ANNUAL GENERAL MEETING OF LWEMODDE FARMERS CO-OPERATIVE SOCIETY LTD

26/06/2016

AGENDA National anthem and Buganda national anthem Prayer Speech from chairman Financial report and budget from treasurer Minutes of previous meetings Auditor’s report Reactions Closure

MIN 1 (2:00pm)Prayer given out by master Joshua Bright, and he prays to the lord to agree on discussed issues.

MIN 2 (2:02pm)Chairperson Lusiba Mikidaadi encouraged us to maintain cooperation and togetherness for smooth flow of this cooperative.

MINS 3 (2:03pm)Chairperson on bee project, confirmed that, by September we shall be able to harvest honey from around 30 bee hives.Furthermore he extended his thanks to FSD for great love and support they rendered toward development of this cooperative and people of kyesiiga. 4-30 MINS (2:33pm)

SPEECH AND REPORT FROM THE CHAIRPERSON LWEMODE FARMERS COOPERATIVE welcomes all its members and well wishers and the managing committee, the auditor, for the second meeting that takes place every year and as the chairperson Lwemode farmers cooperative I do welcome you all for the meeting.Lemodde farmers cooperative was started 27-07-2010.at the time of kick off the cooperative had 14 members and now the cooperative is comprised of 209 and this has enabled its existence up to date.The committee of Lwemode farmers cooperative together with its members has done great work for the success of the cooperative through working together and cooperating.

LWEMODE FARMERS COMIITEE1:LUSIBA MIKIDAADI CHAIRPERSON 2:SSEKAALALA GERALD VICECHAIRMAN 3: KAYONDO BETY

SECRETARY 4:BBAALE MUDASHIRU TREASURER 5:SSEMUJU GALAS

INFO.PUBLICITY 6:SSALI PETERMONDAY MEMBER 7:JJUKO ISAAC MEMBER

The cooperative is comprised of farmers who are the major members but we also savings and give loans to the members.LOANS COMMITTEE1:Ssekalaala Gerald Chairperson2:Jjuko Isaac Member3:Bbaale mudasiru Member

ADVISORY COMMITTEE 1Nsubuga Abdu2:Mago Anita3:Nakabugo Lucy4:Ssemugenyi Christine

Lwemode farmers cooperative was started 27-07-2010.at the time of kick off the cooperative had 14 members and now the cooperative is comprised of 209 The startup share capital was 500,000/= and currently we have 5,610,000/=.Our startup savings from the members of Lwemode farmers cooperative was 700,000/=which has increased to 11,582,300/=The amount of money given to people as loans money [loan portfolio] is 5,610 ,000/=The accredited people who can access loans from our cooperative are the following categories

FamersAgro famersLivestock farmersBusiness SaloonsRetail shopsMechanicsMotor mechanicsCivil engineersElectrical engineers

Members who have been affected by shortcomings are also given loans which don’t exceed 100,000/=MEMBERSHIPFor one to become a member he is supposed to buy shares in the cooperative and pay membership fee of 5000/= and buy shares at 5000/= each share and for one to become a full member you have to buy five shares which totals to 25,000/= and two passport photos of that person joining the cooperative.OTHER ACTIVITIES DONE BY LWEMODE FARMERS COPERATIVE1. Lwemodde farmers cooperative gives exotic cows to its members as a form of eradicating poverty .last year we had 25 cows that gave birth and currently we have 35 cows and we have given more cows to more ten members and they haven’t given birth yet.2. Last year we have been teaching computer but unfortunately it was unsuccessful due to the student’s failure to pay the fees.3. Lwemode farmer’s cooperative also constructs lightening rods in schools, religious houses, homes and markets.4. Solar energy services have been provided to villages at a lower cost and are still proved to interested clients.5. Of recent we constructed underground water tanks and we still construct for interested clients or persons.

6. We have also taught people how to use and make tipi tap in their homes as a way of promoting hygiene and controlling spread of diseases.7. We also type, scan, print and photocopy work 8. Bee keeping project was also started and currently we have 30 beehives as a way of boosting our income and we hope to harvest in September this year.9. We have been able to receive students from various university both international and national students from Muteesa 1 royal university and Kyambogo university. International students have been bought by FSD to help us improve and teach us on the areas we are not good at so that we improve our skills as they also learn and benefit from us.The above has been possible through working with different organizations and personnel like FSD ,MKOPA, caritas Mado, the vice president of Uganda hon. Edward Kiwanuka Ssekandi and others.

OBJECTIVES OF THE YEAR 2016Increase on the number of share holders and shares owned by each member.Increase on the customer base of solar users which will lead to increased revenue to the cooperative.

Expansion of the office and increase the number of workers like the cashier loan officer and manager.The cooperative is also going to give out loans to boda-bodas, small-scale industries owners starters and school fees loans.We hope to improve our relationship and cooperation with the office of the vice president of the republic of Uganda Hon vice president, FSD, and the district especially those concerned with the cooperatives We also hope to improve our relationship with the Sub County and NGOs and government organizations at different levels.We also hope to mobilize the youth, the woman groups, PWDs to form groups so that they can benefit from the cooperative and central government ACKNOWLEDGEMENTWe acknowledge his Excellency Hon. Edward Kiwanuka Ssekandi for the great cooperation and love him has shown for this cooperative.We also appreciate Miss Anita Mago the director FSD for supporting s in every aspect of development.We also thank the district commercial officer with his office for accepting us to register the cooperative and linking us to farmer’s seminars that have made us great and increased on our skills.

We uphold our great leaders of kyesiiga Sub County more so chairperson Abdu Nsubuga for the advice he has offered to the group and creating awareness among the people of kyesiiga Sub County and the services we provide.We thank our auditors Mr. Iga Twenyumize for supporting us and guiding us to be able to get permanent certificate from the ministry in Kampala.We thank our manager for his good relationship with the members and also thank the members for the great cooperation with the manager that has led to the success of the cooperative 31-59 MINS (3:02pm) TREASURE’S FINANCIAL REPORT AND BURDGET I do welcome all the members and well wishers, the managing committee, the auditor for the second meeting that takes place every year.As the treasurer Lwemodde farmers cooperative I do welcome you all for the meeting.I do thank you for the great work done by the members for the excellence of the cooperative and success that we have been able to achieve.Lwemode farmers cooperative was started 27-07-2010.at the time of kick off the cooperative had 14 members and now the cooperative is comprised of 209 where by 118

are female and 91 are male. The cooperative has 8 groups who have shares worth 5610000/=The cooperative has savings of 11,582,300/= and 614000/= from solar, 160,000/= from credit forms issued, 579,000/= from interest on loans, 3,021,000/= from donors and this year we have given out loans of 7,900,000/= in total. This year we expect to get more money from shares and to increase on the number of members who access loans.

Challenges hindered the smooth flow of cooperative’s activities1: Inadequate fund for a cooperative to loan more people in the society 2: Decrease in solar income This calls for members in Lwemodde farmers cooperative to support us and back us to get 50 million loan from Uganda micro finance support centreAGREE ON GETTING LOAN FROM UGANDA MICRO FINANNCE CENTRE Mugerwa kizito brought an idea to borrow fifty million (50m) shillings from Uganda micro finance centre, he was seconded by Ssempijja john member of Lwemodde farmers cooperative.

BURDGET

TITLE STATEMENT OF COMPREHESIVE INCOME YEAR 2014

STATEMENT OF COMPREHESIVE INCOME 2015

EMBALIRILA Y’OMWAKA 2016

INCOMESolar income 483,000/= 614,000/= 588,000/=Welfare distribution

1,500,000/=

- 1,000,000/=

Entrance fees 463,000/= 5,610,000/= 5,610,000/=

Loan interest 290,500/= 579,000/= 1,000,000/=

Revenue grant 1,000,000/=

3,021,000/= 2,000,000/=

Credit forms 30000/= 160,000/= 500,000/=Penalty fee 105000/= - 210,000/=TOTAL INCOME 3,871,500/

=9,984,000/=

10,908,000/=

EXPENDITURE (ADMINISTRATIVE)Office rent 420,000/= 720,000/= 720,000/=Office renovation 37,000/= 70,000/= 100,000/=Stationery 218500/= 693,000/= 1,000,000/

=Solar repairs 30,000/= 75,000/= 100,000/=Travelling subsistence

180,000/= 439,000/= 510,000/=

Registration expenses

200,000/= - 350000/=

Communication and publicity

65,000/= 15,000 70,000

Provision for audit fees

100,000/= 250,000/= 300,000/=

PERSONNEL Salaries and wages

560,000/= 960,000/= 960,000/=

Staff welfare 368,200/= 576,000/= 576,000/=GOVERNANCEMeeting expenses

99600/= 120,000/= 220,000/=

workshops 59600/= 129,000/= 120,000/=Public relations 25,000/= 53,000/= 60,000/=FINANCEBank charges 15,000/= 40,000/= 60,000/=Bee project expenses

- 1,225,000/= -

Underground tank establishment expenses

- 400000/= -

Credit 200,000/= - 350,000/=TOTAL EXPENDITURE

2,518,300/=

5,835,000/=

5,496,000/=

- - -

TREASUERER CHAIRMANBbaale Mudashiru Lusiba Mikidadi

……………………….. …………………….. 1hr&20 MINS (3:22pm)REACTIONS

Ssenyama Husein (member) raised an idea to increase on amount of money used in spreading awareness, advertisement and publicity.

Response Treasurer, Bbaale mudashiru responded that since we live in modernity, he expected that using text messaging would be a right option to reach more people in their respected areas, because 70% of people have phones, he added, text messaging can also reduce on the amount of money spend, but he concluded by promising as they will be change after reviewing budget..

Treasurer, Bbaale Mudashiru and chairperson Lusiba Mikidaadi requested members to buy more shares and also to mobilize others to join Lwemodde and save their money.

Mugerwa vicent from Katwe, asked that a member is supporsed to start and end with how many shares?

Response auditor responded, that a member is supposed to end on 1/3 totals shares.

Mukasa Tachi asked, that previously they were promised to be given sprayers (Bomba) but they don’t know where the program me stands?

Response Treasurer Bbaale mudashiru

Members were asked to give their thoughts on the budget given out by Treasurer Mudashiru Bbaale whether they agree whatever in the budget or disagree, to make some changes

Waliggo Abdu Karim (member) brought an idea to issue out budget to, lwemodde farmers cooperative members, then he was supported by the following Referees Muddu Alex Mugerwa Vincent

RE- ERECTING LWEMODDE FARMERS COMMITTEE,

There was a need to review the governing committee after two in the leadership, according to the cooperative rules and regulation a committee is supposed to be re-elected after two years. The committee is comprised of 8 leaders, therefore, auditor requested members to feel free to give their thoughts on whether there is a need to make some changes in our committee, or to remain with

this committee, Muddu Alex said that he is worried with the current committee, because some leaders are always absent in official meetings, and then he asked chairperson to explain the cause and to give deep explanation about their performance.

Response treasurer Bbaale Mudashiru explained that, some sits like publicity, spokes person, who were absent by that moment were on official duties outside sub county, but they are still together with the committee leaders. He added, if it like that as you think that they are not part of committee, you would have not be able to see things moving,

Muddu Alex said that he is worried with the current committee, because some leaders are always absent in official meetings, and then he asked chairperson to explain the cause and to give deep explanation about their performance.

Response treasurer Bbaale Mudashiru explained that, some sits like publicity, spokes person, who were absent by that moment were on official duties outside sub county, but they are still together with the committee leaders. He added, if it like that as you think that they are

not part of committee, you would have not be able to see things moving,

Mugerwa Vincent member) brought an idea to continue with this current committee he was seconded by Tumukunde Silvia who also agreed to remain with the current committee; she added that they have lot of trust in the current committee, because there is improvement from the past two years

3:30pm

CLOSURE

Chairperson closed out annual general meeting with a serious call to all members to work hard toward 5millinium goal of Lwemodde farmer’s cooperative society limited, chairperson Lusiba Mikidaad, encouraged members to invite more people to join Lwemodde, and also encouraged to increase the number of people who are saving and accessing loans from Lwemodde farmers cooperative.

KAYONDO BETTY SECRETARY………………………………………… LUSIBA MIKIDAADI

CHAIRPERSON……………………………………