excel presentation week 8
TRANSCRIPT
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8/14/2019 Excel Presentation Week 8
1/24
Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-1
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Microsoft Excel 2003 - Specialist
MAINTAINING WORKBOOKS
CHAPTER
6
BACK NEXT END
6-2
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Performance ObjectivesPerformance Objectives
Create and rename a folder
Delete workbooks and folders
Copy and move workbooks within andbetween folders
Copy, move, and rename worksheets withina workbook
Save a workbook in a variety of formats
Search for specific workbooks
Maintain consistent formatting with styles
Use comments for review and response
Create financial forms using templates
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2/24
Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-3
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Open Dialog BoxOpen Dialog Box
Open buttonOR Ctrl + O
File, Open
Back
Up One Level
Search the Web
Delete
Create New Folder
Views
Tools
CHAPTER
6
BACK NEXT END
6-4
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Save As Dialog BoxSave As Dialog Box
same toolbar buttonsas in Open dialog box
Save buttonOR Ctrl + S
File, Save As
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3/24
Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-5
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Creating a FolderCreating a Folder
becomes the
active folder
use buttons tochange active folder
Create New Folder button
type newfolder name
click
CHAPTER
6
BACK NEXT END
6-6
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Renaming a FolderRenaming a Folder
select folder
click
Type the new name for the folder and thenpress Enter.
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4/24
Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-7
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Selecting WorkbooksSelecting Workbooks
Selected workbooks can be opened,deleted, copied, moved, and printed.
File, Open
select files using
Ctrl and/or Shift keys
CHAPTER
6
BACK NEXT END
6-8
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Deleting Workbooks and FoldersDeleting Workbooks and Folders
clickDelete buttonor Tools menu
optionselect files
click
Delete a folder and its contents in thesame manner.
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-9
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Deleting to the Recycle BinDeleting to the Recycle Bin
double-click
select files
Files from a data disk are deletedpermanently. Files from the hard drive are
sent to the Window s Recycle Bin.
File, Restore
CHAPTER
6
BACK NEXT END
6-10
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Copying WorkbooksCopying Workbooks
File, Save As
change to desireddrive/folder
click
w ith opening the workbook
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6/24
Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-11
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Copying Workbooks/2Copying Workbooks/2
File, Open (or File, Save As)
without opening the workbook
select files
right-click andclick Copy
change todesired folder
right-click andclick Paste
CHAPTER
6
BACK NEXT END
6-12
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Copying Workbooks/3Copying Workbooks/3
into the same folder
names the duplicateswith Copy of xxx
File, Open (or File, Save As), select files,Copy, Paste
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-13
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Sending WorkbooksSending Workbooks
to quickly send a copy of a workbook toanother drive or folder
File, Open
select file
right-click andclick Send To
select desiredlocation
CHAPTER
6
BACK NEXT END
6-14
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Cutting and Pasting a WorkbookCutting and Pasting a Workbook
File, Open (or File, Save As)
select files
right-click andclick Cut
change todesired folder
right-click andclick Paste
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8/14/2019 Excel Presentation Week 8
8/24
Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-15
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Renaming WorkbooksRenaming Workbooks
changes the name and keeps in same folder
select file
click
Type the new name for the file and thenpress Enter.
CHAPTER
6
BACK NEXT END
6-16
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Printing WorkbooksPrinting Workbooks
allows you to print workbooksw ithout opening them
File, Open
select file(s)
click
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8/14/2019 Excel Presentation Week 8
9/24
Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-17
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Copying a Worksheet to Another WorkbookCopying a Worksheet to Another Workbook
open the source and thedestination workbooks
Edit, Move or Copy Sheet OR
right-click sheet tab
selectdestination
selectlocation
click tocreate a copy
click
CHAPTER
6
BACK NEXT END
6-18
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Moving a Worksheet to Another WorkbookMoving a Worksheet to Another Workbook
open the source and thedestination workbooks
Edit, Move or Copy Sheet OROR
right-click sheet tab
selectdestination
selectlocation
click
Be careful formulas may notcalculate properly.
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-19
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Renaming a WorksheetRenaming a Worksheet
Able to use up to 31 characters.
right-click sheet tab
double-click sheet tabType the new name for the worksheet and
then press Enter.
OROR
CHAPTER
6
BACK NEXT END
6-20
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Saving in a Variety of FormatsSaving in a Variety of Formats
File, Save As
click desired formatat the drop-down list
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-21
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Searching for Specific WorkbooksSearching for Specific Workbooks
enter search textand options
click to begin search
displays AdvancedSearch Task Pane
(options for settinglimits and conditions)
File, File Search
CHAPTER
6
BACK NEXT END
6-22
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Formatting with StylesFormatting with Styles
A style is a predefined set offormatting attributes.
automates the formatting of cells in a
workbook and maintains consistency
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-23
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Defining a StyleDefining a Style
w ith existing formatting
select cell(s) containing desired formatting
type a new name
clickFormat, Style
CHAPTER
6
BACK NEXT END
6-24
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Defining a Style/2Defining a Style/2
with new formatting
click
Format, Style
select the formats toinclude in the style
click
click OK to define andapply or click Add to
define without applying
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-25
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Applying a StyleApplying a Style
select cell(s)
Format, Style
click desiredstyle name indrop-down list
click
CHAPTER
6
BACK NEXT END
6-26
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Copying Styles to Another WorkbookCopying Styles to Another Workbook
defined styles are saved with theworkbook in w hich they are created
open source and destination workbooks
Format, Style
double-clickworkbook name
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-27
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Removing a StyleRemoving a Style
select cell(s)
Format, Style
click Normalin drop-down list
CHAPTER
6
BACK NEXT END
6-28
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Deleting a StyleDeleting a Style
Format, Style
click
select Style
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-29
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Inserting CommentsInserting Comments
A comment is useful forproviding specific instructions,
identifying criticalinformation,
or for multiple users.
The Reviewing toolbar contains buttons for
inserting and managing comments.
CHAPTER
6
BACK NEXT END
6-30
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Reviewing Toolbar ButtonsReviewing Toolbar Buttons
View, Toolbars, Reviewing
New CommentPrevious Comment
Next CommentShow/Hide Comments
Show All CommentsDelete Comment
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Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-31
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Inserting a CommentInserting a Comment
when you click outside the box,the box is removed
and a red triangle appears
New Comment button
type desiredinformation
CHAPTER
6
BACK NEXT END
6-32
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Displaying a CommentDisplaying a Comment
hover over cell
button changes to
Hide All Comments
comment displays
click to Show All
Comments
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-33
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Printing a CommentPrinting a Comment
File, Page Setup
click and selectdesired option
CHAPTER
6
BACK NEXT END
6-34
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Editing a CommentEditing a Comment
click cell containing comment
New Comment button changesto Edit Comment button - click
edit comment as desired
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-35
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Deleting a CommentDeleting a Comment
click cell containing comment
click Delete Comment button
CHAPTER
6
BACK NEXT END
6-36
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
Using Excel TemplatesUsing Excel Templates
File, New
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-37
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Entering Data in a TemplateEntering Data in a Template
Sales Invoice Template
enterinformation
move to another cellwith Tab or Shift + Tab
CHAPTER
6
BACK NEXT END
6-38
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
How do you display the Open dialog box?Features SummaryFeatures Summary
Open buttonOROR Ctrl + O
File, Open
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Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-39
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
How do you display the Save As dialog box?
Features SummaryFeatures Summary
Save buttonOROR Ctrl + S
File, Save As
CHAPTER
6
BACK NEXT END
6-40
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
How do you display the Print dialog box?Features SummaryFeatures Summary
File, Print
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Benchmark Series Microsoft Excel2003
Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-41
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
How do you display the Move or Copy Sheetdialog box?
Features SummaryFeatures Summary
Edit, Move or Copy Sheet
CHAPTER
6
BACK NEXT END
6-42
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
How do you display the Basic File Search task
pane?
Features SummaryFeatures Summary
File, File Search
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Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-43
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
How do you display the Style dialog box?
Features SummaryFeatures Summary
Format, Style
CHAPTER
6
BACK NEXT END
6-44
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
How do you display the Merge Styles dialog box?Features SummaryFeatures Summary
Format, Style
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Specialist
Chapter 6 Maintaining Workbooks
Page
CHAPTER
6
BACK NEXT END
6-45
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
How do you display the Reviewing toolbar?
Features SummaryFeatures Summary
View, Toolbars, Reviewing
CHAPTER
6
BACK NEXT END
6-46
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments Templates
Features Summary
How do you display the Templates dialog box?Features SummaryFeatures Summary
File, New
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Specialist
Chapter 6 Maintaining Workbooks
CHAPTER
6
BACK NEXT END
6-47
LINKS TOOBJECTIVES
Create and Rename
a Folder
Delete Workbooks
and Folders
Copy and Move
Between Folders
Copy, Move, and
Rename Worksheets
Save in a Variety of
Formats
Search for Specific
Workbooks
Styles
Comments
Templates
Features Summary
Coming NextComing Next
CREATING A CHART INEXCEL