out in 300mm layers (To be confirmed).

• A roller will compact the layer before the next one is added.

• This process will be repeated until the area is at formation level.

2.2 Hold Points for Work

• All ops have been inducted, signed in and received a daily briefing.

• All ops are signed up to RAMS and understand the task at hand an all associated hazards.

• Any permits are in place for works being carried out.

• Plant checks have been carried out.

• Correct site and task specific PPE always.

• Reversing vehicles have nominated a banksman.

• Adhere to site speed limits and site rules always.

• Permit/permission to discharge water is in place.

3.0 Consents, licences & environmental issues

MAPA Group Ltd





15

3.1

• Spill kits to be in place where there is any risk of spillage of hazardous material.

• Refuelling to be in a designated area as per the site logistics plan.

• Spill mats to be in place for generators, any unused/standing powered equipment.

• Permit / permission to pump has been agreed.

4.0 Identify any Manual Handling involved in this Task

4.1 • Refuelling to be controlled and cosh briefing adhered to.

5.0 Identify any hazardous substances used during the undertaking of this task

5.1 • Diesel fuel.

• Dust.

16

Step 6… Identify the Additional Risks and Personal Protective Equipment Required.

What are the Hazards?

Who is at Risk? How are they at Risk?

Without Controls

Site Specific Controls to be put in place

With Controls

Sig

n O

nc

e A

cti

on

Co

mp

lete

Se

ve

rity

(S

)

Lik

elih

oo

d (

L)

Ris

k R

ati

ng

(S

tim

es

L)

Sig

nif

ica

nt?

(Y

\N)

Se

ve

rity

(S

)

Lik

elih

oo

d (

L)

Ris

k R

ati

ng

(S

tim

es

L)

Sig

nif

ica

nt?

(Y

\N)

Plant and equipment

Operatives Injury from moving machinery.

5 4 20 Y

Only qualified operators to operate plant, plant safe zones to be adhered to, banksmen to be used. No unauthorised personnel allowed within the works areas.

5 2 10 N

Manual handling Operatives Injured while handling, lifting, or carrying.

3 4 12 Y

Whenever possible, try to minimise manual handling activities, use mechanical devices, and reduce carrying distances.

3 2 6 N

Dust Operatives Dust from dry material being sifted or crushed.

3 4 12 Y Operatives to wear dust masks and goggles, when necessary.

3 1 3 N

Slips, trips and falls.

Operatives Bad ground conditions, mud.

3 4 12 Y Suitable footwear to be worn. 3 1 3 N

Noise Operatives plant and machine noise.

3 5 15 Y Ear defenders to be worn when necessary. 3 1 3 N

17

Step 6… Identify the Additional Risks and Personal Protective Equipment Required.

What are the Hazards?

Who is at Risk? How are they at Risk?

Without Controls

Site Specific Controls to be put in place

With Controls

Sig

n O

nc

e A

cti

on

Co

mp

lete

Se

ve

rity

(S

)

Lik

elih

oo

d (

L)

Ris

k R

ati

ng

(S

tim

es

L)

Sig

nif

ica

nt?

(Y

\N)

Se

ve

rity

(S

)

Lik

elih

oo

d (

L)

Ris

k R

ati

ng

(S

tim

es

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Sig

nif

ica

nt?

(Y

\N)

Ris

k R

ati

ng

:

Likelihood→ ↓Severity

Likely (5)

Probable (4)

Possible (3)

Unlikely (2)

Very unlikely

(1) KEY:

PP

E R

eq

uir

ed

:

Hard hat/High-Vis/Safety Boots

x

Death (5) 25 20 15 10 5 High risk

Eye/ ear protection

x

Major (Life threatening) Injury (4)

20 16 12 8 4 Medium risk

Suitable gloves

x

Major (non-life threatening) Injury (3)

15 12 9 6 3 Low risk

Dust Masks x

Minor Injury (2) 10 8 6 4 2 Very Low risk

Safety harness

No Injury (1) 5 4 3 2 1 Other:

00404110

18/01/2021

MAPA GROUP LIMITED

TO WHOM IT MAY CONCERN Dear Sir / Madam

This is to confirm cover as follows:

POLICY HOLDER:

Mapa Group Ltd. UK Heavy Plant Hire Ltd. UK Dumptruck Hire Ltd.

EMPLOYERS LIABILITY INSURANCE

INSURERS: Compass London Markets POLICY NO: B1604 PC1924817 INDEMNITY LIMIT: £10,000,000 any one accident/occurrence

PUBLIC/PRODUCTS LIABILITY INSURANCE

INSURERS: Compass London Markets POLICY NO: B1604 PC1924817 INDEMNITY LIMIT: £5,000,000 any one accident/occurrence

Limited in Aggregate for Products Liability

We confirm the above numbered policy is effective until 8th February 2021 inclusive.

OWN/ HIRED IN PLANT INSURANCE

INSURERS: Aviva Insurance POLICY NO: 100670205ENG HIRED IN PLANT LIMIT: £250,000 any one event

OWN PLANT: £946,035 Sum Insured /£250,000 any one event

We confirm the above numbered policy is effective until 14th February 2021 inclusive.

This document is issued as a matter of information only and is subject to the policy terms, conditions, limitations, exclusions and cancellation provisions.

SIGNED: N V Lee Cert CII

DATED: 14 February 2020

of 8 Permit Reference Number: EPR/EN/58

Environmental Permitting (England and Wales) Regulations

2016, as amended

Permit with introductory note for mobile crushing and screening

Installation Address: Mapa Group Ltd 3 Moor Cottages Nags Head Lane Hargrave Northamptonshire NN9 6BN

Permit Ref. Number: EPR/EN/58


Regulator Contact Details: Caroline Ellis Environmental Protection Officer Environmental Services East Northamptonshire Council Cedar Drive Thrapston Northamptonshire NN14 4LZ Tel: 01832 742161 Email: [email protected]

mailto:[email protected]


Introductory Note This introductory note does not form part of the Permit. This Permit is issued under Regulation 13(1) of the Environmental Permitting (England and Wales) Regulations 2016, as amended (“the EP Regs”) to operate an installation carrying out one or more of the activities listed in Part 2 to Schedule 1 of those Regulations, to the extent authorised by the Permit. The Permit contains conditions that must be complied with.

Brief description of the plant regulated by this Permit Crushing and screening in mobile plant Process Guidance Note 3/16(12) The crushing, grinding or other size reduction, with machinery designed for that purpose of bricks, tiles and concrete or any designated mineral. Also screening of demolition material prior to crushing and any other pretreatment activity, and the screening of the product. Described under Schedule 1, Part 2, Chapter 3, Section 3.5, Part B (a), (c) and (d) of the EP Regs.

Superseded Licences/ Consents/ Authorisations/Variations relating to this installation

Type of issue Reference Number Date of Issue

Permit issued under Environmental Permitting Regulations 2016 as amended

EPR/EN/58 23/06/2020

Confidentiality This Permit requires the Operator to provide information to East Northamptonshire Council. The Council will place the information onto the public registers in accordance with the requirements of the EP Regs. If the Operator considers that any information provided is commercially confidential, it may apply to East Northamptonshire Council to have such information withheld from the register as provided in the EP Regs. To enable East Northamptonshire Council to determine whether the information is commercially confidential, the Operator should clearly identify the information in question and should specify clear and precise reasons for the decisions.


Variations to the Permit This Permit may be varied in the future;

if at any time the activity, or any aspect of the activity regulated by the following conditions changes such that the conditions no longer reflect the activity and require alteration,

if at any time there is a variation in any provision of the Permit, which are not Permit conditions (e.g. operator name change which is not a transfer),

the Regulator must be informed.

Surrender of the Permit Where the Operator intends to cease the operation of an installation (in whole or part) the Regulator must be informed by the Operator in writing, such notification must include the information specified in Regulation 24 of the EP Regs.

Transfer of the Permit or part of the Permit Before the Permit can be wholly or partially transferred to another person, a joint application to transfer the Permit must be made by both the existing and proposed holders, in accordance with Regulation 18 of the EP Regs. A transfer will be allowed, unless the Regulator considers that the proposed holder will not be the person who will have control over the operation of the installation or will not ensure compliance with the conditions of the transferred permit.

Responsibility under the Workplace Health and Safety Legislation This permit is given to the Operator in relation to the requirements of the EP Regs. It must not be taken to replace any responsibilities you have under the Workplace Health and Safety Legislation.

Appeal against Permit conditions You have the right to appeal against this permit within 6 months of the date of the decision. You will normally be expected to pay your own expenses during an appeal. Should be feel aggrieved by the conditions imposed within this Permit an appeal can be submitted to the Secretary of State for the Environment, Food and Rural Affairs. Appeals must be made in accordance with the requirements of Regulation 31 and Schedule 6 of the EP Regs. Appeals should be received by the Secretary of State for Environment, Food and Rural Affairs at the following address: The Planning Inspectorate Environmental Team, Major & Specialist Casework Room 4/04 Kite Wing Temple Quay House


2 The Square Temple Quay Bristol BS1 6PN tel: 0117 372 8726 fax: 0117 372 8139

Enforcement You will be liable for prosecution if your fail to comply with the conditions of this permit. If found guilty, the maximum penalty for each offence if prosecuted in a Magistrates Court is £50,000 and/or 6 months imprisonment. In a Crown court it is an unlimited fine and/or 5 years imprisonment. Enforcement will be in accordance with the East Northamptonshire Council’s Environmental Services and Community Safety Enforcement Policy and with the Regulators’ Compliance Code.

End of introductory note


Permit Permit issued under Environmental Permitting (England and Wales) Regulations 2016, as amended Permit Reference Number: EPR/EN/58 East Northamptonshire Council (the Regulator) in exercise of its powers under Regulation 13 (1) of the Environmental Permitting (England and Wales) Regulations 2016, hereby permits: Mapa Group Ltd (the Operator) to operate the mobile plant. Whose registered address is: 3 Moor Cottages Nags Head Lane Hargrave Northamptonshire NN9 6BN to the extent authorised by and subject to the conditions of this Permit . Signed

Caroline Ellis Environmental Protection Officer Authorised to sign on behalf of East Northamptonshire Council Dated 23/06/2020


Conditions

Asbestos

1. Asbestos shall not be crushed or screened. Notifications

2. The operator shall submit the details, including name, model and the serial number, of the crusher and any screener assigned to this permit, and notify the regulator in writing with a revised list before any different equipment is used.

3. The screener must not be operated on an independent site to the crusher.

4. The operator shall, before the mobile plant is operated, notify the regulator of the site where the mobile plant is to be operated, and the regulator who issued the permit:

a) where and when the mobile plant is expected to start operating, and b) the serial number of the mobile plant involved.

Emissions and monitoring

5. No visible particulate matter shall be emitted beyond the installation boundary.

6. The emission requirements and methods and frequency of monitoring set out in Table 1 shall be complied with.

Table 1 – Emission limits, monitoring and other provisions

Substance Source Emission limit/provisions

Type of monitoring

Monitoring frequency

Particulate matter

Whole process Avoidance of visible emissions crossing the site boundary

Recorded operator observations

On start up and on at least two more occasions each day

Smoke Engines No visible smoke during normal operation

7. All plant and equipment capable of causing, or preventing, emissions shall be maintained

in accordance with the manufacturer’s instructions. Records shall be kept of such maintenance Aggregates delivery and storage

8. Dusty materials (including dusty wastes) shall be subject to suppression and management techniques to minimise dust emissions. Crushers and screening units

9. Crushers shall be totally contained or fitted with a water suppression system over the crusher aperture.

10. Where the use of water as a method of dust suppression is necessary in order to meet the emission limits, it shall be used. In such circumstances, if water of the required


pressure is not available for use on the suppression system, then the process shall not operate.

11. Deposits of dust on external parts of the plant shall be cleaned off at the end of each working day in order to minimise the potential for wind entrainment.

12. Processed materials likely to generate dust shall be conditioned with water prior to internal transfer. Belt conveying

13. All dusty materials, including wastes, shall be transported along the short conveyor with a short drop height. Loading, unloading and transport

14. No potentially dusty materials (including wastes) or finished products shall arrive on or leave the site other than by use of a sheeted lorry. Roadways and transportation

15. All areas where there is regular movement of vehicles shall have a consolidated surface capable of being cleaned, and these surfaces shall be kept clean and in good repair, or shall be kept wet. Quarry haul roads are excluded from this provision.

16. Vehicles shall not track material from the site onto the highway. Records and training

17. Written or computer records of all tests and monitoring shall be kept by the operator for at least 24 months. They shall be made available for examination by the Council. Records shall be kept of operator inspections, including those for visible emissions.

18. Staff at all levels shall receive the necessary training and instruction to enable them to comply with the conditions of this permit. Records shall be kept of relevant training undertaken. Best available techniques

19. The best available techniques shall be used to prevent or, where that is not practicable, reduce emissions from the installation in relation to any aspect of the operation of the installation which is not regulated by any other condition of this permit.

20. If the operator proposes to make a change in operation of the installation, he must, at least 14 days before making the change, notify the regulator in writing. The notification must contain a description of the proposed change in operation. It is not necessary to make such a notification if an application to vary this permit has been made and the application contains a description of the proposed change. In this condition ‘change in the operation’ means a change in the nature or functioning, or an extension of the installation, which may have consequences for the environment.

End of permit

Working safely during COVID-19 in construction and other outdoor work Guidance for employers, employees and the self-employed 11 May 2020

Introduction

This document is to help employers, employees and the self-employed in the UK understand how to work safely during theCOVID-19 pandemic, keeping as many people as possible 2metres apart from those they do not live with. We hope it gives you freedom within a practical framework to think about whatyou need to do to continue, or restart, operations during theCOVID-19 pandemic. We understand how important it is to worksafely and support your workers’ health and wellbeing during theCOVID-19 pandemic. The government is clear that workers should not be forced into an unsafe workplace. This document has been prepared by the Department forBusiness, Energy and Industrial Strategy (BEIS) with input fromfirms, unions, industry bodies and the devolved administrations in Wales, Scotland and Northern Ireland, and in consultation withPublic Health England (PHE) and the Health and Safety Executive (HSE).

Public health is devolved in Northern Ireland, Scotland and Wales; this guidance should be considered alongside localpublic health and safety requirements and legislation in NorthernIreland, Scotland and Wales. For advice to businesses in other parts of the UK please see guidance set by the Northern IrelandExecutive, the Scottish Government, and the Welsh Government.

We expect that this document will be updated over time. This version is up to date as of 11 May 2020. You can check for updates at www.gov.uk/workingsafely. If you have any feedback for us, please email [email protected].

This document is one of a set of documents about how to work safely in different types of workplace. This one is designed to berelevant for people who work in or run outdoor workingenvironments.

How to use this guidance

This document sets out guidance on how to work safely. It gives practical considerations of how this can be applied in theworkplace. Each business will need to translate this into the specific actions it needs to take, depending on the nature of their business,including the size and type of business, how it is organised,operated, managed and regulated.

This guidance does not supersede any legal obligations relatingto health and safety, employment or equalities and it is importantthat as a business or an employer you continue to comply withyour existing obligations, including those relating to individuals with protected characteristics. It contains non-statutory guidance to take into account when complying with theseexisting obligations. When considering how to apply this guidance, take into account agency workers, contractors andother people, as well as your employees.

To help you decide which actions to take, you need to carryout an appropriate COVID-19 risk assessment, just as youwould for other health and safety related hazards. This risk assessment must be done in consultation with unions or workers.

2

What do we mean by ‘construction and other outdoor work’?

Working outdoors includes many people in construction,energy and utilities, farmingand agriculture (includingseasonal labour), forestry,waste management, otherinfrastructure, railway services and street and highway services.

http://www.gov.uk/workingsafely

Mailto:[email protected]

Table of Contents

Introduction 2

How to use this guidance 2

What do we mean by ‘construction and other outdoor work’? 2

1. Thinking about risk 4

2. Who should go to work 7

3. Social distancing at work 10

4. Managing your customers, visitors and contractors 16

5. Cleaning the workplace 19

6. Personal protective equipment (PPE) and face coverings 22

7. Managing your workforce 25

8. Inbound and outbound goods 29

Where to obtain further guidance 30

Appendix 30

3

1. Thinking about riskObjective: That all e mployers carry out a COVID-19 risk assessment.

Everyone needs to assess and manage the risks ofCOVID-19. As an employer, you also have a legalresponsibility to protect workers and others fromrisk to their health and safety. This means youneed to think about the risks they face and doeverything reasonably practicable to minimisethem, recognising you cannot completely eliminatethe risk of COVID-19.

You must make sure that the risk assessment for your business addresses the risks of COVID-19,using this guidance to inform your decisions andcontrol measures. A risk assessment is not about creating huge amounts of paperwork, but ratherabout identifying sensible measures to control therisks in your workplace. If you have fewer than fiveworkers, or are self-employed, you don’t have towrite anything down as part of your riskassessment. Your risk assessment will help youdecide whether you have done everything youneed to. There are interactive tools available to support you from the Health and Safety Executive(HSE) athttps://www.hse.gov.uk/risk/assessment.htm.

Employers have a duty to consult their people onhealth and safety. You can do this by listening andtalking to them about the work and how you willmanage risks from COVID-19. The people who dothe work are often the best people to understandthe risks in the workplace and will have a view onhow to work safely. Involving them in making

decisions shows that you take their health andsafety seriously. You must consult with the healthand safety representative selected by a recognisedtrade union or, if there isn’t one, a representativechosen by workers. As an employer, you cannotdecide who the representative will be.

At its most effective, full involvement of yourworkers creates a culture where relationships between employers and workers are based oncollaboration, trust and joint problem solving. As is normal practice, workers should be involved inassessing workplace risks and the developmentand review of workplace health and safety policies in partnership with the employer.

Employers and workers should always cometogether to resolve issues. If concerns still cannotbe resolved, see below for further steps you cantake.

Where the enforcing authority, such as the HSE oryour local authority, identifies employers who arenot taking action to comply with the relevant publichealth legislation and guidance to control publichealth risks, they will consider taking a range ofactions to improve control of workplace risks. Forexample, this would cover employers not takingappropriate action to socially distance, wherepossible. The actions the HSE can take include the provision of specific advice to employers throughto issuing enforcement notices to help secureimprovements.

How to raise a concern:

Contact your employee representative.

Contact your trade union if you have one.

Use the HSE form available at https://www.hse.gov.uk/contact/concerns.htm

Contact HSE by phone on 0300 003 1647. 4

https://www.hse.gov.uk/risk/assessment.htm

https://www.hse.gov.uk/contact/concerns.htm

1.1 Managing riskObjective: To reduce risk to the lowest reasonably practicable level b y taking preventative measures, in order of priority.

Employers have a duty to reduce workplace risk to the lowest reasonably practicable level by takingpreventative measures. Employers must work with any other employers or contractors sharing theworkplace so that everybody's health and safety is protected. In the context of COVID-19 this means working through these steps in order:

• In every workplace, increasing the frequency of handwashing and surface cleaning.

• Businesses and workplaces should make every reasonable effort to enable working from home as afirst option. Where working from home is not possible, workplaces should make every reasonable effortto comply with the social distancing guidelines set out by the government (keeping people 2m apartwherever possible).

• Where the social distancing guidelines cannot be followed in full, in relation to a particular activity,businesses should consider whether that activity needs to continue for the business to operate, and ifso, take all the mitigating actions possible to reduce the risk of transmission between their staff.

• Further mitigating actions include:

• Increasing the frequency of hand washing and surface cleaning.

• Keeping the activity time involved as short as possible.

• Using screens or barriers to separate people from each other.

• Using back-to-back or side-to-side working (rather than face-to-face) whenever possible.

• Reducing the number of people each person has contact with by using ‘fixed teams or partnering’ (so each person works with only a few others).

• Finally, if people must work face-to-face for a sustained period with more than a small group of fixedpartners, then you will need to assess whether the activity can safely go ahead. No one is obliged to work in an unsafe work environment.

• In your assessment you should have particular regard to whether the people doing the work areespecially vulnerable to COVID-19.

The recommendations in the rest of this document are ones you should consider as you go through this process. You could also consider any advice that has been produced specifically for your sector, forexample by trade associations or trades unions.

If you have not already done so, you should carry out an assessment of the risks posed by COVID-19 in your workplace as soon as possible. If you are currently operating, you are likely to have gone through alot of this thinking already. We recommend that you use this document to identify any furtherimprovements you should make.

5

1.2 Sharing the results of your risk assessment

You should share the results of your risk assessment with your workforce. If possible, you should considerpublishing the results on your website (and we would expect all employers with over 50 workers to do so).Below you will find a notice you should display in your workplace to show you have followed this guidance.

6

Staying COVID-19 Secure in 2020 We confrm we have complied with the government’s guidance on managing the risk of COVID-19

FIVE STEPS TO SAFER WORKING TOGETHER

We have carried out a COVID-19 risk assessment and shared the results with the people who work here

We have cleaning, handwashing and hygiene procedures in line with guidance

We have taken all reasonable steps to help people work from home

We have taken all reasonable steps to maintain a 2m distance in the workplace

Where people cannot be 2m apart, we have done everything practical to manage transmission risk

Employer Date

Your Health and Safety Representative Who to contact: (or the Health and Safety Executive at www.hse.gov.uk or 0300 003 1647 )

www.hse.gov.uk

2. Who should go to work

Objective:

That everyone should work from home, unless they cannot work from home.

Steps that will usually be needed:

Consider who is needed on site, for example, support staffshould work from home if at all possible.

Planning for the minimum number of people needed to be onsite to operate safely and effectively, for example, workers deemed necessary to carry out physical works, supervisework, or conduct work in order to operate safely.

Monitoring the wellbeing of people who are working fromhome and helping them stay connected to those operatingin an outdoor environment, especially if the majority of theircolleagues are on-site.

Keeping in touch with off-site workers on their workingarrangements including their welfare, mental and physicalhealth and personal security.

Providing equipment for people to work from home safely and effectively, for example, remote access to work systems.

7

8

2.1 Protecting people who are at higher risk

Objective: To protect clinically vulnerable and clinically extremely vulnerable individuals.

• Clinically extremely vulnerable individuals (see definition inAppendix) have been strongly advised not to work outside thehome.

• Clinically vulnerable individuals, who are at higher risk of severeillness (for example, people with some pre-existing conditions, seedefinition in Appendix), have been asked to take extra care inobserving social distancing and should be helped to work fromhome, either in their current role or in an alternative role.

• If clinically vulnerable (but not extremely clinically vulnerable)individuals cannot work from home, they should be offered theoption of the safest available on-site roles, enabling them to stay 2m away from others. If they have to spend time within 2m ofothers, you should carefully assess whether this involves anacceptable level of risk. As for any workplace risk you must takeinto account specific duties to those with protectedcharacteristics, including, for example, expectant mothers whoare, as always, entitled to suspension on full pay if suitable roles cannot be found. Particular attention should also be paid topeople who live with clinically extremely vulnerable individuals.


Providing support for workers around mental health andwellbeing. This could include advice or telephone support.

See current guidance for advice on who is in the clinically extremely vulnerable and clinically vulnerable groups.

2.2 People who need to self-isolate

Objective: To make sure individuals who are advised to stay at home under existing government guidance do not physically come to work.This includes individuals who have symptoms of COVID-19 as well as those who live in a household with someone who has symptoms.


Enabling workers to work from home while self-isolating ifappropriate.

See current guidance for employees and employers relating to statutory sick pay due to COVID-19.

See current guidance for people who have symptoms andthose who live with others who have symptoms.

8

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection

https://www.gov.uk/statutory-sick-pay

https://www.gov.uk/employers-sick-pay

2.3 Equality in the workplace

Objective: To treat everyone in your workplace equally.

• In applying this guidance, employers should be mindful of theparticular needs of different groups of workers or individuals.

• It is breaking the law to discriminate, directly or indirectly, againstanyone because of a protected characteristic such as age, sex ordisability.

• Employers also have particular responsibilities towards disabledworkers and those who are new or expectant mothers.


Understanding and taking into account the particularcircumstances of those with different protectedcharacteristics.

Involving and communicating appropriately with workers whose protected characteristics might either expose them toa different degree of risk, or might make any steps you arethinking about inappropriate or challenging for them.

Considering whether you need to put in place any particularmeasures or adjustments to take account of your duties under the equalities legislation.

Making reasonable adjustments to avoid disabled workers being put at a disadvantage, and assessing the health andsafety risks for new or expectant mothers.

Making sure that the steps you take do not have anunjustifiable negative impact on some groups compared toothers, for example those with caring responsibilities orthose with religious commitments.

3. Social distancing at work

Objective:

To maintain 2m social distancing wherever possible, including while arriving at and departing from work, while in work and when travelling between sites.

• You must maintain social distancing in the workplace whereverpossible.

• Where the social distancing guidelines cannot be followed in fullin relation to a particular activity, businesses should considerwhether that activity needs to continue for the business tooperate, and, if so, take all the mitigating actions possible toreduce the risk of transmission between their staff. Mitigating actions include:

• Further increasing the frequency of hand washing and surfacecleaning.

• Keeping the activity time involved as short as possible.

• Using screens or barriers to separate people from each other.

• Using back-to-back or side-to-side working (rather than face-to-face) whenever possible.

• Reducing the number of people each person has contact withby using ‘fixed teams or partnering’ (so each person works with only a few others).

• Social distancing applies to all parts of a business, not just theplace where people spend most of their time, but also entrances and exits, break rooms, canteens and similar settings. These areoften the most challenging areas to maintain social distancing.

10

3.1 Coming to work and leaving workObjective: To maintain social d istancing wherever possible, on arrival a nd departure and to ensure handwashing upon arrival.

Steps that will usually beneeded:

Staggering arrival and departure times at work toreduce crowding into and out of the workplace, takingaccount of the impact on those with protectedcharacteristics.

Providing additional parking or facilities such as bike-racks to help people walk, run, or cycle to work wherepossible. Limiting passengers in corporate vehicles, forexample, work minibuses. This could include leaving seats empty.

Reducing congestion, for example, by having moreentry points to the workplace.

Using markings and introducing one-way flow at entry and exit points.

Providing handwashing facilities, or hand sanitiserwhere not possible, at entry and exit points.

Providing alternatives to touch-based security devices such as keypads.

Defining process alternatives for entry/exit points where appropriate, for example, deactivating pass readers at turnstiles in favour of showing a pass tosecurity personnel at a distance.

11

3.2 Moving around buildings and worksitesObjective: To maintain social d istancing wherever possible, while people travel through the workplace.

Steps that will usually beneeded:

Reducing movement by discouraging non-essentialtrips within buildings and sites. For example,restricting access to some areas, encouraging use oftelephones where permitted, and cleaning thembetween use.

Reducing job rotation and equipment rotation, for example, single tasks for the day. ~

Implementing one-way systems where possible onwalkways around the workplace.

Using signage such as ground markings or beingcreative with other objects to mark out 2m to allowcontrolled flows of people moving throughout the site.

Reducing occupancy of vehicles used for onsitetravel, for example, shuttle buses, and when needed,social distancing measures should be followed withinthe vehicles.

Separating sites into working zones to keep differentgroups of workers physically separated as much as practical.

Planning site access and ‘area of safety’ points to enable social distancing.

Reducing the number of people in attendance at siteinductions and consider holding them outdoors wherever possible with social distancing.

Regulating use of high traffic areas includingcorridors, lifts, turnstiles and walkways to maintainsocial distancing.

12

3.3 Making the main workplace safe for people who work statically

Objective: To maintain social distancing between people who work in one place.

• It is recognised that in outdoor workplaces it might be rare to have a fixed or static place of work.However, there may be some situations where this is the case.

• For people who work in one place, workstations should allow them to maintain social distancing whereverpossible.

• Workstations should be assigned to an individual as much as possible. If they need to be shared, they should be shared by the smallest possible number of people.

• If it is not possible to keep workstations 2m apart then businesses should consider whether that activity needs to continue for the business to operate, and if so take all mitigating actions possible to reduce therisk of transmission.


Changing l ayouts to a llow people to w ork further apart from each other.

Only where it is not possible to move workstations further apart, arranging people to work side by side orfacing away from each other rather than face-to-face.

Only where it is not possible to move workstations further apart, using screens to separate people fromeach other.

Using a consistent pairing syst em if people have to work in close proximity, for example, during t wo-person working, lifting o r maintenance activities that cannot be redesigned.

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3.4 Meetings

Social distancing duringmeetings outdoors

Objective: To reduce or eliminate transmission due to face-to-face meetings and maintain social distancing in meetings.


Using remote working tools to avoid in-person meetings.

Only absolutely necessary participants should attend meetings and should maintain 2m separation throughout.

Avoiding t ransmission during m eetings, for example, avoid sharing p ens and or other objects.

Providing hand sanitiser in meeting rooms.

Holding meetings outdoors or in well-ventilated rooms whenever possible.

For areas where regular meetings take place, use floorsignage to help people maintain social distancing.

Objective: To maintain social distancing while using common areas. 3.5 Common

areas Steps that will usually be needed:

Staggering break times to reduce pressure on break rooms or places to eat.

Using safe outdoor areas for breaks.

Creating additional space by using other parts of theworkplace freed up by remote working.

Reconfiguring seating and tables to maintain spacing andreduce face-to-face interactions.

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3.6 Accidents, security a nd other incidents

Objective: To prioritise safety during incidents.

In an emergency, for example, an accident, fire or break-in, peopledo not have to stay 2m apart if it would be unsafe.

People involved in the provision of assistance to others should pay particular attention to sanitation measures immediately afterwards including washing hands.

4. Managing your customers, visitors and contractors

4.1 Manage contacts Objective: To minimise the number of unnecessary visits to the worksite.


Where site visits are required, site guidance on socialdistancing and hygiene should be explained tovisitors on or before arrival.

Encouraging visits via remote connection/workingwhere this is an option.

Limiting the number of visitors at any one time.

Determining if schedules for essential services andcontractor visits can be revised to reduce interaction and overlap between people.

Maintaining a record of all visitors, if this is practical.

Visitor signing in

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4.2 Providing and explaining available guidance Objective: To make sure people understand what they need to do to maintain safety.

• Ensuring public notices are visible and help inform workers, customers, visitors, contractors and the publicto maintain social distancing whilst near the workplace.

• There is a high likelihood in some areas that working outdoors will draw the attention of the public. Visible signage may be used to inform the public of the type of work that is being performed.


Providing si gnage to i nform the public on what work you are doing.

Providing signage at entrances to the worksite toremind the public and workers to maintain socialdistancing.

Providing signage on rights of way that cross yourworkplace to remind the public to maintain socialdistancing.

Establishing h ost responsibilities relating t o C OVID-19 and providing a ny necessary training f or people who a ct as hosts for visitors.

Uniform signage for workers to p rovide clear messaging

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5. Cleaning the workplace

5.1 Before reopening

Objective: To make sure that any site or location that has beenclosed or partially operated is clean and ready to restart,including:

• Conducting a risk assessment for all sites, or part of sites, thathave been closed, before restarting work.

• Carrying out cleaning procedures and providing hand sanitiser,before restarting work.

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5.2 Keeping your workplace clean

Objective: To k eep the workplace clean and prevent transmission by touching c ontaminated surfaces.


Frequent cleaning of work areas and equipment betweenuses, using your usual cleaning products.

Frequent cleaning of objects and surfaces that are touchedregularly, such as buckets, site equipment and controlpanels, and making sure there are adequate disposalarrangements.

Clearing workspaces and removing waste and belongings from the work area at the end of a shift.

Sanitisation of all hand tools, controls, machinery andequipment after use.

If you are cleaning after a known or suspected case ofCOVID-19 then you should refer to the specific guidance.

5.3 Hygiene – handwashing, sanitation facilities and toilets

Objective: To help everyone keep good hygiene through theworking day.


Providing additional handwashing facilities, for example,pop-ups, particularly on a large site or where there aresignificant numbers of personnel on site.

Using signs and posters to build awareness of goodhandwashing technique, the need to increase handwashingfrequency, avoid touching your face and to cough or sneezeinto a tissue which is binned safely, or into your arm if atissue is not available.

Providing regular reminders and signage to maintain hygienestandards.

Providing hand sanitisers in multiple locations in addition towashrooms.

Setting clear use and cleaning guidance for toilets to ensurethey are kept clean and social distancing is achieved as much as possible.

Enhancing cleaning for busy areas.

Special care should be taken for cleaning of portable toilets.

Providing more waste facilities and more frequent rubbishcollection.

Where possible, providing paper towels as an alternative tohand dryers in handwashing facilities 20

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings

5.4 Changing rooms and showers

Objective: To m inimise the risk of transmission in changing r ooms and showers.


Where shower and changing facilities are required, settingclear use and cleaning guidance for showers, lockers andchanging rooms to ensure they are kept clean and clear ofpersonal items and that social distancing is achieved as much as possible.

Introducing enhanced cleaning of all facilities regularly during the day and at the end of the day.

5.5 Handling equipment, materials, waste, and onsite vehicles

Objective: To reduce transmission through contact with objects thatcome into the workplace and vehicles at the worksite.


Cleaning procedures for the parts of shared equipment youtouch after each use, thinking about equipment, tools andvehicles, for example, pallet trucks and forklift trucks.

Encouraging increased handwashing and introducing morehandwashing facilities for workers handling goods andmerchandise or providing hand sanitiser where this is notpractical.

Regular cleaning of vehicles that workers may take home.

Regular cleaning of reusable delivery boxes.

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6. Personal protective equipment (PPE) and face coverings

6. Personal Protective Equipment (PPE) and face coverings

PPE protects the user against health or safety risks at work. It can include items such as safety helmets, gloves, eyeprotection, high-visibility clothing, safety footwear and safety harnesses. It also includes respiratory protective equipment,such as face masks.

Where you are already using PPE in your work activity toprotect against non-COVID-19 risks, you should continue todo so.

At the start of this document we described the steps you needto take to manage COVID-19 risk in the workplace. This includes working from home and staying 2m away from eachother in the workplace if at all possible. When managing therisk of COVID-19, additional PPE beyond what you usually wear is not beneficial. This is because COVID-19 is a different type of risk to the risks you normally face in a workplace, andneeds to be managed through social distancing, hygiene andfixed teams or partnering, not through the use of PPE.

The exception is clinical settings, like a hospital, or a smallhandful of other roles for which Public Health England advises use of PPE. For example, first responders and immigrationenforcement officers. If you are in one of these groups youshould refer to the advice at:

https://www.gov.uk/government/publications/coronavirus-covid-19-personal-protective-equipment-ppe-plan/covid-19-personal-protective-equipment-ppe-plan

and

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings.

Workplaces should not encourage the precautionary use ofextra PPE to protect against COVID-19 outside clinicalsettings or when responding to a suspected or confirmedcase of COVID-19.

Unless you are in a situation where the risk of COVID-19 transmission is very high, your risk assessment should reflectthe fact that the role of PPE in providing additional protectionis extremely limited. However, if your risk assessment does show that PPE is required, then you must provide this PPEfree of charge to workers who need it. Any PPE provided must fit properly .

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https://www.gov.uk/government/publications/coronavirus-covid-19-personal-protective-equipment-ppe-plan/covid-19-personal-protective-equipment-ppe-plan

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings

6.1 Face coverings

There are some circumstances when wearing a facecovering may be marginally beneficial as a precautionary measure. The evidence suggests that wearing a face coveringdoes not protect you, but it may protect others if you areinfected but have not developed symptoms.

A face covering can be very simple and may be worn inenclosed spaces where social distancing isn’t possible. It just needs to cover your mouth and nose. It is not the same as a face mask, such as the surgical masks or respirators used by health and care workers. Similarly, face coverings are not thesame as the PPE used to manage risks like dust and spray inan industrial context. Supplies of PPE, including face masks,must continue to be reserved for those who need them to protect against risks in their workplace, such as health andcare workers, and those in industrial settings like thoseexposed to dust hazards.

It is important to know that the evidence of the benefit ofusing a face covering to protect others is weak and the effectis likely to be small, therefore face coverings are not a replacement for the other ways of managing risk, includingminimising time spent in contact, using fixed teams andpartnering for close-up work, and increasing hand and surfacewashing. These other measures remain the best ways ofmanaging risk in the workplace and government wouldtherefore not expect to see employers relying on facecoverings as risk management for the purpose of their health and safety assessments.

Wearing a face covering is optional and is not required by law, including in the workplace. If you choose to wear one, itis important to use face coverings properly and wash yourhands before putting them on and taking them off.

Employers should support their workers in usingface coverings safely if they choose to wear one. This means telling workers:

• Wash your hands thoroughly with soap and water for20 seconds or use hand sanitiser before putting aface covering on, and after removing it.

• When wearing a face covering, avoid touching your faceor face covering, as you could contaminate them withgerms from your hands.

• Change your face covering if it becomes damp orif you’ve touched it.

• Continue to wash your hands regularly.

• Change and wash your face covering daily.

• If the material is washable, wash in line with manufacturer’s instructions. If it’s not washable, dispose ofit carefully in your usual waste.

• Practise social distancing wherever possible.

You can make face-coverings at home and can find guidanceon how to do this and use them safely on GOV.UK.

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7. Managing your workforce

7.1 Shift patterns and working groupsObjective: To change the way work is organised to create distinct groups and reduce the number of contacts each worker has.


As far as possible, where people are split into teams or shift groups, fixing these teams or shift groups sothat where contact is unavoidable, this happens between the same people.

Identifying areas where people have to directly pass things to each other, such as shared tools, materials or job instructions, and finding ways to remove directcontact, for example, by using drop-off points ortransfer zones.

For those workers who are required to travel and stay away from home in onsite accommodation, creatingfixed groups of workers so that where contact is unavoidable, this happens between the same people.

Minimising worker congregation at bottlenecks suchas timeclocks, entrances and exits and maintainingsocial distancing during shift handovers.

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7.2 Work-related travel 7.2.1 Cars, accommodation and visits Objective: To avoid unnecessary work travel a nd keep people safe when they do need to travel b etween locations.


Seating arrangements to maximise distancebetween workers

Minimising non-essential travel – consider remote options first.

Minimising the number of people travelling together inany one vehicle, using fixed travel partners, increasingventilation when possible and avoiding sitting face-to-face.

Cleaning shared vehicles between shifts or onhandover.

Where workers are required to stay away from theirhome, centrally logging the stay and making sure any overnight accommodation meets social distancingguidelines.

7.2 Work-related travel 7.2.2 Deliveries to other sites Objective: To help workers delivering to other sites such as markets or customers’ premises to maintain social d istancing and hygiene practices.


Putting i n place procedures to m inimise person-to-person contact during d eliveries to o ther sites.

Maintaining consistent pairing where two-persondeliveries are required.

Minimising contact during payments and exchange ofdocumentation, for example, by using electronicpayment methods and electronically signed andexchanged documents.

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7.3 Communications and training

7.3.1 Returning to work

Objective: To make sure all workers understand COVID-19 related safety procedures.


Providing clear, consistent and regular communication toimprove understanding and consistency of ways of working.

Engaging with workers and worker representatives throughexisting communication routes to explain and agree any changes in working arrangements.

Developing communication and training materials forworkers prior to returning to site, especially around newprocedures for arrival at work.

7.3 Communications and training

7.3.2 Ongoing communications and signage

Objective: To make sure all workers on site are kept up to date withhow safety measures are being implemented or updated.


Ongoing engagement with workers (including through trades unions or employee representative groups) to monitor andunderstand any unforeseen impacts of changes to workingenvironments.

Awareness and focus on the importance of mental health attimes of uncertainty. The government has publishedguidance on the mental health and wellbeing aspects ofcoronavirus (COVID-19).

Using simple, clear messaging to explain guidelines usingimages and clear language, with consideration of groups forwhich English may not be their first language.

Using visual communications, for example, whiteboards orsignage, to explain safe working practices around theworking site to reduce the need for face-to-facecommunications.

Communicating approaches and operational procedures tosuppliers, customers or trade bodies to help their adoptionand to share experience.

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https://www.gov.uk/government/publications/covid-19-guidance-for-the-public-on-mental-health-and-wellbeing/guidance-for-the-public-on-the-mental-health-and-wellbeing-aspects-of-coronavirus-covid-19

8. Inbound and outbound goods

Objective:

To maintain social distancing and avoid surface transmission when goods enter and leave the site especially in high volume situations, for example, builders’ yards or despatch areas.


Revising pick-up and drop-off collection points, procedures,signage and markings.

Minimising u nnecessary contact at gatehouse security, yard and warehouse, for example, non-contact deliveries where the nature of the product allows for use of electronic pre-booking.

Considering methods to reduce frequency of deliveries, forexample by ordering larger quantities less often.

Where possible and safe, having single workers load orunload vehicles.

Where possible, using the same pairs of people for loads where more than one is needed.

Enabling drivers to access welfare facilities when required,consistent with other guidance.

Encouraging drivers to stay in their vehicles where this does not compromise their safety and existing safe workingpractice, such as preventing drive-aways.

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Where to obtain further guidance COVID-19: what y ou n eed to do https://www.gov.uk/coronavirus Support for businesses and employers during coronavirus (COVID-19) https://www.gov.uk/coronavirus/business-support General guidance for employees during coronavirus (COVID-19) https://www.gov.uk/guidance/guidance-and-support-for-employees-during-coronavirus-covid-19 COVID-19: HSE guidance on gloves https://www.hse.gov.uk/skin/employ/gloves.htm. COVID-19: HSE guidance on mask fittings https://www.hse.gov.uk/news/face-mask-ppe-rpe-coronavirus.htm COVID-19: Department of Health & Social Care guidance on masks https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/879221/Coronavirus__COVID-19__-_personal_protective_equipment__PPE__plan.pdf

AppendixDefinitions

Common Areas The term ‘common area’ refers to areas and amenities which are provided forthe common use of more than one person including canteens, reception areas,meeting rooms, areas of worship, toilets, gardens, fire escapes, kitchens,fitness facilities, store rooms, laundry facilities.

Clinically extremely vulnerable

Clinically extremely vulnerable people will have received a letter telling themthey are in this group, or will have been told by their GP. Guidance on who is inthis group can be found here:

https://www.gov.uk/government/publications/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19

Clinically vulnerablepeople

Clinically vulnerable people include those aged 70 or over and those with someunderlying health conditions, all members of this group are listed in the‘clinically vulnerable’ section here:

https://www.gov.uk/government/publications/full-guidance-on-staying-at-home-and-away-from-others/full-guidance-on-staying-at-home-and-away-from-others

https://www.gov.uk/coronavirus

https://www.gov.uk/coronavirus/business-support

https://www.hse.gov.uk/skin/employ/gloves.htm

https://www.hse.gov.uk/news/face-mask-ppe-rpe-coronavirus.htm

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/879221/Coronavirus__COVID-19__-_personal_protective_equipment__PPE__plan.pdf

https://www.gov.uk/government/publications/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19

https://www.gov.uk/government/publications/full-guidance-on-staying-at-home-and-away-from-others/full-guidance-on-staying-at-home-and-away-from-others

https://www.gov.uk/guidance/guidance-and-support-for-employees-during-coronavirus-covid-19

© Crown copyright 2020This publication is licensed under the termsof the Open Government Licence v3.0except where otherwise stated. To view this licence, visit: www.nationalarchives.gov.uk/doc/open-government-licence/version/3

This publication is also available on ourwebsite at: www.gov.uk/workingsafely

Images are not covered under the terms of the Open GovernmentLicence and must not be reproduced or used under copyrightrules.

Contact us if you have any enquiries about this publication,including requests for alternative formats, at:[email protected]

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