extra ordinary business paper - narrandera shire june - business...notice is hereby given that the...

EXTRA ORDINARY

Business Paper

2 June 2015

Councillors of the Narrandera Shire

Dear Councillors

Notice is hereby given that the Extra Ordinary Meeting of the Narrandera Shire Council will be held in the Council Chambers on:

Tuesday 2 June 2015 at 6.30pm

The purpose of the meeting is for Council to endorse the Draft Fit for the Future (FFTF) Standalone Template 2 for Exhibition.

Yours faithfully

Judy Charlton General Manager

of 30 Narrandera Shire Council Extra Ordinary Meeting 2 June 2015

AGENDA

Opening

Housekeeping

Disclosure of Political Donations

No Political Disclosures at time of printing

Present

Apologies

No Apologies at time of printing

Declarations of Interest

No Declarations at time of printing

Extra Ordinary Business Paper Item:

ITEM 1 Council’s Fit for the Future Proposal 7

ITEM 2 Barellan United Football Club Request for Reimbursement of Funds 9

ITEM 3 2015/2016 Draft Budget 19

Adoption of Budget 2015-2016

Delivery Programme 2012-2016 /

Operational Plan 2015-2016 /

Long Term Financial Plan /

Workforce Plan and Asset Management Plans

Close

Persons are advised that under the Local Government Act, 1993 and Regulations a person may NOT tape record the proceeding of a meeting of a Council, Committee or Workshop without the

authority of the Council. “Tape record” includes a video camera and electronic device capable of recording speech.

Mobile phones are to be switched off so as not to disrupt the meeting.

ETHICAL DECISION MAKING & CONFLICT OF INTEREST

A Guiding Checklist for Councillors, Officers & Community Committees

ETHICAL DECISION MAKING Is the decision or conduct legal? Is it consistent with Government policy, Council’s objectives and Code of Conduct? What will the outcome be for you, your colleagues, the Council, anyone else? Does it raise a conflict of Interest? Could your possible conflict of interest lead to private gain or loss at public expense? Can the decision be justified in terms of public interest? Would it withstand public scrutiny?

CONFLICT OF INTEREST A Conflict of Interest is a clash between private interests and public duty. There are two

types of conflict: Pecuniary – regulated by the Local Government Act and Department of Local Government and, Non-pecuniary – regulated by Codes of Conduct, ICAC, Ombudsman, Department of Local Government (advice only).

THE TEST FOR CONFLICT OF INTEREST Is it likely I could be influenced by personal interest in carrying out my public duty? Would a fair and reasonable person believe I could be so influenced? Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public

office for private gain. Important to consider public perceptions of whether you have a conflict of interest.

IDENTIFYING PROBLEMS 1 Do I have private interest affected by a matter I am officially involved in? 2 Is my official role one of influence or perceived influence over the matter? 3 Do my private interests conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned.

AGENCY ADVICE Officers of the following agencies are available during Office Hours to discuss the obligations placed on Councillors, Officers and Community Committee members by various pieces of legislation, regulation and codes.

Contact Phone Email Narrandera Shire Council 02-6959 5510 [email protected]

ICAC 02-8281 5999 [email protected],gov.au Toll Free 1800 463 909

Division of Local Government 02-4428 4100 [email protected]

NSW Ombudsman 02-9286 1000 [email protected] Toll Free 1800 451 524


COMMUNITY STRATEGIC PLAN

Key Directions

Agenda Section 4 ~ A Strong and Resilient Community and Sustainable Environment

1.1 A Positive and Supportive Community 1.2 A Community that Celebrates Together 1.3 A Community that is Engaged and Empowered 1.4 Respect and Protection of our Natural Environment

Agenda Section 5 ~ A Growing Economy

2.1 A Strong and Resilient Local Economy 2.2 A Thriving Tourism Sector 2.3 A Profitable and Growing Business and Industry Community 2.4 A Skilled and Qualified Workforce 2.5 A Sustainable and Profitable Agricultural Sector

Agenda Section 6 ~ Quality and Sustainable Infrastructure

3.1 Infrastructure that Supports our Daily Life 3.2 Well Planned and Well Maintained Community Infrastructure 3.3 Infrastructure that Supports our Community Identity 3.4 Infrastructure that Encourages Growth 3.5 A Safe and Accessible Shire to Travel

Agenda Section 7 ~ Efficient and Responsive Service

4.1 High Quality Health Services 4.2 Education for All Children and Young People 4.3 Accessible Effective and Utilised Services and Programs for Our

Community 4.4 A Safe and Well Protected Community

Agenda Section 8 ~ Trusted and Effective Government

5.1 A Community that is Passionate and Engaged in its Future 5.2 A Strong Relationship between Government and Community 5.3 Productive and Beneficial Relationships


SEATING

Cr G Eipper Cr J Sullivan Deputy Mayor Cr W Hall Cr N Kschenka Cr B Mayne Cr J Lee Cr K Morris Cr J Howard

Deputy General Manager

Infrastructure Frank Dyrssen

MAYOR Cr Jenny

Clarke

Chief Executive

Officer; Judy Charlton

Deputy General Manager Corporate &

Community Martin Hiscox

Personal Assistant to the

CEO & Mayor and Minute Taker Vicki Maher

Executive Officer Gerard

McConnell

Media

PUBLIC GALLERY

Administration Assistant Office of the CEO & Mayor

Jenny Bartley


ITEM NO: 1

REPORT FROM: Executive Services Department

KEY DIRECTION: A Strong and Resilient Community and Sustainable Environment

SUBJECT: DRAFT FIT FOR THE FUTURE SUBMISSION FOR PUBLIC EXHIBITION

Submitted to Extra Ordinary Council Meeting held on: 2 June 2015

PURPOSE: This report provides a draft Fit for the Future Improvement Plan for Council’s consideration prior to placing the plan on public exhibition. BACKGROUND: Council resolved the following at the 28 April 2015 Extraordinary Council Meeting.

That Council: 1. Proceed with preparation of a Standalone Improvement Proposal using Template.

2. Receive the draft Standalone Improvement Proposal Template 2 at an Extraordinary

Council Meeting on 2 June 2015.

3. Place the draft Standalone Improvement Proposal Template 2 on public exhibition for 14 days.

4. Consider the community’s response at an Extraordinary Council Meeting on 23 June

2015 to enable submission to the NSW government by 30 June 2015.

5. Endorse the Mayor to take up with RAMROC by 25 May 2015 a submission to the Office of Local Government regarding the composition of the expert panel.

RELEVANCE TO COMMUNITY STRATEGIC PLAN AND OTHER STRATEGIES / MASTERPLANS / STUDIES:

This report aligns with the Narrandera Shire Community Strategic Plan:-

Key Direction 5.2 - A strong relationship between government and community

Objective 5.2.1 Open, transparent and informed decision making

Action 1 Ensure documents that are presented to the community are clear, concise, accurate and accessible

Action 2 Actively update the community regarding significant decisions and projects

Action 3 Seek to ensure that all appropriate information is presented as part of decision making processes


ISSUES AND IMPLICATIONS: Policy The actual Independent Pricing and Regulatory Tribunal (IPART) template was not yet available at the time of preparing this report. Hence the draft submission (Attachment 1) is a Word document based on the PDF Template 2 available on the NSW Government’s Fit for the Future website. IPART has indicated at public forums that as well as completing the Council’s chosen template, Councils may wish to provide brief and relevant supporting information in the form of attachments. As Council has not yet determined the outcome of the Teloca Tender, the draft submission provides financial information with the inclusion of Teloca. Scenarios without Teloca have been provided in the Attachments so as to flag with IPART that this is a possibility. Should Council be deemed Fit for the Future by the NSW Government, Council will be required to report regularly on progress against meeting the benchmarks. IPART must report to Cabinet by 16th October on their assessment of the submissions. The history of Council’s journey throughout the Local Government Reform process and all the supporting documentation is on Council’s website under the Fit for the Future icon on the home page. http://www.narrandera.nsw.gov.au/cp_themes/default/home.asp ATTACHMENTS: 1. Draft Fit for the Future Improvement Plan Submission Template 2 and attachments RECOMMENDED: That Council: 1. Endorse the Draft Fit for the Future Improvement Plan Template 2 Submission. 2. Place the draft submission on public exhibition until midday Wednesday 17 June

2015. 3. Consider any public submissions before adopting the final Fit for the Future

Improvement Plan at an Extraordinary Council meeting on Tuesday 23 June to enable lodgement with IPART by 30 June 2015.

JC/vkm – CM/15-17 & 10/35/135-02-86


ITEM NO: 2

REPORT FROM: Infrastructure Services

KEY DIRECTION: Quality and Sustainable Infrastructure

SUBJECT: BARELLAN UNITED FOOTBALL CLUB REQUEST FOR REIMBURSEMENT OF FUNDS

Submitted to Extra Ordinary Council Meeting held on: 2 June 2015

PURPOSE: To inform Council on the events that lead to the Barellan Football Club enlisting a contractor to dismantle the existing perimeter fence and purchase materials and install a new perimeter fence at the Barellan Sportsground in 2011. To seek Council’s resolution of the outstanding matter of the reimbursement of funds as the Barellan United Football Club needs closure. BACKGROUND: On the 5 of June 2014 council received a submission from the Barellan Football club to include funds in the 2014/15 Budget to reimburse the funds that the Football club incurred for the installation of a perimeter fence at the Barellan Sportsground. In April 2011 urgent fence repairs were needed to the Barellan sportsground to ensure a safe and secure venue. The previous fence was in a state of disrepair with much of the fence being rusted and laying on the ground. The fence had also been cut in number of places to allow for the construction of the new kiosk. The then President of the Barellan United Football Club asked the local representative for assistance and a meeting was arranged with the then General Manager of the time Mr Mark Amirtharajah and Cr Morris. The Club advises that Mr Amirtharajah explained that Council did not have the resources to complete the works at the time but explained if the Club could organise a contractor they will get reimbursed when they submitted their invoices. Mr Amirtharajah has since left and the Acting General Manager at the time Mr Ray Pluis informed the current President Mr Mark Kenny that the correct protocol had not been followed so he suggested that the club send in the invoices and place a budget submission to reimburse the funds. The Current Chief Executive Officer Ms Judy Charlton had spoken with Mr Mark Kenny and also suggested sending in the invoices so they may be considered for reimbursement as part of the 2014/2015 budget. The football club received a letter on the 21 June 2014 explaining that the club was unsuccessful in getting reimbursed due to no available funds in the budget. The letter went on to say that the club is encouraged to make a further submission to the 2015-16 budget. The Barellan Football Club have been facing some trying times over the last four years with lacking player numbers and increasing insurance, travel and electricity costs all placing a strain on the club but the club has always been the major contributor to the continual ongoing improvements to the Barellan Sportsground. The Barellan United Football Club is the hub of the community and leads the way in supporting Barellan and


neighbouring communities with contributions with labour at working bees, catering at events, organising events and assisting with disaster recovery. Because of these trying times the club has now shifted into the Farrer League in an attempt to bring players back from other leagues and attract new players to play in a more skilled league, this in turn will secure the longevity of the club and the survival of the community. The Barellan Football Club is family orientated both on the field and at social events and the clubs vision is to provide a long term support for a healthy sustainable community. The club has always been very successful in raising funds and lead the way in demonstrating what a community minded club have to offer along with providing assistant to Council in contributing funds towards projects that ensure the continual improvement of the venue. This unresolved matter has left the club and the wider community feeling unsupported by Council. Although it must be emphasised that Council is now in a difficult position as there was no formal agreement by Council to pay for the fence. The current service level Council has with Barellan sportsground involves: mowing once a fortnight watering every three days during the warmer months and once a week during the

cooler months change room and toilet cleaning every Monday and Friday during football season,

every Friday during cricket season litter collection every Monday, quick pick up Friday fertilising twice a year over sowing in March every year broad leaf control twice a year Previous works at Barellan sportsground include: The construction of a new Kiosk 2009 Construction of new netball courts 2013/14 Hot water system replacement 2013/14 Eastern light tower replacement on the sportsground 2013/14 (claimed through

insurance) Change room painting and repairs (carried out by the football Club at no cost to

council) 2014/15 RELEVANCE TO COMMUNITY STRATEGIC PLAN AND OTHER STRATEGIES / MASTERPLANS / STUDIES:


Key Direction 3.2 - Well planned and well maintained community infrastructure

Objective 3.2.1 - Open space and recreation infrastructure that is developed, managed and improved for long term sustainability and safety.

Action 3 - In partnership with local sporting clubs and community groups promote better access and utilisation of community sporting facilities, grounds, open spaces and reserves.


ISSUES AND IMPLICATIONS: Policy

N/A Financial

$6759.52 from playing fields budget Legal/Statutory

N/A Community Engagement / Communication

N/A Human Resources / Industrial Relations (if applicable)

N/A Risks

Damage to Council’s image and reluctance to provide in-kind support by community groups. Setting a precedent whereby groups incur costs on a Council asset without a formal Council agreement and then request reimbursement after the works are completed.

OPTIONS AND PROPOSAL: There are three options: 1. Council Reimburse the funds to the total of $6,759.52 from the 2015/16 Playing

Fields Budget meaning a reduction in the level of service to cover the reimbursement, maintenance programs like Aerating, fertilising and over sowing (overall cost of $5,800) will not take place on the Barellan Sports field in 2015.

2. Council allocate funds to the Total of $6,759.52 in the 2015/16 budget for the

purpose of reimbursing the funds. 3. That Council reimburse the Barellan Football Club $6,759.52 from the 2014/15

budget given the General Fund forecasted net operating result before grants and contributions as the March review is $17,000 surplus. Note, this is not the cash result.

ATTACHMENTS: 1. Email from The Barellan Uniting Football Club outlining the background of the

agreement. 2. Email from Council advising 2014-2015 submission was unsuccessful. 3. Invoices pay by the Barellan Football Club for the construction of the Boundary

Fence. RECOMMENDED: That Council reimburse the funds to a total of $6759.52 from the 2015/2016 Playing Field Budget to the Barellan Football Club. This will mean a reduction in the level of service by Council for maintenance programs like aerating, fertilising and over sowing to cover the reimbursement. FD/RE/ap – CM/15-17 & 60/25/8-02


Attachment 1 – Email from The Barellan Uniting Football Club outlining the background of the agreement From: Barellan United Football Club <[email protected]> Subject: Fencing at Barellan Sportsground

I have finally got around to getting these invoices for you although I can see that I did forward them to you 29.10.14. I have attached a copy of all invoices plus the letter from Craig Taylor. Total invoices = $6759.52 I think you wanted the story behind all this. I will do the best that I can as it seems like such a long time ago and it was... As you are aware the new kiosk was built in Barellan. The sportsground needed new fencing as the old was very dilapidated and in urgent need of upgrading, the fence was also cut for contactor's to pull down and erect the new kiosk facility. I pretty sure it was Daryl Flagg who spoke to Kevin Morris. Kevin took this to a meeting but only spoke to the General Manager who was Mark ? (now gone). Mark ? assured Kevin this would be fine and suggested the football club organise and pay for the contractor to erect the new fence and then submit the invoicing to Narrandera Shire Council for payment. The invoices were submitted to Narrandera Shire Council, however Kevin Morris attended one of our committee meetings and told us we would not be getting reimbursed for the fencing. He told us exactly what I have written above about Mark ? however he was no longer General Manager and they had an acting GM in Ray Pluis. Ray Pluis said this would not be passed by the Narrandera Shire Council as nothing was written in any minutes and the correct protocol was not followed. The new GM Judy Charlton along with a couple of councillors attended the Barellan Club mid 2014 (cannot remember exact date) to meet with the township and talk about any concerns people had. It was here that Mark Kenny spoke to Judy and explained everything in full detail. She shook Mark's hand and said if everything is correct that you are telling me she would take his word for it. She advised Mark to send all invoices to council again which is what I did. The reply from the invoices was the last we have heard anything about this. I have attached the email from Craig Taylor saying we were unsuccessful - email dated 21 June 2014 As you are aware we are a small Footy Club struggling to make end's meet and every dollar count.. Being accepted into Farrer League makes our Club have to step up even more and the costs involved in this is much higher than the Northern Riverina Football League.


The Barellan Football Club are very proud of our great Sporting Complex and are also proud community people who take pride in how our town looks. As Secretary of the Barellan United Football Club I feel very deflated to think this has gone on for almost 4yrs, what we did was all in good faith. Let me know if you need any other information. I look forward to your reply. Regards Secretary Barellan United Football Club


Attachment 2 - Email from Council advising 2014-2015 submission was unsuccessful


Attachment 3 - Invoices pay by the Barellan Football Club for the construction of the Boundary Fence


ITEM NO: 3

REPORT FROM: Corporate & Community Services

KEY DIRECTION: Statutory and Compulsory Reporting – Financial / Audit

SUBJECT: ADOPTION OF BUDGET 2015-2016

ADOPTION OF DELIVERY PROGRAM 2012-2016

ADOPTION OF OPERATIONAL PLAN 2015-2016

ADOPTION OF WORKFORCE PLAN 2015-2016

ADOPTION OF ASSET MANAGEMENT PLANS 2015-2016

Submitted to the Extra Ordinary Council Meeting held on: 2 June 2015

PURPOSE: Council has in accordance with the Local Government Act 1993 prepared a draft budget for 2015-2016, a draft delivery program for 2012-2016, a draft operational plan for 2015-2016 (incorporating the proposed revenue policy, the fees and charges and the proposed long term financial plan), a draft workforce plan and a suite of asset management plans for 2015-2016. The draft plans were adopted for exhibition purposes at an extraordinary meeting of Council held on 28 April 2015 with the exhibition period concluding at 4.00pm on Wednesday 27 June 2015. A total of six submissions were received following the exhibition period regarding the draft 2015-2016 budget. BACKGROUND: Council is required in accordance with Section 405 of the Local Government Act, 1993 to prepare an operational plan which must be adopted prior to the commencement of the new financial year detailing the activities to be engaged in by the Council as part of the delivery program. The operational plan must incorporate details of Council’s own revenue sources for the new financial year. The following report has been prepared based on the exhibited revenue policy and addresses all submissions received during the exhibition period. RELEVANCE TO COMMUNITY STRATEGIC PLAN AND OTHER STRATEGIES / MASTERPLANS / STUDIES:


Key Direction 5.2 - A strong relationship between government and community

Objective 5.2.1 - Open, transparent and informed decision making

Action 3 - Seek to ensure that all appropriate information is presented as part of decision making processes.

ISSUES AND IMPLICATIONS: Policy

Community Engagement Policy


Financial The four year delivery programme and the one year operational plan have been developed to respond to the priorities and challenges identified in the Community Strategic Plan. These documents outline Council’s response to strategies and are used to drive resources, budget and work plan decisions. The budget documents that are being considered at this meeting are consistent with the four year delivery program and the one year operational plan.

Legal/Statutory Local Government Act, 1993 Integrated Planning and Reporting Reform 2009

Community Engagement / Communication Twenty eight day exhibition period commencing 30 April 2015 until 4.00pm 27 May 2015

Human Resources / Industrial Relations (if applicable) Some areas of operation may potentially be at risk due to budgetary constraints

Risks Council is unable to meet all of the expectations of the community

OPTIONS AND PROPOSAL: A. Budget 2015-2016 Early Submissions March 2015 No. Content of submission Management

Comments Estimated Cost

1 Installation, development and maintenance of Gross Pollutant Trap (GPT) – Urban Stormwater flowing into Narrandera Wetlands Seeking $10,000 funding for 2015-2016 then ongoing $1,000 per year for maintenance

This project needs to be designed to ensure it doesn’t cause blockages and to enable accurate costing for future year’s works.

Nil for 2015/16

10 a. Assistance to upgrade the Grong Grong Hall kitchen facilities and install disabled amenities

Seeking $30,000 funding over a 3 year period

This project may be funded by RMS as part of the Grong Grong By Pass community projects.

Nil for 2015/16


At the conclusion of the exhibition period six submissions were received:- No.

Content of submission Management Comments

Estimated Cost

1 Narrandera Sportsground Advisory Committee - new coaches / timekeepers / press box facilities to be financed by an internal loan similar to the internal loan taken to finance the overhead lighting at the Narrandera Sportsground.

$90,000 has been allocated to this project in the 2015-2016 budget for a less costly option; however the $90,000 funding is conditional to receiving a $45,000 grant. An internal loan as suggested will have an impact on Council’s Long Term Financial Plan.

$300,000

2 Barellan Football Club – seeking retrospective payment for the replacement of external boundary fencing around the Barellan Sportsground precinct in June 2011.

A separate report has been prepared for the consideration of Council with a recommendation to reimburse the amount sought from the 2015-2016 budget. The reimbursement is proposed to be funded by a reduction in the service level on the Barellan Sportsground playing surface.

$6,759.52

3 A resident comments that the 2015-2016 budget is at best a ‘status quo and maintenance budget’ with no vision, no aspiration and no future directional purpose.

Council’s budget has been prepared in consideration of the Community Strategic Plan and the Delivery Program 2012-2016 which encompasses actions to create a strong and growing economy, to provide quality and sustainable

Nil


infrastructure also to provide efficient, responsive, trusted and effective governance.

4 An adjoining resident seeks to have a dust strip installed along Quilters Road.

This request could potentially be financed with savings achieved from other projects, if not the dust strip may be deferred until 2016-2017.

$5,000

5 A resident of Paintings Bridge Road disagrees with the decision of Council to not provide funding to upgrade sections of this roadway; the resident claims that a traffic count was carried out at the incorrect time of year.

Current traffic statistics does not support the provision of additional road seal, however further studies will be undertaken during 2015-2016 with a further assessment to be carried out at a later date.

Nil

6 A number of Barellan and surrounding rural residents have lodged a petition seeking the continued upgrade of Kolkilbertoo Road to address safety concerns.

Project to be listed for upgrade in RAMROC/REROC Regional Freight Master Plan and this may lead to state funding for the works. Council will also discuss with the Bland Shire regarding their section and that they have listed it in the REROC Plan as well. The other listed road projects for 2015/16 in the northern part of the Shire have a high priority and should proceed.

Nil for 2015/16


The budget has also been amended during the exhibition period to reflect the following amendments. Forecast cash position at the commencement of exhibition period

$ 22,477

Funded line marking plant and pump from plant reserve, and increase Urban reseals by $51,000

Nil change $22,477

Included $12,000 for compactor running costs, a transfer from waste reserve was made to cover this expense

Nil change $22,477

Community Transport/HACC revenue increased by $51,465, expenses increased by $30,544, and a transfer to reserve of $20,921 was made to net out this increase revenue

Nil change $22,477

Forecast cash position at the conclusion of the exhibition period

$22,477

RECOMMENDATION A: That Council adopt the draft budget for the financial year ending 30 June 2016 as exhibited with any approved amendments. B. Delivery Program 2012-2016 No submissions received. RECOMMENDATION B: That Council adopt the Delivery Program for the period 2012-2016 as exhibited. Operational Plan 2015-2016 - (incorporating the proposed revenue policy, the proposed fees & charges and the proposed long term financial plan) C. Ordinary Rate No submissions received. The Minister for NSW Local Government announced a rate pegging variation of 2.4% for general rate income for 2015-2016. The existing 2014-2015 rating structure has been amended to comply with the increase of 2.4% adopted by Council for exhibition in the proposed 2015-2016 Operational Plan.


ORDINARY RATE YIELD AT 2.4% Comprising: Minimum and Ad-Valorem (Minimum Rate or

Cents in the $) or Base Amount and Ad Valorem (Base Amount and Cents in the $)

Rate Category Sub-Category Rate

(cents) in $

Minimum Rate

Base Amount

Base %

Estimated Yield

F Farmland Ordinary Rate

0.58500 230.00 2,705,811

R Residential Ordinary Rate

0.91000 230.00 217,100

R

Residential Narrandera

1.68500 430.00 1,188,687

R

Residential Barellan

2.10790 176.05 49% 60,000

R

Residential Grong Grong

1.75362 135.30 49% 18,500

B Business Ordinary Rate

1.31000 230.00 62,022

B

Business Narrandera

2.53000 430.00 308,287

B

Business Barellan

1.69566 240.92 49% 17,700

B

Business Grong Grong

1.37545 177.15 49% 4,700

Yield 4,582,807

RECOMMENDATION C: That Council hereby makes the following ordinary rates for the financial year ending 30 June 2016 in accordance with Section 535 of the Local Government Act 1993. Ordinary rate – minimum amount 1. An ad valorem rate on all rateable land categorised as farmland of 0.58500 cents in

the dollar, provided that the minimum amount payable for this rate in respect of each separate assessment shall be the sum of $230.00;

2. An ad valorem rate on all rateable land categorised as residential ordinary of 0.91000

cents in the dollar, provided that the minimum amount payable for this rate in respect of each separate assessment shall be the sum of $230.00;

3. An ad valorem rate on all rateable land sub-categorised as residential Narrandera of

1.68500 cents in the dollar, provided that the minimum amount payable for this rate in respect of each separate assessment shall be the sum of $430.00;


4. An ad valorem rate on all rateable land categorised as business ordinary of 1.31000 cents in the dollar, provided that the minimum amount payable for this rate in respect of each separate assessment shall be the sum of $230.00;

5. An ad valorem rate on all rateable land sub-categorised as business Narrandera of

2.53000 cents in the dollar, provided that the minimum amount payable for this rate in respect of each separate assessment shall be the sum of $430.00.

Ordinary Rate – base amount 6. An ordinary rate on all rateable land sub-categorised as residential Barellan

comprising

a. a base amount of $176.05 estimated to realise 49% of the total yield of this rate, and

b. an ad valorem rate of 2.10790 cents in the dollar;

7. An ordinary rate on all rateable land sub-categorised as residential Grong Grong comprising

a. a base amount of $135.30 estimated to realise 49% of the total yield of this rate,

and b. an ad valorem rate of 1.75362 cents in the dollar;

8. An ordinary rate on all rateable land sub-categorised as business Barellan

comprising


b. an ad valorem rate of 1.69566 cents in the dollar;

9. An ordinary rate on all rateable land sub-categorised as business Grong Grong

comprising


b. an ad valorem rate of 1.37545 cents in the dollar.

D. Extra Charges No submissions received. RECOMMENDATION D: That Council adopt the maximum interest rate of 8.5% as determined by the Minister for Local Government and that the maximum interest rate of 8.5% per annum, calculated daily, be levied on overdue rates and charges for the financial year ending 30 June 2016.


E. Waste Management Charges No submissions received. The waste management charges as exhibited are set out below: Domestic Waste Management (Section 496 of the LGA, 1993) $Cost per annum Previous 2014-2015 Narrandera Collection service per unit 192.40 187.20 Collection recycling per unit 73.84 71.76 Service availability 46.80 44.72 Barellan Collection service per unit 192.40 187.20 Collection recycling per unit 73.84 71.76 Service availability 46.80 44.72 Grong Grong Collection service per unit 192.40 187.20 Collection recycling per unit 73.84 71.76 Service availability 46.80 44.72 Non-Domestic Waste Management (Section 501 of the LGA, 1993) $Cost per annum Previous 2014-2015 Narrandera Collection service per unit * 211.12 * 205.92 Collection recycling per unit * 80.94 * 78.94 Service availability * 50.44 * 49.19 Barellan Collection service per unit * 211.12 * 205.92 Collection recycling per unit * 80.94 * 78.94 Service availability * 50.44 * 49.19 Grong Grong Collection service per unit * 211.12 * 205.92 Collection recycling per unit * 80.94 * 78.94 Service availability * 50.44 * 49.19 *Indicates a GST inclusive charge RECOMMENDATION E: That Council hereby makes the waste management charges for the financial year ending 30 June 2016 in accordance with Section 535 of the Local Government Act 1993 as detailed above. F. Water Charges No submissions received. Potable Water Access Charges – Section 501 of the Local Government Act 1993. A water access charge shall be levied based upon the size and number of water services connected to an individual assessment. Size water meter (mm) Access Charge $ Per Annum 20mm 273.00 25mm 273.00 32mm 697.00 40mm 1,090.00 50mm 1,705.00 80mm 4,362.00


100mm 6,815.00 Unmetered 273.00 Strata 273.00 Non-Potable Water Access Charges – Section 501 of the Local Government Act 1993. A water access charge shall be levied based upon the size and number of water services connected to an individual assessment. Size water meter (mm) Access Charge $ Per Annum 20mm 121.50 25mm 121.50 32mm 311.00 40mm 486.00 50mm 760.00 80mm 1,985.00 100mm 3,100.00 Potable Water Consumption Charges – Section 502 of the Local Government Act 1993. General water consumption charge for the November 2015 account be charged at 99 cents ($0.99) per kilolitre of water. General water consumption charge for the February 2016 & May 2016 accounts be charged at 1 dollar and 2 cents ($1.02) per kilolitre of water. Non- Potable Water Consumption Charges – Section 502 of the Local Government Act 1993. Peak charge levied per kilolitre 50 cents ($0.50) per kilolitre of water. Off-peak charge levied per kilolitre (schools & not for profit organisations only) 20 cents ($0.20) per kilolitre of water. Red Hill Road Water Main – Section 552(1) of the Local Government Act 1993. The 2015-2016 instalment amount being $581.00. RECOMMENDATION F: That Council hereby makes the water charges for the financial year ending 30 June 2016 in accordance with Section 535 of the Local Government Act 1993 as detailed above. G. Sewer Charges No submissions received. The sewer charges as exhibited are set out below. Sewer Access Charge – Residential $ Per Annum Standard residential charge 517.50 Sewer Access Charge – Residential Multiple Occupancies Standard residential charge of $517.50 multiplied by the number of separate occupancies.


Sewer Access Charge – Non Residential Non-residential sewer access charge is based upon the size of and number of water meters connected to the property capable of discharging waste water to the sewerage system (the charge comprises the applicable sewer access charge multiplied by the applicable sewer discharge factor (SDF) which is determined by the activity or activities carried out upon the property producing the waste water). Minimum Charge $ Per Annum (being combined sewer access charge and sewer usage charge) 517.50 Size of water meter (mm) 20mm 375.00 25mm 586.00 32mm 960.00 40mm 1,500.00 50mm 2,344.00 80mm 6,000.00 100mm 9,377.00 Unmetered 517.50 Sewer Access Charge – Non-Residential Multiple Occupancies Standard minimum charge of $517.50 multiplied by the number of separate occupancies. Sewer Usage Charge Charged per kilolitre of estimated sewage discharge to sewer $1.23 RECOMMENDATION G: That Council hereby makes the sewer charges for the financial year ending 30 June 2016 in accordance with Section 535 of the Local Government Act 1993 as detailed above. H. Stormwater Management No submissions received. The Narrandera stormwater management charges as exhibited are set out below. $ Annually per assessment Residential Assessments – non strata 25.00 Residential Assessments – strata 12.50 Non Residential Assessments – non strata 25.00 levied per 350m2 of land area but capped at a maximum charge of $425.00 Non Residential Assessments – strata 12.50 levied per 350m2 of land area but capped at a maximum charge of $212.50.


The Barellan stormwater management charges as exhibited are set out below. $ Annually per assessment Residential Assessments – non strata 25.00 Residential Assessments – strata 12.50 Non Residential Assessments – non strata 25.00 levied per 350m2 of land area but capped at a maximum charge of $425.00 Non Residential Assessments – strata 12.50 levied per 350m2 of land area but capped at a maximum charge of $212.50. RECOMMENDATION H: That Council hereby makes the stormwater management charges for the financial year ending 30 June 2016 in accordance with Section 535 of the Local Government Act 1993 as detailed above. I. Borrowings No borrowings were proposed for 2015-2016. RECOMMENDATION I: That Council note that there are no borrowings proposed for the financial year ending 30 June 2016. J. Fees and Charges No submissions received. The schedule of fees and charges was placed on exhibition as part of the Draft Operational Plan 2015-2016 with the following four amendments to be made:- 1. Inclusion of the maximum interest rate of 8.5% for overdue rates and charges

(advised to Council from the Office of Local Government 5 May 2015); 2. Amendment of the fee for Section 603 Certificates (rates & charges due or payable to

Council) from $70.00 to $75.00 (advised to Council from the Office of Local Government 5 May 2015);

3. Inclusion of charges relating to heavy vehicle inspections with a link to the NSW

Roads and Maritime Services website for the current charging structure (overlooked from inclusion within the original schedule);

4. Better definition of what developer service charges apply for both water and sewer

services in a given circumstance (necessary to provide clearer direction to customer service staff when dealing with customers).


RECOMMENDATION J: That Council hereby makes the schedule of fees and charges as exhibited for the financial year ending 30 June 2016 in accordance with Section 535 of the Local Government Act 1993; inclusive of the four amendments detailed above. K. Workforce Strategic Plan 2015-2016 No submissions received. RECOMMENDATION K: That Council adopt the Workforce Plan as exhibited for the financial year ending 30 June 2016. L. Asset Management Plans 2015-2016 No submissions received. RECOMMENDATION K: That Council adopt the Asset Management Plans as exhibited for the financial year ending 30 June 2016. ATTACHMENTS: 1. Copies of submissions received 2. Proposed Delivery Program 2012-2016 and proposed Operational Plan 2015-2016 3. Proposed Schedule of Fees & Charges 2015-2016 4. Proposed Long Term Financial Plan for years ending 30 June 2025 5. Proposed Workforce Plan 2015-2016 6. Proposed Asset Management Plans 2015-2016. MH/cjt – CM/15-17 & 10/5/145-06


extra ordinary business paper - narrandera shire june - business...notice is hereby given that the...

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