exhibitor prospectus...con braco industries • corona brand • corvias military living •...

PLUMBING-HEATING-COOLING CONTRACTORS OF LOUISIANA

2016 ANNUAL CONVENTION & TRADE SHOW

JULY 14-16, 2016

Paragon Casino Resort Marksville, LA

EXHIBITOR

PROSPECTUS

It’s time to make plans to participate in the 2016 PHCCLA

Annual Convention and Trade Show in Marksville! The Plumbing-Heating-Cooling Contractors of Louisiana (PHCCLA) invites you to participate as an exhibitor at the

2016 PHCCLA Annual Convention and Trade Show at the Paragon Casino Resort. This annual event has provided an

important venue for interaction between plumbing-heating-cooling contractors, PHCCLA members, and other industry

professionals. Contractors, Master Plumbers and Journeymen Plumbers come to view the latest products, services and

trends in the ever-changing plumbing-heating-cooling profession.

As one of the main highlights of the convention, the trade show is open for three hours without any conflicting events

or CE programs. Attendees will have incentives to visit each vendor with door prizes to be drawn during the last thirty

minutes of exhibiting time. This trade show format provides exhibitors a concentrated time to spend with attendees

and to maximize networking opportunities.

We look forward to a successful show and thank you for your support. Please contact Crystal Carter with the

PHCCLA staff with any questions.



JULY 14-16, 2016

Paragon Casino Resort | Marksville, LA

Hotel Accommodations

A block of rooms has been reserved at the Paragon Casino Resort located at 711

Paragon Place, Marksville, LA 71351.

Paragon Casino Resort offers the best of all worlds. A world-class casino packed

with the most popular slots and table games, a full-throttle poker room and a thrill-a-

minute off track betting parlor. And that’s not all. Lavish hotel accommodations with

more than 500 rooms and suites. An indoor tropical pool with swim-up bar, full-

service spa, three-screen cinema, fabulous dining choices, retail shops, championship

golf course and live entertainment.

Please make your reservation at Paragon Casino Resort by calling 1-800-642-7777

by June 22, 2016. When making your room reservation you must let them know that

you are with the Plumbing-Heating-Cooling Contractors of Louisiana (Code:

PHCC13G) to receive the room rate discount. All room rates are for single/double

occupancy. There is a $30 fee for third and fourth guests in a room.

Group Rates

Wednesday - Thursday

Standard Guest Room - $94

Deluxe Atrium Room - $119

Friday - Saturday

Standard Guest Room - $109

Deluxe Atrium Room - $149

ROOMING DEADLINE:

June 22, 2016

Code: PHCC13G

EXHIBITOR SCHEDULE

Exhibit Set Up Friday, July 15, 2016

3:00 p.m. - 6:00 p.m.

Reception Friday, July 15, 2016

6:00 - 8:00 p.m.

Exhibit Hall Hours* Saturday, July 16, 2016

8:00 a.m. - 1:30 p.m.

Trade Show & Lunch Saturday, July 16, 2016

11:00 a.m. - 1:30 p.m.

Exhibit Tear Down Saturday, July 16, 2016

1:30 p.m. - 5:00 p.m.

*Continuing Education is scheduled from 9:00 - 11:00 a.m. and from

2:00 - 4:00 p.m.

REGISTRATION FEES

Exhibit Booth Registration $400

The exhibitor fee does not include electricity, if you require

electricity it is a separate cost and will be available through

Clark Services. Packets will be distributed from Clark

Services with all available services.

Additional Exhibitor Personnel Passes $150/each

Golf Tournament Registration $100/player

BOOTH INFORMATION

Booths are 8’x10’ area formed with 8’ high back drapes and 3’

high side drapes. Each booth includes one 2’x6’ skirted table and

two chairs. The exhibitor registration fee includes one exhibitor

personnel pass, access to all convention functions (except golf)

and company recognition in the convention program. Additional

exhibitor personnel passes may be purchased and will include

access to all convention functions (except golf).

Please complete the information on the next page pertaining to

your booth. Please see the terms and conditions or contact the

PHCCLA office at (225) 343-2776 for shipment information and

other services.

Booth reservations can only be guaranteed once payment has

been received.

PAST EXHIBITORS

Atmos Energy • AWEB Supply • Besselman

& Little Agency • Billingsley, Barbot, Woolf,

Canale • Blumberg & Associates, Inc. •

Bolinger Sales / Maxitrol • Bradford White •

Champions Marketing • Chumley &

Associates • Coburn Supply Co. • Coleman

Russell & Associates • Collier Consulting •

Con Braco Industries • Corona Brand •

Corvias Military Living • Dealer’s Truck

Equipment Co., Inc. • Ditch Witch of South

Louisiana • Elkhart Products • Federated

Insurance • Ferguson-Aquatherm • Fiorentini

USA • Fire Smarts, LLC • Goodlett Sales /

Rothenberger—USA • Grant and Associates •

HR Solutions, LLC • Hamilton Sales • Hilti •

In Sink Erator / Pace Cooley Sales • John

Guest USA, Inc. • John H. Carter Co. •

Knapheide Manufacturing Co. • Kohler •

Korky Toilet Repair • Louisiana One Call •

Louisiana Propane Dealers • LSP Products

Group, Inc. • Mansfield Plumbing / Chicago

Faucet • Maxitrol Co. • Mercedes Benz

Sprinter of Baton Rouge • Mill-Rose / Miro •

Moen • Moreman, Moore, & Co., Inc. •

Mormino & Associates • Navien •

Networkfleet, Inc. • Noritz / HoldRite • On-

Board Communications • Parks-Peyton •

PermaDrain • Picerne Military Housing •

Plumbmaster, Inc. • Prokeep • Rainbow

International • Ralph Easterday &

Associates, Inc. • Reliable Plumbing •

RIDGID • Service Hook • Service Roundtable

• Shamrock Pipe Tools • Sioux Chief

Manufacturing • Southern Pipe & Supply Co.,

Inc. • Spartan Tool, LLC • State Plumbing

Board of Louisiana • Sure-Seal, LLC MFG •

TAKAGI Tankless • Tammany Supply •

Technical Sales International • The Plumbing

Warehouse • The Toilet Master Jack • Tim

Morales & Associates • Total Leak Concepts

Louisiana, LLC • TOTO USA • TPI Custom

Publishing • TUSCO—Target Utility Services

Co. • Viega LLC • Vortens • Whitt Sales, Inc.

• Will and Pierce • Wolverine Brass • Woolf

Harris, LLC • YP • Zoeller/Grundos



JULY 14-16, 2016


SPONSORSHIP OPPORTUNITIES

Platinum Level—$2,000 and above

One exhibit booth registration

Recognition in PHCCLA Newsletter

Full page ad in the convention program

Logo on all printed materials

Logo on PHCCLA website

Recognition throughout the convention

In addition, please select one of the following sponsorships:

a. Friday Reception Sponsor

b. Keynote Speaker Sponsor

c. Exhibit Hall Lunch Sponsor

d. Awards Banquet Sponsor

Gold Level—$1,500

One exhibit booth registration


1/2 page ad in the convention program





a. Welcome Gift Sponsor

b. Luncheon Sponsor

c. Cocktail Reception Sponsor

d. Golf Lunch Sponsor

Silver Level—$1,000







a. Golf Prize Sponsor

b. Breakfast Sponsor

c. Audio / Visual Sponsor

d. General Session Speaker Sponsor

Bronze Level—$600






Hole Sponsor—$125

Golf Tournament Signage on the green

CONTRACTING PROCESS Following is a contract for your completion. Please read the full contract and rules and regulations carefully. Payment must be received in

full to hold booth space.

CONTRACT DEADLINE: JUNE 12, 2016 Any contracts received after the deadline are not guaranteed to be included in the final printed meeting materials.



JULY 14-16, 2016


BOOTH / SPONSOR REGISTRATION (Please select all that apply)

Exhibit Booth—$400 Golf Tournament Hole Sponsor—$125

Bronze Level Sponsor—$600 Gold Level Sponsor—$1,500

Silver Level Sponsor—$1,000 Platinum Level Sponsor—$2,000 and above

Organization Name (as it should appear on the booth ID sign)

Contact Name E-mail Address

Address City State Zip

Telephone Fax Organization Website Address

I have read and fully understand all of the terms as set forth in this packet and agree to abide by all exhibit rules and regulations, which are a part of this contract.

Authorized Signature Title Date

List competitors you do not want in close proximity (if possible):___________________________________

Special Requests: ______________________________________________________________________

Attending Exhibitor Personnel Name (First Attendee included in registration price;

additional personnel passes $150/each)

Email Address On Site Phone Number

Participating in Golf Tournament ($100 per player)

Attending Saturday Awards

Banquet

Y / N Y / N

Y / N Y / N

Y / N Y / N

Y / N Y / N

CONTRACT DEADLINE: 06/12/2016

PAYMENT & SUBMISSION

Sponsorship: $__________

Booth Registration: $__________

Add’l Personnel Passes: $__________

Golf Fees: $ __________

Grand Total: $ __________

__________

Check made payable to PHCCLA enclosed (please include check #):______________________ Credit Card: MasterCard Visa Discover AMEX Card #: _____________________________________

Expiration Date:______________ Security Code: ____________ Billing Zip Code: _____________

Payment must be received in full to hold booth space. PHCCLA offers four ways to

register:

1) Online – www.laphcc.org 2) Fax – 225-344-1132

3) Mail – 450 Laurel St., Ste. 1400, Baton Rouge, LA 70801 4) Email—[email protected]

PHCCLA TAX ID #: 72-1491084

CONTRACT DEADLINE: 06/12/2016

Please provide a brief description of your company to be featured on convention website and meeting material (50 words or less):



JULY 14-16, 2016


EXHIBITING

CONTRACT

http://www.louisianapharmacists.com/

PRIVACY POLICY FOR USE OF ATTENDEE INFORMATION PHCCLA shares the contact information of attendees before and after the trade show as a benefit to exhibitors. By signing this contract, exhibitors acknowledge that the use of this contact information unrelated to the promotion of products and services featured at the July 16, 2016 Trade Show, or the distribution of

this information to a third party, is strictly prohibited. HOTEL RESERVATIONS Exhibitor personnel are responsible for making hotel reservations directly with the hotel. Reservations should be made with the Paragon Casino Resort, 711 Paragon Place, Marksville, LA 71351. To make reservations, call 1-800-642-7777 and use the group code: PHCC13G. Reservations must be made by June 22, 2016. PAYMENT & BOOTH SPACE RESERVATION Full payment must accompany this application. All reservations

are made on a first-come, first-served basis, without exception. PHCCLA reserves the right to make the final determination of all space assignments in the best interest of the trade show. All exhibitor requests will be honored to the best of the association’s ability. EXHIBIT CANCELLATIONS AND NO-SHOWS All exhibitor sales are final. Upon receipt of contract, no refund will be made for cancellations after June 1, 2016. No refunds will be given for unused space or for space that is only used during a portion of the exhibit period.

ON-SITE CHECK-IN All exhibitor personnel must check-in at the PHCCLA registration desk during regular meeting registration hours. NO CONFLICTS There shall be no activities planned in conflict with exhibiting hours. SHIPPING OF MATERIALS Exhibitor personnel are responsible for making their own shipping arrangements. Shipping of goods to and from the

exhibiting site must be made at least 1 week prior to the exhibiting date but should not arrive any earlier than 3 days prior to the exhibit date. Packages may be shipped to Paragon Casino Resort Convention Sales and Service, 711 Paragon Place, Marksville, LA 71351. All items must be numbered and clearly marked for the Plumbing-Heating-Cooling Contractors of Louisiana, as well as your organization’s name, the contact person who will claim the item(s), and the date of the trade show. EXHIBIT HALL SERVICES PHCCLA has contracted with Clark Services to fulfill all special

booth requests, including electricity and additional shipping services. You will receive a service package from Clark Services in June for any additional needs you may require. Fees may apply. USE AND MANAGEMENT OF SPACE The trade show will be held in Mari Showroom at the Paragon Casino Resort. Exhibits must be staffed at all times while exhibits are open. No subletting or sharing of booth space is permitted. All exhibitors’ activities must be confined to the limits of rented space and must not impede traffic or interfere

with the activities of other exhibitors. Exhibitors may arrange their exhibits as desired, but the arrangement must not interfere with the light or space of other exhibitors. Should it be

necessary for an exhibit to extend beyond the booth specifications of this contract, permission must be obtained in writing from the PHCCLA at least 2 weeks prior to the trade show. DISTRIBUTION OF LITERATURE/PRODUCTS

Exhibitors are permitted to promote products, equipment, and/or services, as well as distribute product samples and literature. Such items may only be distributed within the booth space assigned to the exhibitor presenting such material. Organizations not assigned a booth space will not be permitted to solicit business. INSTALLATION AND DISMANTLING Exhibitors must follow PHCCLA guidelines and schedule as presented in this contract. All exhibits must comply with IAEE Guidelines for Display Rules and Regulations. No dismantling may take place prior to the closing of the trade show.

Dismantling early may jeopardize exhibitors’ participation in future PHCCLA trade shows. LIABILITY AND INSURANCE PHCCLA does not guarantee against loss or damage of any kind. The Exhibitor shall understand that neither PHCCLA nor the Paragon Casino Resort maintain insurance covering exhibitors’ property. It is the sole responsibility of the exhibitor to obtain such insurance. Any claims against any party other than PHCCLA are to be submitted directly to the party involved. PROTECTION OF THE TRADE SHOW FACILITY

Exhibitors are liable for damage to the property: no material or matter of any kind shall be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors, or other parts of the building and furnishings. Whatever may be necessary to protect the building, equipment, or furniture will be installed at the exhibitor's expense. Painting in the space is prohibited. The cost of repairing any damage to the facility caused by the exhibitor, its employees, representatives, or agents will be billed to and paid by the exhibitor. TERMINATION OF CONFERENCE AND EXPOSITION

Should the premises in which the trade show is to be held become, in the sole judgment of the Association, unfit for occupancy, or should the convention and trade show be materially interfered with by reason of action of the elements, strike picketing, boycott, embargo, injunction, war, riot, emergency declared by a governmental agency, or any other act beyond the control of PHCCLA, the contract for exhibit space may be terminated. PHCCLA will not incur liability for damages sustained by exhibitors as a result of such termination. In the event of such termination, the exhibitors expressly waive such liability and release the Association of and from all claims for damages and agree that the Association shall have no obligation

except to refund to exhibitors pro-rated shares of the aggregate amounts received by the Association as rental for exhibit spaces after deducting all expenses in connection with such exhibits, including reasonable reserves for claims, such deduction being hereby specifically agreed to by the exhibitor. CHANGES TO THESE RULES PHCCLA reserves the right to make changes to these rules. Any matters not specifically covered herein are subject to change at the discretion of the Association.

CONTACT INFORMATION Please contact Crystal Carter at [email protected] or (225) 343-2776 with any questions about this contract.



JULY 14-16, 2016


TERMS &

CONDITIONS

exhibitor prospectus...con braco industries • corona brand • corvias military living •...

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