EXHIBITION MANUAL

For further information please contact:

Jessamy Ganesh Operations Manager ILTM 2015

Rohema Ali Operations Executive ILTM 2015 ILTMOperations@reedexpo.co.uk +44 (0) 20 8910 7142

Table of Contents Please use the links below to navigate the manual

New for ILTM Cannes 2015

Checklist

Exhibition Timetable

Stand Build Regulations

Badges and Passes

Deliveries Storage and Lifting

Venue and General Information

Health and Safety

Official Suppliers

Order Forms (Additional order forms can be found in the online exhibitor manual)

IMPORTANT Changes to venue regulations - New for ILTM Cannes 2015 Onsite Stand Construction All SPACE ONLY stands to be pre built (pre-fabricated) and finished in kit form, ready for assembly onsite. Hand Sawing and Cutting of large pieces of wood and/or metal etc. will not be permitted. This includes the cutting of platform floors. When designing your stand please take this into consideration.

Stand Check System

ILTM Cannes and Reed Exhibitions have set up a new online system for the submission and managing of stand plans. This includes a website which you can access to upload stand plans and safety file, obtain important information and see where your stand plan and safety file submission is currently and what further information we may require from you in order to grant permission to build. You are also able to upload files in relation to your stand plan by replying to any emails received from reedexhibitions@standplans.co.uk.

Electrical Qualification Anyone carrying out electrical installations onsite will be required to submit details of their electrical qualification/certification to use pre-show as part of your safety file submission. These should also be kept on their person as a copy or original while onsite as these may be requested during the build period. Maintenance Passes All Space Only stands will have an allocation of one maintenance pass for the show open period. If any exhibitors/contractors require an additional maintenance pass they will be able to order these in advance through the exhibitor portal or onsite; there will be a charge of €100 + VAT per badge. Consumption of food within the halls During build up and dismantling the heating of food and the use of kettles will not be permitted. Consumption of food and all breaks should be taken outside of the halls and away from the work environment.

If you have any questions at all then feel free to contact one of the ILTM team at iltmoperations@reedexpo.co.uk

Checklist

MANDATORY TASKS DEADLINE

• Stand Plan Submission 19 October 2015

• Safety Questionnaire Form C 19 October 2015

• Confirm Electrical Qualifications 19 October 2015

• Risk Assessment Form 19 October 2015

• Method Statement Form 19 October 2015

• Electrical & Lighting Form (Space only) 06 November 2015

OPTIONAL TASKS DEADLINE

• Catering Immediate

• Catering Declaration Form Immediate

• Exhibition Handling, Storage and Freight Immediate

• Floral Immediate

• Water and Waste (restrictions in place. Check with organisers) Immediate

• Audio Visual & Computer Hire Immediate

• Stand Graphics Immediate

• Furniture Immediate

• IT and Communications Immediate

Exhibition Timetable Saturday 28 November

1000 hrs Halls Open 1000 hrs Pre-Authorised Space only contractors access 1800 hrs Halls Close

Sunday 29 November

0800 hrs Halls Open 0800 hrs Space only exhibitors, contractors onsite 1800 hrs Halls Close

Monday 29 November

0800 hrs Halls Open 0800 hrs Space only & luxury shell scheme exhibitors, contractors

onsite. 2130 hrs Halls Close

Tuesday 1 December

0800 hrs Halls Open 0900 hrs SHOW OPENS 1800 hrs SHOW CLOSES 1830 hrs Halls Close

Wednesday 2 December

0800 hrs Halls Open 0900 hrs SHOW OPENS 1800 hrs SHOW CLOSES 1930 hrs Halls Close

Thursday 3 December

0800 hrs Halls Open 0900 hrs SHOW OPENS 1700 hrs SHOW CLOSES 1700 hrs Removal of hand carriable items only 1800 hrs Space only exhibitors, contractors onsite 2000 hrs Luxury shell scheme exhibits to be clear of the hall 2200 hrs Halls close

Friday 4 December

0800 hrs Halls Open 1400 hrs Halls Close - All exhibits, stand fitting etc, to be removed

from the halls.

Late working is not permitted.

Breakdown Reminders:-

• Stands should be manned and operational until 1700 hrs on Thursday 3 December. Exhibit material and equipment cannot be removed from the exhibition before this time.

• Luxury Shell Scheme Stands will be dismantled and furniture collected from 2000hrs on Thursday 3 December. Therefore please ensure that all exhibits and valuables have been removed before this time.

• Contractors and trolleys will not be permitted to enter the halls until it is clear of visitors, which we anticipate will be 30 minutes after the exhibition closes.

• All materials, packaging and waste must be removed from the halls and stand dismantling complete by 1200 hrs on Friday 4 December. Any waste or materials left for the Organisers disposal will be charged back to the exhibitor/contractor.

• Stand fitting and electrical contractors will be permitted to enter the halls from 1800 hrs on Thursday 3 December. The electrical supply to your stand will be terminated at 1830 hrs. Catering equipment, furniture, flowers etc which have been hired remain the responsibility of the exhibitor until such times as they are returned to the source from which they were obtained. Please ensure that all cupboards are emptied.

• Any exhibitor leaving small exhibits and personal effects at the close of the show should make arrangements via the organisers office onsite for their overnight safe keeping.

• Contractors and exhibitors leaving exhibit materials or stand fittings unattended in the hall following closure of the show do so at their own risk.

Stand Build Regulations

Please find below details of stand build regulations related to ILTM 2015. The Palais des Festivals et des Congrès enforces a number of regulations not common to other European venues. To this end it is very important that you read the information below carefully and pass it to your stand build contractor as a matter of urgency. All regulations should be read and understood however I would like to draw attention to the following sections:

New for 2015 Stand Plan & Safety File Submission Ceilings on stands Platforms on stands Electrical Regulations Failure to comply with the regulations laid out below may lead to your permission to build being revoked and changes to the stand build being undertaken onsite. For further information please see the full venue rules and regulations. Please note that some regulations below may supersede the full venue rules and regulations.

New for ILTM Cannes 2015

Onsite Stand Construction All SPACE ONLY stands to be pre built (pre-fabricated) and finished in kit form, ready for assembly onsite. Hand Sawing and Cutting of large pieces of wood and/or metal etc. will not be permitted. This includes the cutting of platform floors When designing your stand please take this into consideration.

Stand Check System ILTM Cannes and Reed Exhibitions have set up a new online system for the submission and managing of stand plans. This includes a website which you can access to upload stand plans and safety file, obtain important information and see where your stand plan and safety file submission is currently and what further information we may require from you in order to grant permission to build. You are also able to upload files in relation to your stand plan by replying to any emails received from reedexhibitions@standplans.co.uk.

Electrical Qualification Anyone carrying out electrical installations onsite will be required to submit details of their

electrical qualification/certification to use pre-show as part of your safety file submission. These should also be kept on their person as a copy or original while onsite as these may be requested during the build period. Maintenance Passes All Space Only stands will have an allocation of one maintenance pass for the show open period. If any exhibitors/contractors require an additional maintenance pass they will be able to order these in advance through the exhibitor portal or onsite; there will be a charge of €100 + VAT per badge. Consumption of food within the halls During build up and dismantling the heating of food and the use of kettles will not be permitted. Consumption of food and all breaks should be taken outside of the halls and away from the work environment.

Stand Plan & Safety File Submission As you have booked a space only stand at ILTM, you are required to submit stand plans showing dimensions and height, visual, risk assessment and method statement to us by Monday 19 October. The Safety File must be submitted and approved by Reed Travel Exhibitions and Palais des Festivals et Congres before build can commence. The Safety File must include the following:

1. The Safety Questionnaire (Form C) completed and signed by the exhibitor or his legal representative

2. Plan or drawing of the stand showing dimensions (length, width, height), elevation and cross section.

3. Materials to be identified on the drawings and this identification should be reflected by additional information given in column B of the Safety Questionnaire.

4. All Official Material Test Reports that have been issued by an approved French laboratory or the European equivalent and/or fireproofing certificates created by approved companies to EN 13.501.1. Information to be provided in column C of the Safety Questionnaire. Please refer to the venue regulations for more information including the contact details for approved laboratories. Failure to supply the Safety File may result in permission to build being revoked or the use of venue services (electrical supply etc) being disallowed until a resolution is reached.

Please email iltmoperations@reedexpo.co.uk to request a copy of section 4.1 in the Palais Des Festival Regulations.

5. Completed Risk Assessment and Method Statement

6. NEW: Anyone carrying out electrical installations onsite will be required to submit details of their electrical qualification/certification to use pre-show as part of your safety file submission. These should also be kept on their person as a copy or original while onsite as these may be requested during the build period.

Deadline for all stand plans and accompanying paperwork is MONDAY 19 OCTOBER 2015.

ILTM Cannes and Reed Exhibitions have set up a new online system for the submission and managing of stand plans. This includes a website which you can access to upload stand plans and safety file, obtain important information and see where your stand plan and safety file submission is currently and what further information we may require from you in order to grant permission to build. You are also able to upload files in relation to your stand plan by replying to any emails received from reedexhibitions@standplans.co.uk.

PERMISSION TO ENTER THE EXHIBITION PREMISES AND COMMENCE CONSTRUCTION WILL NOT BE PERMITTED WITHOUT FULL WRITTEN APPROVAL The Organisers and Venue reserve the right to prevent work being carried out by - or on behalf of - any Exhibitor who has not submitted stand design drawings and completed Safety File in accordance with these regulations.

Authorised Stand Build Materials All materials and exhibits must conform to the authorised materials (please see the authorised table). Any items that do not conform must be removed from site. Official fire-rating test reports and certificates issued by approved French laboratories of all the materials used in the exhibition halls shall be provided to the fire safety marshal in the form of the Safety File. Coverings and materials complying with safety requirements are sold by specialized retailers that provide certificates corresponding to the materials classification. To get the list of such suppliers, please contact: Groupement Non Feu, 37/39 rue de Neuilly, BP 249, 92113 Clichy, France (Tel: + 33 (0) 1 47 56 30 81). Fireproofing may give M1 (or B) quality to materials which would normally be classed as flammable. This fire-proofing may be obtained by spraying a special liquid, by applying a special paint or varnish with a brush or by immersing in a special bath. The fireproofing

procedure shall be carried out by an approved contractor who shall give the exhibitors a certificate of approval that shall mention:

- nature, size and colour of the treated covering - name of product used - date of fire-proofing - the stamp and signature of the contractor

Fireproofing may only be carried out on wood panels, on natural fabrics or on fabrics containing a high proportion of natural fibres. It is not possible to fireproof synthetic fabrics or plastic. Any items of standfitting or decoration that do not comply with the above cannot be used within the halls.

Balloons The use of Helium Balloons (Blimps) & Toy Balloons is not permitted at ILTM 2015.

Catering (General and Stand) The Palais des Festivals et Congres state that all food and drink that is to be consumed on or given away from your stand must be purchased from one of our Official Exhibition Caterers. They will be more than happy to help and advise you on a wide range of options available.

It is now compulsory to complete a catering declaration form to confirm if you will be having catering on your stand. Please download the form here.

Ceiling on Stands If you are planning on fitting a ceiling on your stand, please ensure that you read this section carefully. Level 1 Ceilings in stands are prohibited. Only one, maximum 0.50 m wide strip (or solid area) or a 0.50m strip that is divided, shall be tolerated, after consultation with the Safety Manager and subject to: - Having a fire rating of M0 or M1 - A minimum distance of 1.00 meters between bands - That the total full area represents no more than 20% of the total area of the stand. Please note; the thickness of the ceiling will also be included in this calculation. Only approved canopies with mesh (net) M1 type textile, and grid spacing of a minimum of 2 to 3mm are authorised for the entire stand. In the case of full coverage, no solid area or band

can be installed. Level 2 and 3 Open stands (absence of walls on at least three sides) may be authorised based on the Safety Manager’s recommendation. False or awning ceilings should not affect the efficiency of all fire-fighting equipment such as sprinkler, fire detection and smoke extraction devices. Awning materials shall be recognised as such by a certification issued from the French Home Office. Ceilings shall only be partial not full. They shall not exceed one third of the total surface of the stand. The maximum width of the solid sections cannot exceed 2 meters. A clearance of at least one meter should be left between each solid section. They must have a fire rating of M0 or M1

Consumption of food within the halls During build up and dismantling the heating of food and the use of kettles will not be permitted. Consumption of food and all breaks should be taken outside of the halls and away from the work environment.

Disability Discrimination Act Should you have any queries relating to your stand and the Equality Act, please click here for a comprehensive and handy guide.

Display Materials Materials on display may be shown on the stands without fire safety certification. However, if these materials are used for decorating the partition walls or false ceilings, and if they represent more than 20% of the total area of these elements, they shall be classed as stand fitting materials and treated as such. To view the original regulation, please email iltmoperations@reedexpo.co.uk.

Dividing Walls On divided sites, you are responsible for erecting and decorating side and back walls facing onto your stand areas to a height of 2.5m. Walls above this height must be clad and decorated on both sides, with the reverse side being decorated from 2.4m upwards by the Exhibitor who has them erected. Such walls overlooking adjoining stands must be finished in a neutral plain colour only (no logos; no lighting). The minimum height for dividing walls is 2.5m.

Dividing walls must be constructed from materials fireproofed to EN 13 501-1 standard or equivalent please email iltmoperations@reedexpo.co.uk to request a copy of the classification guide. All walls must be independently stable and able to withstand force if pushed. Original French regulation regards to partitioning of stands can be obtained by emailing iltmoperations@reedexpo.co.uk.

Early/Late Working Please refer to the Exhibition Timetable for the build-up and breakdown schedule. The design of your stand must be such that it can be erected and dismantled within the published build up and breakdown periods. Working outside of the published timetable will not be permitted. Please contact Jessamy.Ganesh@reedexpo.co.uk if you have any questions. It is important you contact us if you foresee any problems keeping to this schedule. It is the responsibility of the exhibitor or their appointed contractor to ensure the stand is being built to the correct floor markings. Please check with the ILTM 2015 organisers office if you are in any doubt regarding your allotted floor space. Exhibitors and contractors must comply with the French Laws, French standard EN or NF C and the French decrees dated 14th November 1988 concerning workplace safety.

Electrical Installations Electrical installations are carried out as of the electrical junction box outlet under the sole responsibility of the exhibitor, via Freeman UK. A certificate of electrical conformity will be given to the fire safety marshal. These installations shall be performed under the responsibility of persons capable of devising and carrying out the works in compliance with current regulations, and aware of the special hazards involved in this type of event. For ILTM 2015 this will be Freeman UK. These installations shall be carried out in compliance with French laws, decrees, orders and other official texts dealing with electrical installations and particular with EN or NF C French standard along with the French decree dated 14th November 1988, about the workers welfare. In particular: 1) The use of lamp-holder plugs is prohibited 2) The use of conductors with cross-sectional areas of less than 1.50mm² are prohibited; the use of dual connector cables or "SCINDEX" cables is strictly prohibited. Cables shall be correctly attached.

3) All electric appliances to be used, excluding class II and low tension appliances, shall be connected to the earth conductor in the electric control panels supplied by the Palais and protected by nominal differential current devices (up to a maximum of 30 mA). 4) Electrical connections are to be made using connection boxes. 5) Light fittings, powered by a voltage greater than 1000 volts, are to be equipped with an emergency cut-off switch located on the stand where it can be easily identified and reached. The connections for these light fittings shall be isolated and out of reach unless they are located inside cabinets. Any partition glass in such cabinets shall comply with the stipulations in the Specification Sheet. 6) Halogen lights shall comply with the European standard EN 60598. Light fittings on stands which have halogen lights shall be: - fixed at a minimum height of 2.25m - kept away from any inflammable materials (a minimum of 0.50m from wood and other materials used for decoration purposes) - securely attached - fitted with a safety screen (glass or fine mesh)

7) All stands will need to be fitted with a "master switch" located in an accessible area providing us with access to switch the power off from the stand, including all lights. This is a safety precaution that will only be used if and when necessary. All work must be carried out by competent and qualified electricians. As part of the Safety File it is compulsory that you complete and submit the "Electrical Conformity Form". Failure to do so could result in your stand power being switched off. During build-up initial connections are made as early as possible, but in some cases this could mean opening morning if the stand (or block of stands) is not complete. The power to all stands will be switched off 15 minutes after the close of the show each day. Please also remember to order a 24 hour supply for the open period if required. You or your contractors are advised to contact Freeman UK to arrange a temporary power supply for stand construction. Power must not be taken from cleaners’ sockets or other hall sockets. When you order you will need to specify the correct positioning for lights and sockets on the grid provided. Should the grid not be submitted, the items will be positioned at the discretion of the contractor and charges maybe be levied for on-site changes. As the exhibitor, it is your responsibility to order adequate power supply for your stand. Failure to do this will result in delays on site and could be a fire risk. On site checks will be carried out by Venue Safety Manager, as well as the official contractor. In all cases the decision of the Organiser and its appointed representative is final.

Enclosed Stands The inclusion of large enclosed areas within a stand will only be permitted with prior written consent of the Organiser and subject to adherence to the following regulations: - Stands with enclosed areas must have exits directly onto the surrounding aisles. The number and size of these exits depend on the surface area of the stand.

Stand Size Exit Requirements Less than 20m2 1 x 0.90m wide exit 20m2 - 50m2 2 x exits, 1 x 0.90m & 1 x 0.60m 50m2 - 100m2 2 x 0.90m exits OR

1 X 1.40M EXIT & 1 X 0.60m exit

For exit details for stands in excess of 100m2 please contact iltmoperations@reedexpo.co.uk

- The exits shall be properly distributed and where possible opposite one another. Each one shall be marked "EXIT" in distinctly visible white letters on a green background. If the stand is closed by doors, they shall open inwards.

- Detailed plans must be submitted for each enclosed area in order to determine the measures to be applied.

- No false ceilings are permitted to enclosed stands.

Please email iltmoperations@reedexpo.co.uk to request the original regulation in French.

Furniture Furniture supplied by rental companies shall comply with the statutory provisions of this specification. However, exhibitors may use their own furniture providing that the materials be authorized (see safety questionnaire), subject to fire-rating certificates and official test reports of those materials being provided by the exhibitors.

- the structure should be made of a maximum of M3 or D s1 d0 fire-rated materials and should only contain synthetic materials in line with Article 4.4.1 hereof.

- Their upholstery filling shall be made of a maximum fire-rated M4 or D s3 and be covered by a well sealed M1 or B s3 d1 material.

Small movable furniture such as chairs, seats, or pedestal tables are not affected by these above-mentioned provisions However, the materials they are made of must not be able to spread fire quickly.

Flooring Open space sites are not carpeted - exhibitors must provide their own floor covering. Exhibitors with adjoining blocks of stands will not be permitted to place their own carpet in the gangways unless prior permission is given in writing by the Organisers. Nothing may be structurally attached to the floor of the Exhibition premises without the written consent of the Venue. Carpet may only be fixed to the venue floor with approved carpet tape. All carpet tape must be removed and any charges for the removal of carpet tape left on the floor at the end of breakdown will be passed direct to exhibitors. To view the original venue regulation in French, please email iltmoperations@reedexpo.co.uk.

Gangways & Emergency Exits The gangways used at ILTM 2015 are the minimum permissible by law. Under no circumstances will exhibits, stand dressings, tables & chairs etc. be allowed to encroach into gangways. Please keep your exhibits inside your stands at all times. Doors and gates forming part of an escape shall be provided with a vision panel of clear glazing at sight level and must be hung to open in the direction of escape, clear of any steps, landings or gangways. Where necessary doors must be recessed so as not to open onto or obstruct the required width of any gangway or other escape route. Bridging or carpeting over gangways will not be permitted at ILTM 2015.

Health & Safety Please refer to the separate H&S section for full details of Health and Safety regulations that need to be adhered to.

Height Limit The maximum and minimum build height for single-storey stands including cladding of columns are:- Levels 2 and 3 (stand numbers beginning with M-V) Maximum 3m

Level 1 (stand numbers beginning with A-J) Maximum 2.5m* *A small number of sites in the level 1 have a height limit of 2m. We will contact you if your stand is affected

Lifting & Logistics If you have any lifting requirements, please contact Richard Webb who will be happy to provide you with advice and a quotation for your requirements. Agility Fairs & Events Contact: Mark Dawson Tel: +44 (0) 2070695308 Email: mdawson@agilitylogistics.com Exhibitors planning to transport their goods through an international courier are recommended to use the services of Agility Fairs & Events who have special facilities in place for the event and are located onsite at all times throughout the show.

Liquefied Petroleum Gases All non-mains Flammable Gas including Compressed Gas & LPG (Liquefied Petroleum Gases - Propane, Butane, etc) is strictly prohibited on the premises at all times. For the original regulation please email iltmoperations@reedexpo.co.uk.

Maintenance Under no circumstances will maintenance work be permitted on stands during the exhibition open hours. If at any time during the exhibition open days you need to carry out maintenance work on your stand please submit a request to the Organisers office.

All Space Only stands will have an allocation of one maintenance pass for the show open period. If any exhibitors/contractors require an additional maintenance pass they will be able to order these in advance through the exhibitor portal or onsite; there will be a charge of €100 + VAT per badge.

Onsite Inspection Process The Venue’s Safety Managers will carry out a full inspection process onsite during build-up.

Please ensure that you have a copy of your Health & Safety file for inspection. The Safety Managers work on behalf of the Mayor of Cannes and are responsible for ensuring that all materials at ILTM 2015 are fire-proofed and that the show is safe to open. You must adhere to all of the Safety Manager’s recommendations and failure to do so could result in your stand power being switched off or you not being permitted to build your stand.

Onsite Stand Construction All SPACE ONLY stands to be pre built (pre-fabricated) and finished in kit form, ready for assembly onsite. Hand Sawing and Cutting of large pieces of wood and/or metal etc. will not be permitted. This includes the cutting on platform floors When designing your stand please take this into consideration.

Platform Floors - raised floor from 1mm to 20mm : ramped edge - raised floor from 20mm to 40mm : cut-off corner twice the height of floor as previously - more than 40mm : a 10% sloped edge (raised floor 10cm : sloped edge 1m)

Please note this rule does not apply to portions of the stand closed by installations integrated into the floor which would make direct access to stand impossible. In order to avoid difficulties during your stand build, we advise you to not lay a platform higher than 20mm.

PPE

It is compulsory for all contractors onsite to have appropriate PPE including footwear in the form of safety boots.

Pillars There are a number of pillars throughout the halls. Exhibitors are responsible for checking location and size of pillars on their stand. Please email iltmoperations@reedexpo.co.uk if you require a detailed stand plot. Exhibitors are allowed to cover these pillars although such coverings must not be applied directly to the pillar. They should be separated from it by means of an empty space or by means of a soft material such as felt or soft insulating material placed against the pillar. The Organiser will take care to indicate the exact dimensions of such elements as accurately as possible on the plans submitted to the Exhibitors. The Organiser cannot be held responsible for any slight differences, which may exist between the dimensions indicated

and the real dimensions of the site.

Rigging No rigging is permitted at ILTM 2015.

Risk Assessment & Method Statement All contractors/exhibitors are required to submit a full risk assessment and method statement for the design, construction and arrangement of their stand. This risk assessment and method statement is to be submitted along with stand plans.

Stand & Floorplan Layout In the interests of the Exhibition as a whole, it may be necessary to remove or alter anything in, or forming part of, any stand. If we feel this action must be taken this will be at the expense of the Exhibitor concerned. The exhibition floorplan is subject to change at the discretion of the Organisers. Please contact iltmoperations@reedexpo.co.uk to obtain the latest version of the exhibition floorplan.

Stand Number Panel A fingerboard with the exhibitor stand number will be provided to all stands to help with the navigation of VIP buyers to stands. It is compulsory that these are attached to stands. Space only contractors will be able to collect their fingerboards from the Organiser’s office onsite.

Stand Space and Exhibitors Responsibility Exhibitors are responsible for their own stand design and construction. No standfitting or carpet is provided by Reed Travel Exhibitions on space only sites. It is your responsibility to examine the area and site allotted to you in order to avoid costly adjustments to stand structures. The Organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the Exhibition. Standfitting regulations contained within this section must be observed by you when planning your stand design and layout, including the specific fire test certificates required by

the venue. In order to achieve a smooth run up to the Exhibition, all exhibitors should provide us with details of their selected contractors. This will enable us to supply them with passes and any additional information they may require. We will be pleased to offer advice and guidance where required. Please contact us on iltm.helpline@reedexpo.co.uk or by calling +44 (0) 20 8910 271 2172.

Storage No excess stock, literature or packing cases may be stored around or behind your stand. If you need help with storing cases or large quantities of packing materials, please contact the official Freight and Storage contractor, Agility Fairs & Events.

Signage Signage and graphics are not permitted to overlook other stands where there is a dividing wall or to overhang gangways. Where illuminated fascia boards are used on stands, the lighting of them must be of sufficient power to light the fascia board only, and must not cause any spill of light onto neighbouring stands. No flashing lights will be permitted. We reserve the right to disconnect the electrical supply to any illuminated fascia which, in our opinion, is causing a nuisance to any other Exhibitor.

Walling in Open Sides Long runs of walling along open perimeters of stands must be avoided and will not be permitted without prior written consent from the operations team: iltmoperations@reedexpo.co.uk. Just one third of any open side is permitted to be a solid wall. Where long runs of walling are present along open sides they must be relieved by display items and not left in plain colours. Any walling exceeding one third of any open side should be set back 0.5m from the open perimeter of the site.

Water Features Water features that create mists and sprays such as fountains create the risk of the spread of Legionella bacteria in the air. Any such feature is a special risk requiring a separate risk assessment detailing how the risk is controlled through water treatment and testing. If you are intending to have a water feature on your stand please confirm the details in

writing to Jessamy.Ganesh@reedexpo.co.uk so that written approval can be given.

Venue and Local Authority Regulations All work must be carried out in compliance with the regulations of the Reed Travel Exhibitions as laid out in this manual, the Venue and Local Authority. If an exhibitor erects a stand which does not conform fully and in all respects to the requirements of the Organiser, Venue and Local Authorities, the Organisers reserve the right to alter, demolish or reconstruct the stand at the exhibitor’s expense. The Venue Safety Managers’ decisions are final. We recommend you carefully read the updated Terms and Conditions of the Palais des Festivals.

Venue Rules and Regulations Click here to view the venue rules and regulations. Some regulations above may supersede (over rule) the venue regulations

Badges & Passes

Exhibitor Badges Any person that will be manning the stand at ILTM 2015 will require what's called an Delegate Badge. This gives them access to the show during build up and breakdown as well as access to the show during the show open period. Delegate Badges can be ordered through the Exhibitor Portal.

Contractor passes Contractor passes are required by any personnel that will be entering the exhibition during the build up and/or breakdown only e.g. delivery person, stand contractors, etc. These will be issued on arrival by a member of the ILTM 2015 team located by the Entrée des Artistes. Please note: Those that have already registered for a delegate badge will be able to use these throughout the whole of the on site period, including build and breakdown - there is no need to request a separate pass. All other contractors must provide proof of documents that you are responsible for constructing stand/s for ILTM 2015 in order to receive the pass.

Maintenance Passes during show open All Space Only stands will have an allocation of one maintenance pass for the show open period. If any exhibitors/contractors require an additional maintenance pass they will be able to order these in advance through the exhibitor portal or onsite; there will be a charge of €100 + VAT per badge.

Deliveries, Storage & Lifting This section contains information on how to get items delivered to ILTM 2015, how you can store them (if you don't have enough room on your stand) and if you have any heavy items how you can get these delivered and moved around the exhibition.

Courier Deliveries

Agility Fairs & Events have been appointed by Reed Exhibitions as the official freight handling contractor for ILTM 2015. Please click here for shipping instructions. The following instructions are to assist all exhibitors/contractor in the smooth flow of freight to and from ILTM Cannes. If you require further information regarding your freight forwarding please do not hesitate to contact Agility Fairs & Events: Agility Fairs & Events Contact: Mark Dawson Tel: +44 (0) 2070695308 Email: mdawson@agilitylogistics.com If sending deliveries through another courier company please ensure they have your stand number, hall details, company name, contact name and telephone number of the person who will receive the package onsite. If there is no one to receive your courier, your shipment will be received by our onsite freight contractor and a service charge will apply.

Delivery Address

All deliveries to the show must be addressed to: Contact Name Company Name and Stand Number ILTM 2015 Cannes Palais des Festivals et des Congrès Boulevard de la Croisette 06403 Cannes Cedex France PLEASE NOTE that neither the Venue nor the organisers will accept or sign for any deliveries. Please make sure that there is someone present on your stand to accept deliveries. Alternatively contact our official courier contractor, Agility Fairs & Events who will accept deliveries and deliver them to your stand on your arrival for a charge.

Direct Deliveries to Cannes

Sending Shipments to an exhibition can be difficult, especially if you use freight contractors who are not used to working in an exhibition environment. If you are sending shipments we advise you to book and use the Agility Fairs & Events service who will accept, hold and deliver the items to your stand when you arrive. For more information please click here.

Empty Case Storage - Removal and Return

Packing cases must be removed from the exhibition halls. You should therefore make prior arrangements for the safe-keeping of use items with Agility Fairs & Events.

Lifting / Forklifting

Agility Fairs & Events have been appointed as the official lifting contractors for ILTM 2015 and will be the only company authorised to perform lifting and forklifting in the hall. If you require lifting or fork lifting services, please contact: Agility Fairs & Events Contact: Mark Dawson Tel: +44 (0) 2070695308 Email: mdawson@agilitylogistics.com

Insurance

It is the responsibility of the exhibitor to ensure that they have adequate insurance for their goods whilst in transit to and from the exhibition, whilst there and/or in storage and also in transit to other destinations. Agility Fairs and Events can obtain a quotation to insure your goods for you but this is on a request basis.

Venue & General Information

Venue Address Palais des Festivals et des Congrès Boulevard de la Croisette 06403 Cannes Cedex France Tel: +33 (0) 4 93 39 01 01 The ILTM 2015 Organisers Office will be open throughout the tenancy period 28 November - 4 December.

Accommodation In order to assist you with hotel arrangements, we have appointed the following company as the official exhibition hotel reservation agent: Be In Beyond Stephane Filone 105 Bd de la République 06400 Cannes France Tel: +33 (0) 493 687 604 Fax: +33 (0) 493 687 599 Email: stephane.filone@b-beyond.com Website: www.beinbeyond.com

ATM - Banking Service There are a number of ATM's located in Cannes. The closest to the venue is located in the Information Tourism Office next to the main entrance of the Palais des Congres.

Audio Visual Equipment Eurodocument offers a full range of Audio Visual and Video Equipment for your stand. Contact: Meg Buisson Tel: +33 (0) 4 93 00 10 07 Email: mbuisson@eurodocument.com Website: www.eurodocument.com Please remember that Audio Visual equipment, amplifiers or live music may not be used without our written consent. Audio Visual presentations/demonstrations must not exceed a 'reasonable volume'. If any

presentation/demonstration causes obstructions in the gangways, and/or exceeds 'reasonable volume' causing a nuisance to neighbouring stands, we reserve the right to restrict the number of or cancel such presentation/demonstration.

Catering (General and Stand) The Palais des Festivals et Congres state that all food and drink that is to be consumed on or given away from your stand must be purchased from one of our Official Exhibition Caterers. They will be more than happy to help and advise you on a wide range of options available.

It is now compulsory to complete a catering declaration form to confirm if you will be having catering on your stand. Please download the form here.

Children Health and Safety regulations prohibit the presence of under 16s in the halls during the build and breakdown. Children will be refused access under all circumstances. ILTM 2015 is a trade event, and during the open period is not a suitable environment for children and as such all children will be refused entry.

Cloakroom A cloakroom is located opposite the main entrance and will open at 08.00 each show day, and close half an hour after the show closes each day. Any left items will be taken to the Security Office, where they can be collected on production of the correct ticket. A second cloakroom is available in Level 3 however this will be for coats only. All bags will all need to be taken to the main cloakroom in Level 1.

Internet Viapass offers a complete range of Internet connections for your stand. Contact: Stéphanie Mefoe Tel: +33 (0) 4 97 06 30 06 Email: info@viapass.com Website: www.viapass.com

Lost Property Any lost property should be handed in to the cloakroom during the open period of ILTM 2015.

Mobile Phone Hire Cellhire will be supplying a rental service for the duration of the show. Please contact them directly to discuss your requirements.

Cellhire Plc Contact: Ben Clayton Tel: +44 207 841 1382 Email: benclayton@cellhire.com Website: www.cellhire.co.uk

Patents & Copyrights By entering into an agreement to attend this exhibition you warrant to Reed Exhibitions that all designs and artwork on or relating to your stand and any exhibits and items displayed on your stand shall not infringe any trade marks or copyright or patents or other intellectual property rights of any third party in any way. In the event that the exhibition is under any legal obligation (whether by virtue of a court injunction or order or judgement or a recommendation or decision of a Trading Standards Officer or otherwise) to have removed either any item or items displayed on your stand or any design or artwork on or relating to your stand then (without prejudice to any other rights which Reed Exhibitions may have) Reed Exhibitions reserves the right to assist the relevant authorities and where appropriate to have that item or items removed from your stand or to close your stand at the exhibition. No compensation or damages will be payable as a result of such removal or closure by Reed Exhibitions. The Organisers cannot accept responsibility for any conflict of trading at the Exhibition Please be advised that it is an offence under Section 107 (3) of the Copyright, Design and Patents Act 1998 to screen films in public without a non-theatrical licence. For further advice on copyright please contact: FACT Regal House 70 London Road Twickenham Middlesex TW1 3QS Tel: +44 (0) 20 8891 1217 Fax: +44 (0) 20 8892 7645 E: contact@fact-uk.org.uk

Public Address System The Public Address system is for use of the Organiser and Authorities only. During ILTM 2015 only official and emergency messages will be broadcast, any requests for information to be announced will be refused.

Smoking Policy The venue is a no-smoking venue and ILTM will be a no-smoking exhibition. It is an offence to smoke or to knowingly permit smoking on the premises. If you observe someone smoking, a complaint may be made to any member of the exhibition team.

Temporary Staff The following agency can offer a variety of exhibition and public relations event hostesses. Please contact them directly to discuss your requirements: Aloha Domaine de Roqueville 20, Boulevard Princesse Charlotte 98000 MONACO Tel: + 377 97 97 47 50 Fax: + 377 97 97 47 57 Email: rita@aloha-agence.com Website: www.aloha-agence.com

Translators If you require a translator for the duration of ILTM 2015, please contact: Communications Multilingue Organisation (CMO) Contact: Yannick Gautier Tel: +33 (0) 4 92 09 90 92 Email: cmo@wanadoo.fr Web: www.cmo-conference.com

TVA - Refund of French Value Added Tax European and French tax legislation oblige Reed Travel Exhibitions Limited (UK), the organiser of ILTM charge the current rate of French Value Added Tax (TVA) on services provided in France. The tax legislation also states that foreign clients have to pay this Value Added Tax. The TVA amount can be reimbursed under certain conditions.

Minimum amount According to the French fiscal law, the minimum tax amount for a refund claim forwarded during a calendar year must exceed €200. If the tax amount is less than €200 the refund claim can only be forwarded on January 1 of the following calendar year

Refundable and not refundable items The TVA paid on your participation fees can be refunded (stand rental, technical fees, catering). The TVA on hotels, taxis and car rental is not refundable in France.

Original Invoices The French Tax Authorities only accept original invoices. Should you lose your original

invoice, your tax refund amount would definitely be lost. Second originals, certified copies or duplicates are not accepted. Please keep your original documents in a safe place to avoid any loss. TEVEA International will help you to obtain the refund of your TVA amounts. They specialise in European tax matters and have the necessary agreement from the French Tax Authorities to provide this service. TEVEA International will also visit you on your stand, either to complete the information, or to finalise your file. If you have any queries please contact: TEVEA International Tel: +33 (0)1 42 24 96 96 Email: mail@tevea.fr Website: http://www.tevea-international.com/_en/

Visas The ILTM 2015 show team do not issue visa letters. If you are travelling to France and will need a Visa letter, please contact: Be In Beyond Stephane Filone 105 Bd de la République 06400 Cannes France Tel: +33 (0) 493 687 604 Fax: +33 (0) 493 687 599 Email: stephane.filone@beinbeyond.com Website: www.beinbeyond.com Note: Visas can only be issued if the accommodation has been booked through Be In Beyond.

Health & Safety

We appreciate that some of you may have limited experience with regards to the legal and practical aspects of Health and Safety management. This section is designed to give you sufficient guidance to discharge your responsibilities. Guidance, however, can only go so far and you have a legal duty to ensure that your operations do not compromise Health and Safety. Failing to do so can lead to prosecution and other legal sanctions. If you are unsure you are urged to contact Jessamy.Ganesh@reedexpo.co.uk. Please do not leave health and safety issues to the last minute. The earlier we have your information the better the support we can give you. Reed Exhibitions aims to set the benchmark standard for managing Health and Safety in exhibitions. This is not only our moral and legal duty, but it is commercially important for the success of every event. We recognise that our exhibitors rely on us to provide a trading environment on the exhibition floor that is safe and without risks to health. We also recognise that running a public event places a special responsibility on Reed Exhibitions and extends our duty of care not only to our staff, but also to exhibitors, contractors, venue staff and visitors. The Exhibition Director is ultimately responsible for Health and Safety at the Show. To ensure that all Reed’s health and safety obligations are met, the Exhibition Director supported by the operations team will:

• Allocate sufficient resources to meet Health and Safety objectives • Provide adequate control of Health and Safety risks arising from our work activities • Consult with the venue, exhibitors and contractors on matters affecting Health and

Safety • Provide relevant Health and Safety information to employees and others • Ensure all employees are competent to do their tasks particularly with regard to Health

and Safety training • Ensure so far as is reasonable that the contractors we engage for the show are

competent • So far as is reasonably practicable prevent accidents and cases of work related ill

health and maintain safe and healthy working conditions.

Risk Assessment Reed Exhibitions has carried out suitable and sufficient assessment of the risks associated with this event, details of which can be obtained from the Organiser’s office, within the ILTM Information Centre if you so require. However, general risks associated with any exhibition are as follows:

• Multiple contractors working in a single workplace • Fall from working at heights and working on a live edge • Objects falling from height or loads falling from vehicles • Impact injury from moving vehicles • Structural collapse of seating or an exhibition stand • Outbreak of legionnaires disease from a water feature • Food poisoning incident from temporary catering outlet • Fire • Major incident and civil emergency

• Excessive working hours

This is an overview and by no means a comprehensive account of the risks involved at this event. It is the absolute duty of all parties to ensure that under the Management of Health and Safety at Work Regulations and other legislation suitable and sufficient risk assessments are conducted on all significant risks. The Management Regulations and associated guidance also requires that risks should be mitigated with a view to achieving maximum reduction in the level of risk within the bounds of what is reasonably practicable. In general terms, emphasis should always be placed on eliminating or reducing risk at source. It must be remembered that personal protective equipment is usually a control of last resort.

Duty of Care As an exhibitor or contractor you have a legal duty of care for the safety of anyone who may be affected by your activities. You are ultimately responsible for all aspects of safety on your stand or work area during the build up, the open period of the show and during the break down. Where exhibitors contract out the building and finishing of stands you are still vicariously responsible for the activities of your contractors. You can discharge your duties by ensuring that you do the following:

• Appoint a competent person to be responsible for Health and Safety onsite. • You MUST carry out suitable and sufficient risk assessment of all your activities and

obtain relevant risk assessments from your contractors or sub contractors. Exhibitors must obtain supporting method statements for the building and demounting of your stand. If you have a Luxury Shell Scheme Stand the organiser has obtained the Luxury Shell Scheme contractor’s risk assessment so you don’t need to worry about this.

• Ensure that your staff and sub contractors’ staff working onsite are informed of the site rules and Health and Safety arrangements which are detailed below and ensure so far as you reasonably can that they follow them.

• Ensure that all your staff, contractors’ and sub contractors’ staff are familiar with the venue’s emergency procedures which can be found in the Security section of this manual.

Stand Designer's Legal Duties Stand designers have a legal duty to ensure that the stands are designed to be fit for the purpose intended, structurally sound and safe to build, use and demount without any undue risks. Items to be submitted to Reed Exhibitions by Exhibitors

• The name of your nominated health and safety representative on site • Fire test certificates relating to the materials used in the construction of the

stand, which are stipulated by the venue (Palais Des Festivals) • A copy of risk assessments and method statements covering the build up

and breakdown of your stands • A copy of your stand plans (not luxury shell scheme) • Notification and supporting risk assessments for any activity on your stand

that represents a significant risk. This includes but is not limited to the following: o Flammable substances or naked flame o Pressurised gases such as LPG (Liquefied Petroleum Gas) o Hazardous chemicals and substances o Ionising radiation o Water features o Demonstrations o Visitor treatments - e.g. massage

Items to be submitted to Reed Exhibitions by Organiser’s Contractors

• A suitable and sufficient risk assessment of activities on site supported by relevant documentation. Note this must be specific to the show, i.e. not generic, and specific to the work activities performed by the contractor

• Name and contact details (including out of office telephone details) of the nominated health and safety representative on site

• Organiser’s contractors involved in stand construction activities such as feature building should comply with the requirements for exhibitors with regards to stand building

EVACUATION PROCEDURE - PALAIS DES FESTIVALS - CANNES You must evacuate the workplace when you hear the following:

• In public areas, a message that says: "Following a technical incident, you are requested to proceed calmly to the Palais des Festivals exits". This message is broadcast in several languages for a period of two minutes, followed by a sound signal broadcast for a further three minutes.

• In zones that are exclusively work areas, the sound signal only is broadcast, for a period of five minutes. When you hear these signals, you must leave the building via the nearest emergency exit to your workstation and proceed to the following muster stations: > The Esplanade des Alliés opposite the Majestic Beach for people leaving via the East and North-East sides of the building. > The Esplanade de la Pantiero for people leaving via the West side of the building.

UNDER NO CIRCUMSTANCES WHATSOEVER SHOULD YOU REMAIN IN THE VICINITY OF THE BUILDING AND UNDER NO PRETEXT MAY YOU RETURN INSIDE THE BUILDING unless previously authorized to do so by the building’s safety officers. To proceed to the emergency exits, follow the signs (a green panel with white lettering) and the emergency lighting showing you which way to go. Emergency exits are located:

LEVEL 0 (Stands A-J) Main entrance Stage Door Professionals Lobby LEVEL 01 and 02 (Stands M-V) Around the edge of the whole of this level Two in the centre (Destinations) of each of Zones 1, 2 and 3

Accidents If you are involved in or witness an accident, however small, at any point during your time on-site, it is your responsibility to report it to the ILTM 2015 organisers office.

Fire To be safe in case of fire you should ensure that you know:

• How to raise the fire alarm if you discover a fire • Where the fire escapes/evacuation points routes are • What the fire alarm / call sounds like • The location of your fire assembly point

If you discover a fire:

• Operate the nearest fire alarm • ONLY attempt to fight the fire if safe to do so

Suspect Packages It is important to make constant checks to your stand to ensure that no unidentifiable packages, cases or bags have been deposited. If you discover a suspect package you should:

• Phone Security - internal white wall-mounted phone • Give a full description of the package and its location • DO NOT approach, touch or move the package • DO NOT use a mobile phone within 10 metre radius of the package

Official Suppliers Below are all of the appointed official contractors for ILTM Cannes 2015.

Accommodation Be In Beyond Contact: Stephane Filone Tel: +33 (0) 493 687 604 Email: stephane.filone@b-beyond.com Website: www.beinbeyond.com

Audio Visual & Computer Hire Eurodocument Contact: Amandine Tel: +33 (0) 4 93 00 80 04 Email: amansard@eurodocument.com Website: www.eurodocument.com

Catering Casino Barriere Contact: Marc Prado Tel: +33 (0) 4 92 98 78 72 Email: mprado@cannesbarriere.com Website: www.lucienbarriere.com

Catering Carlton Intercontinental Contact : Christophe Durand Tel : +33 (0) 4 93 06 40 06 Email: christophe.durand@ihg.com Website: www.intercontinental.com/cannes

Catering Hotel Majestic Barriere Contact: Frédéric Claudet Tel: +33 (0)4 92 98 77 00 Email: fclaudet@lucienbarriere.com Website: www.lucienbarriere.com

Catering Intuitions By J Contact : Aurore Ponsot Tel: +33 (0)4 63 3605 07 Email: boutique@patisserie-intuitions.com Website: www.patisserie-intuitions.com

Catering Ernest Traiteur Contact: Michel Ernest Tel: +33 (0) 4 93 06 23 00 Email: commercial@ernest-traiteur.com Website: www.ernest-traiteur.com

Catering Giry Traiteur Contact: Luc Guibout Tel: +33 (0) 4 93 39 44 07 Email: contact@giry-traiteur.com Website: www.giry-traiteur-06.com

Catering Lenotre S.A. Contact: Vincent Somlyo Tel: +33 (0) 4 92 92 56 07 Email: somlyo.vincent@lenotre.fr Website: www.lenotre.fr

Catering Hotel Martinez- Dalloyau Contact: Julien Renetaud Tel: +33 (0)4 92 98 74 13 Email: Julien.renetaurd@hyatt.com Website: www.hyatt.com

Catering Pavillon Traiteur - Potel & chabot Contact: Elodie Perriot Tel: +33 (0) 4 92 28 35 28 Email: elodie@pavillontraiteur.com Website: www.pavillontraiteur.com

Catering Patissier Laduree Contact: Elodie Perriot Tel: +33 (0) 4 92 28 35 28 Email: elodie@pavillontraiteur.com Website: www.pavillontraiteur.com

Floral Expo Flora Mediterranee Contact: Patrick Nocera Tel: +33 (0) 4.92.97.27.96 Email: expoflora@orange.fr Website: www.expoflora.fr

Electrics & Lighting Freeman UK Contact: Andy Molloy Tel: +44(0)121 782 3388 Email: Andy.Molloy@freemanuk.com

Furniture JMT Indisplay (in connection with La Compagnie) Contact: Helen Ditchfield Tel: +44 (0)1923 851580 Email: sales@jmtindisplay.co.uk Website: http://www.lacompagniemob.com/

Floral Riveria Plantes Contact: Fabien Bottero Tel: +33 (0)493 99 46 09 Email: rivieraplantes@hotmail.fr Website: www.riviera-plantes.com

Graphics Insite Graphics Contact: Hannah Logan Tel: +44 (0) 7970 568042 Email: hannah@insitegraphics.co.uk Website: www.insite-ms.com

Freight Forwarding Agility Fairs & Events Contact: Mark Dawson Tel: +44 (0) 2070695308 Email: mdawson@agilitylogistics.com

Mobile Phone Hire Cellhire Plc Contact: Ben Clayton Tel: +44 207 841 1382 Email: benclayton@cellhire.com Website: http://www.cellhire.co.uk

Internet Viapass Contact: Stéphanie Mefoe Tel: +33 (0) 4 97 06 30 06 Email: info@viapass.com Website: www.viapass.com

Safety Files Reed Exhibitions Ltd Contact: Rohema Ali Tel: +44 (0) 208 910 7142 Email: iltmoperations@reedexpo.co.uk

Shell Scheme Accessories Freeman UK Contact: Sophie Watkins Tel: +44 (0) 1495 273600 Email: Sophie.Watkins@freemanuk.com Website: www.thesogroup.co.uk

Storage Agility Fairs & Events Contact: Mark Dawson Tel: +44 (0) 2070695308 Email: mdawson@agilitylogistics.com

Temporary Staff Aloha Contact: Rita Toubin Tel: + 377 97 97 47 50 Email: rita@aloha-agence.com Website: www.aloha-agence.com

Venue Palais des Festivals et des Congrès La Croisette - BP 272 06403 Cannes Cedex France Tel: +33 (0) 4 93 39 01 01 Fax: +33 (0) 4 93 99 37 34 Website: www.palaisdesfestivals.com

VAT Refund Tevea International Tel: +33 (0) 1 42 24 96 96 Email: mail@tevea.com Website: www.tevea.com

Water & Waste SEMEC Tel: +33 (0) 4 92 99 31 44/54 Fax: +33 (0) 4 92 99 84 52 Email: devaux@palaisdesfestivals.com Website: www.palaisdesfestivals.com

PART 1 – Contact Details

PART 2 – Electrical Conformity This section must be completed in FULL by all Space Only Exhibitors or their contractors. This section MUST be completed in full in order for permission to build to be issued. PART 2 – Stand Information This section must be completed in FULL by all Space Only Exhibitors or their contractors. The section MUST be completed in full in order for the stand to be considered for approval. PART 3 – Fire Safety / Decoration This section must be completed in FULL by all Space Only Exhibitors or their contractors. This section MUST be completed in full in order for permission to build to be issued.

PLEASE SUBMIT THIS DOCUMENT THROUGH THE STAND CHECK SYSTEM WITH YOUR COMPLETE SAFETY FILE: http://exhibitor.standplans.co.uk/ Email: ILTMOperations@reedexpo.co.uk Fax: +44 (0) 208 334 0533

DEADLINE TO RETURN FORM:

19/10/2015

Safety Questionnaire – Space Only

EXHIBITING COMPANY NAME: __________________________________ STAND NO:.____________ CONTACT NAME: ____________________________________________ EMAIL: _____________________________________________________

We remind you that your installation must be carried out in compliance with the French security standards. You must fill in the electrical conformity attestation below to receive the electrical supply to your stand. Please also submit your electrical qualification or certificate with your safety file. I, the undersigned………………………………from the Company…………...………….. ………………………..... …………………………………………do hereby certify that the temporary electrical installation of Stand No…………………………of Exhibiting Company………………………………………………….shall be executed in compliance with professional practice, subject to my liability. Date:……………………….Signature…………………………………..............................Business Stamp (if applicable): Name of Designer/Contractor:…………………………Contact:…….………………………

The following Items or information MUST be submitted with this form. Please tick either yes or no for ALL of the following items or elements of your proposed stand design. REMINDER OF FRENCH FIRE-RATING CLASSIFICATION OR EUROPEAN EQUIVALENCE standard EN 13 501-1: MO or European A standards: Incombustible M3 or European D standards: Moderately inflammable M1 or European B standards: Fire retardant M4 or European E standards: Highly inflammable M2 or European C standards: Flameproof

YES NO COMMENTS 1 Will you use wood > 18mm No evidence is required.

2

Will you use wood, plywood < 18mm or Wood > 18mm laminated If yes, it is compulsory to provide official

M3 reports 3

Will you use plywood – Chipboard < 5mm Or wood-based composite If yes, it is compulsory to provide official

M1 reports or fire proofing certificate 4 Have you submitted official reports for your floor

carpeting? This information is compulsory: Natural: M4 or European E standards Synthetic M3 or European D standard

5 Will you have any wall coverings and/or fabrics?

If yes, it is compulsory to provide official M1/European B standard reports or fire proofing certificate

PART 4 – Stand Build Conformity This section must be completed in FULL by all Space Only Exhibitors or their contractors. This section MUST be completed in full in order for permission to build to be issued.

Do you have any queries or concerns?

Section 3 Continued: YES

NO

COMMENTS

6

Will you use any plastics?

If yes, it is compulsory to provide official reports: M1 or European B standards < 2mm M2 or European C standards if between 2mm and 12mm thick M4 or E European standards >12mm

7 Will you be painting?

If yes, this will need to be applied to previously authorized wood or materials, be water based and have official back up reports

8

Have you submitted official reports for your furniture?

This information is compulsory: Large pieces of furniture: M3 or D Light-weight structures: M3 or D Upholstery filing: M4 or E Covering: M1 or B (If you are renting furniture from the venue support documents are not required)

9

Will you use any glass in the build of your stand?

If yes, this will need to be reinforced, tempered or laminated. It is compulsory to provide official reports, certificates or with a supporting document such as the invoice

10

Will you be using any other materials that should be declared? If yes, details will need to be submitted for

approval with this form.

If you have ticked any of the yellow boxes above you are required to submit supporting documents for the use of the material/decoration. If you do not submit these documents we will be unable to issue your permission to build and you will be required to remove these materials onsite.

It is compulsory to submit full elevation and dimensional plans for your proposed stand build. Thorough checks will be carried out to ensure the stand conforms to all stand build regulations however completing the following section will assist in this process.

1 What is the construction height of the stand?

2

What is the height of the raised floor and depth of the ramp? Must conform to the following: • raised floor from 1mm to 20mm : this must have a

ramped edge • raised floor from 20mm to 40mm : cut-off corner

twice the height of floor as previously • more than 40mm : a 10% sloped edge (raised

floor 10cm : sloped edge 1m) Please note this rule does not apply to portions of the stand closed by installations integrated into the floor which would make direct access to stand impossible.

3

Are any parts of the stand covered? (ie. false ceiling, muslin, beams) Please submit a separate plan detailing the material to be used and the dimensions including the thickness; these will need to conform to section 4.3 of the venue regulations.

4

Are you enclosing any open sides of your stand? Please note you are only permitted to wall one third of any open side of the stand however this will not be permitted if the number of fire exits required for the space cannot be achieved. Please refer to paragraph 3.3 of the venue regulations for more information.

Risk Assessment Event:

Supporting Health and Safety Information completed/obtained: (attach to this document and bring onsite) (eg H&S Policy, contractor risk assessment, method statement, H&S policy)

Date RA Undertaken

Venue:

RA Undertaken by

Stand Health and Safety Representative Contractor Health and Safety Representative

Signed: ………………………………… (person undertaking assessment) Signed………………………………… (company director)

Distribution: All staff working on stand Health and Safety Director/Manager

Identify Hazards A hazard is something with the potential to cause harm. Risk is the likelihood of this harm being realised. Identifying hazards is simply the process of asking yourself what could go wrong. Consider the different categories of risk – physical, chemical, biological, ergonomic. Risks might range from Manual Handling to demonstration of equipment to trip hazards. Consider the different risks posed by the build up and breakdown periods of the exhibition and the open period. See the HSE’s useful guide 5 steps to Risk Assessment for additional information.

What could result from the hazard? First aid injury – minor cuts sprains, bruises

3 day injury – broken fingers, toes, sprained tendons or muscles, illness (tiredness, stress, gastric)

Major injury – head injury, loss of consciousness, broken bones, dislocations, respiratory problems

Single death Death of one person

Multiple death/serious injury Death and or serious injury to many people

Who might be harmed?

Stand staff

Organisers’s/

Visitors

Contractors

Young/new inexperienced staff

Disabled

Children

New and expectant mothers

Elderly visitors

Risk P = Probability

S = Severity

R = Risk level

P x S = R

Is the risk adequately controlled? Consider hierarchy of controls

Eliminate

Substitute

Reduce

Isolate

Control

PPE

Discipline

Do the controls…………

Comply with industry standards?

Meet legal requirements?

Represent best practice?

Reduce risk as far as is reasonably practicable?

What is the Residual Risk?

Action Level

H = High, Immediate action required

M = Medium, Justify and review each event day

L = Low, no action required

See table in footer

Hazard Consequences Who is at Risk

P S R Controls P S R Actn Lvl

Person responsible for action

Example:

Manual Handling

Back/limb injuries Staff on stand

Contractors

Others working nearby

3 3 H Ensure staff are briefed on proper lifting methods and exhibition environment

If heavy lifting to be undertaken, contract lifting contractor to assist

Co-ordinate/schedule/plan activities and stand build

Ensure appropriate equipment provided/available – eg trolley etc, as necessary

Allow plenty of time for build up of stand to prevent rushing

Ensure staff have appropriate protective equipment (appropriate footwear etc)

2 2 L L Stand Health and Safety Manager

Stand staff

Probability (P) Severity (S) Calculation of Risk (R) Action Level LOW – no action required MED – justify /review for each event day

5 >75% 4 50 - 75% 3 25- 50% 2 1- 25% 1 < 1%

5-Multi death/ injury 4-Single death 3-RIDDOR major inj 2-RIDDOR 3 day 1-Minor/First Aid

Prob 5 5.M 10.H 15.H 20.H 25.H4 4.L 8.H 12.H 16.H 20.H3 3.L 6.M 9.H 12.H 15.H2 2.L 4.L 6.M 8.H 10.H1 1.L 2.L 3.L 4.L 5.M

1 2 3 4 5Severity

HIGH –immediate action/ further controls needed

Company Name Stand No

Signed

Print Name Page 1 of 2

METHOD STATEMENT

Venue:

Company Name: Stand Number:

Completed By: Date:

Responsible Person:

Stand Details & Location:

Access:

Erection and timetable:

Stability:

Company Name Stand No

Signed

Print Name Page 2 of 2

Lifting:

Scaffolding:

COSHH:

Environment:

Services:

Safety Features:

Exhibits:

QUICK REFERENCE GUIDE TO APPLIANCE POWER

CONSUMPTION

____________________________________________________________

The Freeman Company (UK) Limited - Unit DC 5 , Prologis Park , Imperial Road , Coventry , CV8 3LF

T: 0044 (0)2477 601 601 - F: 0044 (0)2476 639 461– Email – info@freemanuk.com – Twitter - @FreemanintheUK

For electrics at the following exhibition: ILTM 2015 , CANNES In the experience of The Freeman Company (UK) Limited in providing electrical supplies for exhibitions, we find that many exhibitors are not aware of the power requirements of equipment that they will be using. This Quick Reference Guide is designed to assist exhibitors in planning their power requirements, and if followed, will reduce the likelihood of problems occurring at the exhibition venue. Freeman Company (UK) Limited provides standard 3-pin English 13A socket-outlets, but with four different power ratings. The list below indicates the sort of equipment that can be used with each of the power ratings: SK1 (500W) IS RATED AT 2 AMP AND CAN SUPPLY: One computer [or 2 x laptops] A small domestic fridge Four mobile phone chargers Table lamp Television and video or any combination of the above using a single 4-way extension (maximum length 2m) subject to a total load of 500W SK2 (1000W) is rated at 4 AMP AND CAN SUPPLY: Small domestic coffee machine (750W – 1kW) Small domestic steamer (900W – 1kW) Small microwave cooker (750W – 1kW) Vacuum Cleaner (800W – 1kW) SK3 (2kW) AND SK4 (3kW) ARE RATED AT 10 AMP AND 13 AMP AND CAN SUPPLY: Jug Kettle (2kW – 3kW) Catering coffee machine (1.5kW – 3kW) Industrial Cleaners (1.2kW – 3kW) Please Note: The list indicates individual items that can be used with each socket, with the exception of the 500W socket above. All sockets are supplied on daytime power only unless 24-hour continuous power is requested and quoted for. Actual power requirements will vary dependent upon the individual equipment used. All electrical equipment has a Rating Plate that shows its power consumption in Watts (W) or kilowatts (kW). You should carefully examine all equipment to be used and calculate the exact power usage before ordering your electrical power requirements. If you are ordering a socket so as to be able to supply your own lighting arrangement(s), then in accordance with the regulations, the maximum power rating of any single lighting circuit is 1000W (1kW), so if, for example, you had 3kW of lighting on your stand, you would need to order 3 x 1kW sockets for this arrangement. Under the current regulations it is not permissible to order a socket and use it to supply a consumer unit if you are carrying out the installation of your own electrical wiring and equipment. In these circumstances you will need to order an electrical mains supply.

ELECTRICS & LIGHTING PRE-PAYMENT ORDER

FORM Shell Scheme & Space Only Stands

EARLY BOOKING DEADLINE DATE:

6th November 2015

ILTM 2015 Registered in England & Wales; Company No. 8428643 Palais des Festival, Cannes

The Freeman Company (UK) Limited, Unit DC 5 , Prologis Park , Imperial Road , Coventry , CV8 3LF Sales: Andy Molloy Tel: +44 (0)2477 601 601 Fax: +44 (0)2476 639 461 Email: uk_electrics@freemanco.com

FULL PAYMENT MUST BE SUBMITTED WITH THIS FORM. YOUR ORDER CANNOT BE PROCESSED WITHOUT PAYMENT IN FULL.

EXHIBITOR DETAILS:

STAND NUMBER:_________________ COMPANY NAME:____________________________________________________________________

TITLE:__________________________ CONTACT NAME: _____________________________________________ DATE: _________________

INVOICE ADDRESS: _____________________________________________________________________________ POSTCODE: _______________

TEL: ______________________________ FAX: ______________________________ EMAIL: _____________________________________

CREDIT CARD DETAILS: TYPE OF CARD: _______________ please circle: ( DEBIT / CREDIT / MAESTRO ) NAME OF CARD HOLDER: __________________________

***IF THERE IS NO INDICATION OF THE TYPE OF CARD THE 2.5% SURCHARGE WILL AUTOMATICALLY BE APPLIED***

*We do not accept American Express cards *2.5% surcharge applies to credit card payments* *The additional 2.5% charge does not apply for Visa Debit and Maestro cards*

CARD NUMBER: EXPIRY DATE: / FOR SWITCH CARD PLEASE INCLUDE: ISSUE NUMBER: __________ OR VALID FROM DATE: _________ 3 DIGIT SECURITY CODE ( This number can be found on the back of your card): SIGNATURE: __________________________

ADDRESS (to which this card is registered): _______________________________________________________________________________

THE EARLY BOOKING PRICES (BELOW) ARE AVAILABLE ONLY ON ORDERS RECEIVED BY TBC November 2015 STANDARD PRICES WILL APPLY TO ORDERS RECEIVED AFTER THIS DATE. ONSITE ORDERS WILL BE SUBJECT TO A 20% SURCHARGE.

DESCRIPTION EARLY

BOOKING PRICE

STANDARD PRICE QTY. TOTAL

Please state position and height overleaf of all items ordered

General Purpose Spotlight 100w £45.00 £58.50 6ft (1.8m) Fluorescent Fitting £53.60 £69.70 5ft (1.5m) Fluorescent Fitting £52.50 £68.25 12v 50w Low Voltage Spotlight £51.50 £66.95 Lighting Track with 3 x 50w Low Voltage Spotlights £123.20 £160.15 Lighting Track with 3 x 100w Spotlights £107.15 £139.30 150w HQI Metal Halide Flood Light £52.00 £67.60 Socket Outlet 500w – 3000w £53.60 £69.70 Cee > 1 16-32 3 Pin 220v Cee Socket Outlet ( Blue ) £80.00 £104.00 Cee > 2 16-32 5 pin 400v Cee Socket Outlet ( Red ) £101.80 £132.35 Mains Power and Charges c/w Event Consumption Charge Spn 1 > 220v Main Up to 3.5Kw & Connection £197.40 £256.65 Tpn 1 > 400v / 220v Main 4Kw to 7kw & Connection £311.25 £404.65 Tpn 2 > 400v / 220v Main 8Kw to 10Kw & Connection £361.95 £470.55 Tpn 3 > 400v / 220v main 11Kw to 20Kw & Connection £469.90 £610.90

Note : 3.5Kw Main is not Available on Level 1 ( lower Level )

Information Re. Non-UK companies Please forward your current VAT number __________________

If we do not receive your current VAT number we will have to charge VAT at the current rate of 20%

The Freeman Company (UK) Limited VAT number is GB 160 5448 20

ELECTRICS SUB TOTAL 2.5% surcharge

if applicable

+ VAT @ 20%

ELECTRICS TOTAL

For any other electrical items not listed on this order form please contact us for a quote. Electrical items are provided on a hire basis only. All items ordered will be collected at the close of the event. Any

exhibitors found to remove electrical equipment will be subsequently charged the retail value of the item. Please note that in ordering electrics you may have a mains box and cable on your stand.

IF YOU DO NOT RECEIVE AN INVOICE CONFIRMATION WITHIN

10 DAYS OF PLACING YOUR ORDER, PLEASE CONTACT US TO CONFIRM YOUR REQUIREMENTS.

IMPORTANT NOTICE – Any order will not be processed without full payment.

*We do Not Accept Cheques 5 days Prior 1st Day of Build

CHEQUES SHOULD BE CROSSED AND MADE PAYABLE TO:

The Freeman Company (UK) Limited

DON’T FORGET TO KEEP A COPY FOR YOUR RECORDS

IMPORTANT EQUIPMENT POSITION DIAGRAM

ILTM 2015

This diagram will be used to place all orders on your stand. Ensure you complete the diagram clearly and show all heights and dimensions for the placement of all items you have ordered. Please circle the scale to which you have drawn your stand 1 square = 1m 1 square = 2m

BACK OF STAND

FRONT OF STAND

COMPANY NAME______________________________________________________ STAND NO________________

TERMS & CONDITIONS This extract of The Freeman Company (UK) Limited’s Terms of Business summarises the principal matters relating to the provision of Shell Scheme Extras, Electrical Services, Hire of Furniture and Floral and

Floor Coverings. At all times The Freeman Company (UK) Limited’s full Terms of Business will apply and this extract is for clients’ convenience only. The Freeman Company (UK) Limited’s full Terms of Business can be provided, on request,. For convenience paragraphs retain the numbering of The Freeman Company (UK) Limited’s complete Terms of Business.

1.1 In placing a Client Order with The Freeman Company (UK) Limited the Client accepts, with no reservations, that these Terms and Conditions of Business take the place of any other document, prior written or oral agreement, as well as the Client’s terms and conditions of purchase or hire. 1.2 The Freeman Company (UK) Limited’s Terms and Conditions of Business can only be amended in writing. 1.3 The Contract will be interpreted and applied in accordance with English Law and the parties to the Contract agree to submit to the exclusive jurisdiction of the English Courts. 2.1 A Client Order must be evidenced in writing either by signing a The Freeman Company (UK) Limited Pre Payment Order Form or by accepting a The Freeman Company (UK) Limited Quotation. Except where stated, The Freeman Company (UK) Limited’s terms and conditions of business for the placing of Client Orders, their variation and cancellation, will apply to Quotations, Pre Payment Order Forms, site orders and Electronic sales orders. 2.5.1.4 In the event that you cancel an order, even if only advised orally, you will be liable for any work put in hand in order to meet the timescales necessary to complete work to the deadlines of the Event for which the work is intended. 2.2.1.2 All Client Orders placed after the defined Cut Off Dates will be subject to late order surcharges. The same will apply for any request to change a Client Order and/or additional Orders made outside the aforementioned deadlines. 2.2.1.3 Acceptance of a Client Order will be conditional on timing and on stock availability. The Freeman Company (UK) Limited reserves the right to supply in lieu and in place of the equipment ordered, any similar equipment fit for the general purpose of the required items of equipment or service. 2.5.3 In the event of cancellation of a Client Order by a Client, the Client will pay to The Freeman Company (UK) Limited the labour and material costs of any work undertaken by The Freeman Company (UK) Limited in order to fulfil the Client Order, at The Freeman Company (UK) Limited’s Fully Costed Rates. 2.6 Any Client Order placed on Site will be charged at the surcharged price as detailed in the exhibitor manual or as detailed on any Prepayment Order Form. 3.1.3 Furniture hire Prices are quoted for the Duration of the Event for which they are made available hired (provided the total hire period does not exceed 14 days). A delivery charge may be applied if The Freeman Company (UK) Limited is not an Official Contractor at an Event. 3.1.4 All Prices are exclusive of VAT. 3.2.2 Where a Client wishes to amend a Client Order after work has started on Site, the Client will be charged in accordance with the terms set out below at 3.3.1, for changed Client Orders. The Freeman Company (UK) Limited will only proceed to make any change after a Site Order Variation Sheet has been signed by the Client’s representative on Site. Labour time incurred by The Freeman Company (UK) Limited or its contractors will be charged at the The Freeman Company (UK) Limited Fully Costed Rate. 4.1 It is the duty of the hirer to provide at such event or exhibition, a duly authorised representative to accept the furnishings and to give a written receipt. If the hirer fails to provide for this, he will not be permitted to dispute subsequently the facts of the delivery and be deemed to have accepted the delivery and these conditions. 4.2 In the event of non delivery or if the Client is not satisfied that the goods or services that have been ordered are delivered in conformity to the Quotation then a member of the The Freeman Company (UK) Limited Site team must be notified before the Open Period of the Event. If the Client is not satisfied with the remedial action taken by The Freeman Company (UK) Limited, the matter should be addressed with the Senior member of the The Freeman Company (UK) Limited Site team or with the Event Organiser’s on site staff. 4.3 In the event of a dispute that cannot be resolved on site, the Client will submit their complaint in writing to The Freeman Company (UK) Limited within seven days of the opening of the Event. The Freeman Company (UK) Limited will consider the complaint and respond to the Client within 10 working days. 4.4 No complaint will be addressed unless it has been brought to the attention of The Freeman Company (UK) Limited’s team before the Open Period of the Event. 4.5 If, after return, apparently malfunctioning products are found by The Freeman Company (UK) Limited to be to specification and fully operational, then the Client will be charged for The Freeman Company (UK) Limited’s costs in recovering and replacing the item with all costs calculated at the at the The Freeman Company (UK) Limited Fully Costed Rate. 4.6 Once the Contract is complete, the Client will not be able to claim "force majeure" or an act of God against The Freeman Company (UK) Limited, as The Freeman Company (UK) Limited will be considered to have performed its contractual obligations. 4.7 For the hire of furniture, the liabilities of the Client commence at the time the furniture is delivered to Site, or are collected from The Freeman Company (UK) Limited’s premises, and continue until they are collected from the Site by The Freeman Company (UK) Limited or are returned to The Freeman Company (UK) Limited’s premises. During this time the Client will:- (i) Keep at the Client’s own expense the furniture in good and substantial repair and condition and in the event of any article being damaged beyond repair or lost by fire, theft or any other cause whatsoever, will pay The Freeman Company (UK) Limited the full replacement value of the furniture plus the original - hire charge. In the event of any item being damaged and

requiring repair the Client will pay the full cost of such repair in addition to all hire charges. (ii) Keep the furniture fully insured to their full replacement value against all risks. Clients are reminded that the period of the insurance shall include at least five days prior to the opening of the event or exhibition for which they are hired, and at least five days after its conclusion. Furniture is hired only on this condition. PAYMENT 4.8.1 Unless otherwise agreed, all Client Orders for items ordered from Pre-payment forms must be accompanied by full payment. 4.8.2 In the event of non payment within the terms detailed in our Quotation The Freeman Company (UK) Limited reserve the right to withhold the goods or services that have been ordered. 4.8.3 In the event of late payment, with reference to the terms detailed in The Freeman Company (UK) Limited’s Quotation, The Freeman Company (UK) Limited reserves the right to charge interest of 3% p.a. over the HSBC base rate until paid.5.2.4 Save as expressly provided in all these Terms and Conditions, the Client shall indemnify The Freeman Company (UK) Limited against all actions, claims and demands whatsoever arising from any loss or damage of whatsoever nature suffered by any party as a result of its conduct in completing the Contract or complying with any Event or Site conditions. 6.1 It is the duty of the hirer to provide at an event or exhibition, a duly authorised representative to accept the furnishings and to give a written receipt. If the hirer fails to provide for this, he will not be permitted to dispute subsequently the facts of the delivery and be deemed to have accepted the delivery and these conditions. 6.2 As from its being made available, its delivery or acceptance, the Client will be responsible for the safety of The Freeman Company (UK) Limited’s property throughout the Duration of the Event and will be responsible for any damage to The Freeman Company (UK) Limited’s property caused by the actions of the Client or its customers. 6.3 During this period The Freeman Company (UK) Limited disclaims all responsibility concerning documents, objects, samples, equipment or other goods present in / under / on the equipment rented by the Client. 6.4 Clients are reminded that all equipment should be emptied of personal belongings immediately at the end of the Open Period of the Event, in order that The Freeman Company (UK) Limited’s property may be removed from Site as quickly as practical. The Freeman Company (UK) Limited accepts no responsibility for the safe custody of goods left in cabinets, draws or similar storage items. 7.1 The Freeman Company (UK) Limited provides all goods, including complete stand structures on hire only and the Client undertakes: 7.1.2 To use the equipment in accordance with its usual purpose, to do nothing nor allow anything to be done that could lead to its damage or its disappearance, to give it the normal maintenance required, to keep it and to return it in good working order and clean, and to respect the The Freeman Company (UK) Limited’s particular recommendations, specific advice for use, and appropriate warnings which it acknowledges having read notably in these Terms and Conditions, the specifications sheets, and/or the documents that were handed over to it on delivery. 7.1.3 Not to carry out any modification or repair to The Freeman Company (UK) Limited’s property, however small. 7.1.4 Not to nail, apply adhesive or paint, or damage The Freeman Company (UK) Limited’s property in any way without The Freeman Company (UK) Limited’s agreement or the express permission as set out in the Exhibitor manual for the Event. 7.1.5 To allow any of The Freeman Company (UK) Limited’s representatives or persons authorised by the latter, unrestricted access to the equipment installed for purposes of maintenance and to take any necessary steps to make their mission easier. 7.1.6 To return goods to The Freeman Company (UK) Limited free of any object. 7.1.7 To be responsible for any electrical item connected to a socket or mains connection installed by The Freeman Company (UK) Limited and to accept full responsibility and all consequential costs resulting from the connection of a faulty or inappropriate electrical item connected to a socket or mains connection installed by The Freeman Company (UK) Limited. 7.1.8 To pay The Freeman Company (UK) Limited the cost of repair or replacement (as appropriate) for any item damaged whilst in the care of the Client however caused. 8 All goods, materials, plant or machinery supplied by The Freeman Company (UK) Limited, shall be on hire unless otherwise stated. The period of hire will be Duration of the Event unless otherwise stated. The Freeman Company (UK) Limited shall enter the Site to collect and to remove its property as soon as permitted after the end of the Open Period. 10.1 The illustrations and / or photos featured in the sales documentation (irrespective of the medium) are for guidance only are not binding specifications. 10.2 Clients may photograph work carried out by The Freeman Company (UK) Limited for their own marketing purposes only and attention is drawn to paragraph 9.2 (please see full terms and conditions regarding the use of The Freeman Company (UK) Limited designs.

If you do not complete this diagram or indicate the heights and dimensions of all orders, items will be placed at our discretion. Subsequent change will be subject to a £25 charge.

O = Spotlight X = Power point at floor level Ø = Power point at ceiling height O—O—O = Light track ======= = Fluorescent C = Conn to c/o lighting M = Mains position Space only Shell Scheme Do you have a platform

Additional Information___________________________________________________________________________________________________________________________________________________________________

All business is transacted only in accordance with our Standard Trading Conditions. A copy is available upon request.

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Shipping Instructions

Presented by: Agility Fairs & Events Excel Exhibition Center Royal Victoria Dock London E16 1XL Phone : +44 (0) 20 7069 5308 Fax : +44 (0) 843 227 2032 Show Manager

Contact: Mark Dawson E-mail : mdawson@agility.com

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Consignee details – Via Warehouse: MARTINI TECHNOTRANS 1235 Chemin des Combes FR – 06600 ANTIBES c/o ILTM 2015 Exhibitor name / Hall / Booth Via warehouse arrival deadline 26th November Consignee Deatails – Direct fairsite delivery MARTINI TECHNOTRANS Palais des Festivals Gare Routiere niveau -2 FR – 06400 Cannes c/o ILTM 2015 Exhibitor name / Hall / Booth Direct deliveries accepted from 30th November Notify: Agility Fairs & Events Mark Dawson Fax: +44 (0) 20 7069 5308 email: mdawson@agility.com

Destination Airport : NICE Airport Arrival deadline 24th November MAWB & HAWB Consignee: MARTINI TECHNOTRANS Aeroport Nice Cote d’Azur Zone de Fret FR – 06281 Nice Cedex 3 Notify: Exhibitor name… Booth No ……… c/o ILTM 2015 Please send all pre alerts to; Agility Fairs & Events Mark Dawson Fax: +44 (0) 20 7069 5308 email: mdawson@agility.com

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Customs Documents ALL shipments from outside the European Union must be accompanied by customs documents. Please see below to find out what documentation you require. Temporary import items Goods intended for display at ILTM 2015 and return to country of origin at the close of the event (such as graphics, products for display etc.) should be documented using: EITHER: An ATA Carnet Please contact either our agent in your country or your local Chamber of Commerce to obtain Instructions for obtaining & completing an ATA Carnet. OR: A Pro-Forma Invoice This should be completed on your letterhead, addressed as follows: ILTM 2015, CANNES Exhibitor… … … … … … stand… … … … … … The invoice should list all of your items with a value for each item, and also a total value at the bottom of the invoice. Please describe your items clearly. Please remember the description will have to be understood by people not familiar with your products. Final import items Goods that will not be returning after the event (such as literature, give-away items or goods intended for sale during the event) should be documented using: Pro-forma invoice This should be completed on your letterhead, addressed as follows: ILTM 2015, CANNES Exhibitor… … … … … … stand… … … … … … The invoice should list all of your items with a value for each item, and also a total value at the foot of the invoice. Please describe your items clearly. Please remember the description will have to be understood by people not familiar with your products. COURIER SHIPMENTS!! PLEASE NOTE THAT THIS IS NOT A FREE OF CHARGE SERVICE If you are shipping by courier, we highly recommend you ship on delivered duty paid basis (DDP). Please consign exhibition goods to Agility Fairs & Events Ltd. Whilst there is normally a small fee for doing this, it will at least give you peace of mind knowing that it will be received and delivered to stand for the date and time required. If you are looking to ship your goods by courier send your enquiry to gwells@agiitylogistics.com Prior to shipping for the most cost effective way to arrange.

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Deadline dates

Please see below for the relevant deadline dates dependent on your mode of shipment:

Complete trucks direct to venue will be accepted from; Saturday, 28th November 2015 Groupage via warehouse Antibes: Arrival deadline Thursday, 26th November 2015 Please email copies of Order Form, CMR & Proforma invoices to Agility Fairs & Events mdawson@agility.com

Freight arrival Nice Airport: Tuesday, 24th November 2015 Please email copy of Order Form, airwaybill & pro forma invoices to Agility F&E mdawson@agility.com Original documents: with freight (attach to airwaybill)

Insurance We recommend all exhibitors insure their goods to, from and whilst at the exhibition. Goods not under independent insurance are not held covered whilst at the exhibition. We can arrange marine insurance on your behalf for loss or damage, please refer to our Exhibition Freight Order form. Unless specifically requested, insurance does not cover damage to exterior packaging.

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Packing & labeling Please remember that your goods will be loaded & offloaded several times en-route to ILTM 2015 we suggest that your goods are well packed, preferably in a wooden case. If your goods are from outside the European Union they may be examined by customs Please attach a packing list to the outside of your case to assist customs in locating items within your shipment. To ensure your goods can be quickly located at site or during shipment please can you mark each case/carton as follows on at least 2 sides: Contact details Before the event: All enquiries should be routed via:

Mark Dawson – Show Manager Agility Fairs & Events Tel: +44 (0) 20 7069 5308 Fax: +44 (0) 84 3227 2032 mdawson@agility.com During the event: Agility Fairs & Events will be available on site during the build up & pull down periods via our on Site office. Key staff will be on site also they will have mobile phones, details will be provided in due course.

YOUR COMPANY NAME YOUR STAND NUMBER ILTM 2015, CANNES For: Agility Fairs & Events Case number 1 of…..

COMBINED COMMERCIAL INVOICE & PACKING LIST

NAME OF EXHIBITOR : STAND NO. :

ADDRESS : HALL NO. :

TELEPHONE NO. : FAX :

CONSIGNEE: REMARKS

A : RE-EXPORT

B : DISPOSED OF/CONSUMED

C : GIVEN AWAY/SOLD

* PLEASE TICK WHERE APPLICABLE

DIMENSIONS INTERNATIONAL CASE L x B x H VOLUME WEIGHT (KG) HARMONIZED CIF VALUE REMARKS NO. (cm) (M3) GROSS NETT DESCRIPTION OF GOODS (IN ENGLISH) CODE QUANTITY UNIT VALUE TOTAL VALUE A B C

The invoiced goods are of origin and are intended for display only at the (To be completed by exhibitor) exhibition site. We declare that the information given above is true and correct and represent fair market value for the items described herein. Signed for and on behalf of Date Country Page of Name in Block Letters Authorised Signatory (To be signed in blue ink)

E X H I B I T I O N H A N D L I N G & F R E I G H T O R D E R F O R M

One Western Gateway Royal Victoria Dock London E16 1XL Tel: + 44 (0) 207 069 5308 Contact: Mark Dawson Email: mdawson@agilitylogistics.com

Please arrange to receive, unload and position the following consignment to:

Exhibitor name Hall no Stand no

Number and Type of

Packaging

Description of Goods

Gross Wt. Kg

Dimension cms Value L W H

NB: If you are unsure of this information at the time of completing this form, do not worry! We will contact you to discuss final arrangements nearer the time of the exhibition.

We require the following services: (Please tick as required) UK / overseas transport Customs clearance at local airports and direct service to fairsite Temporary customs clearance (upon approval of documentation) Permanent customs clearance (duty may be applicable) Unloading / Reloading by Fork truck / Crane to our exhibition stand Additional labour / equipment for unpacking / assembly of exhibits Collection, storage and re-delivery of empty packing material / full goods (delete as appropriate Advance warehouse reception and delivery to stand Return shipping services Special Instructions:

Goods are ready for collection on:

Date: Time: We require goods on stand by: Date: Time:

Company name:

Address: Tel / Fax: Company registration: VAT No: Visa/MasterCard No: Expiry Date: Security No: Signed: Name (please print): Date: Email:

All business is conducted on the basis of our General Trading Conditions - copies available on request

E X H I B I T I O N H A N D L I N G & F R E I G H T O R D E R F O R M

One Western Gateway Royal Victoria Dock London E16 1XL Tel: + 44 (0) 207 069 5308 Contact: Mark Dawson Email: mdawson@agilitylogistics.com

Please arrange to receive, unload and position the following consignment to:

Exhibitor name Hall no Stand no

Number and Type of

Packaging

Description of Goods

Gross Wt. Kg

Dimension cms Value L W H

NB: If you are unsure of this information at the time of completing this form, do not worry! We will contact you to discuss final arrangements nearer the time of the exhibition.

We require the following services: (Please tick as required) UK / overseas transport Unloading/Reloading to/from ground fair site Unloading/Reloading to/from stand at the fair site Permanent customs clearance (duty may be applicable) Unloading / Reloading by Fork truck / Crane to our exhibition stand Additional labour / equipment for unpacking / assembly of exhibits Collection, storage and re-delivery of empty packing material / full goods (delete as appropriate Advance warehouse reception and delivery to stand Return shipping services Special Instructions:

Goods to be delivered on:

Date: Time: Goods to be collected on:: Date: Time:

Company name:

Address: Tel / Fax: Company registration: VAT No: Visa/MasterCard No: Expiry Date: Security No: Signed: Name (please print): Date: Email:

All business is conducted on the basis of our General Trading Conditions - copies available on request