exhibitor & sponsor prospectus exhibitor... · 2020-04-09 · the hotel at avalon is more than...

DMA

17th Annual Conference

April 24-25, 2020

The Hotel at Avalon

9000 Avalon Blvd, Alpharetta, GA 30009

EXHIBITOR & SPONSOR

PROSPECTUS

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Content updated 12/14/19

DMA

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In 2003 a few practice managers seeking to create successful dermatology practices

founded the Dermatology Managers Association of Georgia (DMA/GA).

The purpose of DMA remains to promote the development of dermatology practice

managers through continuing education, progressive business practices and professional

networking avenues. We expanded our audience to include aesthetic practices in 2014 and

shortly thereafter added presentations for non-managerial office staff.

Each year DMA promotes their annual Conference offering professional development

opportunities for all staff members of Dermatology and Aesthetic practices throughout the

country. Three concurrent educational pathways are offered during the one-and-a-half day

conference.

• for Managers, Administrators, Providers and Key Personnel

• for Laser Practitioners, Aestheticians and Cosmetic Care Coordinators

• for Front and Back Office, Insurance and Billing Staff Members

Continuing educational units are available for most programs through AAPC. CEUs and

certificates for laser practitioners and aestheticians are also offered.

As DMA has grown, many attendees from out of state are attracted to the annual

meetings; therefore, we now identify the organization as Dermatology Managers Association

(DMA). We are a non-profit group. The meetings are planned around the requests and needs

of members and attendees and supported by our many generous sponsors.

The Hotel at Avalon9000 Avalon Blvd, Alpharetta, GA 30009

The Hotel at Avalon offers graceful, modern Southern hospitality

infused throughout a luxurious walkable community of shopping, dining,

lodging, working, and entertaining, all in the heart of Alpharetta, Georgia.

Along an expansive walkable boulevard with more than 75 upscale

retailers, guests of Avalon enjoy a highly curated and elevated shopping

experience. With its trademark wide avenues and pretty center square, it’s

no surprise this is Alpharetta, Georgia’s newest hotspot, where everything

from posh outposts to popular boutiques meshes beautifully, with another

amazing find right around the corner.

The Hotel at Avalon is more than a place to stay, it’s a place to be

immersed in a welcoming environment filled with great taste and local

flavor… a sanctuary layered with gracious plenty. Guests enjoy the

perfection of well-crafted cocktails and memorable farm-to-table cuisine,

sumptuous sleeps, conference convenience, and the wellness focus

derived from the on-site Spa and Fitness Center - all wrapped in the warm

and friendly “of service” ethos of Avalon.

Pet-friendly guest rooms and public space

Complimentary use of The Hotel at Avalon bicycles

Complimentary coffee & tea service daily in the lobby

Pedicab, courtesy car and passenger van service (within 3 mile

radius) Visit www.thehotelatavalon.com

Special DMA rate $179 per night, book by April 4, 2020Click here to make hotel reservations

Overflow rooms available at EVEN Hotel Alpharetta. See website for more information. 3

http://www.thehotelatavalon.com/

https://www.marriott.com/events/start.mi?id=1570802874494&key=GRP

Hotel and Travel Information

Meeting VenueThe Hotel at Avalon

9000 Avalon Blvd

Alpharetta, GA 30009

678.722.3600

Located in the heart of Avalon

Mall – a unique shopping, dining

and entertainment experience.

DMA Parking Fees Self parking $5 daily

Room Rate

$179 plus applicable taxes

and fees

Rate deadline April 4, 2020

Visit TheHotelAtAvalon.com

Click here to make hotel

reservations4

https://www.marriott.com/events/start.mi?id=1570802874494&key=GRP

Traveling from Hartsfield-

Jackson Atlanta International

Airport (ATL)

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Airport Phone: 800-897-1910

Hotel Direction: 35.5 miles NE

The Hotel does not provide shuttle service from the airport.

Alternate transportation (approximate fees):

Alpharetta Limousine Service $96

Taxi $80

Shuttle $75

Town Car $110-$160

Uber $35+

Driving directions from airport: Follow I-85 N to GA 400 N and US 19

N to GA 120 W/Old Milton Pkwy to 1st Street

Visit ATL airport website

http://www.atl.com/

Meet exclusively with Dermatology and

Aesthetic Practices to identify prospects,

generate leads, build new relationships

and reconnect with existing customers.

Meet Potential Clients

Cultivate Customer

Relationships

Hands-On Demonstrations

to Attendees

Build Brand Awareness

Launch New Products & Services

Collect High-Quality Sales Leads

Stand Out Among Your Competition

Network with Colleagues

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Registration Profile Dermatology & Aesthetic Practices & Med Spas

Managers, Administrators & Key Personnel

53%Laser Practitioners,

Aestheticians & Cosmetic Care Coordinators

23%

Administrative, Clinical,

Insurance & Billing Staff

24%

Average Registration 2017-2019

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Exhibit SpaceIncludes (see Sponsorship Levels for more information)

6’ skirted table with 2 chairs

Logo recognition in materials and signage (when received prior to announced printing deadlines)

Friday breakfast, lunch and breaks with attendees (dinner included with Elite and Diamond sponsorship levels)

Free Wi-Fi

Friday Exhibitor Networking Reception

Notes

Floor displays may be used behind the table but may not obstruct other exhibits

Tables are limited to one business/company only

Electrical outlets available through hotel (You may consider bringing an extension cord.)

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Important Information for

ExhibitorsExhibit Area Open on Friday, April 24, 2020 - 8:30 to 6:00

Location: The Hotel at Avalon

9000 Avalon Blvd, Alpharetta, GA 30009

678-722-3600

Breakfast with Attendees: 7:30 am – 8:25 am

Exhibit Set-up: 8:30 am – 10:30 am

Exhibit Breakdown: 6:00 pm (No exhibits may be dismantled before 6:00 pm.)

Exhibitor Networking Reception: 5:00 pm – 6:00 pm

Door Prize Drawings: 5:40 pm (Please be available to be recognized and present your door prize.)

Registration Deadline: April 1, 2020 or until capacity reached unless otherwise noted

Cancellation Deadline: April 1, 2020

Register & pay online at www.DermatologyManagersAssociation.org 9

http://www.thehotelatavalon.com/

http://www.dermatologymanagersassociation.org/

Exhibitor Sponsorship Levels

Elite Sponsorship• Premier Conference Educational Sponsorship SOLD

• Conference Educational Sponsorship

• Dinner Sponsor, exclusive SOLD

• Lunch Sponsor, exclusive SOLD

• Exhibitor Networking Reception, exclusive SOLD

• Registration Welcome Bags Sponsor, exclusive

Education Speaker Sponsor, exclusive

• Brochure Sponsor, exclusive SOLD

• Managers Break Package, exclusive

$10,000

$7,000

$6,000

$4,000

$4,000

$4,000

$4,000

$3,000

$3,000

Diamond Sponsorship

Aesthetic Break Package, exclusive

Office Staff Break Package, exclusive

$2,500

$2,500

$2,500

Platinum Sponsorship $2,050

Gold Sponsorship (only 15 exhibit tables available at this

level)

$1,500

Sold Out

Bronze Level (only 10 exhibit tables available at this level)$800

Sold Out

First Time Sponsors $65010

Additional Opportunities

Notepad Sponsor

Help attendees stay organized throughout the meeting

with notepads featuring your company name and logo.

Pen/Marker Sponsor

Promote your company on pens/markers provided to

every registrant for use during the meeting.

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Elite Sponsorship Benefits

Premier Conference Educational

Sponsorship

• 6’ skirted exhibit table, 2 chairs

• First choice of exhibit table location

• Breakfast, lunch, dinner and Exhibitor

Reception on Friday with attendees

• Snack and beverage breaks with attendees

• Premier billing on signage and printed materials

• Registration and attendee list

• 6 Conference badges for representatives

• Website page ad

• 5 minutes of remarks during Exhibitor

Reception

• Sponsorship recognition on all DMA

correspondence for 12 months

• Company logo and name on lanyards

• Slide show ad at meeting

• Deadline for this registration 2/1/20

SOLD

$10,000

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Conference Educational Sponsorship


• Second choice of exhibit table location




• Prominent billing on signage and printed

materials



• Website banner ad

• 5 minutes of remarks at sponsored function or

during Exhibitor Reception

• Slide show ad at meeting

• Deadline for this registration 2/1/20

$7,000

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Dinner Sponsor


• Third choice of exhibit table location





materials



• Website banner ad



SOLD

$6,000

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Lunch Sponsor SOLD

Exhibitor Reception Sponsor SOLD


• Choice of exhibit table location (based on

registration date)





materials



• Unlimited rotating website ads



$4,000

$4,000

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Registration Welcome Bag Sponsor

Includes name & logo on bags (deadline 2/1/20)

Education Speaker Sponsor

Introduce Speaker



registration date)





materials



• Unlimited rotating website ads

$4,000

$4,000

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Brochure Sponsor SOLD

Includes name recognition on brochures

Managers Break Package Sponsor



registration date)





materials



• Rotating website ad, maximum 250

$3,000

$3,000

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Diamond Level Sponsorship

Diamond Level

Aesthetic Break Package

Office Staff Break Package


• Choice of exhibit table location (after 1st choice

placements)

• Breakfast, lunch , dinner and Exhibitor Reception

on Friday with attendees


• Billing on signage and printed materials




$2,500

$2,500

$2,500

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Platinum Level Sponsorship

Platinum Level


• Choice of exhibit table location (after 1st choice

placements)

• Breakfast, lunch and Exhibitor Reception on

Friday with attendees


• Billing on signage and printed materials




$2,050

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Gold Level Sponsorship

Gold Level Includes


• Assigned exhibit table placement based on

registration date




• Billing on signage and printed materials as

space allows




• Only 15 exhibit tables available at this level,

early registration suggested

$1,500

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Bronze Level Sponsorship

Bronze Level Includes



registration date




• Billing on signage and printed materials as space

allows



• Only 10 exhibit tables available at this level,

early registration suggested

Sold

out

$800

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First Time Sponsors Only

First Time Sponsors Include



registration date




• Recognition as 1st time sponsor



$650

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Sponsorship Level Benefits

Sponsorship

Level

(# available)

Fee

6' skirted

exhibit

table top,

2 chairs

Exhibit

table

location

(based on

registration

date)

Breakfast,

lunch,

snacks &

beverage

breaks with

attendees

Dinner

with

attendees

Exhibitor

reception

with

attendees

Billing on

signage

and printed

materials

(when rec'd

prior to

printing

deadline)

Registration

& Attendee

Lists

#

Conference

Badges

Website ads

(with tracked

clicks to your

site)

5 minute

remarks at

sponsored

function or

during

exhibitor

reception

Additional

benefits

Premier

Conference

Educational

Sponsorship

(Deadline

2/1/20)

$10,000 X 1st Choice X X X Premier X 6 Page Ad X

Sponsorship

recognition on all

DMA

correspondence

for 12 mos,

name on

lanyards, slide

show ad at mtg

Conference

Educational

Sponsorship

(Deadline

2/1/20)

$7,000 X 2nd Choice X X X Prominent X 5 Banner Ad XSlide show ad at

mtg

Dinner (1) $6,000 X 3rd Choice X X X Prominent X 4 Banner Ad X

Lunch (1) $4,000 X Choice X X X Prominent X 4Unlimited

rotating adsX

Exhibitor

Reception (1) $4,000 X Choice X X X Prominent X 4

Unlimited

rotating adsX

Registration

Welcome Bags

(1) (Deadline

2/1/20)

$4,000 X Choice X X X Prominent X 4Unlimited

rotating ads

Name & logo on

bags

Education

Speaker $4,000 X Choice X X X Prominent X 4

Unlimited

rotating ads

Introduce

speaker

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Sponsorship Level Benefits

Sponsorship

Level

(# available)

Fee

6' skirted

exhibit

table top,

2 chairs

Exhibit

table

location

(based on

registration

date)

Breakfast,

lunch,

snacks &

beverage

breaks with

attendees

Dinner

with

attendees

Exhibitor

reception

with

attendees

Billing on

signage

and printed

materials

(when rec'd

prior to

printing

deadline)

Registration

& Attendee

Lists

#

Conference

Badges

Website ads

(with tracked

clicks to your

site)

5 minute

remarks at

sponsored

function or

during

exhibitor

reception

Additional

benefits

Brochure (1) $3,000 X Choice X X X Prominent X 4Max 250

rotating ads

Name

recognition on

brochures

Managers

Break Package

(1)

$3,000 X Choice X X X Prominent X 4Max 250

rotating ads

Diamond Level $2,500 X

Choice (after

1st choice

placements)

X X X X X 3Max 200

rotating ads

Aesthetic

Break Package

(1)

$2,500 X

Choice (after

1st choice

placements)

X X X X X 3Max 200

rotating ads

Office Staff

Break Package

(1)

$2,500 X

Choice (after

1st choice

placements)

X X X X X 3Max 200

rotating ads

Platinum Level $2,050 X

Choice (after

1st choice

placements)

X X X X 2Max 150

rotating ads

Gold Level (15) $1,500 X Assigned X XAs space

allowsX 2

Max 100

rotating ads

Bronze Level

(10)$800 X Assigned X X

As space

allowsX 2

1st Time

Sponsor $650 X Assigned X X

Recognition

as 1st time

sponsor

X 2

Program Agenda

Refer to Program Agenda on website as presentations are continually being updated. Agenda times

for programs and breaks are subject to change.

FOR ADMINISTRATORS, MANAGERS & KEY PERSONNEL

7:30 Registration & Breakfast

12:00 Lunch with Exhibitors

5:00 Exhibitor Reception

5:40 Door Prize Drawings

6:30 Dinner

FOR LASER PRACTITIONERS, AESTHETICIANS & COSMETIC CARE COORDINATORS

11:30 Registration, Refreshments, Visit with Exhibitors 5:00 Exhibitor Reception 5:40 Door Prize Drawings

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7:30 8:25 Breakfast with Manager Attendees

10:30 11:00 Managers Break

11:30 11:55 Aesthetics Registration

12:00 1:15 Lunch with Manager Attendees

1:30 2:00 Aesthetics Break


3:00 3:30 Aesthetics Break


5:00 6:15 Exhibitor Reception with All Attendees

Scheduled Attendee Breaks

Friday, April 24, 2020

Exhibitor Information

Exhibitors must check in at the DMA registration desk upon arrival to receive information packet and conference badges.

Attendees will have cards for exhibitors to initial. These cards will be used for door prize drawings.

All exhibitors are encouraged to have door prizes available. Please be available to present your door prize and have your company’s sponsorship recognized during the Exhibitor Reception.

Door prize drawings will be on Friday at 5:40 pm.

Exhibitors are encouraged to join attendees at Breakfast and Lunch on Friday.

See a Conference Organizer to purchase lunch or dinner for additional guests without badges.

Please wear your name badge. Your name badge will indicate other functions you are entitled to based on sponsorship level.

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Every attendee will receive a registration bag upon check-in at the event with program information and other logo goodies.

Contact one of the Conference Organizers if you would like to include something in the Welcome Bag.

Items must be available BEFORE April 23rd. Bags are assembled at the conference center that day beginning at 1:00 pm prior to the meeting on Friday, April 24th.

Ship bag insert items directly to the hotel (indicate on the box ATTN: LOMAX) or make arrangements for delivery.

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Package Receiving

Mail exhibit materials to:(Your Company Name)

The Hotel at Avalon9000 Avalon Blvd

Alpharetta, GA 30009HOLD FOR DMA April 24, 2020

Shipments should not arrive more than 3 days prior to the event. Contact hotel at 678-722-3600 if you need additional information.

Registration Welcome Bag Inserts

Exhibitor Information Space is limited. Register early.

Deadline for Exhibitors

April 1, 2020 or until full capacity is reached. Some

sponsorships require earlier registration as noted.

(Completed application and payment required.)

Cancellation Policy:

Cancellations with refund of paid fees, less $25 for

processing fee, accepted up to April 1, 2020.

Electrical Outlets/Additional Data Access:

Contact Heather Graziano, Hotel Conference Manager,

at 678-722-3639 or [email protected]

(You may consider bringing an extension cord if needed.)

Register and pay online at

www.DermatologyManagersAssociation.org28

mailto:[email protected]


Join Us for the 17th Annual

DMA Conference

Register & pay online at

www.DermatologyManagersAssociation.org

or mail application and check to

DMA/GA

Melinda Lomax

3530 Gleneagles Ct

Snellville, GA 30039

[email protected]

For additional information, contact:

Holley Garrett,

Director/President

[email protected]

770-853-1058

Kim Gooden

Director/Vice-President

[email protected]

770-480-8613

Melinda Lomax

Director/Secretary-Treasurer

[email protected]

678-641-6156

Hotel Conference Manager

Heather Graziano, 678-722-3639 or

[email protected] exhibitors will receive

additional information closer to the

event date.29






Conference Terms

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DMA is producing this Conference and intends to provide space to exhibitors in an exhibit hall to be held at the

Conference Facility. Exhibitor wishes to exhibit at the Conference and agrees to the following.

Payment Policy: Confirmation will be provided only after receipt of payment. Exhibit space is assigned

based on sponsorship level; therefore, exhibit space will not be held open without payment in full.

Payment by charge card is accepted at time of registration. Check payment can be made to DMA and mailed to

Melinda Lomax, 3530 Gleneagles Ct, Snellville, GA 30039.

Exhibit Space: The space provided is for a 6’ table top display. Exhibitor shall arrange their exhibit and display

so that they do not obstruct other exhibitors.

Set-up and Breakdown: Exhibit set-up is between 8:30 am and 10:30 am Friday morning, April 24th. Exhibitors

may join attendees for breakfast at 7:30. No exhibits may be dismantled before 6:00 pm, Friday, April 24th.

Exhibit Assignment: DMA reserves the right to determine eligibility of any company or product for inclusion as

an exhibitor and to assign or relocate exhibits as it deems necessary. DMA will make reasonable efforts to

separate exhibitors of like products/services, but no assurance can be given to such separation. Every effort will

be made to accommodate exhibitor’s preferences. You will receive notification of table assignment after the

registration deadline, April 1, 2020.

Sponsorship Level: Some sponsorships are exclusive to one business or have limited availability for that

Sponsorship Level. Sold-out maximum levels will be determined by the earliest registration dates.

Prizes: Exhibitors are encouraged to have prizes available for door prize drawings at 5:40 pm on Friday, April

24th. Please be available to present your door prize and have your company’s sponsorship recognized.

Cancellation Policy: Cancellations made in writing prior to April 1, 2020 will receive a full refund minus $25 for

administration costs. No refunds are allowed for cancellations after April 1st; however, any amount paid can be

applied toward Exhibitor fees at the 2021 Conference.

Thank you to our Past

Sponsors & Exhibitors

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Aclaris Therapeutics Digital Media Nation Prescriber’s Choice Advance Care Consulting DJI Consulting Radius Global Solutions Aerolase D-PATH Ra Medical Systems Affinity Bank Edge Business Systems Randstad USA AFLAC Evolus Refine USA Allergan/SkinMedica Galderma Revision Skincare American Reprographics GSG Compliance RxVantage Apollo Med Innovations Inform Diagnostics Sciton Atlanta Best Media ISDIN Sensus Healthcare Atlanta Dermatopathology Kardon Shandy Creative Solutions Avery Partners KMN CPA LLC SkinBetter Science Bellus Medical Kudzu Medical Group Skin Type Solutions B.E.S.T. Body Firm LeVino Jones Medical Interiors Southeastern Aesthetics Biofrontera Inc LocumTenens.com Southern Vitality Medical CareCredit Mag Mutual Insurance Strata Skin Sciences Carraway & Co Marietta Wealth Managerment Stratpharma Inc Carter-Young Inc McMillian & Associates Sun Pharma Clear Choice Medicus IT Surgical Specialties CloudTalk Interactive Merz Aesthetics Synovus Connexus Group Modernizing Medicine The Miller Group America CoolSculpting myDermRecruiter Titan Aesthetic Recruiting CPN Biosciences Northside Hospital Melanoma Transworld Systems Crown Tenant Advisors Payment Pros UVBioTek/MedTek LED Cynosure PDQ Services Weave Dermpath Diagnostics Pierre Fabre

Index

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Introduction

Hotel & Travel Information

Reasons to Exhibit

Registration Profile

Exhibit Space

Important Information

Sponsorship Levels & Fees

Additional Opportunities

Sponsorship Benefits

Elite

Diamond

Platinum

Gold

Bronze

1st Time Sponsor

Sponsorship Benefits by Levels

Attendee Break Times


Contacts

Conference Terms

Previous Exhibitors

2

3-5

6

7

8

9

10

11

12-22

12-17

18

19

20

21

22

23-24

25

26-28

29

30

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exhibitor & sponsor prospectus exhibitor... · 2020-04-09 · the hotel at avalon is more than...

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