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EXHIBIT "A" SCOPE OF SERVICES TRANSPORTATION SYSTEMS PLANNING August 14, 2017

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Page 1: EXHIBIT A SCOPE OF SERVICES - Florida Department of ... · PDF filetraffic model calibration, analysis, ... be performed by the Consultant as defined in this Scope of Services and

EXHIBIT "A"

SCOPE OF SERVICES

TRANSPORTATION SYSTEMS PLANNING

August 14, 2017

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TABLE OF CONTENTS

SCOPE OF SERVICES

TRANSPORTATION SYSTEMS PLANNING

I. PURPOSE ...................................................................................................................... A-1

II. SERVICES..................................................................................................................... A-2

III. TASKS FOR WHICH CONSULTANT SERVICES MAY BE REQUIRED ......... A-2

A. Systems Analysis Services ..................................................................... A-2

B. Corridor Analysis Services.................................................................... A-3

C. SIS Services ............................................................................................. A-4

D. Growth Management and Planning Coordination Services .............. A-5

E. Transportation Statistics Services ........................................................ A-7

F. Modal Development Services ................................................................ A-8

G. Environmental Management Services ................................................. A-9

H. Public Involvement .............................................................................. A-10

I. State Mandated Programs Services ................................................... A-13

IV. RESPONSIBILITIES OF THE DEPARTMENT.................................................... A-14

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V. RESPONSIBILITIES OF THE CONSULTANT .................................................... A-15

VI. SUBCONTRACTING ................................................................................................ A-16

VII. COMPUTER SERVICES .......................................................................................... A-16

VIII. QUALITY ASSURANCE PROGRAM .................................................................... A-17

IX. SPECIFICATION FOR WORK ............................................................................... A-19

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EXHIBIT "A"

SCOPE OF SERVICES

TRANSPORTATION SYSTEMS PLANNING

FM NO: 42583221204

CONTRACT NO:

I. PURPOSE

The primary objective of this contract is to provide professional planning and engineering

services to support District 3 Planning Staff in directing and coordinating transportation

planning, which includes multimodal and intermodal planning, program management, non-

production environmental management activities, intergovernmental coordination, and systems

analysis studies necessary to implement the Department's programs, policies, plans, and

procedures in this District while assuring that all activities align with the most current legislative

intent.

Such activities include: developing and/or analyzing various forms of Systems Planning and

Engineering studies and activities; developing, analyzing. monitoring and/or potential revisions

of the District's portion of the Strategic Intermodal System (SIS); various Modal Development

activities; Metropolitan Planning Organization (MPO) assistance along with MPO and Regional

traffic model calibration, analysis, updates, or enhancements; various State Mandated

transportation program implementation activities; systems analysis of Growth Management

functions and coordination responsibilities; various minor Transportation Statistics activities;

various minor Systems Analysis activities; Environmental Management activities including

updating, monitoring, and information entry into the Efficient Transportation Decision Making

(ETDM) process; and other related Planning and Engineering corridor related activities as

needed.

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II. SERVICES

The Consultant will be required to perform policy, planning and engineering analyses and to

develop specific recommendations and products as assistance to the District 3 Planning Staff in

the performance of some or all the tasks as identified in Section III of this Scope of Services. All

work performed by the Consultant will comply with the latest Federal Transportation Policy and

conform to the most recent State Laws, Policies, and Procedures including the Florida

Transportation Plan (FTP).

The Department’s Project Manager will provide a specific definition of the work for each task to

be performed by the Consultant as defined in this Scope of Services and will manage the

Consultant work (Section III) through the issuance of a Task Work Order for each task. Each Task

Work Order shall include product requirements, schedules, manpower requirements,

documentation requirements, and total allowable task costs. Each such Task Work Order shall be

developed in cooperation with the Consultant's Project Manager and issued in writing to the

Consultant's Project Manager before any work on the task is initiated. The Consultant staff will

be available for daily working communications with Department staff during most of the tasks as

required in each specific Task Work Order.

III. TASKS FOR WHICH CONSULTANT SERVICES MAY BE REQUIRED

A. SYSTEMS ANALYSIS SERVICES

The Consultant will be required to assist District 3 Planning staff in developing,

participating in, and/or reviewing and analyzing various minor Planning or

Engineering studies or activities for a specified roadway system or a generalized

area wide group of facilities identified by a common definition or condition,

including but not limited to the following types of activities:

1. Developing, calibrating, updating, enhancing, and/or analyzing the latest System

wide, Regional and MPO Traffic Models (all four MPO areas) necessary for

determining traffic impacts and projections for various Planning and Engineering

systems studies such as Development of Regional Impact (DRI) studies, Local

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Government Comprehensive Plan (LGCP), site Impact Analysis, Corridor

Management Studies, Feasibility Studies, Project Development and Environment

(PD&E) studies, Interstate Master Plans, Strategic Intermodal Systems Action

Plans, Interchange Justification Reports (IJRs), Interchange Modification Reports

(IMRs), Systems Interchange Modification Reports (SIMRs), and Interchange

Operational Analysis Reports (IOARs), all of which will require accurate and

detailed documentation;

2. Perform Air Quality Model application and analysis on specific functional systems

for conformity determinations in non-attainment areas;

3. Performing and/or analyzing various specific systems elements or subsets of area-

wide systems, specific roadway or modal systems, or specific parts of corridor

planning studies;

4. Assist staff in data collection, development, enhancement, and/or analysis of any

Modal Systems activities, studies or plans involving the SIS or any other roadway

system subset of the State Highway System (SHS);

5. Assist in the understanding and incorporation of the most current cost feasible

Intelligent Transportation System (ITS) plans into any pertinent ongoing area-wide,

system-wide, or corridor study on or impacting the SIS;

6. Assist Departmental staff in providing assistance to legislatively appointed

Authorities such as the Northwest Florida Transportation Corridor Authority,

Bridge Authorities, Airport Authorities, and Public Private Partnerships, that may

have specific or generalized systems aspects;

7. Assist in data collection, analysis, development of or review of systems planning

activities and services such as but not limited to, Access Management, Federal

Functional Classification, Modal Systems Plans, the SIS, Freight systems planning,

Emergency Management systems activities, etc.

B. CORRIDOR ANALYSIS SERVICES

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The Consultant may be required to assist staff in various systems analysis activities,

including but not limited to:

1. Develop, update, participate in, and/or analyze various types of Corridor Planning

studies or activities which might include such things as collecting and analyzing

multiple types of roadway data or systems information, developing analysis and

selection matrixes, receive and document public input, develop multiple alternative

solutions, and produce and publish approved final study results;

2. Develop, update, participate in, and/or analyze various types of Corridor

Management studies or activities;

3. Develop, update, participate in, and/or analyze specific SIS Plans;

4. Develop, update, participate in, and/or analyze Interstate Master Plan Studies, IJRs,

IMRs, SIMRs, and IOARs;

5. Develop, update, participate in, and/or analyze a specified corridor or group of

corridors to determine eligibility of adding or deleting the corridor (or corridors) to

the SIS or any other potentially eligible facility or service recognized as a

component of the SIS;

6. Develop, update, participate in, and/or analyze a specified corridor of group of

corridors for multiple purposes of review, some of which might be: Federal

Functional Classification, Access Management Classifications, Complete Streets,

Congestion Management support which may include Level of Service analysis,

Scenic Highways, Transportation Enhancements, and Emergency Management

activities, etc.

C. SIS SERVICES

The Consultant may be required to assist staff in studying the potential justification

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for adding, deleting, or modifying the existing SIS which may include:

1. Identify and collect all pertinent data;

2. Analyze data in light of eligibility requirements;

3. Interview and document existing and potential stakeholders, local governments,

and/or interested parties;

4. Prepare final justification reports if eligibility is documented;

5 Prepare necessary public presentation materials if need arises;

6. Prepare final justification packages to be submitted by the District to the Central

Office.

D. GROWTH MANAGEMENT AND PLANNING COORDINATION SERVICES

The Consultant may be required to assist staff in accomplishing Growth Management and

planning coordination responsibilities, including:

1. Assist MPO Liaison staff as requested in the evaluation and analyses of MPO Plans

and Programs, such as Long Range Transportation Plans (LRTPs), Transportation

Improvement Programs (TIPs), Unified Planning Work Programs (UPWPs),

Transit Development Plans (TDPs), etc.;

2. Evaluation and analyses of Local Government Comprehensive Plans (LGCPs),

Evaluation and Appraisal Reports (EAR), Sector Plans, and plan amendments,

following the most recent applicable policies, rules and statutes. The Consultant

may also be responsible for preparing responses and/or recommendations and

objections for transmittal to the Department of Economic Opportunities (DEO) or

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to local government planning staff;

3. Evaluation and analyses of Developments of Regional Impact (DRIs) and/or

Monitoring Reports, and assist in the District DRI Reporting System. The

consultant may be required to attend DRI methodology meetings, review DRI

methodologies and Applications for Development Approval (ADAs), Notice of

Proposed Change (NOPCs) and review amended Development Orders (DOs) and

Annual Reports.;

4. Evaluation and analyses of impacts as the result of various Growth Management

activities such as Level of Service (LOS), LOS Variances, Concurrency

Management, Multi-modal Transportation Districts (MMTDs), Transportation

Concurrency Exception Areas (TCEAs), designated Dense Urban Land Areas

(DULAs), Urban Service Areas (USAs), etc.;

5. Traffic Operations Studies, including ITS;

6. Assist in the application and eligibility process of the Transportation Alternatives

program submitted by MPOs and local governments. This may require such things

as field reviews, data analysis, provide accurate cost estimates, and confirmation of

right of way requirements;

7. Assist staff with the Rural Economic Development Initiative (REDI) and other

Economic Development activities which might involve coordination and assistance

to the Rural Areas of Critical Economic Concern (RACEC) by providing data,

analysis, review, and supplying contact input. This might also include tracking and

assisting with qualified projects and participating in the assembly of the District’s

annual REDI report that itemizes each area’s monetary assistance, educational and

advocacy accomplishments for the year.

8. Project environmental document approvals by FHWA require coordination

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between the Planning Staff and the Environmental Management Staff. The

supporting documentation needed to establish planning consistency is the

Transportation Improvement Plan (TIP), the State Transportation Improvement

Plan (STIP) and the Long-Range Transportation Plan (LRTP). Planning assistance

requires a working knowledge of the reports that are essential in filling out the

Project Reevaluation Form;

9. The Consultant may be required to assist staff with reviewing audit packages,

completing single audit checklists, assisting with correspondence and other

activities necessary to administer the Florida Single Audit Act.

E. TRANSPORTATION STATISTICS SERVICES

The Consultant may be required to assist staff in various statistical activities, including:

1. Collect sufficient data and information needed to develop, update and/or verify

various GIS maps in urban and rural areas;

2. Collecting sufficient data and information needed to update and verify Roadway

Characteristics Inventory (RCI) files, Straight Line Diagrams (SLDs), and

Highway Performance Monitoring Systems (HPMS);

3. Collect and analyze traffic data necessary for preparing, producing, and/or

analyzing Project Traffic Reports and 18 kip ESAL reports as requested, perform

or analyze other planning related data collection activities such as Origin and

Destination (O&D) studies, auto occupancy, trip generation studies, and census

data compilations;

4. Assist in the processing, data collection, and coordination activities associated with

addition, deletion, and/or transfers of jurisdictional responsibility of roadways from

the State Highway System (SHS) in accordance with the latest procedure;

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5. Assigning, modifying, or processing changes to Access Management

Classifications including public participation and public hearings;

6. Collecting supporting data, assigning, modifying, or processing changes to the

Federal Functional Classification and/or the Federal Aid System and assist with

local government coordination and documentation;

7. Assigning, modifying, or processing road number changes to US highways and

other roadways on the State Highway System and upon request, assisting local

governments in making local road number changes.

F. MODAL DEVELOPMENT SERVICES

The Consultant may be required to assist staff in various modal development activities,

including but not limited to:

1. Assisting the Aviation Program Managers in the development of the annual work

program, Airport Master Plans and Airport Layout Plans;

2. Conduct Airport Joint Participation Agreement (JPA) Quality Reviews;

3. Assist in the process of developing, modifying, or eliminating Park and Ride

facilities;

4. Assist with safety inspections and record keeping of transit vehicles of providers

receiving Federal or State funds through the Department;

5. Assist in the processing and review of Federal Transit Grants in accordance with

the latest State and Federal guidelines and procedures.

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6. Develop, update, participate in, coordinate, and/or analyze Freight Movement

studies;

7. Assist in the coordination and review of Audits.

G. ENVIRONMENTAL MANAGEMENT SERVICES

All work performed under this item is to be accomplished in accordance with the latest

version of the PD&E Manual and any other manuals or specific guidelines developed,

provided, or preferred by the Department. The Consultant may be responsible for signing

and sealing certain reports by a Professional Engineer. The following are types of work

elements that may be required:

1. All work required on the Districtwide Scenic Highways Program is to be

accomplished in accordance with the Florida Scenic Highways Program Manual,

and/or specific guidelines developed by the Department. Activities shall be

coordinated with local, state, and federal agencies. Coordination may require

meetings and/or written, phone, fax, and/or email correspondence

2. Efficient Transportation Decision-Making (ETDM) work assignments are to be

accomplished in accordance with the ETDM Manual and by using the

Environmental Screening Tool (EST) and/or specific guidelines developed by the

Department. The Consultant shall be prepared to assist the Department in

processing projects through ETDM, as necessary which may involve field

verifications and evaluation of projects;

3. Work related to Socio-Cultural Effects (SCE) will be accomplished in accordance

with the SCE Evaluation Handbook/Guidelines and/or specific guidelines

developed by the Department. This may require field reviews, utilization of GPS

equipment, and a compilation and verification of community characteristics to be

utilized in the SCE Evaluation as well as for the development of an ongoing

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corridor study;

4. Permitting activities shall be coordinated with local, state, and federal agencies.

Coordination may require meetings and/or written, phone, fax, and/or email

correspondence. A complete permits application package should be prepared for

submittal to DEMO for approval;

5. Assist with the facilitation of public involvement activities, including the

development of Power Point presentations and associated equipment, handouts,

mailings, project websites, maps and miscellaneous graphics, displays, etc.;

6. The Consultant may be required to develop scopes of service, level of effort

estimates, and contract provisions for future district planning studies, including

estimated staffing requirements and estimated costs for the study;

7. Delineate jurisdictional wetlands in accordance with approved state and federal

guidelines. Complete wetland assessments, as well as permit applications, using

Unified Mitigation Assessment Method (UMAM) or the most recent, acceptable

assessment method.

H. PUBLIC INVOLVEMENT

CAP 1

This project has been determined to be a Community Awareness Plan (CAP) Level

1 project. For CAP Level 1 projects, a brief plan must be developed for

documentation purposes. Public Information Meetings/Workshops are not required

for CAP Level 1 projects.

Prior to negotiations, the CONSULTANT shall coordinate with the

DEPARTMENT’S Project Manager and Public Information Director to discuss the

specific public involvement activities anticipated for this project.

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OR- “TARGETED” CAP 2/NO MTG.

This project has been determined to be a “Targeted” Community Awareness Plan

(CAP) Level 2 project WITHOUT a Public Meeting/Workshop. This type of

project has general public acceptance, little impact on access and moderate degree

of traffic disruption. Targeted projects typically include adjacent property owners

which will be affected by particular activities within the subject project’s limits (not

throughout). Examples are long, rural resurfacing projects with short urban

sections, intersection improvement projects affecting only certain legs (not all), and

sidewalk project that will reconstruct frontage on one side of the roadway (not

both).

Prior to negotiations, the CONSULTANT shall coordinate with the

DEPARTMENT’S Project Manager and Public Information Director to discuss the

specific public involvement activities anticipated for this project.

OR- CAP 2/NO MTG.

This project has been determined to be a Community Awareness Plan (CAP) Level

2 project WITHOUT a Public Meeting/Workshop. This type of project has general

public acceptance, little impact on access and moderate degree of traffic

disruption. Examples are short resurfacing projects, bridge repairs, small

intersection improvement projects, and other construction activities that require

lane closures.

Prior to negotiations, the CONSULTANT shall coordinate with the

DEPARTMENT’S Design Project Manager and Public Information Director to

discuss the specific public involvement activities anticipated for this project.

OR- CAP 2 W/MTG.

This project has been determined to be a Community Awareness Plan (CAP) Level

2 project with a minimum of one (1) Public Meeting/Workshop. This type of

project has general public acceptance, moderate impacts to access and a noticeable

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degree of traffic disruption. Examples are urban resurfacing, residential

resurfacing, enhancement projects, bridge replacements, minor roadway widening,

permanent access management changes, and other construction activities that

require road closures and offsite detours.

Prior to negotiations, the CONSULTANT shall coordinate with the

DEPARTMENT’S Project Manager and Public Information Director to discuss the

specific public involvement activities anticipated for this project.

OR- CAP 2 W/PUBLIC HEARING.

This project has been determined to be a Community Awareness Plan (CAP) Level

2 project with a minimum of one (1) Public Hearing. This type of project has

varying levels of public acceptance, permanent closure or modification to the

access for one or more abutting property owners, and a noticeable degree of traffic

disruption. Examples are urban or rural multi-lane resurfacing, safety projects to

address access management concerns, bridge replacements, and other project type

that proposes modification to currently available turning movements (not minor

driveway turnout modifications or closures).

Prior to negotiations, the CONSULTANT shall coordinate with the

DEPARTMENT’S Project Manager and Public Information Director to discuss the

specific public involvement activities anticipated for this project.

OR- CAP 3

This project has been determined to be a Community Awareness Plan (CAP) Level

3 project with a minimum of two (2) Public Meetings/Workshops. This type of

project has a widespread impact to the traveling public and will typically include

substantial impacts to access and a noticeable degree of traffic

disruption. Examples are major roadway widening and reconstruction, major

bridge replacements, permanent access management changes, and other

construction activities that require long term road closures. Prior to negotiations,

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the CONSULTANT shall coordinate with the DEPARTMENT’S Project Manager

and Public Information Director to discuss the specific public involvement

activities anticipated for this project.

OR- CAP 4

This project has been determined to be a Community Awareness Plan (CAP) Level

4 project with a minimum of two (2) Public Meetings/Workshops. This type of

project has a widespread impact to the traveling public and will typically include

substantial impacts to access and a noticeable degree of traffic

disruption. Examples are urban interstate reconstruction projects.

Prior to negotiations, the CONSULTANT shall coordinate with the

DEPARTMENT’S Project Manager and Public Information Director to discuss the

specific public involvement activities anticipated for this project.

I. STATE MANDATED PROGRAMS AND SERVICES

It is not unusual for the Florida Legislature to mandate new Department initiatives and

programs annually. The Consultant may be required to assist planning staff with the

following or similar State Mandated programs:

1. The Transportation Regional Incentive Program (TRIP) was established to

encourage regional planning on regionally significant facilities. The Consultant

shall be prepared to work with eligible partners to assure submitted projects meet

eligibility requirements including accurate cost estimates, project descriptions,

determination of matching funds requirements, project limits, compliance with

Department LOS standards, etc.;

2. The Small County Outreach Program (SCOP) was created to assist small county

governments in repairing or rehabilitating county bridges, paving unpaved roads,

addressing road-related drainage improvements, resurfacing or reconstructing

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county roads, and constructing capacity or safety improvements to county roads.

The Consultant may be required to confirm submitted projects meet eligibility

requirements as published in the most recent Work Program Instructions;

3. The Small County Road Assistance Program (SCRAP) was established to assist

small counties in resurfacing or reconstructing county roads. The Consultant may

be required to confirm submitted projects meet eligibility requirements as published

in the most recent Work Program Instructions;

4. The County Incentive Grant Program (CIGP) was created for the purpose of

providing grants to counties to improve a transportation facility including transit,

which is located on the State Highway System or which relieves traffic congestion

on the State Highway System. The Consultant may be required to confirm projects

submitted meet eligibility requirements as published in the most recent Work

Program instructions;

5. The Strategic Intermodal System (SIS) is composed of transportation facilities and

services of statewide and interregional significance. The Consultant may be

required to assist DOT staff in assimilating information and data to produce District

Needs Plans and Cost Feasible Plans and assist in the development or modification

of project priority criteria or any other assignments necessary in producing required

SIS related products or requests.

IV. RESPONSIBILITIES OF THE DEPARTMENT

A. The Department will provide a Project Manager who will be responsible for the day-to-day

management of this contract and all coordination with the Consultant pertaining to the

execution of all phases of this contract. The Department’s Project Manager will: develop

Task Work Orders defining the specific work to be performed and the schedule for

completion of such work; agree on the Consultant staffing and availability (including

substitutions from the available staffing list provided); and process Consultant invoices for

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payment.

B. The Department will provide, before the initiation of any work on any of the tasks defined

in this exhibit, a specific Task Work Order (TWO) for the task defining the work to be

accomplished, Task Manager for each task, the schedule in which it will be accomplished,

and the total reimbursement due the Consultant.

C. The Department will furnish, without charge, the following services and data to the

Consultant for the performance of the requested services:

1. All criteria and full information as to the Department's requirements for the

Consultant's services including objectives, constraints, budgetary limitations, and

time restraints.

2. All Department Policies, Procedures, Standards, and other information applicable

to the services.

3. All drawings, specifications, schedules, reports, and other information prepared by,

or for the Department by others, which are available to the Department, considered

pertinent to the Consultant's responsibilities described herein.

4. All available traffic and planning data.

5. Mainframe computer access for Consultant staff as needed for the services to be

provided.

V. RESPONSIBILITIES OF THE CONSULTANT

A. The Consultant will provide an overall Project Manager who will be the primary point of

contact for the Consultant regarding the scope, schedule, manpower coordination and

completion of all work tasks. The Project Manager will provide monthly progress reports

by Task Work Order. These progress reports will be the basis for evaluation and processing

of invoices for payment.

B. The Consultant will provide and maintain a list of staff for the following classifications

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that would be available to be assigned to specific work tasks.

C. The Consultant will provide sufficient staff, either the specific staff person requested or

acceptable staff at defined levels of expertise as agreed to by the Department's Project

Manager, in a timely manner to complete all assigned work within the Task Work Order

schedule. If, anytime, the Department's Project Manager determines that the number or

expertise of particular staff assigned to a specific task is inadequate, the Department's

Project Manager shall coordinate with the Consultant Project Manager to ensure adequate

staff with the proper level of expertise is made available to realize the timely completion

of work.

D. The Consultant will perform all analyses, develop recommendations, and document all

work within the required time schedule as defined in the Task Work Orders.

VI. SUBCONTRACTING

Services assigned to sub-consultants must be approved in advance by the Department in

accordance with this Agreement. Subcontractors must be qualified by the Department to

perform all work assigned to them. Additional sub-consultants with specialized areas of

expertise may be required by the Department or requested by the Consultant to complete

specific Task Work Order work assignments. The need for the sub-consultant to perform

work assignments will come in the form of a written request and will be agreed to by the

Department and Consultant Project Manager before any work being performed by the sub-

consultant.

VII. COMPUTER SERVICES

A. The Consultant will be authorized to use the latest versions of the following Department

computer programs:

1. Highway Capacity Manual

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2. Level of Service (LOS)

3. Florida Standard Urban Transportation Model Structure (FSUTMS) and CUBE

Voyager

4. Mobile

B. Should the Consultant want to use any other programs, permission must be granted in

accordance with this Consultant agreement.

C. Computations based on computer programs other than the Department's must conform to

all Department format requirements.

VIII. QUALITY ASSURANCE PROGRAM

A. Quality Reviews:

The Consultant will conduct quality reviews to make certain his own organization meets

the requirements cited in the Scope of Services. Quality Reviews will be conducted to

evaluate the adequacy of materials, invoices, processes, procedures, documentation,

training, guidance and staffing included in the execution of this contract. Quality reviews

will also be developed and performed to assure compliance with specific Quality

Assurance provisions contained in this contract.

B. Quality Assurance Plan:

Within thirty days after receiving award of a contract, the Consultant will furnish a Quality

Assurance (QA) Plan to the Department. The QA plan will detail the procedures,

evaluation criteria, and instruction to his organization to assure conformance with the

Contract. Unless specifically waived, no payment will be made until the Consultant's QA

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plan is approved by the Department.

Significant changes to the work requirements may require the Consultant to revise his QA

plan. It will be the responsibility of the Consultant to keep his plan current with the work

requirements. The plan will include, but not be limited to, the following areas:

1. Organization: A description is required of the Consultant's Quality Control

Organization and its functional relationship to the part of the organization per-

forming the work under the contract. The authority, autonomy and responsibilities

of the Quality Control Organization will be detailed as well as the names and

qualifications of personnel in the Quality Control Organization.

2. Quality Reviews: The Consultant will detail methods used to monitor and assure

compliance of his organization with the contract requirements for services and

products will be detailed by the Consultant.

3. Quality Records: The types of records which will be generated and maintained by

the Consultant during the execution of his QA program will be outlined.

4. Control of Subcontractors and Vendors: The methods used by the Consultant to

control the quality of his subcontractors and vendors will be detailed.

5. (QA) Certification: An officer of the Consultant firm will be required to sign and

seal a certification that will accompany each submittal stating that the plans,

reports, etc. have been prepared and checked in accordance with FDOT Specifica-

tions.

6. Quality Records: The Consultant shall maintain adequate records of the quality

assurance actions performed by his organization, (including subcontractors and

vendors) in providing services and products under this contract. All records shall

indicate the nature and number of observations made, the number and type of

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deficiencies found, and the corrective actions taken. These records shall be

available to the Department upon request during the contract term. All records shall

be kept at the primary job site. All records are subject to audit review. The QA

program shall have a second level of review, referred to herein as an "independent

review.” This independent review can be conducted by several methods:

a. The review may be accomplished internally by the Consultant's organiza-

tion, or,

b. The Consultant may contract the review with another Consultant firm.

IX. SPECIFICATION FOR WORK

A. Contractual Services Document - The Consultant will ensure that all contractual services,

documents, and support forms have been prepared on IBM or IBM Compatible hardware

using Windows latest version of Word and Excel software and stored on DVD or CD-R

media. A sequential naming convention should be applied to the files and documentation

provided to the Department.