ew-6 & ew-8 index name of work: providing ei & fans at op ...01. tenders in the prescribed...

CONTRACTOR [Page] 90

SDE(E)/EE(E)

EW-6 & EW-8

INDEX

Name of Work: Providing EI & Fans at OP cum Diagnostic Block, THQ Hospital, Haripad

Sl.No. DETAILS PAGE

1. General Guidelines 1

STA

ND

AR

D E

W 6

& 8

(P

AG

ES 1

- 8

9)

IS N

OT

ENC

LOSE

D H

ERE.

REF

ER

EW-8

AV

AIL

AB

LE IN

WEB

SITE

(IN

PD

F F

OR

MA

T) F

OR

FU

LL D

ETA

ILS

2. Important Instructions to tenderers downloading the tender document from Web site Special Notes for tenders in respect of BSNL EW-6 & EW-8

2

3. NIT(BSNL EW-6) (Standard proforma) 3

4. Procedure for Two bid tendering 8

5. Tender Form BSNL EW-8 (Standard Proforma) 11

i) General Rules and Directions 13

ii) Conditions of Contract 17

iii) Clauses of Contract 19

iv) Safety Code 54

v) Model Rules 56

vi) Contractor’s Labour Regulations 62

vii) Proforma of registers 68

6. Model form of Bank Guarantee (for submitting EMD) 83

7. Performance Security Guarantee bond 84

8. Declaration for downloaded tenders 86

9. Undertakings by contractor(s) 87

10. Proforma of Schedules 89

11. NIT & Tender Form (To be filled up) 93

12. Special conditions of Contract (D) 115

13. Schedule of Works (A) 117

14. Technical Specifications (C) 131

15. List of approved makes 135

Certified that this draft NIT contains 46(Page 90 to 135) pages


SDE(E)/EE(E)

GENERAL GUIDELINES

1. BSNL EW-6, Form BSNL EW 8, Schedules, special conditions / specifications and drawings will be

issued to intending tenderers only. The Standard Form will not be issued along with the Tender

Documents but the same shall form part of the agreement to be drawn and signed by the both

parties after acceptance of tender. The standard Forms shall be available in

downloadable manner from website

http://www.keralatelecom.com→tenders→electricalor

http://www.kerala.bsnl.co.in→tenders→electrical.

2. All blanks are confined to Notice Inviting Tender (BSNL EW-6) and Schedules A to F.

3. Authority approving the Notice Inviting Tenders (NIT) shall fill up all the blanks in BSNL EW-6,

and in Schedules B &F before issue of Tender Papers.

4. The intending tenderers will quote their rates in Schedule A

5. The proforma for registers and Schedules are only for information and guidance. These are not

to be filled in the Standard Form. The Schedules with all blanks, duly filled, shall be separately

issued to all intending tenderers for filling and returning the same in the manner prescribed.

The Schedules can also be downloaded from website

http://www.keralatelecom.com→tenders→electrical or

http://www.kerala.bsnl.co.in→tenders→electrical.

6. Special Notes for tenders in respect of BSNL EW-6 & EW-8

Sl No

Page No

Description Remarks

To be changed while uploading

the tender by EE/SDE

1 04 6b(i) Submission of tenders For Single Bid tenders (2 Envelope system) only

Refer Page- 94

2 .... 6b(ii) Submission of tenders For Two Bid tenders (3 Envelope system) only

Not applicable to

this work

3 .... 8.1 Distribution of work among tenderers

For RC works only Not applicable to

this work

4 06 Non Relative Certificate Refer Page 105

5 04 Terms of payments Refer Special conditions of Contract ( Schedule- D)

Refer Page 115

6 07 Eligibility Conditions Refer NIT Refer Page 98

http://www.keralatelecom.com/




SDE(E)/EE(E)

IMPORTANT INSTRUCTIONS TO TENDERERS DOWNLOADING THE TENDER DOCUMENT FROM

WEBSITE

The tenderers who have down loaded the tenders from the web site, shall read the following

important instructions carefully before quoting the rates & submitting the tender documents:

1. The tenderer should see carefully & ensure that the tender document as per the index has

been down loaded for making required entries. The Balance pages of Standard BSNL EW-8

forms will be attached with the agreement after award of work. The Entire BSNL EW-8

clauses are available in the web site http://www.keralatelecom.com→tenders→electricalor

http://www.kerala.bsnl.co.in→tenders→electricalfor ready reference.

2. A clear printout of tender document shall be taken on good quality A-4 size paper & the

printer settings etc shall be such that the document is printed as appearing in the web &

without any change in format, number of pages etc and shall also ensure that no page is

missing. Only original computer printout of the document shall be used; photocopy shall not

be accepted.

3. In case of any doubt in the down loaded tender, the same shall be got clarified from the

Engineer - in - charge calling the NIT, before submission.

4. The name of the tenderer shall be filled on the first page of BSNL EW-6 & 8 forms of the down

loaded tender document and all pages shall be invariably signed (with stamp).

5. The tenderer shall ensure that the down loaded tender document is properly stitched and

sealed with sealing wax before submitting the same. Loose/spiral bound tenders shall not be

accepted.

6. There shall be no correction/addition/alteration/omission made in the text of the down

loaded tender document. If found otherwise the same shall be treated as non-responsive

and rejected.

7. The tenderer shall sign the declaration enclosed before submitting the tender.

8. In case of single bid system the tenderer shall submit tender in two sealed Envelopes

marked as 'Envelope No. 1' and 'Envelope No. 2'. The tender requisition on printed

letterhead and credentials for meeting the eligibility conditions shall be submitted along with

the cost of tender (in the shape of Demand draft) and EMD as detailed in NIT, in the first

Envelope (Envelope No.1). The credentials shall be self attested and certified by any BSNL

Executive/ Gazetted Officer/ Notary Public. If not certified by BSNL executive/ Gazetted

Officer/ Notary Public, then original documents shall be produced at the time of tender

opening. After verification of the contents of first Envelope & if found eligible, only then the

second Envelope (Envelope No.2) containing bid documents shall be opened.

*********



SDE(E)/EE(E)

ELECT. WING, BSNL ELECTRICAL DIVISION,

4th floor, CTO Building, Karakkattu Road, Ernakulam - 682016. Tele: 0484 2379931 Email:[email protected]

Electrical Wing Electrical Division :ERNAKULAM Sub Division : ALAPPUZHA

Certified that this tender schedule contains…46………..pages only.

Executive Engineer (E) )/ Sub Divisional Engineer (E)

NIT No: 105/BSNL/ED/EKM/2015-16 dtd 20/06/15

NOTICE INVITING TENDERS (NIT)

(As per Tendering Procedures in BSNL revised upto date)

Sl.

No

Division Name of Work Category Estimated

Cost

EMD Time allowed for

completion of

work

Last

date of

sale of

tender

Date of

opening

Extension

/corrigen

dum/canc

ellation

1 EKM Providing EI & Fans at OP

cum Diagnostic Block, THQ

Hospital, Haripad

EI &

Fan

s

Rs.

14,5

2,79

9/-

29

,05

6/-

On

e m

on

th

afte

r

com

ple

tio

n o

f

civi

l wo

rks

07

/07

/15

09

/07

/15

01. Tenders in the prescribed form are hereby invited on behalf of the BSNL for the work Providing EI & Fans

at OP cum Diagnostic Block, THQ Hospital, Haripad

02. Estimated Cost :Rs.14,52,799/-

(a) Printed forms of tenders consisting of the detailed plans, complete specifications, the schedule

of quantities of the various classes of works to be done and the set of conditions of contract to be

complied with by the persons whose tender may be accepted, can be purchased, at the Divisional

/ Sub Divisional office between the hours of 11:00 hrsand16:00 hrs. every day except on Sundays

and public Holidays on payment of Rs. 525/-in cash.

(b) The site for the work is available/ or the site for the works shall be made available in parts.

(c) The tender forms can also be downloaded from the website.

(d) Before tendering, the contractor shall inspect the site and fully acquaint himself about the

condition with regard to accessibility of site and site nature and the extend of grounds, working

condition, including stocking of materials, installation of T&P etc., and conditions affecting

accommodation and movement of labour etc., required for the satisfactory execution of the

contract. No claim whatsoever on such account shall be entertained by the BSNL in any

circumstances.

03. Tenders which should always be placed in sealed Envelopes with the name of the work written on the

envelope will be received by the Executive Engineer (E) / Sub Divisional Engineer (E) , BSNL Electrical

Division,/ BSNL Electrical Sub Division, Ernakulamupto 15: 00 hours on…09/07/15……and will be opened by

him in his office on the same day at 1530 hours. If a holiday is declared on the tender opening day, the same

willbe opened on the next working day.The time allowed for carrying out the work will be up to One month

after completion of civil works.


SDE(E)/EE(E)

04. from the 10th day after the date of written order to commence the work.

05. Issue of tender form will be stopped two days before the date fixed for opening of

tenders.Tenders will be sold on working days, no tenders will be sold after 16: 00 hours.

06. a) i) Earnest Money amounting to Rs.29,056/-in the form of Demand Draft / FDR / BG / CDR of a

Nationalized / Scheduled bank guaranteed by the Reserve Bank of India, drawn in favour of

Accounts Officer (Cash), Ernakulam SSA must accompany each tender & each tender should be in two /

three sealed Envelopes, super scribed asTender for the work of“Providing EI & Fans at OP cum

Diagnostic Block, THQ Hospital, Haripad”& addressed to EE(E) / SDE (E) BSNL Electrical Division/ BSNL

Electrical Sub Division , Ernakulam. The Validity period of EMD is 120 days, from the date of opening of

tender.

a) ii) The tender documents consisting of plans, specifications, schedule of quantities of the various

classes of work to be done and the set of terms & conditions of the contract to be complied with by the

contractor whose tender may be accepted and all other relevant information / documents / drawings

pertaining to the work can be downloaded for quoting the tender from our website

http://www.keralatelecom.com→tenders→electrical.

b)Submission of tenders. : In case the tender documents are downloaded from the internet, the bids shall

be submitted as described below.

i) Single bid system:The tenderer shall submit the tender in two numbers of separate sealed Envelopes,

marked as Envelope –I & Envelope-II. The name of work, name of tenderer, last date of receipt of

tender should be mentioned on each Envelope. After verification of the contents of Envelope-1, then

2 nd Envelope containing the bid document shall be opened. If the Envelope-1 is not annexed or the

documents submitted in the Envelope-1 are found incomplete or not in proper form against

requirements as given below herein, then Envelope-2 containing price bid will not be opened at all &

shall be returned to the tenderer on the spot, if the tenderer is present at the time of tender opening.

ii) The Envelope -1 shall contain the following:

Cost of Bid documents (which shall not be refunded, even if bidder is found ineligible for

issue of tender documents) in form of a separate demand draft of a scheduled bank or

Nationalised Bank / State Bank guaranteed by Reserve Bank of India, drawn in favour of

Accounts Officer (Cash), Ernakulam SSA.

Earnest Money amounting to Rs.29,056/-in the form of CDR / FDR / DD / BG of Nationalised

/ Scheduled bank, guaranteed by Reserve Bank of India drawn in favour of Accounts Officer

(Cash), Ernakulam SSA. (proforma as per Annexure-I).

Self attested Copy of PAN card issued by Income Tax Department.

Self attested copy of Chartered Accountant certificate for Turnover.

Self attested copy of Service Tax registration.

Self attested copy of Sales Tax registration.

Self attested documents for establishing Eligibility.

The testimonials regarding the list of satisfactorily completed (at least for the requisite

magnitude) works should be obtained from an officer not below the rank of Executive

Engineer/Manager in the organization concerned and copies certified by any BSNL

Executive/ Gazetted Officer/ Notary Public. If not certified by BSNL executive/ Gazetted

Officer/ Notary Public, then original documents shall be produced at the time of tender



SDE(E)/EE(E)

opening (if applicable).

Self attested copy of EPF registration certificate.

iii) The Envelope-2 shall contain the following:

Bid document with the price break up filled in numerical and in words and duly signed in all

pages.

a). The EMD of all the unsuccessful tenderers shall be released on issue of award letter to the

successful tenderer. This shall be done within one week of award letter.

b). Exemption from payment of earnest money and security deposit by any other unit/

department shall not hold good for BSNL.

07. The tender documents consisting of plans, specifications, schedule of quantities of the various

classes of work to be done and the set of terms and conditions of the contract to be complied with

by the contractor, whose tender may be accepted and all other information/documents/drawings

pertaining to the work will be open for inspection by tenderer and can be had from the office of

EE/ SDE (E) , BSNL Electrical Division/ Sub Division,Ernakulam between 11:00 hours & 16:00 hours

every working day except on Sundays & public holidays on payment of Rs.525/ - (Non-

Refundable). The cost of tender documents deposited along with the application for tender issue

shall not be refunded even if the bidder is found ineligible for issue of tender documents.

The Firm shall submit application for issue of tender documents on its printed letter head,

accompanied with copies of the following documents in support of fulfilling the eligibility

criterion:

a) The testimonials regarding the list of works satisfactorily completed (at least for the requisite

magnitude) obtained from an officer not below the rank of Executive Engineer /Manager in the

organization concerned (if applicable) and copies certified by any BSNL Executive / Gazetted

Officer/ Notary Public. If not certified by BSNL executive/ Gazetted Officer/ Notary Public, then

original documents shall be produced at the time of tender opening (if applicable).

b) Self attested Copy of Chartered Accountant certificate for Turnover

c) Self attested Copy of PAN card issued by IT department.

d) Self attested copies of Sales Tax and Service Tax registration Certificates.

e) Self attested copy of EPF registration certificate.

08. i) Performance Guarantee: The contractor is required to furnish performance guarantee for an

amount equal to 5% of the contract value in the form of Bank Guarantee / CDR / FDR / DD (of a

nationalized / Scheduled Bank in a standard format) within two weeks from the date of issue of

award letter. This period can be further extended by the Engineer-in-charge upto a maximum

period of 2 weeks on written request of Contractor. The validity period of the performance

security in the form of performance bank guarantee shall be One year from the date of actual

completion of work.

ii)Security Deposit : In addition to performance guarantee stated above, a sum @ 10% of the gross

amount of the bill shall be deducted from each running bill of the contractor till the sum be

deducted with the sum already deposited as earnest money, will amount to security deposit of 5%

of the Tendered value of the work.


SDE(E)/EE(E)

09. The acceptance of a tender will rest with the ----Superintending Engineer (E),Trivandrum---- who

does not bind himself to accept the lowest tender or any other tender & reserves to himself

the Authority to reject lowest or all the tenders received without assigning any reason. All tenders

in which any of the prescribed conditions are not fulfilled or incomplete in any respect are liable to

be rejected. Tenders with any condition including that of conditional rebates shall be rejected

forthwith summarily.

10. Canvassing in connection with tender is strictly prohibited & the tenders submitted by the

contractors who resort to canvassing will be liable for rejection.

11. The BSNL reserves itself the right of accepting the whole or any part of the tender & the tenderer

shall be bound to perform the same at the rates quoted.

12. The tenderer should give a certificate that none of his/her relative is employed in BSNL

units.In case of proprietorship firm, certificate will be given by the proprietor & for partnership

certificate will be given by all the Directors of the company.

13. No employee in BSNL / Govt. of India is allowed to work as a contractor for a period of two years

of his retirement from service without the prior permission. The contract is liable to be cancelled if

either the contractor or any of his employees is found at any time to be such a person who had

not obtained the permission as aforesaid before submission of tender and engagement in the

contractors’ service.

14. The tender for the works shall not be witnessed by the contractor who himself/themselves has /

have tendered or who may and has/have tender for the same work. Failure to observe this

condition would render tenders of the contractors tendering as witnessing the tender is/are liable

for summarily rejection.

15. It will be obligatory on the part of the tenderer to sign each page of the Schedule of work and the

tender documents for all the component parts and after the work is awarded he will have to enter

into a separate agreement for each component with the officer concerned.

16. Any tender not submitted in proper manner or if it contains too many corrections, over writings of

absurd rates, and absurd amount will be liable to be rejected and the BSNL will be at liberty to

take such action as it may deem fit without any reference to the tenderer.

17. The tenders for the work shall remain open for acceptance for a period of 90 days from the date

of opening of the tenders.If any tenderer withdraws his tender before the said period or makes

any modification in the terms and conditions of the tender which is not acceptable to the BSNL

shall, without prejudice to any other right of remedy be at liberty to forfeit 50% (fifty percent only)

of the said earnest money absolutely.

18. Extension of validity: In case, where the letter of award of work cannot be placed within the

validity period of the tender, the BSNL can request all tenderers to extend the validity of their

respective tenders and the Earnest Money deposit by a reasonable period. In such cases,

extension of validity of Earnest Money deposit by 30 days beyond the extended validity date of

tender should also be asked for. While BSNL can make the request for extension, the tenderer is

free to either extend the validity or refuse the request to extend the validity.

19. Unsealed tenders will be summarily rejected.

20. The contractor should read the tender documents carefully before submitting the tender.

21. Agreement shall be drawn with the successful tenderer on prescribed form. Tenderer shall quote


SDE(E)/EE(E)

his rates as per various terms and conditions of the said form, which will form part of the

agreement.

22. The tenderer shall furnish a declaration to this effect (incase downloaded tender) that no addition

/ deletion / correction have been made in the tender document submitted and is identical to the

tender document appearing on website. Every page of downloaded tender shall be signed by the

tenderer with stamp (seal ) of his firm / organization.

i) If it is found at any stage of tender scrutiny after submission of tender that the bidder has

made any correction / addition / alteration / omission in tender documents available on the

website / original Draft NIT in office, the bid shall be treated as non –responsive and shall be

summarily rejected and the EMD deposited by the tenderer shall be forfeited in addition to

any other action as per prevalent rules.

ii) The conditional tender or tenders with conditional rebate shall be summarily rejected.

iii) The tenderer shall submit the original computer printout of the tender documents

downloaded from the internet. Photocopy shall not be accepted.

iv) In case tender documents are sent through courier I post, BSNL will not take any

responsibility for non receipt of tender documents in time. Any communication in this

regard will not be entertained.

v) All communications with the bidder shall be in writing. Fax / E-mail shall be covered under

this category and considered as adequate means of communications.

23. i) The Notice Inviting Tender shall form part of the Contract document in accordance with Clause-1

of the contract.The contract shall be deemed to have come into effect on issue of communication

of acceptance of tender.On such communication of acceptance, the successful

tenderer/contractor shall within 15 days from such date, formally sign the contract consisting of :

a) The Notice Inviting Tender, all the documents including additional conditions, specifications

and drawings, if any,forming part of the tender and as issued at the time of invitation of

tender and acceptance thereof togetherwith any correspondence leading thereto.

b) Standard EW-8 form.

ii) EPF Provisions:The agency has to comply with the provision of EPF and miscellaneous

provisions Act – 1952 and employees Provident Fund scheme-1952 as amended up to date in

respect of labours / employees engaged by them for this work. Any consequences arising due to

non-complying of provisions as specified above shall be of the sole responsibility of the firm only.

The agency shall give an undertaking to this effect as per the prescribed proforma.(Undertaking

regarding EPF provisions vide page 113)


SDE(E)/EE(E)

24. ELIGIBILITY CRITERIA :

1. BSNL enlisted contractor in Electrical category of respective class as per their tendering

limits.

OR

2. The Contractors satisfying the following conditions:

The contractor enlisted in CPWD/MES/ Railways/Kerala PWD in respective class as per

their tendering limits

AND

Average annual turnover during the last 3 years, ending 31st March of the previous

financial year, should be at least 30% of the estimated cost.

AND

Experience of having successfully completed similar works in Central Government /

Central PSU/Central Govt Autonomous Body /State Government /State Govt. PSU/

State Govt Autonomous Body during last 7 years ending last day of month previous to

the one in which applications are invited should be either of the following

i. Three similar successfully completed works costing not less than the amount

equal to 40% of the estimated cost.

OR

ii. Two similar successfully completed works costing not less than the amount

equal to 60% of the estimated cost.

OR

iii. One similar successfully completed work costing not less than the amount equal

to 80% of the estimated cost.

In addition to the above, the firm shall possess the following to be eligible to participate in

the tender: EPF Registration/Declaration, Registration with Sales Tax authorities, registration

with Service Tax authorities and PAN card (Proof shall be attached).

Signature of EE(E) , BSNL Electrical Division

For & on behalf of BSNL

FILE NO: File No.45(2)/ EE/BSNL/ ED EKM/ 2015/1006 DATED 20/06/2015

Copy to:

01. Enlisted contractors/ Specialized Agencies/ Manufacturers

02. SE/ All EE BSNL Kerala/ AO (Civil&Electrical) EKM/ EEE(CPWD)

03. Press(if applicable)/ Website/ Notice board

Signature of EE(E) , BSNL Electrical Division



SDE(E)/EE(E)

PROFORMA – FOR SUBMISSION OF TENDER

From (Name of firm)

----------------------------------------------------

----------------------------------------------------

To

The Executive Engineer(Electrical), BSNL Electrical Division Ernakulam.

Name of work:-Providing EI & Fans for NRHM Hospital at Thrikkunnapuzha

Dear Sir,

We hereby submit our Tender for the above mentioned work along with following documents.

1. Envelope No –I :As per clause 6 . b (ii) of BSNL EW- 6.

2. Envelope No –II :Tender documents in full and intact including schedule of work with rates duly filled.

Thanking you,

Yours faithfully,

Signature of firm’s Representative


SDE(E)/EE(E)

Electrical Wing

Circle: Kerala BSNL Circle Division :Ernakulam

Branch :Electrical Works Sub Division :Alappuzha

(A) Tender for the work of Providing EI & Fans at OP cum Diagnostic Block, THQ Hospital, Haripad

i) Issued to (contractor)

ii)Tender Cost___525/-__________(iii) Receipt No. __________________________________

iv)Date of application ________________ (v) Date of issue ___________________

vi) Signature of officer issuing the documents ______________________________________

vii) Designation EE(E) / SDE(E) (E), El. Dvn / Sub Dvn.__________________

(B) i) To be submitted by 15.00 hours on__09/07/15_____________toEE(E)/ SDE (E), BSNL El. Dvn/

Sub Division, Ernakulam.

ii) To be opened in presence of tenderers who may be present at 15.30 hours

on_09/07/15________________in the office of EE(E)/ SDE (E), BSNL El. Dvn./ Sub Dvn, Ernakulam.

T E N D E R

1. I / We have read and examined the notice inviting tender, schedule, specifications applicable,

Drawings & Designs, General Rules and Directions, Conditions of Contract, clauses of contract,

special conditions, Schedule of Rates and other documents and Rules referred to in the

conditions of contract and all other contents in the tender document for the work.

2. I / We hereby tender for the execution of the work specified for BSNL within the time specified, as

per the schedule of quantities and in accordance in all respects with the specifications, designs,

drawings and instructions and other documents and Rules referred to in the conditions of contract

and all other contents in the tender document for the work.

3. I / We agree to keep the tender open for ninety (90) days from the due date of submission thereof

and not to make any modifications in its terms and conditions.

4. A sum of Rs.29,056/-is hereby forwarded in the form of Deposit at call receipt / FDR / Bank

guarantee of a Nationalised / Scheduled Bank as earnest money. If I / We, fail to commence the

work specified.

5. I/We agree that the said BSNL shall without prejudice to any other right or remedy, be at liberty to

forfeit the said earnest money absolutely and the same may at the option of the competent

authority on behalf of BSNL be recovered without prejudice to any other right or remedy available

in law out of the deposit in so far as the same may extend in terms of the said bond and in the event

of deficiency out of any other money due to me/us under this contract or otherwise.

6. Should this tender be accepted, I/We agree to execute all the works referred to in the tender

documents upon the terms and conditions contained or referred to therein and to carry out such

deviations as may be ordered upto maximum of percentage mentioned in clause 12.3 of the tender

form and those in excess of that limit at rates to be determined in accordance with provisions

contained in clause 12.2.


SDE(E)/EE(E)

7. I / we agree to furnish to BSNL Deposit at call receipt / FDR / Bank guarantee of a Nationalised /

Scheduled Bank for an amount equal to 5% of the contract value in a standard format within two

weeks from the date of issue of award letter. I / We agree to keep the Performance Bank

Guarantee valid for one year from the date of actual completion of work.

8. I / We hereby declare that I/We shall treat the tender documents drawings and

other records connected with the work as secret / confidential documents and shall not

communicate information / derived there from to any person other than to whom I / We am / are

authorised to communicate the same or use the information in any manner prejudicial to the safety

or interest of BSNL.

Signature of WitnessSignature of contractor

(Required in case thumb impression is (Seal of Contractor)

given by the contractor in place of

signature )

(Name & Postal address)

Occupation of Witness

Date:

A C C E P T A N C E

The above tender (as modified by you as provided in the letters mentioned hereunder) is accepted

by me for and on behalf of BSNL for a sum of Rs. __________________(Rupees

_________________________________________________________________________________)

The letters referred to below shall form part of this contract Agreement.

a)

b)


Dated Signature __________________

Designation


SDE(E)/EE(E)

GENERAL RULES AND DIRECTIONS

1. All works proposed for execution by contractor will be notified in a form of invitation to

tender displayed on Notice Board in select BSNL offices and signed by the officer inviting

tender or by publication in News papers/internet (designated web page) as the case may be.

2. This form will state the work to be carried out, as well as the date of submitting and opening

tenders and the time allowed for carrying out the work; also the amount of earnest money

to be deposited with the tender, and the amount of Performance Guarantee to be deposited

by the successful tenderer(s) and the amount of Security Deposit to be deducted from the

bills. Copies of the specifications, designs and drawings and any other documents required in

connection with the work signed for the purpose of identification by the Officer inviting

tender shall also be open for inspection by the contractor at the office of Officer inviting

tender during office hours.

3. In the event of the tender being submitted by a firm it must be signed by the authorized

signatory.

4. Receipts for payments made on account of work when executed by a firm, must also be

signed by authorized signatory.

5. Any person who submits a tender shall fill up the usual printed form stating at what rate he is

willing to undertake each item of the work. Tenders, which propose any alteration in the

work specified in the said form of invitation to tender, or in the time allowed for carrying out

the work, or which contain any other condition of any sort, including conditional rebates will

be summarily rejected. However, tenders with unconditional rebate will be acceptable. No

single tender shall include more than one work, but contractors who wish to tender for two

or more works shall submit separate tender for each. Tenders shall have the name and

number of the works to which they refer written on the envelopes.

The rates(s) must be quoted in decimal coinage. Amounts must be quoted in full rupees by

ignoring fifty paise and considering more than fifty paise as rupee one.

6. The Officer inviting tender or his duly authorized assistant will open tenders in the presence

of any intending contractors who may be present at the time, and will enter the amounts of

the several tenders in a Comparative Statement in a suitable form. In the event of a tender

being accepted a receipt for the earnest money forwarded therewith shall thereupon be

given to the contractor who shall thereupon for the purpose of identification sign copies of

the specifications and other documents mentioned in Rule-1.

In the event of a tender being rejected, the earnest money forwarded with such unaccepted

tender shall thereupon be returned to the contractor remitting the same without any

interest.

7. The officer inviting tenders shall have the right of rejecting all or any of the tenders, and, will

not be bound to accept the lowest or any other tender.

8. The receipt of an accountant or clerk for any money paid by the contractor will not be

considered as any acknowledgement of payment to the Officer inviting tender and the

contractors shall be responsible for seeing that he procures a receipt signed by the

concerned Accounts Officer.

9. The memorandum of work tendered for and the schedule of materials to be supplied by

BSNL shall be filled and completed in the office of the Officer inviting tender before the

tender form is issued. If a form is issued to an intending tenderer without having been so

filled in & incomplete, he shall request the officer to have this done before he completes and

delivers his tender.


SDE(E)/EE(E)

10. The tenderer shall sign a declaration under the officials Secret Act, 1923 for maintaining

secrecy of the tender documents drawings or other records connected with the work given

to them. The unsuccessful tenderers shall return all the drawings given to them.

11. Rates quoted by the Contractor in the tender both in figures & words shall be accurately filled-in so that there is no discrepancy in the rates written in figures & words. However, if a discrepancy is found the rates which correspond with the amount worked out by the contractor shall unless otherwise proved be taken as correct. If the amount of an item is not worked out by the contractor or it does not correspond with the rates written in either in figures or words then the rates quoted by the contractor in words shall be taken as correct. Where the rates quoted by the contractor in figures and in words tally but the amount is not worked out correctly, the rates quoted by the contractor will unless otherwise proved be taken as correct and not the amount.

12. i) Performance Guarantee : The contractor is required to furnish Performance Guarantee for an amount equal to 5% of the contract value in the form of bank guarantee / CDR / FDR / DD (of a nationalized / Scheduled Bank in a standard format) within two weeks from the date of issue of award letter. The validity period of the performance security in the form of performance bank guarantee shall be one year from the date of actual completion of work.

ii)Security deposit : In addition to performance guarantee stated above, a sum @ 10% of the gross amount of the bill shall be deducted from each running bill of the contractor till the sum be deducted with the sum already deposited as earnest money, will amount to security deposit of 5% of the Tendered value of the work.

13. All rates shall be quoted on the tender form. The amount for each item should be worked out and requisite totals given. Special care should be taken to write the rates in figures as well as in words and the amount in figures only, in such a way that interpolation is not possible. The total amount should be written both in figures and words. In case of figures, the word 'Rs.' Should be written before the figure of rupees and word 'P' after the decimal figures, e.g. 'Rs.2.15 P and in case of words, the word,' Rupees' should precede and the word 'Paise' should be written at the end. Unless the rate is in whole rupees and followed by the word 'only' it should invariably be upto two decimal places. While quoting the rate in schedule of quantities, the word' 'only' should be written closely following the amount and it should not be written in the next line.

14. A. The bidder shall give the total composite price inclusive of all Central & state's levies and taxes i.e Sales tax, purchase tax, turnover tax, works contract tax etc. or any other taxes or duties, local area development tax on materials /labouretc, but excluding service tax. However the evaluation and comparison of respective bids shall be done on the basis of Total Cost excluding Service Tax to BSNL on the prices of the goods offered inclusive of all duties & taxes, sales tax, packing, forwarding, freight and insurance charges as per existing BSNL policies. Octroi / Entry Taxes are not to be considered for the purpose of evaluation and comparison of responsive bids. However, Octroi/ entry tax will be paid extra, as per actual wherever applicable on production of proof of payment/ relevant invoices/ documents.

14 B. The total composite price shall comprise of unit price and all other components of price need to be individually indicated/ quoted against the goods/material/service ,it proposes to supply under the contract in the following manner :-

I) The Basic Unit Price (Ex-Factory Price) of the goods /services/ materials, Excise Duty, Sales Tax, Freight, Forwarding ,Packing, insurance and any other levies / charges already paid or payable by the contractor/ supplier shall be quoted separately but excluding service tax.

II) The liability to pay all taxes, levies etc shall be of contractor and BSNL will not entertain any claim whatsoever in this respect.

14 C. No sales tax concessional forms like C form etc. shall be issued by BSNL.

The evaluation & comparison of responsive bids shall be done on the basis of TOTAL COST excluding Service Taxto BSNL on the prices offered inclusive of duties &taxes , sales tax, packing, forwarding, freight & insurance charges etc., as indicated in the price schedule.


SDE(E)/EE(E)

Vendors should furnish the correct E.D/ Customs tariff Head in the price schedule.

BSNL reserves the right to ask the bidders to submit documentary proof confirming the correct Tariff Head from the E.D. / Customs authority where the Tariff Head furnished against the particular tendered item by different bidder differs from each other or the same is found apparently not furnished in accordance with E.D./ Custom Tariff notifications.

Invoice shall clearly indicate Break up details of composite price ie., Basic, E.D., Sales Tax, any other Duties & Taxes, Freight / Packing Charges, Service etc.

15 A. However, pursuant to the constitution (forty-sixth amendment) act1982, if any further tax or levy is imposed by statute, after the last date of receipt of tenders, & the contractors thereupon necessarily & properly pays such taxes / levies, the contractor shall be reimbursed with the amount so paid, provided such payment, if any, is not in the opinion of SE(E) (whose decision shall be final & binding) be attributable to delay in execution of work within the control of contractor.

15 B. In case of statutory variation in regard to excise duty, only in respect of package AC units, EA set & Lifts within the stipulated date of completion of individual agreement, the same shall be paid or recovered as per the actual against documentary proof. However, beyond this period BSNL will take advantage of any duty reduction but will not pay extra on account of duty increase. Price adjustment provision on account of change in Excise Duty shall not apply in respect of equipment / components of equipment / materials, other than package AC units, EA set and lifts.

15 C . The contractor shall, keep necessary books of account & other documents for the purpose of this condition as may be necessary and shall allow inspection of the same by a duly authorised representative of BSNL & further shall furnish such other information/ document as engineer-in-charge may require.

16. The Contractor shall, within a period of 30 days of imposition of any further tax or levy in

pursuant to the constitution of (forty sixth amendment) act 1982 give a written notice

thereof to the Engineer-in-charge that the same is given pursuant to this condition, together

with all necessary information relating thereto.

17. BSNL shall deduct income tax, CESS/ Welfare Fund and other statutory deductions only from

payments due to the firm as per rules of the State / Central Government.

18. The tender for the work shall not be witnessed by a contractor or contractors who himself /

themselves has/have tendered or who may and has/have tendered for the same work.

Failure to observe this condition would render, tenders of the contractors tendering, as well

as witnessing the tender, liable to summary rejection.

19. Other agencies will also simultaneously execute the works like horticulture, external,

services, installation of telephone exchange equipment and other building works for the

same project along with this work in particular. The contractor shall afford necessary

facilities for the same. No claim in the matter shall be entertained.

20. Some restrictions may be imposed by the security staff etc. on the working & / or movement

of labour, material etc., the contractor shall be bound to follow all such restrictions /

instructions and nothing extra shall be payable on this account.

21. The contractor shall comply with the provisions of the Apprentices Act 1961, & the rules &

orders issued there under from time to time. If he fails to do so, his failure will be a breach of

the contract & the Engineer-in-charge may in his discretion without prejudice to any other

right or remedy available in law cancel the contract.The contractor shall also be liable for any

pecuniary liability arising on account of any violation by him of the provisions of the said Act.

22. No Engineer of Gazetted rank or Executive of BSNL employed in engineering or

administrative duties in an engineering department of the government of India/BSNL is


SDE(E)/EE(E)

allowed to work as a contractor for a period of two yearsof his retirement from government

service without the previous permission of Government of India / BSNL. This contract is liable

to be cancelled if either the contractor or any of his employees is found at any time to be

such a person who had not obtained the permission of government of India as foresaid,

before submission of the tender or engagement in the contractor's service as the case may

be.

23. Near relatives of all BSNL employees either directly recruited or on deputation are prohibited

from participation in tenders and execution of works in the different units of BSNL. The near

relatives for this purpose are defined as:

a) Members of a Hindu Undivided family.

b) They are husband and wife.

c) The one is related to the other in the manner as father, mother, son(s) &

son's wife(daughter-in-law), Daughter(s) & daughter's husband (son-in-law), brother(s) &

brother's wife, sister(s) & sister's husband (brother -in-law)

24. The company or firm or any other person is not permitted to tender for works in

BSNL Unit in which his near relative (s) is (are) posted. The unit is defined as SSA / Circle /

Chief Engineer / Chief Archt./ Corporate office for non executive employees and all SSA in a

circle including circle office/Chief Eng. / Chief Archt./ Corporate office for executive

employees (including those called as Gazetted officers at present). The tenderer should give

a certificate that none of his/her such near relative is working in the units as defined above

where he is going to apply for tender / work, for proprietorship, partnership firms & limited

company certificate shall be given by the authorized signatory of the firm. Any breach of

these conditions by the company or firm or any other person, the tender/work will be

cancelled and earnest money/performance guarantee will be forfeited at any stage

whenever it is so noticed. BSNL will not pay any damages to the company or firm or the

concerned person. The company or firm or the person will also be debarred for further

participation in the concerned unit.

The format of the non relative certificate

I ……… ............................. ………. Son of Sh ______________________________

Resident of ………… ...... …… hereby certify that none of my relative(s) as

defined in the tender document is/are employed in BSNL unit as per details given in tender

document. In case at any stage, it is found that the information given by me is false /

incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any

prior intimation to me".

(Seal of the firm) ............ ……….. (Signature of Contractor)


SDE(E)/EE(E)

25. Agency has to observe all the labour rules & regulations in force. Agency shall be fully

responsible for any violation observed at any time.

26. Bye laws indemnity against liabilities

. The contractor shall comply with all by laws & regulations of the local and statutory

authorities having jurisdiction over the works and shall be responsible for payment of

all fees and other charges and giving and receiving all necessary notices and keep the

Engineer-in charge informed about the notices issued and receive.

. The contractor shall indemnify the department against all claims in respect of patent

rights design, trademark or name of other protected rights in respect of any plant,

machine, work of materials used for or in connection with the works of temporary

works and from and against all claims demands, proceedings costs charges and

expenses whatsoever in respect of or in relation thereto. The contractor shall defend

all actions arising from such claims and shall himself any al royalties, License fees

damages, costs and charges of all and every sort that may be legally incurred in

respect hereof shall be borne by the contractor.

. All liabilities/ penal recoveries on matters arising out of tax/excise/levies such as

incorrect deductions discrepancies in the filling of returns, revised assessments by

the concerned authorities etc., shall be borne by the contractor.

27. Currency of Contract: Rates of quoted by the contractor shall be firm and shall be valid

for the currency of contract. No cost escalation shall be permitted during the currency of

contract.

*********


SDE(E)/EE(E)

CONDITIONS OF CONTRACT 1. Definitions

The 'contract' means the documents forming tender &acceptance thereof &the formal agreement executed between the competent authority on behalf of BSNL &the contractor, together with the documents referred to therein including the conditions, specifications, designs, drawings &instructions issued from time to time by the Engineer-in-Charge & all these documents taken together, shall be deemed to form one contract &shall be complementary to one another.

2. In the contract the following expression shall, unless the context there otherwise requires have the meanings hereby respectively assigned to them:-

i The expression 'works' or 'work' shall unless there be something either in the subject or context repugnant to such construction, be construed & taken to mean the works by or by virtue of the contract contracted to be executed whether temporary or permanent and whether original, altered, substituted or additional.

ii The' site' shall mean the land fBuildingfor other places an into or through which work is to be executed under the contract or any alternate land, building, path or street which may be allotted or used for the purpose of carrying out the contract.

iii The 'contractor' shall mean the individual or firm or company whether incorporated or not, undertaking the works & shall include the legal personal representative of such individual or the persons composing such firm or company or the successors of such firm or company and the permitted assignees of such individual, firm or company.

iv BSNL means Bharat Sanchar Nigam Ltd. having its corporate office at Bharat Sanchar Bhavan, Janpath, New Delhi-110001 & its successors.

v The' Engineer-in-charge' means the Engineer officer who shall supervise & be in-Charge of the work &who shall sign the contract on behalf of BSNL as mentioned in Schedule F hereunder.

vi Accepting Authority means the authority mentioned in Schedule 'F'. vii Excepted Risk are risks due to riots (other than those on account of contractor's employees),

war (whether declared or not) invasion, act of foreign enemies, hostilities, civil war, rebellion, revolution, insurrection, military or usurped power, any acts of Government, damages from Aircraft, Acts of God such as earth quake, lightning &unprecedented floods, & other causes over which the contractor has no control &accepted as such by the accepting authority or causes solely due to use or occupation by BSNL of the part of the works in respect of which a certificate of completion has been issued or a cause solely due to BSNL's faulty design of works.

viii Schedule(s) referred to in these conditions shall mean the relevant schedule(s) annexed to the tender papers or the standard Schedule of Rates of the Government mentioned as per Schedule 'F' hereunder, with the amendments thereto issued up-to the date of receipt of the tender.

ix Tendered value means the value of the entire work as stipulated in the letter of award. x Market rate shall be the rate as decided by the Engineer-in-Charge on the basis of the cost

of materials and labour at the site where the work is to be executed plus the percentage mentioned in Schedule 'F' to cover, all overheads & profits.

3. Scope & Performance Where the context so requires, words imparting singular only also include the plural & vice versa. Any reference to masculine gender shall whenever required include feminine gender &vice versa.

4. The contractor shall be furnished, free of cost, one copy of the contract documents except


SDE(E)/EE(E)

standard specifications, Schedule of Rates and such other printed and published documents, together with all drawings as may be forming part of the tender papers. None of these documents shall be used for any purpose other than that of this contract.

5. Works to be carried out: The work to be carried out under the Contract shall, except as otherwise provided in these conditions, Include all labour, materials, tools, plants, equipment & transport which may be required in preparation of & for & in the full & entire execution & completion of the works. The descriptions given in the schedule of quantities shall, unless otherwise stated, be held to include wastage on materials, carriage & cartage, carrying and return of empties, hoisting, setting, fitting and fixing in position and all other labours necessary in & for the full and entire execution & completion of the work as aforesaid in accordance with good practice and recognized principles.

6. The contractor shall be deemed to have satisfied himself before tendering as to the correctness & sufficiency of his tender for the works & of rates & prices quoted in the Schedule of Quantities, which rates & prices shall, except as otherwise provided, cover all his obligations under the contract & all matters & things necessary for the proper completion & maintenance of the works.

7. Sufficiency of Tender The several documents forming the contract are to be taken as mutually explanatory of one another, detailed drawings being followed in preference to small scale drawing & figured dimensions in preference to scale & special conditions in preference to General Conditions.

8. Discrepancies & adjustments of Error: 1.In the case of discrepancy between the schedule of quantities, the specifications & I or the drawings, the following order of preference shall be observed:-

i) Description of Schedule of Quantities. ii) Particular Specification and Special condition, if any. iii) Drawings. iv) BSNL / C.P.W.D. Specifications. v) Indian Standard Specifications of B.I.S.

2. If there are varying or conflicting provisions made in anyone document forming part of the contract, the Accepting Authority shall be the deciding authority with regard to the intention of document &his decision shall be final and binding on the contractor. 3.Any error in description, quantity or rate in Schedule of Quantities or any omission there from shall not vitiate the Contract or release the contractor from the execution of the whole or any part of the works comprised therein according to drawings &specifications or from any of his obligations under the contract.

9. Signing of Contract: The successful tenderer/contractor, on acceptance of his tender by the Accepting Authority, shall, within 15days from the stipulated date of start of work, sign the contract consisting of the notice inviting tender, all documents including drawings, if any, forming the tender as issued at the time of invitation of tender & acceptance thereof together with any correspondence leading thereto. The agreement is to be signed on non-judicial stamp paper and the cost to be decided as per the prevailing local bye-laws or zonalhead of the circle.

10. INCREASE /DECREASE OF TENDERED QUANTITY

a) BSNL will have the right to increase or decrease upto 25% of the Contract value dependingupon the requirement of goods and services specified in the schedule of items without any change in the unit price or other terms and conditions at the time of award of contract.

b) In exceptional situation where the requirement is of an emergent nature and it is


SDE(E)/EE(E)

necessary toensure continued supplies from the existing vendors, the purchaser reserves the right to place repeat orders upto 50% of the quantity of goods and services contained in the running tender/contract within a period of 12 months from date of award of work at the same rate or a rate negotiated (downwardly) with the existing vendors considering the reasonability of rates based on prevailing market conditions and the impact of reduction in duties and taxes etc.

11. CURTAILMENT OF QUANTITY BSNL reserves the right to enforce curtailment in the assigned quantum of work for any contractor on the grounds of defaults/delay in regard to execution of the individual work assigned.

12. COMPLETION OF WORK At the time of issuing NIT for a particular work, the time allowed for completion of work consistent with magnitude and urgency of work is specified. The time allowed for carrying out the work as entered in the contract is reckoned from the tenth day after the date on which the orders to commence the work are given to the Contractor. To ensure good progress of the work during the execution, the contractor is bound in all cases in which the time allowed for any work exceeds one month (except special jobs) to complete 1/8th of the whole of the work before 1/8th of the time allowed under the contract has elapsed,3/8th of the work before half of the time has elapsed and 3/4th of the work before 3/4th of such time has elapsed. However, for special jobs, if a time schedule has been submitted by the Contractor and the same has been accepted by the Engineer-in-charge, the contractor shall comply with such time schedule. For Air Conditioning, Engine Alternator, Fire detection the work is deemed to have been completed after successful completion of the initial acceptance testing as per the departmental standards.

For sub Station work, the date of clearance from electrical inspector is taken as completion date & for wet riser system the date of clearance by Fire officer shall be taken as completion date.

13. EXTENSION OF TIME If the contractor shall desire an extension of time for completion of work on the grounds of his having been unavoidably hindered in its execution or on any other ground, he shall apply in writing to the Engineer-in-charge within 30 days of the hindrance on the account on which he desires such extension as aforesaid, and the Engineer-in-charge shall, if in his opinion reasonable grounds to be shown therefore, authorize such provisional extension of time, if any, as in his opinion be necessary or proper.

14. COMPENSATION FOR DELAY If the contractor fails to maintain the required progress or complete the work and clear the site on or before the contract or extended date of completion, he has to pay the compensation for delay which is limited to 0.5% per week of work order value for the first 10weeks and 0.7% per week for next 10 weeks and thereafter subject to a maximum of 12% of the work order value for the location where the work is delayed and the firm is found responsible for the same. Flow chart of the procurement process/ contract shall be supplied by the contractor and approved by Executive Engineer concerned.

*********


SDE(E)/EE(E)

Annexure –I

MODEL FORM OF BANK GUARANTEE (for submitting EMD)

Whereas……………………………… (hereinafter called "the contractor(s)") has submitted its Tender dated ________for the work_________________________________ _________________________________________________ KNOW ALL MEN by these presents that WE……………________________________ of …………………………….having our registered office at ……………………………..

(hereinafter called "the Bank") are bound unto………………………………………… (hereinafter called "the BSNL") in the sum of …………………..for which payment will and truly to be made of the said BSNL, the Bank binds itself, its successors and assigns by these presents.

THE CONDITIONS of the obligation are: 1. If the Contractor(s) withdraws its Tender during the period of Tender validity specified on the

Tender Form: or

2. If the Contractor(s) having been notified of the acceptance of its Tender by the BSNL during the period of Tender validity.

(a) Fails or refuses to execute the Contract. (b) Fails or refuses to furnish security Deposit in accordance with the conditions of Tender document.

We undertake to pay to the BSNL up to the above amount upon receipt of its first written demand, without the BSNL having to substantiate its demand, provided that in its demand, the BSNL will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force as specified in the Tender Document up to and including Thirty (30) days after the period of the Tender validity and any demand in respect thereof should reach the Bank not later than the specified date/dates.

Signature of the Bank

Signature of the Witness Name of Witness Address of Witness


SDE(E)/EE(E)

Annexure-II

PERFORMANCE SECURITY GUARANTEE BOND

1.0 In consideration of the CMD, BSNL (hereinafter called 'BSNL') having agreed to exempt _………………………………… (hereinafter called' the said Contractor(s)') from the demand under the terms &conditions of an agreement/Advance Purchase Order no………………………………………………….. dated…………… made between ………………………………….__and __……………………………___________ for the Supply / ITC of_………………………………………._ (hereinafter called 'the said Agreement'), of security deposit for the due fulfillment by the said Contractor(s) of the terms & conditions contained in the said Agreement, on production of the Bank Guarantee for ……………………………………………..we, (name of the bank) ……………………………………….(hereinafter refer to as" the bank"), at the request of _……………………………………..(contractor(s)) do hereby undertake to pay to the BSNL, an amount not exceeding ………………………………….against any loss or damage caused to or suffered or would be caused to or suffered by BSNL, by reason of any breach by the said contractor (s) of any of the terms or conditions contained in the said Agreement.

2.0 We (name of the bank)__________________ do hereby undertake to pay the amounts due & payable under this guarantee without any demure, merely on a demand from the BSNL by reason of breach by the said contractor(s)' of any of the terms or conditions contained in the said Agreement or by said contractor(s)' of any of the terms or conditions contained in the said Agreement or by reasons of the contractor(s)' failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due &payable by the Bank under this guarantee where the decision of BSNL in these counts shall be final &binding on the bank. However, our liability under this guarantee shall be restricted to an amount not exceeding___________________.

3.0 We undertake to pay to the BSNL any money so demanded not withstanding any dispute or disputes raised by the contractor(s)/Supplier(s) in any suit or proceeding pending before any court or tribunal relating thereto our liability under this present being absolute & unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under & the contractor(s)/supplier(s) shall have no claim against us for making such payment.

4.0 We (name of the bank)__________________further agree that the guarantee herein contained shall remain in full force & effect during the period that would be taken for the performance of the said agreement & that it shall continue to be enforceable till all the dues of the BSNL under or by virtue of the said Agreement have been fully paid & its claims satisfied or discharged or till ______________________ (office / Department) BSNL certified that the terms & conditions of the said Agreement have been fully or properly carried out by the said contractor(s) & accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the expiry of TWO/TWO AND HALF/THREE YEARS / FIVE YEARS (as specified in the agreement) from the date hereof, we shall be discharged from all liabilities under this guarantee thereafter.

5.0 We (name of the bank) ___________________ further agree with the BSNL that the BSNL shall have the fullest liberty without our consent & without affecting in any manner our obligations hereunder to vary any of the terms &conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the BSNL against the said Contractor(s) & to forbear or enforce any of the terms & conditions relating to the said agreement &we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any forbearance, act or omission on the part of the BSNL or any indulgence by the BSNL to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.

6.0 This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s)/ supplier(s).

7.0 We (name of the bank) ______________________ lastly undertake not to revoke this guarantee

during its currency except with the previous consent of the BSNL in writing.

Dated the _______day of __________________ _______________ for ________

(Indicate the name of bank)


SDE(E)/EE(E)

Annexure -III

DECLARATION BY CONTRACTOR(s)

(To be given by the tenderers downloading the tender document from the web)

This is to certify that:-

1. I / We have submitted the tender in the Performa as downloaded directly from the website which is same as in the website and there is no change in the format, number of pages etc.

2. I /We have not made any modification / corrections / additions etc in the tender documents downloaded from web by me/us.

3. I / We have checked that no page is missing and all pages as per the index are available & that all

pages of tender document submitted by us are clear & legible.

4. I / We have signed (with stamp) all the pages of the tender document before submitting the same. 5 . I / We have stitched and sealed the tender documents properly before submitting the same.

6. I / We have submitted the cost of tender along with the EMD in the first cover as prescribed.

7. I / We have read carefully & understood the 'Important note to all tenderers' & 'Important Instructions to Tenderers downloading the tender document from web' including entire Standard BSNL EW-8 clause &Performa form displayed in website.

8. In case at a later stage, it is noticed that there is any difference in my/our tender documents with the original documents, BSNL shall have the right to cancel the tender/ work, forfeit the Earnest Money / Security Deposit / Performance Guarantee, take appropriate action as per the prevailing rules in force and BSNL shall not be bound to pay any damages to me/ us on this account.

Dated ....................... .

CONTRACTOR (SIGN WITH SEAL)


SDE(E)/EE(E)

Annexure -IV

UNDERTAKING TO BE FURNISHED BY THE TENDERER

I ………………………………………………. son of ……………………………... ……………………………………………. Resident

of ………………………………………… ……………………………………………………………….hereby given an undertaking

that I have read and I am aware of all the clauses of BSNL EW 6 & EW 8 forms and I confirm that I will

abide by all the terms and conditions available in original standard BSNL EW 6 & 8 forms.

(Seal of the firm) (Dated Signature of Contractor)

UNDERTAKING REGARDING EPF PROVISIONS

“I…………………………………………….. son of ………………………………..……………. Resident of

…………………………………………………………………………………………

……………………………………………………………………………………………………….. hereby given an undertaking

that

* I / We have registered as per the EPF and Miscellaneous provisions Act, 1952 and out

registration no is…………………….. We undertake to keep it valid during the currency of contract.

In case at my stage, it is found that the information given by my is false / incorrect, BSNL

shall have the absolute right to take any action as deemed fit/ without any prior intimation to

me”.

*strike out whichever is not applicable

(Seal of the firm) (Dated Signature of Contractor)

PROFORMA OF SCHEDULES

( 0perative Schedules to be supplied separately to each of the intending tenderer)

Clause 10 i) SCHEDULE "B" Schedule of Materials to be issued to the contractor

Sl no

Description of Item

Quantity Rates in Figures & words at which the materials will be charged from the Contractor

Place of Issue

1 2 3 4 5


SDE(E)/EE(E)

SCHEDULE "F" Reference to General Conditions of Contract

01. Name of work:Providing EI & Fans at OP cum Diagnostic Block, THQ Hospital, Haripad

02. Estimated cost of Work: Rs.14,52,799/-

Earnest Money:Rs.29,056/-(Rupees twenty nine thousand and fifty sixonly)

Performance Guarantee :(5 % of the tendered value in the form of Bank Guarantee from Scheduled

Bank in respect of works with estimated cost put to tender exceeding Rs. 6 Lakhs Rs.

(Rupees…………………………………………………………………………………………………………………………………..only)

Security Deposit: (10% of the tendered value for works with estimated cost put to tender up to

Rs.6Lakhs) (5 % of the tendered value in the form of Bank Guarantee from Scheduled Bank in respect

of works with estimated cost put to tender exceeding Rs. 6 Lakhs) Rs. ……………….../-

(Rupees………………………………………………………………………………………………………………… only)

GENERAL RULES AND DIRECTIONS

Officers inviting tender:EE(E)/SDE(E) BSNL Electrical Division / Sub Division,Ernakulam

Definitions See below

2(v) Engineer-in charge :Executive Engineer (E ), Ernakulam

2(vi) Accepting Authority :Chief Engineer (E)/ Superintending Engineer(E),Trivandrum

2(x) Percentage on cost of materials and labour to cover all overheads and profit: 15%

Clause 5

i) Time allowed for execution of work. One month after completion of civil works

ii) Authority to give fair and reasonable extension of time for completion of work.-EE(E) / SE(E)

Schedule of rates for determining the rates for additional, altered or substituted

itemsthat cannot be determined under 12.2.(i) and (ii).

Clause 25 :

Competent authority for conciliation: SE(E) not in-charge of the work SCHEDULE “A” Schedule of quantities (enclosed) SCHEDULE “C” Technical specification (enclosed)

Clause 12 12..2(iii)

‘………………Plus/ minus the % over the rate entered in

the schedule of rates.

_______________________________________


SDE(E)/EE(E)

SCHEDULE- D

SPECIAL CONDITIONS OF CONTRACT

(This supersedes the previous general conditions/clauses-where ever applicable)

01. TENDER DOCUMENT:

1.1 The lowest bidder shall be decided based on the TOTAL COST offered inclusive of all taxes

and duties excluding service tax. The rates for all items of work shall include cost of all materials,

labour, packing and forwarding charges and other inputs involved in the execution of the items as

specified in the scope of work.No sales tax concessional forms shall be issued by BSNL.

1.2 The department reserves the right to accept the quantities in full or in parts.

02. END USER:

This contract has been taken up based on the Agreement signed between BSNL-called the “Project

Execution Agency” - on the one part and National Rural Health Mission(NRHM), Trivandrum on the

other part and the end user of this project is NRHM. Copy of MOU shall be attached along with the

agreement for the work.

03. TAXES & DUTIES

BSNL shall deduct any taxes, income tax, CESS/ Welfare Fund and other statutory deductions from

payments due to the firm as per rules of the State/ Central Government.

50% of the Service Tax amount calculated shall be paid to the agency by BSNL for remittance to the

concerned Department and balance 50% shall be remitted directly by BSNL in the case of

individuals. 100% of Service Tax will be reimbursed in the case of registered companies.

04. TERMS OF PAYMENTS:

The following terms of payment shall be adopted during the progress of work:

a) 80% of prorata of the approved price breakup of contract value on physical completion of the work.

b) 10% of prorata of the approved price breakup of contract value after successful testing of the installation.

c) 10% of the approved contract value after the approval of clearance by statutory authority and commissioning of the installation.

d) No payment will be made for goods rejected at the site on testing. Payment, if made, for such items shall be recovered from subsequent bills or other bills.

e) The bidder has to give the mandate for receiving payment electronically and the charges if any, levied by bank has to be borne by the bidder/ contractor/ supplier . The bidder company are required to give the following information for this purpose:-

i) Beneficiary Bank Name :


SDE(E)/EE(E)

ii) Beneficiary branch Name :

iii) IFSC code of beneficiary Branch

iv) Beneficiary account No:

v) Branch serial No. (MICR No.)

f) All running and final payment will be released by Central Settlement Cell, O/o CGMT

Trivandrum.

05. TERMINATION OF CONTRACT

The Engineer - in - charge may terminate the contract in respect of any delay, inferior workmanship as per clause 3 of PWD - 8 contract conditions.

06. EARNEST MONEY Firm has option to deposit Earnest Money in the form of bank guarantee for A.C., E.A., Sub Station

and Lifts jobs in department’s attached format and manner.


SDE(E)/EE(E)

SCHEDULE A

Name of Work: Providing EI & Fans at OP cum Diagnostic Block, THQ Hospital, Haripad

Sl.No Description QTY RATE UNIT AMOUNT

SH:-l Point wiring

1 Wiring for light point/ fan point/ exhaust

fan point/ call bell point with 1.5 sq.mm FRLS PVC insulated copper conductor

single core cable in surface / recessed

medium class PVC conduit , with

modular switch, modular plate, suitable

GI box and earthing the point with 1.5

sq.mm. FRLS PVC insulated copper conductor single core cable etc. as

required. (make: Legrand - Myrius, MK -

Blenze, Crabtree - Athena)

Group C 295 Pts Point

2 Wiring for twin control light point with

1.5 sq.mm FRLS PVC insulated copper conductor single core cable in surface /

recessed medium class PVC conduit, 2

way modular switch, modular plate,

suitable GI box and earthing the point

with 1.5 sq.mm. FRLS PVC insulated

copper conductor single core cable etc as required. (make: Legrand - Myrius, MK -

Blenze, Crabtree - Athena).

6 Pts Point

3 Providing and fixing 3 pin 5/6 amps

modular socket outlet on switch board (in surface / recessed conduit wiring

system) and 5/6 amps modular type

switch including wiring for 3 pin 5/6

amps plug point with 1.5 sqmm PVC

insulated copper conductor cable,

including , earthing the 3rd pin, painting etc as required (for light plugs on existing

switch board) (make: Legrand - Myrius,

MK - Blenze, Crabtree - Athena)

35 Nos Each


SDE(E)/EE(E)

4 Supplying and fixing suitable size GI box with modular plate and cover in front on

surface or in recess, including providing

and fixing 3 pin 5/6 amps modular

socket outlet and 5/6 amps modular

switch, connection etc. as required. (For

light plugs to be used in non residential buildings). (make: Legrand - Myrius, MK

- Blenze, Crabtree - Athena)

9 Nos Each



and fixing 2 Nos 6 pin 15/ 16 amps

modular socket outlet and 2 Nos 15/16

amps modular switch, connection etc. as

required (near each bed in the ward). (make: Legrand - Myrius, MK - Blenze,

Crabtree - Athena)

35 Nos Each

6 Supplying and fixing suitable size GI box with modular plate and cover in FRLS on


and fixing 2 Nos 3 pin 5/6 amps

modular socket outlet with 2 Nos

modular switches, connections, etc. as

required.(near each OP table) (make: Legrand - Myrius, MK - Blenze, Crabtree

- Athena)

9 Nos Each

7 Supplying and fixing following modular switch/ socket on the existing modular

plate & switch box including connections

but excluding modular plate etc. as

required. (make: Legrand - Myrius, MK -

Blenze, Crabtree - Athena)

a) Telephone socket outlet 36 Nos Each

b) Bell push 18 Nos Each

8 Supplying and fixing following size/ modules, GI box along with modular

base & cover plate for modular switches

in recess etc as required. ( for telephone

socket and bell push) (make: Legrand -

Myrius, MK - Blenze, Crabtree - Athena)


SDE(E)/EE(E)

a) 1 or 2 Module (75mmX75mm) 54 Nos Each



and fixing 6 pin 5/6 & 15/16 amps

modular socket outlet and 15/16 amps

modular switch, connection etc. as

required. (make: Legrand - Myrius, MK - Blenze, Crabtree - Athena)

55 Nos Each

10 Supplying & Fixing suitable size GI box with modular plate and cover in front on

surface/ recess including providing &

fixing CAT 6 RJ 45 computer jack giving

connection etc as required (make:

Legrand - Myrius, MK - Blenze, Crabtree

- Athena)

36 Nos Each


surface or in recess including providing

and fixing 4 Nos 5/6 amps modular

socket outlet controlled by 4 nos 5/6

Amps modular type switch with metal

box, front plate, connection, painting etc as reqd. (For Computer Plugs) (make:

Legrand - Myrius, MK - Blenze, Crabtree

- Athena)

9 Nos Each

Total for SH I

Sub Head II: Circuit/Sub main wiring

12 Wiring for circuit/ sub main wiring along

with earth wire with the following sizes of

FRLS PVC insulated copper conductor, single core cable in surface/ recessed

medium class PVC conduit as required

a) 2 X 1.5 sq. mm + 1 X 1.5 sq. mm earth

wire

275 mtrs mtr

b) 4X1.5 sq. mm + 2 X 1.5 sq. mm earth

wire

200 Mtrs Mtr


SDE(E)/EE(E)

c) 6X1.5 sq. mm + 3 X 1.5 sq. mm earth wire

150 Mtrs Mtr

d) 2 X 2.5 sq. mm + 1 X 2.5 sq. mm earth wire

75 mtrs mtr

e) 4 X 2.5 sq. mm + 2 X 2.5 sq. mm earth wire

45 mtrs mtr

f) 2 X 4 sq. mm + 1 X 4 sq. mm earth wire 200 mtrs mtr

g) 4 X 4 sq. mm + 2 X 4 sq. mm earth wire 100 mtrs mtr

h) 2 X 6 sq. mm + 1 X 6 sq. mm earth wire 30 mtrs mtr

i) 4 X 10 sq. mm + 2 X 10 sq. mm earth wire

30 mtrs mtr

13 Supplying and drawing following sizes of

FRLS PVC insulated copper conductor,

single core cable in the existing surface/

recessed steel/ PVC conduit as required.

a) 2 x 1.5 sq. mm 40 mtrs mtr

b) 3 x 1.5 sq. mm 20 mtrs mtr

c) 3 x 2.5 sq. mm 20 mtrs mtr

d) 3 x 4 sq. mm 20 mtrs mtr

14 Supplying and fixing of following sizes of

medium class PVC conduit along with

accessories in surface/recess including

cuttingthe wall and making good the

same in case of recessed conduit as required.

a) 20 mm 250 mtrs mtr

b) 25 mm 150 mtrs mtr

c) 32 mm 20 mtrs mtr


SDE(E)/EE(E)

15 Supplying and drawing following pair 0.5 sq mm FR PVC insulated annealed

copper conductor, unarmored telephone

cable in the existing surface/ recessed

steel/ PVC conduit as required.

a) 2 Pair 175 mtrs mtr

b) 4 Pair 100 mtrs mtr

c) 10 Pair 50 mtrs mtr

16 P/F Telephone Metal Krone box/Tag block enclosed in metal/Fibre enclosure

on the wall,suitable for splitting 10 pair

cable i/c conectionsetc as required.

5 Nos each

17 Supplying & drawing of UTP 4 pair CAT 6 LAN Cable in the existing

surface/recessed steel/PVC conduit as

required.(Legrand or Similar Superior

make).

150 mtrs mtrs

18 Supplying and fixing 3 mm nominal thick phenolic laminated sheet as reqd

2.0 SqMtr SqMtr

19 Supplying and fixing metal box of following sizes (nominal size) on surface

or in recess with suitable size of phenolic

laminated sheet cover in front including

painting etc as required.

a) 75 mm X 75 mm X 60 mm deep 2 Nos Each

b) 150 mm X 150 mm X 60 mm deep 2 Nos Each

c) 200 mm X 150 mm X 100 mm deep 2 Nos Each

Total for SH II

SH III: SITC of fittings and Fans

Note: All fluorescent fittings(T5) shall

be with APF ballast with THD <10%

and ROHS compliance.


SDE(E)/EE(E)

20 Supplying, Installing, testing and commissioning of 2 x 28W mirror optic

fluorescent fitting pre wired complete

with all accessories and tubes etc

including supplying and fixing ball and

socket arrangement, 2 no. down rods of

20mm dia X 1.6 mm thick steel conduit upto 30 cm length, painting and wiring

the down rods and connection with 1.5

sq. mm FR PVC insulated copper

conductor, single core cable and

earthingetc as required. (Make M/s Philips/ Wipro/ CG/ Bajaj/Havells -

2x28W FTL T5 Model No.-

LHCT71228433 or similar superior

make)

60 Nos Each

21 Supplying, Installing, testing and commissioning of 1 x 28W fluorescent

mirror optic fitting pre wired complete

with all accessories and tubes etc

including supplying and fixing ball and

socket arrangement, 2 no. down rods of

20mm dia X 1.6 mm thick steel conduit upto 30 cm length, painting and wiring

the down rods and connection with 1.5

sq. mm FR PVC insulated copper

conductor, single core cable and

earthingetc as required. (Make M/s Philips/ Wipro/ Bajaj/Havells 1x28W

FTL T5 Model No.-LHCT71128432 or

similar superior make)

41 Nos Each

22 Supply, Installation testing and commissioning of pre-wired, fluorescent

fitting/ compact fluorescent fitting of

following types complete with all

accessories and tube etc directly

onceiling/wall, including connection

with 1.5 sq. mm FR PVC insulated copper conductor, single core cable and

earthingetc as required.

a) 2 x 11 W CFL fittings with CFL and all accessories (Make:- Philips FCS 518

2xPL-S/2P11W I 240V Philips/ Wipro/

Havells - 2x11W PL-S - Model No.

LHCCN2211317 or similar superior

make) (For Porch)

6 Nos Each


SDE(E)/EE(E)

b) Surface mounted type 1 X 14 W T5 Fitting with all accessories (Make:

Philips Adreno V2 14WTWG207 or

Similar Superior make)(For Toilet)

19 Nos Each

c) Surface mounted type 1 X 18 W FTL Fitting with all accessories including

suitable size flats for mounting the fitting

at suitable angle etc (Make : Philips /

CG/ Wipro / Havells /Bajaj BJCEB

118/120 W2EB similar superior make)

(For OP examination Bed Heads)

13 Nos Each

d) 1 X 18W decorative CFL street light luminaire surface mounting type with

18W CFL including GI Pipe, clamps for

fixing the fitting, making connections

and all accessories as required (Make:-

CG / Philips/ Havells/Bajaj - BJSLA

118 CFL or similar superior make) (For Outer walls of building)

20 Nos Each

e) Surface mounted type 1 X 28 W T5 Fitting with all accessories (Make :

Philips MIROLTA Slim T5 TMS540 HF or

similar superior make)(For Toilet, Stair

Case etc)

13 Nos Each

f) Surface mounted type 1 X 28 W T5 Fitting with epoxy powder coated CRCA

housing, reflector and decorative end

caps with all accessories (Make :

Crompton Greaves/ Philips/ Wipro/

Bajaj -BLPR 128 /Havells or similar

superior make)(For Waiting Lobby)

10 Nos Each

23 Providing and fixing extra conduit down rod of 20 mm dia, 2 X 10 cm length

wiring with 2 X 1.5 sq. mm FR PVC

insulated, copper conductor, single core

cable including painting etc. as required.

(Note : More than 5 cm length shall be

rounded to the nearest 10 cm and 5 cm or less shall be ignored)

101 Nos Each


SDE(E)/EE(E)

24 Supplying, Installation, testing and commissioning of 5 Star rated 1200mm

Ceiling fan including supplying and

fixing modular type stepped type

electronic fan regulator in existing switch

board, including wiring the down rods of

standard length (upto 30 cm) with 1.5 sq. mm FR PVC insulated, copper

conductor, single core cable etc. as

required. (Make: Usha/Crompton

Greaves)

78 Nos Each

25 Supplying and fixing extra conduit down rod of 20 cm length GI pipe 15 mm dia,

heavy gauge including painting etc. as

required. (Note : More than 5 cm length

shall be rounded to the nearest 10 cm

and 5 cm or less shall be ignored)

78 Nos Each

26 Supplying, Installing, testing and comissioning of residential type metal

exhaust fan, 300mm sweep, light duty

in the existing opening, including louver

shutters, making the hole to suit the size

of the above fan, making good the

damage, connection, etc as required (M/s Usha/ Crompton Greaves)

7 Nos Each

27 Supplying and fixing call bell/ buzzer suitable for single phase, 230 volts,

complete as required.

18 Nos Each

Total for SH III

SH- IV DBs and MCBs

28 Supplying and fixing of following ways

surface/recess, vertical type, 415 volts,

TPN MCB distribution board of sheet steel, dust protected, duly powder

painted, inclusive of 200 Aamps tinned

copper bus bar, common neutral link,

earth bar, din bar for mounting MCB's

(but without MCB's and incomer) as

required.

a) 8 way (4 + 24), double door 1 No, Each


SDE(E)/EE(E)

29 Supplying and fixing following way TP&N MCB distribution board of steel

sheet for 415 volts on surface/ recess

complete with loose wire box, terminal

connectors for all incoming and outgoing

circuits, duly prewired with suitable size

FRLS PVC insulated copper conductor up to terminal blocks, tinned copper bus

bar, neutral link, earth bar, din bar,

detachable gland plate, interconnections,

powder painted including earthing etc. as

required.(But without MCB/ RCCB/ Isolator) (Make: Legrand or SS make)

a) 4 way (8 + 12), Double door 3 Nos. Each

b) 8 way (8 + 24), Double door 2 Nos. Each

30 Supplying and fixing following way, single pole and neutral, sheet steel, CB

distribution board, 240 volts, on

surface/recess, complete with tinned

copper bus bar, neutral bus bar, earth

bar, din bar, interconnections, powder

painted including earthing etc., as required. (But without MCB/ RCCB/

Isolator)

a) 2+12 way/ 14 way, Double door 1 No. Each

b) 2 + 8 way / 10 way, Double door 1 No. each

31 Supplying and fixing following rating 240/415 volts, Miniature Circuit

Breaker/ Isolator/ RCCB suitable for

lighting and other loads of following poles

in the existing MCB/MCCB DB complete

with connections testing and

commissioning etc. as required.

a) Single pole 75 Nos Each

b) Single pole blanking plate 29 Nos Each

c) 32A TP MCB 4 No Each

d) 40A TP MCB 3 Nos Each

e) 63A TP MCB 1 No Each


SDE(E)/EE(E)

f) 32A 4P ISOLATOR 3 Nos Each

g) 40A DP ISOLATOR 2 No Each

h) 40A 4P ISOLATOR 2 No Each

i) 63A 4P ISOLATOR 1 No Each

j) 25A 4P RCCB up to 300mA Sensitivity Current

2 Nos Each

k) 40A 4P RCCB up to 300mA Sensitivity Current

3 Nos Each

l) 63A 4P RCCB up to 300mA Sensitivity Current

1 No Each

m) 40A DP RCCB up to 300mA Sensitivity Current

2 Nos Each

32 Supply and providing 250A on load changeover switch in sheet steel

enclosure to be fixed on wall/ suitable

location including interconnections

accessories etc as required. ( for

changeover arrangement of EA Set with

KSEB supply)( M/s L &T/ HPL Socomec or similar superior)

1 No Each

Total for SH IV

SH:- V Earthing and Cable Laying

33 Earthing with G.I. earth pipe 4.5 metre

long, 40 mm dia including accessories,

and providing masonry enclosure with cover plate having locking arrangement

and watering pipe etc. with charcoal/

coke and salt as required.

2 set set

34 Providing and fixing 25mm X 5mm G.I.

strip on surface or in recess for

connections etc. as required.

12 Mtr Mtr


SDE(E)/EE(E)

35 Providing and fixing 25 mm X 5 mm G.I. strip in 40 mm dia G.I. pipe earth

electrode including connection with GI

nut, bolt, spring, washer excavation and

re-filling etc. as required.

35 Mtr Mtr

36 Providing and fixing 6 SWG dia G.I. wire on surface or in recess for loop earthing

along with existing surface/recessed

conduit/submain wiring/cable as

required.

10 Mtr Mtr

37 Providing and fixing earth bus of 50 mm X 5 mm copper strip on surface for

connections etc. as required.

2 sets set

38 Supplying, Laying and fixing of one number XLPE Al power cable of 1.1 kv

grade of 3.5C 50Sq.mm as reqd.

a) on surface of wall (clamped with 25x3mm MS flat clamp)

20 mtr mtr

b) existing RCC/HUME/Metal pipe 5 mtr mtr

c) Open Trench/ in panel 5 mtr mtr

39 Supplying and making end termination

with brass compression gland and

aluminium lugs for following size of PVC

insulated and PVC sheathed / XLPE

aluminium conductor cable of 1.1 KV grade as required.

3½ X 50 sq. mm (35mm) 2 Sets set

40 Supplying and fixing 40 mm dia B class

GI pipe with all accessories like bends,

sockets for cable protection including

making trench in ground, refilling the

trench after laying of pipe etc., as required.

5 mtr Mtr

Total of SH V

Sub-Head-VI Service connection and

Liaison and Co-ordination with KSEB


SDE(E)/EE(E)

41 Providing and fixing wall / floor mounting cubicle typeEnergy meter

board (KSEB) of approx. size 100cm x

80cm x 50cm and made up of 16 gauge

M.S sheet and M.S. angle base. The

entire meter board shall be weather proof

type suitable for outdoor installation and shall have slanting M.S sheet roofs to

protect from rain water entry, locking

facility, and provision for incoming and

outgoing cables, necessary ventilation

arrangement, danger notice plate and suitable for accommodating the following

switchgears and accessories and having

front door, interconnections with suitable

size copper conductor wires including

copper sockets, cable gland plates in two

halves for incoming cables, painting, sign writing including showing KSEB meter

panel, Con. No, date of completion etc,

including mounting arrangements on

wall/ suitable RCC foundation

arrangements etc as required.

a) Separate compartment for KSEB meter

with provision for fixing 3 Phase energy

meter with separate door and sealing

facility and see through glass window for

meter reading.

b) Supplying and fixing of 1 No. 125

Amps TPN SDF suitable for DIN fuse

with suitable HRC fuse(Make: HPL

Socomec/ L & T/ Siemens)

c) Supplying and fixing 3 Nos. 100 A

Porcelain Fuse cutout& 100 A neutral

link, etc.

d)Supplying and fixing 3 Nos LED

indication lamp with toggle switch and

control fuse.

e) S/F 3 nos. suitable class CT up to

100/5 as per KSEB requirement

Complete as above 1 Job Job

42 Liaison and Co-ordination with Kerala

State Electrical Inspectorate/KSEB for

the following:

Note: Necessary fees paid by the agency

to the Electrical Inspectorate and

statutory bodies shall be reimbursed by

BSNL on production of original fee

receipts.


SDE(E)/EE(E)

a) Submission and approval of Installation drawings before start of work

b) Approval of installation locations

c) Inspection and approval of the

installations in this work

d) Co ordination with electrical

Inspectorate for commissioning of the

installation

e) Submission of required test reports to

Electrical Inspectorate/ KSEB

f) Any other activity/ approval related to

the scope of this work

Complete as above 1 Job Each

Total for SH VI

Total of Schedule of items

Important Notes for the contractors:

3. The rates quoted shall be excluding service tax. The lowest bidder shall be decided on the TOTAL

COST offered inclusive of all taxes and duties excluding Service Tax. 50% of the Service Tax amount calculated shall be paid to the agency by BSNL for remittance to the concerned Department and balance 50% shall be remitted directly by BSNL in the case of individuals. 100% of Service Tax will be reimbursed in the case of registered companies.No sales tax concessional forms shall be issued by BSNL.

4. The contractor shall obtain necessary clearance from the concerned statutory body including

permission, approval of drawings and necessary documents etc as required as per the mandatory requirements prevailing in the State of Kerala for installing, energisation of the Electrical installations as required. An undertaking to this effect shall be furnished as per Annexure V along with the Tender documents, failing which the tender is liable to be rejected.

5. Arrangement of temporary/ permanent electrical connection for the building after completion of work like deposits, incidental charges etc if any are not to be borne by the agency.

6. All running and final payment will be released by Central Settlement Cell, O/o CGMT Trivandrum.

Contractor Executive Engineer (E)


SDE(E)/EE(E)

ANNEXURE V

Dt:

To

The Executive Engineer (Electrical), BSNL Electrical Division, Ernakulam.

Subject:-Tender for “Providing EI & Fans at OP cum Diagnostic Block, THQ Hospital,

Haripad”

Dear Sir,

UNDERTAKING

I/We ………………………………………………. son of ……………………………... ……………………………………………. Resident of ………………………………………… ……………………………………………………………….hereby given an undertaking that I/We shall obtain necessary clearance from the concerned statutory body including permission, approval of drawings and necessary documents etc as required as per the mandatory requirements prevailing in the State of Kerala for installing, energisation of the electrical installation as required. Necessary fee if any shall be paid by us for which reimbursement shall be made by BSNL on production of the original fee receipt.

(Seal of the firm) (Dated Signature of Firm)


SDE(E)/EE(E)

SCHEDULE C

SPECIFICATION FOR THE WORK OF PROVIDING EI&FANS (GENERAL SPECIFICATIONS)

1. The work shall be carried out as per current CPWD General Specification for Electrical

works (Part I Internal – 2013) and additional specification mentioned in this contract. All the works shall be in conformity of the latest Kerala Electrical Inspectorate guidelines.

Further the entire work shall be in conformity with Indian Electricity Act –1910 and

Indian Electricity rules 1956 as amended up to date. Wherever applicable relevant Indian

Standard code of practice for external Electrical Installation, supplementary regulation by-

laws of licensing authority/undertaking /board shall be adopted. 2. The work shall be supervised by a qualified supervisor from the contractor’s side.

3. The layout of the work will be given by the Engineer-in-charge or his duly authorized

representative at site of work.

4. The entire materials intended for use will be got approved by the Engineer-in-Charge

before its actual use. The rejected materials shall be removed immediately from the site of

work. 5. The contractor shall submit the completion plan as per the relevant clause of the

agreement within 30 days of the completion of the work. Failing to submit the completion

plan will be liable for payment of a sum equivalent to 2.5% of the value of the work,

subject to a ceiling of Rs.2,500/- as per the related clause of the agreement.

6. Schedule work should be carefully read before quoting and if any deviation regarding any item is proposed, it should be clearly indicated in the tender.

7. The earth sets shall be provided in the presence of the Engineer-in-Charge or his

authorized representative at site.

8. The following wiring shall be done in separate conduits:-

(a) Power plug wiring (b) Light & Fan point wiring (c) Emergency point wiring (A/C

supply/DC Supply) (d) Telephone wiring (e) A/C unit wiring (f) UPS wiring 9. The no. of power plug points and emergency light points fed from DC supply shall not

exceed two per circuit in any of the cases

10. At the time of laying conduit pipes in the slab and in recess the contractor will keep fish

wire of 16 SWG GI wire throughout conduit pipe and will have to take special care so that

the conduits do not pass through air conditioning ducts, grills, columns etc., If any such

necessity is foreseen, special written permission of EE Electrical will be obtained before

such work is carried out. In case of failure the contractor will not be paid this account.

11. Loop earth wire:- insulated copper wire is to be used. Loop earthing of all fittings and fans

for safety. Protective (loop earthing) conductors(s) shall be laid inside the conduit between

the metallic switch boxes and distribution switch boards and terminated into proper earth

lugs/ terminals. Only PVC insulated copper conductor cable of specified size green-yellow

in colour shall be allowed, such conductors will not run external to the conduits.

12. Obsolete items like casing capping, industrial/ hinged type switch Boards, re-wirable

fuses shall not be included.

13. Light & power to certain common areas like, lift machine room/ shaft, stair case, corridor,

compound light, fire protection loads, pump sets etc may be taken from separate switch/

DB since power supply required for these services after office hours also.

14. No switch board will have more than one source of incoming supply.

15. Balancing of 3 phase circuits shall be done.

16. 3 pin /6pin socket/ceiling rose as required. (2 pin/5 pin socket out let shall not be

permitted).

17. The following colour code shall be followed in wiring.

a) for 3 phase - Red, Yellow, Blue

b) for Live wire - Red ( single phase)

c) for Neutral - Black


SDE(E)/EE(E)

d) for Earth - Yellow/Green 18. Connectors shall be used for all looping points wherever necessary.

19. Two different phases shall not be drawn through a single conduit.

20. Lighting circuit shall not have more than 800W connected load or 10 points.

21. However in case of CFL points where load per points may be less, number of points may

be suitably increased.

22. All the distribution boards, switch boards, points and fittings shall be marked.

23. The contractor will have to conduct the following tests at his cost and intimate test results

before final bills are paid. Nothing extra will be paid to him on this account. The test

certificate shall be duly signed by the certified Supervisor under whose direct supervision

the installation was carried out. The test certificate may be given in the prescribed

performa. The tests are to be carried out on completion of installation viz (a) Insulation

resistance test (b) Polarity test (c) Earth continuity test (d) Earth electrode resistance test.

24. While making the end connections of wires, no strand shall be cut and the termination of

wire shall be done with necessary lugs and ferrules without any extra payment. The bus

bars of the single phase distribution box shall be solid strips.

25. All the rigid conduit shall be steel/PVC and shall be ISI marked and the size shall be as

given below.

a) Steel conduit – Not less than 1.6mm (16 SWG) for conduits up to 32 mm dia.

Not less than 2 mm (14 SWG) for conduits more than 32 mm dia.

b) PVC conduit –

Nominal

Outside dia.(mm)

Maximum

outside diameter

(mm)

Minimum inside dia(mm)

Max. permissible

eccentricity (mm)

Max. permissible ovality (mm)

20 20 +0.3 17.2 0.2 0.5

25 25 +0.3 21.6 0.2 0.5

32 32 +0.3 28.2 0.2 0.5

40 40 +0.3 35.8 0.2 0.5

50 50 +0.3 45.0 0.4 0.6

26. The following table gives the maximum number of VIR/PVC insulated 650 /1100 Volts

grade copper / aluminium conductor that can be drawn in one conduit.

Nominal cross

sectional area

Sq.mm

Conduit size

20mm 25mm 32mm.

S B S B S B

1.5 5 4 10 8 18 12

2.5 5 3 8 6 12 10

4 3 2 6 5 10 8

6 2 - 5 4 8 7

10 2 - 4 3 6 5

16 - - 2 2 3 3

27. The outlet boxes, IC boxes for switches, Junction boxes and ends of conduits etc., for

different categories of conduit runs catering for different type of electric wiring as

mentioned shall be painted inside and outside with different colours each signifying the

different categories mentioned so as to avoid mixing of various circuits and their wiring

and nothing extra will be paid for this. Conduits shall be painted with two coats of anti

corrosive primer paint before use.


SDE(E)/EE(E)

Light and Fan wiring White

Power wiring Yellow

UPS wiring Blue

Fire detection wiring Red

Telephone wiring Grey

28. The successful tenderer should recess the conduit, junction box, and switch board, DB

etc., in the walls before they are plastered and carry out work in coordination with

progress of building work. Any damage thus done will have to be made good at the cost of

the contractor. The conduit pipes should be mechanically continuous.

29. The runs of various circuits wiring at various places shall be kept minimum by taking the

runs on walls where crossing of columns is not necessary. This has to be decided before

casting of slab so that unnecessary lengths of conduits are not laid therein.

30. All the IC distribution board, sub-main board and their complete fitting shall be sign

written clearly indicting the number of distribution board, the type of load it is serving

and the numbers of circuits contained in the distribution box shall be placed in a tabular

form on the reverse of the cover of the distribution box.

31. The lugs should be provided while terminating copper/ GI wire for earth continuity with

out any extra payment.

32. The termination of conduits etc. in the junction box to be provided above DB should be

done by making proper holes instead of cutting the box.

33. The contractor will have to make arrangement to take the material to site of work at his

own cost and risk.

34. IMPORTANT NOTE :

If any conduits were laid before the award of this work, through some other agency (or through the same agency), and wherever those conduits become part of the

measurements as per the items of agreement, recovery will be effected in the bill for the

cost of the conduits on actual basis as paid. The decision of the Engineer-in-Charge in

this respect will be final and binding.

35. All bends in the system may be formed either by bending the pipes by an approved

method of heating or by inserting suitable accessories such as bends, elbows or similar

fittings, or by fixing non metallic inspection boxes, whichever is most suitable. Wherever

necessary, solid type fittings shall be used.

36. Radius of bends in conduit pipes shall not be less than 7.5 cm. No length of conduit shall

have more than the equivalent of four quarter bents from outlet to outlet.

37. Care shall be taken while bending the pipes to ensure that the conduit pipe is not

injured, and that the internal diameter is not effectively reduced.

38. The conduit pipe shall be laid in position and fixed to the steel reinforcement bars by steel

binding wires before the concreting is done. The conduit pipes shall be fixed firmly to the

steel reinforcement bars to avoid their dislocation during pouring of cement concrete and

subsequent tamping of the same.

39. Fixing of standard bends or elbows shall be avoided as far as practicable, and all curves

shall be maintained by bending the conduit pipe itself with a long radius, which will

permit easy drawing in of conductors.

40. All non metallic conduit pipes and accessories shall be of suitable material complying with

IS:2509-1973 and IS:3419-1989 for rigid conduits and IS:9537 (part 5) 2000 for flexible

conduits. The interior of the conduits shall be free from obstructions. The rigid conduit

shall be ISI marked.

41. Mini trunking is suitable for surface wiring work indoors where necessitated, either due to

aesthetics or technical requirements, such as case of extension of existing wiring,

avoidance of recessed wiring in RCC columns etc.


SDE(E)/EE(E)

42. PVC trunking shall be of good quality PVC, free from defects like deformation,

unevenness, blisters, cavities etc.

43. After installation in surface or recess, all accessible surfaces of metallic conduit pipes and

fittings, switch boxes and regulator boxes etc shall be painted with two coats of enamel

paint of approved shade.

44. Energy conservation: Use energy efficient luminaries. Use maximum day lighting,

Incandescent type of lamps not to be generally used. Sensors can be used to switch off

lights in case of non-occupancy of rooms. Task lighting shall be used in place of general

lighting. Use automation for automatic switch ON/ OFF of all common lights. Master

switch can be provided to switch off all lights, especially in the case of IQ. Maintain power

factor not less than 0.90.

45. Fire Hazard: Use quality materials and equipments. Periodic inspection may be conducted

from the fire hazard point of view. No loose wiring. No over loading of main board, DB, sub

main, wiring. One socket out let to fed one appliance only. Rewirable type fuses not to be

used. Record room- No power outlet/ switches should be provided inside the room, use of

flameproof electrical fittings.

46. The MS switch box sheet gauge not less than 1.2mm (18guage) up to size 20 cm x 30 cm

and above this size it shall be 1.6 mm (16guage). Clear depth of box shall not be less than

60 mm and this shall be increased suitably to accommodate mounting of fan regulators in

flush pattern. The metallic boxes shall be duly painted with anticorrosive paint before

erection.

47. Mounting heights: Ceiling fan - 2.75m above the floor. Fittings: Lamp at a height of 2.4m

above floor level.

48. Phenolic laminated sheet of approved shade shall be used for switch box covers (other

than modular type). These shall be 3 mm thick synthetic phenolic resin bonded laminated

sheet as base material and confirming to grade P-I of IS: 2036-1974.

49. Only 3 core flexible cables shall be used for connecting single phase appliances. Lighting

circuit shall feed light/ fan/ call bell points. Each circuit shall not have more than 800W

connected load or more than 10 points whichever is less.


SDE(E)/EE(E)

LIST OF APPROVED MAKES - EI

Sl. No. Item Makes

1 MCCB (Ics=Icu) L&T / Schneider Electric/ Siemens

2 SDF units L&T / Schneider Electric/ Siemens

3 Power Contactors L&T / Schneider Electric/ Siemens

4 Change Over Switch HPL/ Havells/ H-H Elcon

5 Intelligent APFC Relay L&T/ EPCOS(Siemens)/ Schneider Electric/ ABB

6 Bus Bar Trunking/

Sandwiched Bus Duct

Moeller/ L&T/Schneider Electric/ ABB/Legrand/ Zeta

7 Power Capacitors (MPP/APP) L&T/ EPCOS(Siemens)/ ABB/ Crompton/ Schneider

Electric

8 Digital / KWHr meter Schneider Electric/ AE/ Digitron/ IMP/ Meco/

Rishabh/ Universal/ HPL/ L&T/ ABB

9 Rubber Matting ISI mark

10 MCB/Isolator/ ELCB/ RCCB/

Distribution Board

Crompton / Legrand/ L&T/ Schneider Electric/

Siemens/ ABB

11 MS/ PVC Conduit ISI mark

12 Cable Tray MEM/ Bharti/Ratan/Slotco/Profab

13 HT/LT Cables ISI mark

14 PVC insulated copper

conductor wire

ISI mark

15 Fresh Air Fans GE/ Khaitan/ Almonard/ Crompton

16 GI/MS Pipe ATC/ ATL/ BST/GSI/0

ITC/ITS/IIA/JST/Jindal/TTA / Tata/ Zenith

17 GI Sheet HSU Jindal / National/ Nippon Denro/ Sail/ Tata