evrpd.colorado.gov · evrpd board meeting process (adopted 1/22/2013; updated 3-2017) board...

EVRPD Board Meeting Process (Adopted 1/22/2013; updated 3-2017)

Board President:

1. Calls Meeting to Ordera. Leads the Pledge of Allegianceb. Moment of Reflectionc. Conflict of Interest Disclosures

Before the meeting commences, the Board President asks:“Are there any Board Members who need to disclose a conflict of interest related to the agendaitems?”[If there is a conflict, the Board member explains the conflict and then recuses himself/herself fromthe meeting before the Board discusses that agenda item.]

2. Consent AgendaThe consent agenda is considered a single item on the agenda and is approved by a single vote.

Board member 1: I move to approve the consent agenda, as presented. Board member 2: I second the motion. Board president: There is a motion and a second to approve the consent agenda.

All in favor, signify by saying “Aye.”

A request to remove an item from the consent agenda: Board member: I would like to request that the Item ‘xx” be pulled from the Consent Agenda for discussion and placed under the “__” portion of the regular agenda. Board president: All in favor of approving the Consent Agenda, minus Item ‘xx’ signify by saying Aye.

If the vote passes, Item “xx” is discussed as a regular discussion item after the vote. ONLY items moved off the consent agenda are held out for discussion.

3. Approval of Regular (Action) Agenda4. Citizen and Board Comments5. Administrative Reports6. Old Business7. New Business8. Further Business9. Adjournment

Regular Meeting of the EVRPD Board of Directors Tuesday, August 18, 2020

REGULAR BOARD MEETING AGENDA Tuesday, August 18, 2020 – 6:00 P.M.

660 Community Drive Estes Park, CO 80517

The mission of the Estes Valley Recreation and Park District is to enrich lives with quality recreation.

1. CALL TO ORDERA. Pledge of AllegianceB. Moment of ReflectionC. Conflict of Interest Disclosures

2. CONSENT AGENDAA. EVRPD Board of Directors Meeting Minutes:

1. July 21, 2020 Regular Board Meeting2. August 6, 2020 Special Board Meeting

B. Staff Reports:1. Golf Operations2. Recreation Operations3. Community Center Operations4. District Maintenance5. Marina6. Campground Operations7. Human Resources8. Marketing and Communications9. Financial Reports10. Paid Bills

3. APPROVAL OF REGULAR (ACTION) AGENDA

4. CITIZEN & BOARD COMMENTS

5. ADMINISTRATIVE REPORTSA. Executive Director ReportB. Finance Director Report

6. OLD BUSINESSA. None

7. NEW BUSINESSA. Appointment of EVRPD Budget Officer (Discussion/Action)

8. FURTHER BUSINESSA. Meetings to Schedule

9. ADJOURNMENT

The Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Sarah Metz, Board Secretary

August 18, 2020

Agenda Item: 2

_____________________________________________________________________________________

Agenda Title: Consent Agenda

Submitted by: Tom Carosello, Executive Director

The Consent Agenda for the August 18, 2020 Regular Board Meeting includes:

A. EVRPD Board of Directors Meeting Minutes:1. July 21, 2020 Regular Board Meeting2. August 6, 2020 Special Board Meeting

B. Staff Reports:1. Golf Operations2. Recreation Operations3. Community Center Operations4. District Maintenance5. Marina6. Campground Operations7. Human Resources8. Marketing and Communications9. Financial Reports10. Paid Bills

Attachments:

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other:

Board Action Needed: A Motion to (approve or modify) the Consent Agenda as presented.

x x

RECORD OF PROCEEDINGS

MINUTES OF REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF

ESTES VALLEY RECREATION AND PARK DISTRICT

Tuesday, July 21, 2020 –6:00p.m. Estes Valley Community Center, Rooms B&C 660 Community Drive, Estes Park, CO 80517

Present: Scott Dorman, Stan Gengler, Jack Holmquist, Heather Gooch, Sarah Metz

Absent: None

Staff: Tom Carosello, Mary Davis, Pamela Bross, Heather Drees, Robin Fallon, John Feeney

Others: Steve Clark (EPGAC President)

Prior notice of this meeting was given by posting a notice on the Estes Valley Recreation and Park District Website and posting a notice at the Estes Valley Recreation and Park District’s Administration Office.

The meeting was called to order at 6:02 p.m.

Board President Dorman began the meeting with the Pledge of Allegiance and a moment of reflection. Mr. Dorman asked if any Board members had conflict of interests related to the agenda. No conflicts of interest were disclosed.

CONSENT AGENDA

The consent agenda for the meeting included: A. Board Minutes:

1. June 16, 2020 Regular Board Meeting

B. Staff Reports:1. Golf Operations2. Recreation Operations3. Community Center Operations4. District Maintenance5. Marina Operations6. Campground Operations7. Human Resources8. Marketing and Communications9. Financial Reports10. Paid Bills

Moved by Stan Gengler, seconded by Jack Holmquist, to approve the consent agenda as presented.

No further discussion. Ayes – 5. Motion carried unanimously.

APPROVAL OF REGULAR (ACTION) AGENDA

Moved by Jack Holmquist, seconded by Sarah Metz, to approve the regular (action) agenda as presented.

No discussion. Ayes – 5. Motion carried unanimously.

CITIZEN & BOARD COMMENTS

Citizen Comments: None

Board Comments: Board Member Gengler would like to discuss the proposed capital projects listed in the campground’s operations report. Executive Director Carosello noted that these projects could be discussed with Agenda Item 7.A EVRPD Capital Planning.

Board President Dorman closed the Citizen & Board Comments portion of the meeting.


ADMINISTRATIVE REPORTS

Executive Director Report

Tom Carosello, Executive Director, supplied a written report prior to the meeting.

Mr. Carosello gave an overview of his written report which included the monitoring by the EVRPD management team of the rapidly-changing narrative on the novel coronavirus, updates on the following: Stanley Park Master Plan, Evaluation of New Programming Options, Fall River Trail, the Estes Valley Recreation and Park Foundation, COVID-19 Relief Legislation, Resource Management Plan/Bureau of Reclamation, EVRPD Staffing, and Policy.

In addition, Mr. Carosello reported with the increase of positive coronavirus cases in Larimer County the County has had to submit a plan to the State of Colorado or their variance could be revoked, which would affect operations at the community center. Discussion: Board President Dorman asked about the usage of the community center. Mr. Carosello stated attendance has been sporadic, noting classes are well attended and reservations for the pools are always full. Usage of the center is still a concern, with dry and warm weather people are enjoying the outdoors more, the center is not as busy as we would like it to be. Board Member Gengler asked if there was room for “walk-ins” (patrons without a scheduled time) to use the center and pools. Ms. Bross replied yes, space for extra patrons is built in the schedule. Board President Dorman then asked the status of the Aquatic Manager position. Mr. Carosello replied staff had made an offer, but the candidate decided not to accept. Interviews have continued resulting in additional great choices for the position.

Finance Director Report

Mary Davis, Finance Director, supplied a written report prior to the meeting.

Mary Davis, Finance Director gave an overview of her written report reviewing the “Operating Revenues & Expenses chart”. The chart that was provided was a summary comparison of fees and operating expenses for June 2020 and 2019. Ms. Davis noted that both the Marina and Golf Courses revenues continue to outpace 2019 levels. Campgrounds revenue is catching up as the month of June was higher than last year (primarily due to the camping fee increase). Ms. Davis then reviewed the updated cash flow worksheet which includes actuals and projections on a weekly basis.

Ms. Davis then stated that this was her final Finance Director report. Ms. Davis introduced Pamela Bross, noting she is very pleased with the selection of Pamela as her replacement. They have started training together, and she has already impressed staff with her analytical skills and ability to learn quickly.

Discussion: Board Members thanked Ms. Davis for her dedicated service to the District and welcomed Pamela Bross.

Board Member Gengler asked with EVCC revenue projections significantly lower, have expenses gone down. Ms. Davis replied yes and stated with the cut back in staff there is about a 20-25% reduction in expenses, noting utilities still occur an expense but they are significantly lower. With the possibility of another closure the District would send all employees home including managers and supervisors. Board Member Gengler stated that he would want to do everything possible to retain fulltime employees, noting other Rec Districts have furloughed employees 1 day a week to save money. Board President Dorman asked if this possibility will be discussed with community center staff. Mr. Carosello replied yes, they will meet with EVCC staff tomorrow as the District is waiting for the State to make their decision on the Larimer County variance.

Board Member Gengler commented about the priorities listed for the Campgrounds capital projects in 2020 and asked about the freeze on all EVRPD capital projects. Ms. Davis replied the cost share that the B.O.R. allocated for these projects will expire at the end of September, the District can ask for an extension on the funding but receiving an extension is not guaranteed.

It was decided to continue this discussion in the EVRPD Capital Planning agenda item.

OLD BUSINESS

EPGAC Common Point Rifle Range (Discussion/Action)

Tom Carosello, Executive Director introduced the action item.

Mr. Carosello reported that Per Board direction, Steve Clark, (gun club president) consulted with the Estes Valley Fire Protection District regarding suggestions for implementing a fire mitigation plan for the proposed long-distance rifle range (over 200 yards) at Common Point. Fire protection district staff visited the site last month, discussed logistics with he and Mr. Clark, and suggested measures and safety signage which could be incorporated. Mr. Carosello noted that the mitigation plan provided to the Board was drafted by Mr. Clark and incorporates a blend of the suggestions from the fire district, as well as other “best practices” outlined by Colorado Parks and Wildlife and the National Rifle Association. Staff believes the attached plan adequately addresses the mitigation efforts which are feasible at the site but will defer to the Board regarding any additional edits/suggestions. In regards to a lead mitigation plan Mr. Clark has contacted the NRA, the NRA will send out a consultant, but the time frame is unknown because of Covid-19. Mr. Carosello invited Mr. Clark to the front to answer any questions from the Board.


Discussion: Board President Dorman thanked Mr. Clark for compiling the Fire Mitigation Plan and asked if the Fire District asked for or required a 1000 gallon cistern. Mr. Clark replied no they did not. Board President Dorman then asked if there was a special lock for the Fire District. Mr. Clark stated he was not sure but would speak to the member in charge of the annual change of the gate combination

Board Member Gengler asked if Board President Dorman was comfortable with the Fire Mitigation Plan. Mr. Dorman replied yes. Steve Clark then stated that in regards to the Lead Mitigation Plan the club would pursue a contracted program rather than a volunteer program.

Moved by Jack Holmquist, seconded by Sarah Metz, to allow the implementation of a long-distance rifle range at Common Point with the implemented Fire and Lead Mitigation Plan.


NEW BUSINESS EVRPD Capital Planning (Discussion/Action)

Mary Davis, Finance Director introduced the action item.

An integral part of the District budget process is updating the 5-year Capital Improvement Plan. Department Managers have submitted requests and cost estimates where applicable; and met with the Executive Director and Finance Director to discuss alternatives and timing. The Board was provided a report which is a summary of this activity and will serve as a starting point for gathering Board and public input for District Capital Improvements over the next 5 years. Ms. Davis then began a PowerPoint presentation to aid in discussion about next steps in the plan.

Discussion: The Board thanked Ms. Davis for the great presentation. Board Member Gengler requested a list of pending capital project for 2020 and a Special Meeting to discuss each individual project.

Consensus of the Board is to schedule a future Special Meeting to take action on 2020 Capital Projects.

Patrol Boat IGA With EVFPD/Consideration of Water Rescue Stations (Discussion/Action) Tom Carosello, Executive Director introduced the action item

Patrol Boat IGA With EVFPD (Discussion/Action) On two occasions this year, Estes Valley Fire Protection District emergency response personnel were called to Lake Estes to perform water rescues (for scenarios unrelated to District operations/personnel involvement). During both scenarios, the patrol boat at Lake Estes Marina was utilized for rescue/recovery. Due to the logistics involved and the critical need to have expeditious, streamlined procedures in place during such events, Fire Chief David Wolf and I agreed that an IGA should be developed to formally outline how emergency access to the patrol boat will be handled during future events. The attached (draft) IGA was proposed by the fire district and has been sent to our legal counsel for edits/comments.

Discussion: Board Member Gengler asked if the Fire District would pay a rental fee for the boat. Mr. Carosello replied they would pay a rental fee for use of the boat for training but usage in an emergency no. The Board then discussed the need for the Fire District to provide 30days of advanced notice to use the boat and to charge them regular in-district rental rates for training.

Moved by Scott Dorman, seconded by Stan Gengler, to adopt the IGA with the Estes Valley Fire Protection District for emergency access to the Lake Estes Marina patrol boat with the addition of advanced notice and rental fees.


Consideration of Water Rescue Stations (Discussion) The District was contacted this spring by Andrew Hart, Fire Marshal with Pinewood Springs Fire Protection District, regarding a proposal to identify locations to install water rescue stations within EVRPD’s boundaries, primarily at/along Lake Estes. In discussing the proposal with Chief Wolf, a concern was raised regarding whether the installation of water rescue stations – if permitted by the Bureau of Reclamation – would “invite” more people into the water or give the impression that swimming is allowed at Lake Estes, resulting in the potential for unintended consequences. Aside from consideration of the installation and maintenance costs involved, this is the primary question staff would like to have evaluated by the Board. Correspondence from Mr. Hart and a sample photo of the type of station being proposed are were provided to the Board for review and consideration.

Discussion: Board President Dorman stated he was not in agreement with the amount of proposed stations. He believes 2 stations are needed, one station by the visitor center and one station down below the dam. Board Member Gengler agreed.

Board Member Holmquist asked who would be responsible for maintenance / restocking the stations. Mr. Carosello replied


our District would be responsible. Mr. Carosello stated he will give Mr. Hart the Boards feedback.

No decision was made as this was presented as a discussion item.

FURTHER BUSINESS

Meetings to Schedule • Board Special Meeting: 2020 Capital Planning

TBD

• Next Regular Board Meeting:August 18, 2020 – 6:00 p.m. – Estes Valley Community Center Lower Level

• Trails Committee Meeting:TBD

Meeting adjourned at 8:08 p.m.

Scott Dorman, Board President Sarah Metz, Board Secretary

Recorded by Heather Drees, EVRPD Senior Administrative Assistant


MINUTES OF SPECIAL BOARD MEETING OF THE BOARD OF DIRECTORS OF

ESTES VALLEY RECREATION AND PARK DISTRICT

Thursday, August 6, 2020 – 12:00p.m. Estes Valley Community Center, Rooms A&B 660 Community Drive, Estes Park, CO 80517

Present: Scott Dorman, Stan Gengler, Jack Holmquist, Heather Gooch, Sarah Metz

Absent: None

Staff: Tom Carosello, Pamela Bross, Heather Drees, Robin Fallon, John Feeney, Austin Logan, Zenda Smith, Lauren Pavlish

Others: None

Prior notice of this meeting was given by posting a notice on the Estes Valley Recreation and Park District Website and posting a notice at the Estes Valley Recreation and Park District’s Administration Office.

The meeting was called to order at 12:09 p.m.

Board President Dorman began the meeting with the Pledge of Allegiance and a moment of reflection. Mr. Dorman asked if any Board members had conflict of interests related to the agenda. No conflicts of interest were disclosed.

APPROVAL OF AGENDA

Moved by Stan Gengler, seconded by Jack Holmquist, to approve the agenda as presented.

No discussion. Ayes – 5. Motion carried unanimously.

2020 Capital Planning (Discussion/Action) Tom Carosello, Executive Director introduced the action item.

When the COVID-19 pandemic began to impact operations, the board decided to put a hold on capital projects. Now that we can better access the available funds for capital improvements, the staff is recommending moving forward with budgeted items.

Finance Director Pamela Bross explained the included 2020 Capital Budget sheet. Noting Several improvement items budgeted for 2020 have already been completed, funds for the remaining budgeted improvements have been specifically designated , income generated from operations on federal property can only be used for improvements on federal property, and Capital funds are not intended to be used for normal operating expenses.

Discussion: Board President Dorman stated as these 2020 Capital Project have been broken down by priority, he would like each manager to categorize their projects by need.

Each manager went through their list of Capital projects and stated the need for the project. Board Members were able to ask questions and discuss each project.

Board consensus was to take individual action by department.

Estes Park Golf Course • Hangar Restaurant Equipment Upgrade and Replacement• Utility Vehicles• Tee Mower

Moved by Jack Holmquist, seconded by Sarah Metz, to approve all three 2020 Capital improvement items at the Estes Park Golf Course.


Campgrounds (East Portal and Mary’s Lake) • Playground surface and play features• Electric Infrastructure Improvements• Loop A Stair Replacement• Road and Campground Entry Improvement - Rear Parking Lot in 2020


Moved by Stan Gengler, seconded by Jack Holmquist, to approve the Playground surface and play features, Electric Infrastructure Improvements, Loop A Stair Replacement but deny the Road and Campground Entry Improvement - Rear Parking Lot. Ayes – 2 (Gengler, Holmquist) Nays – 3 (Dorman, Metz, Gooch). Motion failed. Re-motion Moved by Heather Gooch, seconded by Sarah Metz to approve all four 2020 Capital improvement items (Playground surface and play features, Electric Infrastructure Improvements, Loop A Stair Replacement, and Road and Campground Entry Improvement - Rear Parking Lot) at the Estes Park Campgrounds. Ayes – 4, Nays – 1 (Gengler). Motion carried by majority.

Marina and Lake Estes • Seasonal Water Line to the Pavilion

Board consensus (project budgeted at $5,000) is to move forward with this project. Stanley Park • Upper Tennis Court Reconstruction

Board consensus is to obtain a design for both two (2) and four (4) courts and move the project to 2021.

Meeting adjourned at 1:21 p.m.

Scott Dorman, Board President Sarah Metz, Board Secretary

Recorded by Heather Drees, EVRPD Senior Administrative Assistant

Agenda Title: Staff Reports – Golf Operations

Submitted by: Austin Logan, Golf Operations Manager

August 18, 2020

Agenda Item: 2.D.1

Golf Operations Board Report August 2020 July was a record setting month. Totals between both courses were nearly $400,000. Which is unprecedented for golf in Estes Park. Even though many tournaments cancelled their events, the few that did come had a great time and brought in a lot of new customers. With more golfers naturally, we exceeded budget in nearly every revenue category. We saw many families with young junior golfers and many groups had extra riders that wanted to enjoy the view of our golf courses. We lucked out again with weather and did not have any washout days. The 9-hole had a record month as well and we had a record number of disc golfers as well as beer sales, which I think are a positive correlation. Our app continues to get downloads and we are currently at 731 downloads in 2 months, which brings convenience and 24/7 information to our tech savvy customer base. Around 20 percent of daily green fees are booked online, which again, brings the 18-hole into the eyes of many more potential golfers. We will add the 9-hole to the online tee time booking system in 2021 as it requires a lot of training to have a firm handle on. We are starting to fill in merchandise with newer, more fashionable styles of shirts, jackets, and hats. Smokin’ Dave’s is still at 50% capacity but remains busy with the availability that they do have.

Some struggles continue to relate to COVID-19. Individual carts are causing us to spend more time and more money on gas and cause us to occasionally fall behind on tee times due to cart availability. The staff has handled these problems quite well and provide good customer service. We are in the need of personnel as some of our staff starts to prep for their educational endeavors (returning to college or teaching), but Robin has provided us with a couple possible new additions to staff that will help us get through the rest of the season.

Goals for August are to continue to promote golf at both courses, and follow through with our busiest tournament month, for those that are still on the books. We will also continue as always try to provide a customer service focused experience for our guests.

We anticipate the positive trend to continue through August and possibly beyond depending on what happens with schools opening across Colorado and neighboring states. We also are hoping for continued great weather as well.

18 Hole

YEAR MEMBER GR. FEE GR.FEES CARTS MERCH RANGE RENTALS SEASON PUNCH TOTALS2020 1790 3721 $156,118.00 $49,991.00 $30,517.00 $9,315.20 $7,316.60 $1,261.60 $985.60 $255,505.00

5 year Averages Averages

YEAR MEMBER GR. FEE GR.FEES CARTS MERCH RANGE RENTALS SEASON PUNCH TOTALS2005 2338 5007 $167,848 $58,121 $29,274 $11,345 $5,910 $3,741 ($435) $275,8042006 2117 4757 $171,208 $55,784 $28,939 $10,130 $5,673 $2,032 ($1,240) $272,5262007 2210 4855 $172,993 $57,057 $30,507 $10,656 $6,408 $2,667 $390 $280,6782008 2290 4842 $173,700 $59,243 $29,658 $10,884 $7,711 $3,556 $310 $285,0622009 2440 4331 $167,453 $52,410 $28,623 $11,257 $6,326 $4,826 ($1,240) $269,6552010 2243 4236 $163,078 $49,854 $29,931 $11,528 $6,700 $2,047 $310 $263,4482011 2137 4132 $163,590 $57,368 $29,005 $11,431 $6,534 $1,527 $330 $269,7852012 2004 4019 $154,654 $53,004 $29,345 $10,300 $6,469 $3,192 ($990) $255,9742013 2072 3783 $144,183 $52,727 $25,870 $9,390 $6,134 $2,637 ($1,320) $239,6212014 1775 3330 $125,422 $47,436 $23,724 $7,757 $6,093 $1,388 $1,650 $213,4702015 1869 3521 $132,829 $46,754 $25,375 $9,426 $6,832 $1,666 $1,320 $224,2022016 1733 3658 $152,302 $49,310 $29,627 $8,818 $6,259 $1,120 $1,080 $248,5162017 1710 3402 $139,059 $45,199 $28,635 $9,242 $7,000 $0 $1,080 $230,2152018 1807 3550 $137,761 $44,437 $31,814 $7,757 $6,931 $2,370 $768 $231,8382019 1693 3648 $158,022 $50,901 $29,976 $10,174 $8,753 $510 $1,600 $259,9362020 2005 4349 $193,446 $60,108 $32,533 $10,585 $7,640 $2,308 $400 $307,020

YEAR MEMBER GR. FEE GR.FEES CARTS MERCH RANGE RENTALS SEASON PUNCH TOTALS2020 1835 3849 163,076.33 51,815.33 31,441.00 9,505.33 7,774.67 1,729.33 922.67 266,264.67

3 year Averages

9 Hole

FOOD & GRANDYEAR MEMBER GR. FEE GR.FEES SEASON MERCH PUNCH RENTALS CARTS DG pass pl DG GF DG GF's DG Pass TOTALS BEV BEER TOTAL

2005 1765 4500 $59,832 $946 $9,173 ($288) $11,052 $0 $0 $0 $80,715 $2,210 $622 $83,5472006 1474 4197 $59,080 $502 $9,289 ($144) $10,424 $0 $0 $0 $79,151 $2,151 $836 $82,1382007 1802 4005 $56,765 $1,255 $8,193 $0 $10,366 $0 $0 $0 $76,579 $2,006 $860 $79,4452008 1572 4014 $57,137 $134 $8,178 $144 $11,410 $0 $0 $0 $77,003 $1,962 $610 $79,5752009 1704 3903 $58,515 $1,255 $8,107 $144 $10,931 $0 $0 $0 $78,952 $1,735 $1,035 $81,7222010 1494 3604 $53,900 $690 $7,659 $84 $10,414 $0 $0 $0 $72,747 $1,602 $1,445 $75,7942011 1402 3571 $56,412 $499 $8,969 $1,248 $10,400 $0 $0 $0 $77,528 $1,941 $1,748 $81,2172012 1248 2888 $47,943 $489 $7,025 $624 $9,658 $0 $0 $0 $65,739 $1,628 $1,091 $68,4582013 982 2974 $48,358 $285 $6,815 $156 $9,718 $0 $0 $0 $65,332 $1,279 $1,258 $67,8692014 568 2415 $38,473 $285 $6,010 $204 $7,913 $0 $0 $0 $52,885 $1,252 $774 $54,9112015 619 2364 $37,452 $0 $7,415 $312 $5,323 $9,303 $0 $0 $59,805 $1,193 $1,036 $62,0342016 708 2768 $43,414 $285 $9,368 $720 $5,760 $12,560 $0 $0 $72,107 $1,362 $1,602 $75,0712017 709 2526 $40,444 $570 $9,381 $360 $5,693 $13,422 $0 $0 $69,870 $1,344 $1,377 $72,5912018 715 2145 $37,906 $0 $8,311 $0 $4,539 $12,938 $0 $0 $63,694 $1,251 $1,494 $66,4392019 552 2501 $43,922 $325 $8,792 $192 $5,325 $14,681 1 266 $1,285 $0 $74,522 $1,111 $2,133 $77,7662020 659 2968 $51,964 $0 $9,005 $0 $6,076 $18,507 14 372 $1,860 $0 $87,412 $1,263 $3,514 $92,189

3 Year Averages *2 year average on disc golf

FOOD & GRANDYEAR MEMBER GR. FEE GR.FEES SEASON MERCH PUNCH RENTALS CARTS DG pass pl DG GF DG GF's TOTALS BEV BEER TOTAL

2020 642 2538 $44,597.33 $108.33 $8,702.67 $64.00 $5,313.33 $15,375.33 8 319 $1,572.50 $75,209.33 $1,208.33 $2,380.33 $78,798.00

5 Year Averages *2 year average on disc golf

FOOD & GRANDYEAR MEMBER GR. FEE GR.FEES SEASON MERCH PUNCH RENTALS CARTS DG pass pl DG GF DG GF's TOTALS BEV BEER TOTAL

2020 669 2582 $43,530.00 $236.00 $8,971.40 $254.40 $5,478.60 $14,421.60 8 319 $1,572.50 $73,521.00 $1,266.20 $2,024.00 $76,811.20

18 HOLE PRO SHOP-----2020REVENUES AND PLAY Year to date +/- from budget: $97,307

2020 % RUNNINGBUDGET REALIZED JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

PLAY PASSES 8,316 66.61% 0 0 0 339 1,438 1,757 2,005 0 0 0 0 0 5,539 MONTHLY BUDGET 380 1,030 1,549 1,762 1,540 1,233 822 0 0 -2,777

GR. FEE 13,556 60.96% 0 0 0 96 1,027 2,792 4,349 0 0 0 0 0 8,264 MONTHLY BUDGET 209 696 2,277 3,556 3,225 2,900 693 0 0 -5,292

TOTAL 21,872 63.11% 0 0 0 435 2,465 4,549 6,354 0 0 0 0 0 13,803+ OR (-) -8,069 MONTHLY 0 0 0 (154) 739 723 1,036 (4,765) (4,133) (1,515) 0 0 (8,069)

RUNNINGTOTALS

REVENUE GR. FEE $ 549,739 66.63% $ 1,120 $ 11,036 $ 240 $ 3,246 $ 33,713 $ 123,478 $ 193,446 $ 0 $ 0 $ 0 $ 0 $ 0 $ 366,279 MONTHLY BUDGET $ 84 $ 8,699 $ 260 $ 6,416 $ 21,981 $ 90,949 $ 155,260 $ 134,984 $ 110,615 $ 20,491 $ 0 $ 0 -183,460

CARTS $ 193,916 62.95% $ 534 $ 4,984 $ 630 $ 2,252 $ 12,964 $ 40,606 $ 60,108 $ 0 $ 0 $ 0 $ 0 $ 0 $ 122,078 MONTHLY BUDGET $ 195 $ 4,229 $ 546 $ 5,480 $ 8,617 $ 31,363 $ 50,319 $ 45,848 $ 38,463 $ 8,856 $ 0 -71,838

MERCH $ 148,479 50.23% $ 0 $ 0 $ 0 $ 846 $ 12,302 $ 28,901 $ 32,533 $ 0 $ 0 $ 0 $ 0 $ 0 $ 74,582 MONTHLY BUDGET $ 0 $ 0 $ 0 $ 8,979 $ 14,020 $ 22,582 $ 29,097 $ 29,193 $ 32,734 $ 11,874 $ 0 -73,897

RANGE $ 40,068 73.09% $ 2,294 $ 448 $ 1,106 $ 2,545 $ 4,984 $ 7,325 $ 10,585 $ 0 $ 0 $ 0 $ 0 $ 0 $ 29,287 MONTHLY BUDGET $ 527 $ 574 $ 1,223 $ 3,651 $ 3,854 $ 6,746 $ 9,149 $ 7,244 $ 5,773 $ 1,211 $ 91 $ 25 -10,781

RENTALS $ 26,620 48.34% $ 0 $ 0 $ 0 $ 30 $ 1,087 $ 4,111 $ 7,640 $ 0 $ 0 $ 0 $ 0 $ 0 $ 12,868 MONTHLY BUDGET $ 0 $ 0 $ 0 $ 509 $ 1,613 $ 5,225 $ 8,557 $ 5,527 $ 3,939 $ 1,250 $ 0 $ 0 -13,752

S. PASS $ 133,842 95.56% $ 48,410 $ 5,410 $ 15,649 $ 33,713 $ 11,396 $ 11,009 $ 2,308 $ 0 $ 0 $ 0 $ 0 $ 0 $ 127,895 MONTHLY BUDGET $ 12,226 $ 10,896 $ 41,016 $ 54,050 $ 7,224 $ 6,961 $ 960 $ 509 $ 0 $ 0 $ 0 $ 0 -5,947

P. PASS $ 20,790 92.45% $ 1,200 $ 1,500 $ 1,000 $ 9,600 $ 3,920 $ 1,600 $ 400 $ 0 $ 0 $ 0 $ 0 $ 0 $ 19,220 MONTHLY BUDGET $ 160 $ 1,042 $ 2,933 $ 9,938 $ 2,547 $ 3,021 $ 1,149 $ 0 $ 0 $ 0 $ 0 $ 0 -1,570

LOCKERS $ 316 75.95% $ 120 $ 0 $ 40 $ 0 $ 40 $ 40 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 240 MONTHLY BUDGET $ 40 $ 36 $ 80 $ 160 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 -76

TOTAL $ 1,113,770 67.56% $ 53,678 $ 23,378 $ 18,665 $ 52,232 $ 80,406 $ 217,070 $ 307,021 $ 0 $ 0 $ 0 $ 0 $ 0 $ 752,450+ OR (-) -$ 361,320 MONTHLY $40,486 ($2,102) ($27,349) ($36,871) $20,390 $50,223 $52,530 ($223,305) ($191,524) ($43,682) ($91) ($25) ($361,320)

9 HOLE PRO SHOP------2020REVENUES AND PLAY Year to date +/- from budget: ($2,448)

2020 % RUNNINGBUDGET REALIZED JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTALS

PLAY PASSES 2,658 57.26% 34 22 81 0 185 541 659 0 0 0 0 0 1,522 MONTHLY BUDGET 23 40 80 86 205 581 659 612 253 71 48 -1,088

GR. FEE 8,052 64.67% 8 12 57 0 467 1,695 2,968 0 0 0 0 0 5,207 MONTHLY BUDGET 13 30 101 76 375 1,606 2,391 2,261 1,117 62 20 -2,825

TOTAL 10,710 62.83% 42 34 138 0 652 2,236 3,627 0 0 0 0 0 6,729+ OR (-) -3,981 MONTHLY 6 (36) (43) (162) 72 49 577 (2,873) (1,370) 0 (133) (68) (3,913)

RUNNINGTOTALS

REVENUE GR. FEE $ 143,731 63.04% $ 400 $ 784 $ 486 $ 140 $ 7,298 $ 29,541 $ 51,964 $ 0 $ 0 $ 0 $ 0 $ 0 $ 90,613 MONTHLY BUDGET $ 215 $ 961 $ 937 $ 873 $ 6,607 $ 28,814 $ 44,755 $ 41,338 $ 18,482 $ 0 $ 611 $ 138 -53,118

CARTS $ 55,611 55.28% $ 308 $ 230 $ 233 $ 0 $ 2,352 $ 9,112 $ 18,507 $ 0 $ 0 $ 0 $ 0 $ 0 $ 30,742 MONTHLY BUDGET $ 95 $ 86 $ 100 $ 684 $ 3,378 $ 11,044 $ 15,409 $ 15,157 $ 9,237 $ 0 $ 421 $ 0 -24,869

MERCH $ 46,550 42.56% $ 1,559 $ 645 $ 1,220 $ 0 $ 1,904 $ 5,480 $ 9,005 $ 0 $ 0 $ 0 $ 0 $ 0 $ 19,813 MONTHLY BUDGET $ 2,303 $ 2,440 $ 4,708 $ 565 $ 2,366 $ 6,342 $ 8,457 $ 8,181 $ 3,335 $ 0 $ 3,579 $ 4,274 -26,737

RENTALS $ 15,445 58.28% $ 10 $ 4 $ 120 $ 0 $ 390 $ 2,402 $ 6,076 $ 0 $ 0 $ 0 $ 0 $ 0 $ 9,002 MONTHLY BUDGET $ 9 $ 24 $ 160 $ 58 $ 779 $ 3,306 $ 5,204 $ 4,020 $ 1,651 $ 0 $ 163 $ 71 -6,443

S. PASS $ 10,764 90.27% $ 2,275 $ 0 $ 975 $ 1,625 $ 2,517 $ 2,325 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 9,717 MONTHLY BUDGET $ 1,492 $ 1,275 $ 1,708 $ 2,898 $ 1,844 $ 1,263 $ 298 $ 43 -$ 57 $ 0 $ 0 $ 0 -1,047

P. PASS $ 5,556 33.17% $ 0 $ 192 $ 0 $ 192 $ 1,075 $ 384 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 1,843 MONTHLY BUDGET $ 272 $ 125 $ 1,324 $ 2,111 $ 676 $ 864 $ 184 $ 0 $ 0 $ 0 $ 0 $ 0 -3,713

FOOD $ 3,822 63.62% $ 3 $ 7 $ 28 $ 0 $ 446 $ 684 $ 1,263 $ 0 $ 0 $ 0 $ 0 $ 0 $ 2,432 MONTHLY BUDGET $ 20 $ 15 $ 31 $ 18 $ 184 $ 765 $ 1,235 $ 980 $ 479 $ 0 $ 75 $ 20 -1,390

BEER $ 9,000 78.36% $ 12 $ 22 $ 44 $ 0 $ 1,780 $ 1,681 $ 3,514 $ 0 $ 0 $ 0 $ 0 $ 0 $ 7,053 MONTHLY BUDGET $ 5 $ 4 $ 107 $ 34 $ 371 $ 1,753 $ 2,328 $ 3,173 $ 1,105 $ 0 $ 115 $ 5 -1,947

DISKGolf $ 4,000 77.75% $ 0 $ 10 $ 30 $ 0 $ 330 $ 880 $ 1,860 $ 0 $ 0 $ 0 $ 0 $ 0 $ 3,110 MONTHLY BUDGET $ 20 $ 50 $ 50 $ 180 $ 350 $ 855 $ 1,385 $ 995 $ 95 $ 0 $ 20 $ 0 -890

TOTAL $ 290,479 60.01% $ 4,567 $ 1,894 $ 3,136 $ 1,957 $ 18,092 $ 52,489 $ 92,190 $ 0 $ 0 $ 0 $ 0 $ 0 $ 174,325+ OR (-) -$ 116,154 MONTHLY $136 ($3,086) ($5,989) ($5,464) $1,537 ($2,517) $12,935 ($73,887) ($34,327) $0 ($4,984) ($4,508) ($120,154)

Agenda Title: Staff Reports – Recreation Operations

Submitted by: Nolan Oberg, Recreation Manager

August 18, 2020

Agenda Item: 2.B.2

JULY 2020 Recreation Department-

• Nolan Oberg, Recreation Manager• Lauren Pavlish, Recreation Coordinator – Senior and Adult Activities and Sports• Olesya Stadnichuk, Recreation Specialist – Youth Sports and Activities

Current and Upcoming Programming- Youth Rec - • Youth Tennis – new program with Dave Boon using the National Junior Tennis and Learning (NJTL) program that

provides tennis lessons along with life skills, leadership and educational programming• Youth Fall Soccer – our biggest youth program open for registration; program staring on September 8th• Junior Volleyball Clinic – This program filled up at our maximum of 10 children• Gamers Corner – every Friday we provide a healthy environment for children to come together and game. We are

planning tournaments with games that are not rated over T.

Youth Fitness – • Teen Strength Training – Instructed by Megan Hartzog teens will learn basic movements and patterns in strength

training• Zumba kids – Instructed by Megan Hartzog, this class will provide an outlet to jump, dance, shake and move that

will help children gain confidence and improve coordination.

Adult Rec – • Softball – Co-Rec Fall -Stanley Park is a lot of fun on Wednesday nights with fields 1 and 2 abuzz with the

excitement of softball in the mountains.• Outdoor Pickleball Open Play – May 4 through early fall• Adult Fall 3v3 Soccer – Leagues of 3v3 to compete on a recreational and fun level

Adult Fitness – • Discussing and planning Fall Inclusion classes and schedule• Lauren met with Fitness Instructors last week to get feedback and for introductions• Tai Chi – Instructed by Mike Curtiss – 9/11 – 10/30 Friday morning at both Stanley Park (4 sessions) and then GYM

(last 4 sessions)

Other Updates – • Our rec team will take a brief programming break for the first couple of weeks of August. We are planning for Fall

and Winter for both Recreation and Fitness programs.

• We are still following Larimer County health guidelines and we are planning for teen and youth age programsbecause school is online until Oct 9

August 18, 2020

Agenda Item: 2.B.3

Agenda Title: Staff Reports – Community Center

Submitted by: Miguel Bernal, Guest Services Supervisor Pamela Bross, Aquatics Manager Lauren Pavlish, Recreation Coordinator Julie Bunton, Facilities Rental Coordinator Brandon McGowen, Facilities Maintenance Manager

____________________________________________________________________________

Estes Valley Community Center With the departure of the EVCC Operations Manager, we took the opportunity to review the organizational processes and reporting relationships at the community center. We have determined that updating the EVCC organizational chart to reflect changes to job responsibilities and departmental structure will allow is to be a more effective and efficient operation.

We are moving fitness and personal training programming and facility rental coordination to the Recreation Department. Lauren Pavlish, Recreation Coordinator, will be taking over the Fitness and Personal Training teams. We extended the July fitness/gym schedule until the end of August 2020. Lauren is in the process of determining the fall program schedule. She is working with the Marketing Manager to promote the Les Mills Virtual programs. We will be adding a family friendly class to the schedule.

The open hours for EVCC will remain the same for now as we are still under the Larimer County variance. August 17, 2020, we will be offering reservations for using the basketball courts. The divider will be down and we will allow one person (or up to 4 people from the same family) to use each court. A basketball or volleyball can be checked out at the front desk and will be sanitized after each use.

We have hired Julie Bunton, formally Personal Trainer, into the position of part-time Facility Rental Coordinator. She will report to Nolan Oberg, Recreation Manager. She will be the main contact for district rentals to include Stanley Park, EVCC and eventually the Marina Pavilion. Heather Drees will continue to work with the Marina on Pavilion rentals until the end of the 2020 season. The Facility Maintenance Department will support rental logistics at the Community Center as needed.

The Guest Services Department will report up to the Executive Director with support from the Human Resources Manager. Miguel Bernal has been promoted to the position of Guest Services Manager and he will be the main point of contact for EVCC memberships.

The Aquatics Manager, Amy Alexander, who starts on August 17, 2020 will report to the Finance Director. The Marketing department will be responsible for the administration of our website and social media platforms and will assist with GroupEx Pro and E-Trak input and updates.

Starting in September 2020, Miguel will provide a report on memberships and any other projects related to Community Center Guest Service Operations.

Guest Services Miguel Bernal, Guest Services Supervisor Will submit a report in September.

Fitness Lauren Pavlish, Recreation Coordinator Will submit a report in September.

Facility Rentals Julie Bunton, Facility Rental Coordinator Will submit a report in September.

Aquatics Pamela Bross, Aquatics Manager / Finance Director

We continue to have a lot of demand for our lap pool reservations. Our procedures for reservations and our cleaning protocols are running smoothly.

Our aqua fitness classes remain well attended and we added two additional Deep Water Aerobics classes to the schedule which brings our class offerings to 8 per week. For reference, pre COVID we had 11 aqua classes each week.

Open Swimming in the Leisure Pool continues and again our cleaning and reservation procedures are going well.

The hot tub remains empty and will not open until a later phase.

Staffing: The new Aquatics Manager, Amy Alexander, starts with us on August 17th. Amy is coming to us from San Juan Capistrano, California. She has an extensive aquatics background and has managed large waterparks in California. More recently she is the co-owner and CEO of Streamline Health Services LLC which is an American Red Cross licensed training partner that provides basic and instructor level certification courses to individuals, groups and companies throughout the US. She has many certifications including WSIT, LGIT, Lifeguard, and CPR/AED. She and her husband are moving to Estes and are looking forward to becoming part of our community.

Facility Maintenance Brandon McGowen, Facility Maintenance Manager

FACILITY MAINTENANCE Projects: PCD Engineering continuing the energy audit for the building. Walk through of building was completed earlier this month. Working on a list from PCD for areas of concern during the initial building commissioning. Some of the pending issues were completed by contractors, and others were not. Efforts are being made to determine which are still pending.

Repairs/General Maintenance: Working on the patio area outside A,B,C community rooms. This patio fencing, tables and landscape planters were purchased in 2018. Other landscape items still on the radar: removing dead trees and shrubs. Trimming bushes and trees that are overgrown, adding patio fence for rental rooms. Custodians have been focusing on deep cleaning between sanitization task throughout the facility.

Personnel: Still looking to hire one more part time custodian for evenings.

August 18, 2020

Agenda Item: 2.D.4

Agenda Title: Staff Reports - District Maintenance

Submitted by: John Feeney, Manager of District Maintenance ____________________________________________________________________________

Board Report August 2020 GOLF COURSE MAINTENANCE With the dog days of summer are upon us, both courses are holding up well to the drought conditions. the increased rounds coupled with “single rider” carts is making traffic control a very important part of daily course set up. Extra time is taken to reroute cart traffic especially around greens complexes. The fairways have been treated with a wetting agent formulated to establish consistent water flow into and throughout the rootzone. This application was made with our toro spray rig at approximately 3:00 am on 7/23. The early start allows the product to be applied and watered in prior to the early tee times. Management has seen positive results from this application. The manhours normally used for manual irrigation in fairways should be reduced. Monthly applications are planned though the fall. Management is also experimenting with an organic soil conditioner. Biolynceus produces liquid products designed to increase biological activity in soil, lower Ph (which will be beneficial to our calcareous soils), and loosen clay soils. Biolynceus agreed to supply Estes Park Golf Course with enough free product to treat #1 fairway. 3 applications will be made between July and September. Management will monitor #1 fairway and hopefully see positive results in April. The drought conditions make any flaw in any irrigation system very noticeable. Staff is very diligent about diagnosing and repairing imperfections prior to turf loss. At the 18-hole course, dozens of old, worn out nozzles have been replaced. Air valves and other components of the controllers have been repaired or replaced, and several heads have been raised or leveled throughout the property. Irrigation repair at he 9-hole course has been less intensive and usually limited to edging around sprinklers that have performance issues. Wildlife continues to be a major challenge at the 9-hole course. The ever-growing elk herds seem to move on the golf courses earlier each year. Another problem is the goose population. The nonnative Canadian Geese seem to grow in numbers each year. Goose feces is left on fairways, tees and greens daily. Golfers and disc golf players are forced to play through the mess. Staff spends many hours cleaning, but it is impossible to clean the course ahead of play. Geese also like to eat the sand topdressing on our greens. This results in holes and large divots in the greens. Management is consulting with Colorado Department of Agriculture to explore solutions. A site visit is planned for mid-September.

PARKS AND TRAILS MAINTENANCE EVRPD ball fields have so far survived very trying times with the pump motor out of service. Many hours of hand watering with the EVRPD water truck, an application of a granular wetting agent, and timely rains. Allowed the turf to rebound quickly upon installation of the pump motor. Once the pump motor was installed, it became evident the pump should be replaced as well. Management is currently researching costs for this.

Staff and management have also been experimenting with the irrigation controllers (timers). A second controller has been temporarily added. This gives staff more control and hopefully, better performance out of each sprinkler. If improvement is observed a permanent second controller will be added this coming spring.

AUGUST 2020 GOLF COURSE/PARKS & TRAILS BOARD REPORT

Fairways with adequate irrigation coverage have seen positive results from wetting agent applications

Park staff continued to produce a great product despite the irrigation challenges

Using a prism Guage, equipment manager, Joseph Lingenfelter is able to monitor quality of cut, an important aspect of smooth, healthy putting surfaces


Tank truck watering ball fields while irrigation pump was down

Irrigation performance issues prior to additional controller

An additional irrigation controller increases irrigation efficiency

Turf recovery after tank watering/wetting agents and timely rains


Vertical mowing heads on our fairway unit allows staff to perform necessary cultural practices ahead of play

“Verti-cut” lines are visible a couple days after the process takes place, but will only improve playability

Clogged/worn out nozzles and low heads cause poor irrigation performance at both golf courses as well as ball fields. Constant monitoring and maintenance is required

August 18, 2020

Agenda Item: 2.D.5

Agenda Title: Staff Reports – Marina Operations

Submitted by: Annie Hanson, Marina Manager ____________________________________________________________________________

LAKE ESTES MARINA NEWS WAVE AUGUST 2020

Our new boat arrived July 26. After some break in hours, it has been added to the fleet. The boat was due to us in May, with factory closures due to COVID, delivery was delayed.

Operations As of August 10th, the Marina is open on Fridays, Saturdays, and Sunday’s from 9am-5pm for store items and equipment rentals (boats, paddle boards, kayaks, bikes, etc.). ANS Inspections are available during these operation hours. The launch ramp closes 30 minutes before our operations closing time.

All trash service in the parks and along the trail and restrooms are being taken care of daily.

Marina Pavilion District Administrative staff was able to obtain a variance from Larimer County which allows groups up to 50 with a signed self-affirmation form. We have 9 events scheduled in August.

MISC / COVID-19 Protocol for the Marina store; each person interacting with our staff wears a mask. Our staff interacting with customers/other staff wear masks, also wear gloves, if within 6’ (handing out life jackets, giving instruction for boat use etc.) Hand sanitizer, liquid bleach and a 70% isopropyl alcohol solution for cleaning contact surfaces (lifejackets, boats, bathrooms, electronic, etc.)

August 18, 2020

Agenda Item: 2.D.6

Agenda Title: Staff Reports – Campground Operations

Submitted by: Zenda Smith, Campgrounds Manager ___________________________________________________________________________________

Campgrounds Report August 2020 Busy, busy, busy … that’s what I say to anyone who asks how things are going in the campgrounds this summer. Both Mary’s Lake and East Portal have been out of available sites the entire month of July and the first couple of weeks of August. If campers show up without a reservation late in the day, we unfortunately have to turn them away … and finding a camping spot in any other Estes Park area campground has also been close to impossible. We are seeing a lot of folks who are giving camping a try for the first time. Colorado is now in the ‘Safer at Home and in the Vast, Great Outdoors” phase which allows Coloradans and others to recreate in our state’s great outdoors while maintaining a sustainable level of physical distancing. This COVID-19 marketing and management campaign has definitely worked in our favor. As more and more people pursue outdoor recreational activities, I believe that this demand will continue to increase our park occupancies in the future. Where in years past, our typical visitors were more focused on purchasing souvenirs, taffy, and ice cream, I think that our current and future visitors are more interested in “experiencing” nature, adventure, and family-oriented activities with camping being on the top of the list. Today’s young families are looking for fun and exciting things to do. They want to create memories. And it is our job to provide them with a wide variety of quality recreational choices. We do our best at the campgrounds to be EVRPD ambassadors … our staff actively promotes the Community Center, the Marina, the Golf Courses, and our parks and trails to our hundreds of guests that check in to the campgrounds every day. On any given day during the summer, we have around 750 guests at the campgrounds.

This past month, our campgrounds maintenance team, which consists of the Maintenance Supervisor and six maintenance workers, has been focused on the installation and assembly of 4 new picnic table shelters at the Mary’s Lake Campground. After these are completed, the crew will begin renovating the playgrounds at both campgrounds. They will be removing a swing set from East Portal and will also be transferring half of a climbing wall from East Portal to Mary’s Lake.

They will also be installing a stone border around each playground. In late September, the new play features and equipment will arrive and will be installed by a certified contractor. I am really looking forward to seeing happy kids enjoying the new playgrounds in the coming years!

I am very happy that we will be able to move forward with our additional capital improvement projects. I have been lining up the contractors who will be constructing the new ADA accessible trail to the ML swimming pool, replacing stairs on the adjacent hillside, laying new asphalt overlay in the back parking lot and entry way at Mary’s Lake, and replacing the old vault on the west side of Mary’s Lake. I am also working with Cornerstone Engineering to get the bid packet ready to release for the water & electric replacement project at the Mary’s Lake Campground. I am hoping to break ground immediately after we close on September 28th.

Thanks for considering the value in these projects and for supporting me as I strive to improve our campgrounds and ultimately the experiences of our guests.

Although we had a slow start to the season with COVID-19 restrictions affecting occupancy, revenue has caught up to last years numbers and is currently only 1.9% below the 2019 YTD. With 5 more months to go, I am confident that we will surpass this year’s revenue budget.

Campgrounds Revenue

Mary's Lake Campground2015 2016 2017 2018 2019 2020

January 13,476.45$ 31,701.45$ 42,163.30$ 68,608.20$ 64,932.58$ 72,811.65$ February 14,736.00$ 27,777.29$ 30,976.70$ 42,966.05$ 41,029.76$ 67,478.42$ March 27,780.70$ 47,656.40$ 48,730.30$ 61,311.71$ 63,217.02$ 36,826.75$ April 36,958.38$ 46,783.13$ 39,103.90$ 57,531.95$ 58,685.87$ (3,203.30)$ May 54,422.81$ 89,748.31$ 72,090.21$ 90,190.58$ 74,186.12$ 72,001.05$ June 110,045.52$ 137,350.69$ 147,049.71$ 129,868.97$ 126,954.11$ 182,618.18$ July 133,147.70$ 127,997.09$ 122,604.78$ 127,221.40$ 143,183.15$ 140,483.53$ August 110,921.09$ 91,720.92$ 93,135.15$ 105,255.57$ 101,742.67$ September 63,155.12$ 57,857.29$ 59,402.29$ 76,962.38$ 76,832.70$ October 14,441.27$ 4,548.54$ 3,186.03$ 2,618.29$ 3,241.73$ November 533.85$ 928.75$ 729.11$ 1,228.52$ 19.24$ December 5,845.10$ 7,816.25$ 17,367.94$ 18,970.10$ 18,809.54$

585,463.99$ 671,886.11$ 676,539.42$ 782,733.72$ 772,834.49$ 569,016.28$

Total To Date 390,567.56$ 509,014.36$ 502,718.90$ 577,698.86$ 572,188.61$ 569,016.28$

East Portal Campground2015 2016 2017 2018 2019 2020

January 12,111.45$ 17,325.60$ 24,704.55$ 29,120.50$ 37,834.80$ 44,241.05$ February 16,069.15$ 21,651.10$ 19,686.95$ 31,698.00$ 30,001.70$ 31,005.20$ March 18,721.95$ 28,516.50$ 20,867.35$ 29,059.00$ 31,749.00$ 21,793.45$ April 28,629.70$ 31,246.05$ 30,757.10$ 30,021.25$ 32,925.30$ 1,186.60$ May 39,975.76$ 50,711.23$ 28,248.94$ 49,573.43$ 35,510.75$ 17,728.17$ June 57,407.94$ 50,634.11$ 58,212.59$ 49,674.87$ 47,167.62$ 61,712.07$ July 44,332.01$ 50,702.49$ 43,318.57$ 48,527.22$ 49,447.56$ 73,695.31$ August 36,992.33$ 37,439.86$ 36,251.46$ 39,837.27$ 42,122.84$ September 26,035.06$ 24,293.30$ 40,636.62$ 29,852.92$ 29,266.24$ October 3,982.13$ 2,429.48$ 416.94$ 30.38$ 125.90$ November 362.60$ 466.25$ 1,171.35$ 1,645.00$ 373.36$ December 3,546.25$ 4,342.50$ 5,357.50$ 7,833.30$ 10,645.73$

288,166.33$ 319,758.47$ 309,629.92$ 346,873.14$ 347,170.80$ 251,361.85$

Total To Dat 217,247.96$ 250,787.08$ 225,796.05$ 267,674.27$ 264,636.73$ 251,361.85$

2015 2016 2017 2018 2019 2020

Totals To Date 607,815.52$ 759,801.44$ 728,514.95$ 845,373.13$ 836,825.34$ 820,378.13$ Annual Total 873,630.32$ 991,644.58$ 986,169.34$ 1,129,606.86$ 1,120,005.29$ 820,378.13$ Annual Budget 473,993.00$ 741,525.00$ 862,305.00$ 941,869.00$ 967,500.00$ 1,074,000.00$ over/under 399,637.32$ 250,119.58$ 123,864.34$ 187,737.86$ 152,505.29$ (253,621.87)$

August , 2020 Agenda Item: 2.B.7

Agenda Title: Staff Reports – Human Resources

Submitted by: Robin Fallon, Human Resource Manager ____________________________________________________________________________

BOARD REPORT August 2020 HR Goals/Projects

• Employee Engagement-Continuing department visits. August sending out questions to managersto engage their direct reports in conversation on organizational support, role clarity, careerclarity, task conflict and team conflict.

• Front Desk Support- Supporting our new Guest Services staff with EVCC Operations Managerleaving; Training development for Guest Services Manager and supporting staff in resolving anytechnical/procedural issues that need immediate attention.

• Projects Progress on-going: Kiosk for Community Center Update: Cabinet completed. We areholding off on putting it out in the lobby due to COVID-19. Wage Survey: Waiting for data fromthe Town and survey from SDA being compiled by Employers Counsel. Will have preliminaryrecommendations for the September board meeting. Benefit Renewal meeting scheduled forAugust. Will be reviewing Sentric performance review module and training module to seevisibility of making those processes paperless once wage survey has been completed.

Turnover Statistics Comparing 2020 year to date (YTD) turnover to 2019 YTD turnover, we have seen an 11.77% increase in full-time turnover, an 18.05% increase in regular part-time turnover and a 1.88% decrease in off-cycle seasonal turnover. The pandemic has played a big part in the turnover increase. We reduced some full-time/part-time staff and had staff leave the area due to COVID related issues. Our returning seasonal percentage went from 50% 2019 to 71.19% in 2020.

July 2020 Active Employees Terms

New Hires

Monthly Turnover

Q3 Turnover

YTD Turnover

FT 24 3 0 11.11% 11.11% 27.59% PT 46 4 1 8.00% 8.00% 50.40% Seasonal Off-cycle 73 0 3 0.00% 0.00% 13.68% Total 143 7 4 4.67% 4.67% 37.92% Seasonal End Terms 0 Seasonal Rehire rate July 33.33%; Season to date 71.19%

July 2019 Active Employees Terms

New Hires

Monthly Turnover

Q3 Turnover

YTD Turnover

FT 26 2 7.14% 7.14% 15.82% PT 62 3 1 4.63% 4.63% 32.35% Seasonal Off-cycle 73 4 1 6.33% 6.33% 15.56% Total 161 9 2 5.85% 5.85% 23.91% Seasonal End Terms 2 Seasonal Rehire rate July 0.00%; Season to date 50.00%

Workers Compensation July 2020: 1 claim golf maintenance (Leg laceration requiring stitches); 1 claim outstanding- from Aquatics Recruitment Aquatics Manager- hired Amy Alexander – starts August 17, 2020 Full-time Custodian -decided to hire part-time custodian instead of full-time Part-time Custodian – hired candidate that backed out; position posted Part-time Lifeguards – reviewing staffing needs with fall schedule and some lifeguards going back to school. Seasonal Marina, Parks and Trails and Golf Operations and Golf Maintenance positions Hired two Part-time Pro Shop Attendants to finish out season.

Media and Communications DepartmentAugust Board Report

Lisa VonBargen, Media and Communications Manager

As a native Nebraskan, I never thought I would see a news release that said there wouldn’t be football in the fall. It doesn’t surprise me one bit that Coach Frost said he will look for playing opportunities outside the Big 10. (Maybe we start the Big 8 again?) It feels a bit like that in the Rec business at the moment, too. We are searching for playing opportunities anywhere we can find them in our current COVID-19 restricted environment. We are looking for ways to play that keep our constituents safe. We are seeking to provide some semblance of normal in a very abnormal world. I am proud to be a part of this team that is willing to try something new, or re-create recreation to be compliant with our County re-create recreation to be compliant with our County Variance and State guidelines.

This month, our district app went live. You can download it at the App Store or Google Play. We will use this for push notifications for locals as well as for visitors to access all our locations and offerings. The two separate audiences made the development a little tricky, but I think we have a good starting point with our app that can grow with us. (Estes Park Recreation will get you to the EVRPD app download for iphone or Android)

With input from every department, I was able to create some new features on our website including a comment link that Tom says is used on a daily basis, an “I want to” icon that is a shortcut to some frequently used functions such as tee time and campsite registrations, job applications, adult and youth recreation program registrations and daily pass purchases. I’ll be working on a new look for our facility rental page with Julie Bunton over the next month. I’m still waiting for a few features on the Colorado Interactive platform to go live, such as carousel slides that will allow a slideshow of images within an image frame. We will use that feature for scrolling testimonials and monitor slide images. scrolling testimonials and monitor slide images.

Facebook stats continue to show that photos of our team and guests have a very positive effect on views and engagements. The photos of Art in his cleaning mode as well as Megan and her daughters demonstrating ZumbaKids™ each had nearly 1500 views and 400 engagements. When I started a year ago, typical numbers were 200 views and 3 engagements.

Truth is stranger than f iction.

Media and Communications DepartmentAugust Board Report

Lisa VonBargen, Media and Communications Manager

Estes Valley Recreation & Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Seven Months Ending July 31, 2020

Current YearMonth Actual

Current Year YTD Actual

Current Year YTD Budget

Last YearYTD Actual

Current YearAnnual Budget

Current YearYTD % Budget

RemainingBudget

ADMINISTRATIONTotal Revenues 277,662 1,313,785 1,337,646 818,403 792,831 165.71 (520,954)Operating Expenses 57,698 433,330 447,866 480,393 732,672 59.14 299,342Non-Operating Exp 0 8,716 15,611 0 26,761 32.57 18,045Total Expenses 57,698 442,046 463,477 480,393 759,433 58.21 317,387

Net Income 219,964 871,739 874,169 338,010 33,398 2,610.15 (838,341)

RECREATIONTotal Revenues 6,144 52,939 88,916 62,087 151,275 35.00 98,336Operating Expenses 21,316 150,793 179,409 138,920 308,406 48.89 157,613Non-Operating Exp 0 0 4,498 0 7,710 0.00 7,710Total Expenses 21,316 150,793 183,907 138,920 316,116 47.70 165,323

Net Income (15,172) (97,854) (94,991) (76,833) (164,841) 59.36 (66,987)

COMMUNITY CENTERTotal Revenues 368,307 1,819,270 2,522,602 2,565,320 3,667,233 49.61 1,847,963Operating Expenses 76,003 673,488 897,882 832,593 1,512,060 44.54 838,572Non-Operating Exp 5,681 685,393 699,777 716,403 2,151,375 31.86 1,465,982Total Expenses 81,684 1,358,881 1,597,659 1,548,996 3,663,435 37.09 2,304,554

Net Income 286,623 460,389 924,943 1,016,324 3,798 12,121.88 (456,591)

LAKE ESTES GOLFTotal Revenues 93,201 176,762 169,893 163,965 297,078 59.50 120,316Operating Expenses 35,384 188,656 188,425 167,240 339,993 55.49 151,337Non-Operating Exp 0 0 4,958 0 8,500 0.00 8,500Total Expenses 35,384 188,656 193,383 167,240 348,493 54.13 159,837

Net Income 57,817 (11,894) (23,490) (3,275) (51,415) 23.13 (39,521)

ESTES PARK GOLFTotal Revenues 317,409 768,453 652,541 682,857 1,193,239 64.40 424,786Operating Expenses 93,669 485,667 515,446 483,480 852,022 57.00 366,355Non-Operating Exp 15,810 65,797 139,769 95,768 171,576 38.35 105,779Total Expenses 109,479 551,464 655,215 579,248 1,023,598 53.88 472,134

Net Income 207,930 216,989 (2,674) 103,609 169,641 127.91 (47,348)

8/11/2020 at 3:35 PM Page: 1

2019 2020CASH RECEIPTS: JULY JULY

General Fund 245,063$ 277,662$ Recreation 9,595 6,144Community Center 438,823 368,307Lake Estes 9-Hole Golf Course 78,674 93,201Estes Park 18-Hole Golf Course 269,833 317,409Marina 207,057 240,116Parks/Trails 10,912 665Campgrounds 169,594 199,249

TOTAL REVENUE 1,429,551 1,502,753(Increase)/Decrease in Receivables/Inv 11,339 30,647

Total Cash Receipts 1,440,890$ 1,533,400$

CASH DISBURSEMENTS:General Fund 58,385$ 57,698$ Recreation 19,700 21,316Community Center 124,699 81,684Lake Estes 9-Hole Golf Course 31,088 35,384Estes Park 18-Hole Golf Course 102,400 109,479Marina 59,227 91,395Parks/Trails 62,127 30,222Campgrounds 80,207 79,791

TOTAL EXPENSES 537,833 506,969(Increase)/Decrease in Payables (35,811) 13,458

Total Cash Disbursements 502,022$ 520,427$

NET CASH INFLOW (OUTFLOW) 938,868$ 1,012,972$

CASH IN BANK:AVAILABLE CASH: Bank of Estes Park - Checking 450,352$ 354,585$ Bank of Estes Park - Credit Cards 74,749 99,035 Bank of Estes Park - A/P E-Pmts 1,000 3,507 ColoTrust - General Fund 2,838,125 3,485,625 Bank of Estes Park - DOW POS 8,337 2,201 Bank of CO - Money Market 154,080 154,153 Petty Cash 4,805 4,605

Sub-Total - Available Cash 3,531,448$ 4,103,710$

OTHER CASH: ColoTrust - Lottery Funds(CTF) 295,325 330,113 ColoTrust - Comm Ctr Proj Acct 451,636 649,651 CSafe - Tabor Reserve 97,627 99,211 CSafe - Debt Service Fund 1,131,654 1,157,679

Sub-Total - Other Cash 1,976,242$ 2,236,654$

TOTAL CASH IN BANKS 5,507,690$ 6,340,364$

* Includes Jr Golf, Youth Activity & Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTJULY CASH FLOW REPORT

August 10, 2020

Current YearMonth Actual

Current Year YTD Actual

Current Year YTD Budget

Last YearYTD Actual

Current YearAnnual Budget

Current YearYTD % Budget

RemainingBudget

MARINATotal Revenues 240,116 463,957 345,080 342,782 553,150 83.88 89,193Operating Expenses 74,788 241,535 246,243 219,396 398,762 60.57 157,227Non-Operating Exp 16,607 20,759 42,815 19,800 46,969 44.20 26,210Total Expenses 91,395 262,294 289,058 239,196 445,731 58.85 183,437

Net Income 148,721 201,663 56,022 103,586 107,419 187.73 (94,244)

PARKS/TRAILSTotal Revenues 665 19,775 10,853 185,638 842,545 2.35 822,770Operating Expenses 23,864 106,377 126,089 127,687 217,548 48.90 111,171Non-Operating Exp 6,358 88,009 499,548 76,324 777,758 11.32 689,749Total Expenses 30,222 194,386 625,637 204,011 995,306 19.53 800,920

Net Income (29,557) (174,611) (614,784) (18,373) (152,761) 114.30 21,850

CAMPGROUNDSTotal Revenues 199,249 771,843 866,343 792,001 1,070,480 72.10 298,637Operating Expenses 76,283 329,546 362,551 330,315 601,981 54.74 272,435Non-Operating Exp 3,508 59,547 78,618 128,252 366,888 16.23 307,341Total Expenses 79,791 389,103 441,169 458,567 968,869 40.16 579,766

Net Income 119,458 382,750 425,174 333,434 101,611 376.68 (281,139)

DISTRICT TOTALSTotal Revenues 1,502,753 5,386,784 5,993,874 5,613,053 8,567,831 62.87 3,181,047Operating Expenses 459,005 2,609,392 2,963,911 2,780,024 4,963,444 52.57 2,354,052Non-operating Exp 47,964 928,221 1,485,594 1,036,547 3,557,537 26.09 2,629,316Total Expenses 506,969 3,537,613 4,449,505 3,816,571 8,520,981 41.52 4,983,368

Net Income 995,784 1,849,171 1,544,369 1,796,482 46,850 (1,802,321)

8/11/2020 at 3:35 PM Page: 2

Check # Date Payee Cash Account Amount147655 7/2/20 Amazon Capital Services 1-0000-101-1001 423.13147656 7/2/20 Atlas Disposal & Recycling 1-0000-101-1001 4,310.00147657 7/2/20 Big Rock Sports, LLC 1-0000-101-1001 998.98147658 7/2/20 Colorado Employer Benefit Trust 1-0000-101-1001 29,780.91147659 7/2/20 Colorado Storage Systems 1-0000-101-1001 120.00147660 7/2/20 DIRECTV 1-0000-101-1001 156.59147661 7/2/20 Epic Business Apps, LLC 1-0000-101-1001 2,838.60147662 7/2/20 Estes Valley Networks, Inc 1-0000-101-1001 130.00147663 7/2/20 Estes Valley Service Co 1-0000-101-1001 145.00147664 7/2/20 Ewing 1-0000-101-1001 590.38147665 7/2/20 Grainger 1-0000-101-1001 169.88147666 7/2/20 Mark Hackmeier 1-0000-101-1001 567.05147667 7/2/20 Ice Of Estes Park 1-0000-101-1001 357.50147668 7/2/20 Imperial Sportswear 1-0000-101-1001 365.98147669 7/2/20 John's Well Service 1-0000-101-1001 312.00147670 7/2/20 K & K Supply 1-0000-101-1001 241.47147671 7/2/20 Kensington Commercial Cleaning LLC 1-0000-101-1001 6,800.00147672 7/2/20 Loveland Steam Laundry 1-0000-101-1001 154.50147673 7/2/20 Dean Foods Company 1-0000-101-1001 180.19147674 7/2/20 Mountain Valley Plumbing & Heating 1-0000-101-1001 657.90147675 7/2/20 Polar Gas 1-0000-101-1001 305.87147676 7/2/20 Rock Creek Bait & Tackle 1-0000-101-1001 143.00147677 7/2/20 Dennis Schall 1-0000-101-1001 168.75147678 7/2/20 Shreiner Enterprises, Inc. 1-0000-101-1001 2,400.00147679 7/2/20 Stens Specialty Brands LLC 1-0000-101-1001 391.84147680 7/2/20 Tattoo Johnson & Sons Inc. 1-0000-101-1001 235.00147681 7/2/20 Team Petroleum 1-0000-101-1001 4,809.01147682 7/2/20 Tipsy Inc. 1-0000-101-1001 7,292.00147683 7/2/20 Titleist 1-0000-101-1001 832.36147684 7/2/20 Trail Ridge Printing Co, LLC 1-0000-101-1001 880.00147685 7/2/20 Winfield Solutions, LLC 1-0000-101-1001 2,851.33147686 7/2/20 Park Supply Co 1-0000-101-1001 2,923.24500273 7/8/20 Callaway Golf 1-0000-101-2002 668.88500274 7/8/20 CenturyLink 1-0000-101-2002 722.92500275 7/8/20 LLC CenturyLink Communication 1-0000-101-2002 1,345.77500276 7/8/20 The Home Depot Pro 1-0000-101-2002 1,454.03500277 7/8/20 LL Johnson Distributing Company 1-0000-101-2002 183.66147687 7/9/20 4 Rivers Equipment, LLC 1-0000-101-1001 145.24147688 7/9/20 Aloe Up Suncare Products 1-0000-101-1001 190.77147689 7/9/20 Amazon Capital Services 1-0000-101-1001 360.86147690 7/9/20 Atlas Disposal & Recycling 1-0000-101-1001 2,010.00147691 7/9/20 Austin Turf & Tractor 1-0000-101-1001 203.02147692 7/9/20 BSN Sports Inc. 1-0000-101-1001 1,128.84

Estes Valley Recreation & Park DistrictCheck Register

For the Period From Jul 1, 2020 to Jul 31, 2020

8/11/2020 at 3:42 PM Page: 1

Check # Date Payee Cash Account Amount147693 7/9/20 Buffalo Brand Seed 1-0000-101-1001 745.00147694 7/9/20 Club Prophet Systems 1-0000-101-1001 375.00147695 7/9/20 Swire Coca-Cola, USA 1-0000-101-1001 1,019.50147696 7/9/20 D & K Pumping 1-0000-101-1001 563.00147697 7/9/20 Daphne's Headcovers 1-0000-101-1001 372.07147698 7/9/20 Estes Valley Service Co 1-0000-101-1001 90.00147699 7/9/20 Serena Hennig 1-0000-101-1001 300.00147700 7/9/20 Ice Of Estes Park 1-0000-101-1001 286.00147701 7/9/20 Kitchen & Company Excavators 1-0000-101-1001 397.32147702 7/9/20 Larimer Co Environmental Health 1-0000-101-1001 40.00147703 7/9/20 Misti Marcantonio 1-0000-101-1001 40.00147704 7/9/20 Dean Foods Company 1-0000-101-1001 93.63147705 7/9/20 Natural Structures 1-0000-101-1001 325.00147706 7/9/20 Ouray Sportswear 1-0000-101-1001 283.06147707 7/9/20 Prairie Mountain Media 1-0000-101-1001 750.00147708 7/9/20 Primos Garage Doors 1-0000-101-1001 1,827.27147709 7/9/20 Rock Creek Bait & Tackle 1-0000-101-1001 242.00147710 7/9/20 Sam's Club Direct 1-0000-101-1001 125.20147711 7/9/20 Dennis Schall 1-0000-101-1001 92.25147712 7/9/20 Shreiner Enterprises, Inc. 1-0000-101-1001 1,200.00147713 7/9/20 Sun Mountain 1-0000-101-1001 154.46147714 7/9/20 Yamaha Motor Finance Corp., USA 1-0000-101-1001 3,116.66147715 7/9/20 Zep Sales & Service 1-0000-101-1001 184.59147716 7/9/20 Estes Park Lumber 1-0000-101-1001 2,836.23147717 7/9/20 Safeway Stores, Inc 1-0000-101-1001 655.61500279 7/15/20 The Home Depot Pro 1-0000-101-2002 2,525.10500280 7/15/20 LL Johnson Distributing Company 1-0000-101-2002 740.58500281 7/15/20 TDS 1-0000-101-2002 67.95500282 7/15/20 Xcel Energy 1-0000-101-2002 283.34500278 7/15/20 Eldorado Artesian Springs 1-0000-101-2002 33.12147718 7/16/20 Air-O-Pure 1-0000-101-1001 120.00147719 7/16/20 Airbits 1-0000-101-1001 306.31147720 7/16/20 Aksels, Inc. 1-0000-101-1001 294.46147721 7/16/20 American Red Cross 1-0000-101-1001 152.00147722 7/16/20 Antigua Group, Inc 1-0000-101-1001 803.21147723 7/16/20 Antler Works 1-0000-101-1001 259.00147724 7/16/20 Mark Baudino 1-0000-101-1001 300.00147725 7/16/20 Colorado Dept of Rev 1-0000-101-1001 3,424.00147726 7/16/20 Cold Front Distribution 1-0000-101-1001 314.82147727 7/16/20 Connecting Point 1-0000-101-1001 375.00147728 7/16/20 Estes Park News 1-0000-101-1001 193.00147729 7/16/20 Estes Park Sanitation 1-0000-101-1001 413.03147730 7/16/20 Estes True Value/Radioshack 1-0000-101-1001 99.01147731 7/16/20 Frito-Lay 1-0000-101-1001 318.34147732 7/16/20 Gallus Golf LLC 1-0000-101-1001 250.00147733 7/16/20 Hach Company 1-0000-101-1001 61.57

8/11/2020 at 3:42 PM Page: 2

Check # Date Payee Cash Account Amount147734 7/16/20 High Country Beverage 1-0000-101-1001 233.10147735 7/16/20 Linda Hoffert 1-0000-101-1001 120.00147736 7/16/20 Ice Of Estes Park 1-0000-101-1001 603.20147737 7/16/20 Konica Minolta 1-0000-101-1001 207.18147738 7/16/20 Max Liddle 1-0000-101-1001 125.00147739 7/16/20 Loveland Steam Laundry 1-0000-101-1001 77.25147740 7/16/20 Lyons Gaddis 1-0000-101-1001 174.00147741 7/16/20 Dean Foods Company 1-0000-101-1001 191.01147742 7/16/20 Mountain States Specialties 1-0000-101-1001 751.46147743 7/16/20 National Network Services 1-0000-101-1001 312.50147744 7/16/20 Northend Self Storage 1-0000-101-1001 110.00147745 7/16/20 Olivers All In One LLC 1-0000-101-1001 607.32147746 7/16/20 Pepsi Cola 1-0000-101-1001 575.43147747 7/16/20 Prairie Mountain Media 1-0000-101-1001 750.00147748 7/16/20 Protect Youth Sports 1-0000-101-1001 189.10147749 7/16/20 QuickScores LLC 1-0000-101-1001 91.00147750 7/16/20 Range View Security, Inc. 1-0000-101-1001 210.00147751 7/16/20 Rock Creek Bait & Tackle 1-0000-101-1001 198.00147752 7/16/20 Dennis Schall 1-0000-101-1001 40.50147753 7/16/20 Shreiner Enterprises, Inc. 1-0000-101-1001 1,680.00147754 7/16/20 The Lifeguard Store, Inc. 1-0000-101-1001 456.00147755 7/16/20 Winfield Solutions, LLC 1-0000-101-1001 7,650.00147756 7/16/20 YourMembership.com, Inc. 1-0000-101-1001 258.00147757 7/16/20 Ace Hardware 1-0000-101-1001 950.59147758 7/16/20 NAPA 1-0000-101-1001 405.82147759 7/21/20 Denali Lawson 1-0000-101-1001 3,424.11500283 7/21/20 Callaway Golf 1-0000-101-2002 1,733.58500284 7/21/20 CenturyLink 1-0000-101-2002 894.40500285 7/21/20 The Home Depot Pro 1-0000-101-2002 699.46500286 7/21/20 LL Johnson Distributing Company 1-0000-101-2002 2,747.12500287 7/21/20 Xcel Energy 1-0000-101-2002 94.38500288 7/21/20 TDS 1-0000-101-2002 272.25500289 7/21/20 Bank of Colorado - VISA 1-0000-101-2002 5,782.70147760 7/23/20 Amazon Capital Services 1-0000-101-1001 956.05147761 7/23/20 American Eagle Distributing 1-0000-101-1001 155.20147762 7/23/20 Syndeo LLC aka Yiptel 1-0000-101-1001 822.09147763 7/23/20 Colorado Materials, Inc 1-0000-101-1001 1,885.00147764 7/23/20 Connecting Point 1-0000-101-1001 3,860.40147765 7/23/20 Denver Golf Expo 1-0000-101-1001 1,470.00147766 7/23/20 Design Workshop, Inc. 1-0000-101-1001 6,357.59147767 7/23/20 Estes Park Rent All 1-0000-101-1001 132.94147768 7/23/20 Estes Valley Service Co 1-0000-101-1001 90.00147769 7/23/20 Patricia Gaultier Owen 1-0000-101-1001 48.00147770 7/23/20 Golf Core 1-0000-101-1001 582.54147771 7/23/20 Home Depot Credit Services 1-0000-101-1001 3,696.78147772 7/23/20 Horizon Vegetation Management 1-0000-101-1001 3,860.00

8/11/2020 at 3:42 PM Page: 3

Check # Date Payee Cash Account Amount147773 7/23/20 Jill Hurd 1-0000-101-1001 820.00147774 7/23/20 Ice Of Estes Park 1-0000-101-1001 403.00147775 7/23/20 Impact Fire Services 1-0000-101-1001 2,040.00147776 7/23/20 K & K Supply 1-0000-101-1001 236.68147777 7/23/20 LL Johnson Distributing Company 1-0000-101-1001 419.22147778 7/23/20 Lorente Golf 1-0000-101-1001 264.97147779 7/23/20 Loveland Steam Laundry 1-0000-101-1001 77.25147780 7/23/20 Dean Foods Company 1-0000-101-1001 219.02147781 7/23/20 Mountain Rentals, Inc. 1-0000-101-1001 1,884.93147782 7/23/20 Northend Self Storage 1-0000-101-1001 125.00147783 7/23/20 Polar Gas 1-0000-101-1001 233.05147784 7/23/20 Premier Aerials LLC 1-0000-101-1001 2,495.00147785 7/23/20 Rock Creek Bait & Tackle 1-0000-101-1001 154.00147786 7/23/20 Dennis Schall 1-0000-101-1001 150.75147787 7/23/20 Shreiner Enterprises, Inc. 1-0000-101-1001 1,440.00147788 7/23/20 Titleist 1-0000-101-1001 542.02147789 7/23/20 Victory Marine, LLC 1-0000-101-1001 16,607.20147790 7/23/20 Wilcor International Inc. 1-0000-101-1001 1,072.41147791 7/23/20 Yamaha Motor Finance Corp., USA 1-0000-101-1001 5,050.50147792 7/23/20 Zachary Zeschin 1-0000-101-1001 15.64147793 7/23/20 Denali Lawson 1-0000-101-1001 1,813.04147794 7/27/20 Denali Lawson 1-0000-101-1001 1,146.17147794V 7/27/20 Denali Lawson 1-0000-101-1001 -1,146.17147794 7/27/20 Denali Lawson 1-0000-101-1001 1,146.17500290 7/29/20 The Home Depot Pro 1-0000-101-2002 1,383.82500291 7/29/20 LL Johnson Distributing Company 1-0000-101-2002 992.94500292 7/29/20 Pitney Bowes Postage By Phone 1-0000-101-2002 100.00500293 7/29/20 Symmetry Energy Solutions, LLC 1-0000-101-2002 2,339.02500294 7/29/20 Waste Management-Estes Park 1-0000-101-2002 857.97147795 7/30/20 Air-O-Pure 1-0000-101-1001 240.00147796 7/30/20 Amazon Capital Services 1-0000-101-1001 1,087.24147797 7/30/20 Big Rock Sports, LLC 1-0000-101-1001 781.70147798 7/30/20 Colorado Employer Benefit Trust 1-0000-101-1001 27,713.92147799 7/30/20 Swire Coca-Cola, USA 1-0000-101-1001 57.36147800 7/30/20 D & K Pumping 1-0000-101-1001 413.00147801 7/30/20 DIRECTV 1-0000-101-1001 156.59147802 7/30/20 Enviropest 1-0000-101-1001 95.00147803 7/30/20 Mary Hockman 1-0000-101-1001 26.25147804 7/30/20 Ice Of Estes Park 1-0000-101-1001 364.00147805 7/30/20 Kensington Commercial Cleaning LLC 1-0000-101-1001 8,312.50147806 7/30/20 Jason Knudson 1-0000-101-1001 373.33147807 7/30/20 Karen Newlon 1-0000-101-1001 348.00147808 7/30/20 Pioneer Athletics 1-0000-101-1001 129.15147809 7/30/20 Polar Gas 1-0000-101-1001 4.00147810 7/30/20 Rock Creek Bait & Tackle 1-0000-101-1001 220.00147811 7/30/20 Dennis Schall 1-0000-101-1001 67.50

8/11/2020 at 3:42 PM Page: 4

Check # Date Payee Cash Account Amount147812 7/30/20 Shreiner Enterprises, Inc. 1-0000-101-1001 2,400.00147813 7/30/20 Team Petroleum 1-0000-101-1001 5,525.20147814 7/30/20 Trail Ridge Printing Co, LLC 1-0000-101-1001 141.00147815 7/30/20 Winfield Solutions, LLC 1-0000-101-1001 1,470.10147816 7/30/20 Park Supply Co 1-0000-101-1001 1,445.34147817 7/30/20 Town of Estes Park 1-0000-101-1001 14,334.49

Total 273,514.46

Electronic/Other Transactions:Transfer to Csafe Debt Service Account 287,787.52 Transfer to Colotrust Investment Account 800,000.00Transfer to A/P Electronic Pymt Account 28,429.60 Transfer to DOW Account 10,000.00Payroll & Payroll Taxes 219,485.26 Sales Tax Remittance 5,685.46 Voided checks 1,146.17

Total Disbursements from Operating & Electronic Accounts 1,626,048.47

Transfer to Csafe Debt Service Account (287,787.52) Transfer to DOW Account (10,000.00)Transfer to Colotrust Investment Account (800,000.00)Transfer to A/P Electronic Pymt Account (28,429.60)Credit Card Fees withdrawn from CC account 7,901.27 Credit Card DisputeBond payment to Bank of Colorado wired directly from ColoTrustUMB Bond payments wired directly from CSafeDOW withdrawals for fishing licenses 12,488.02

Subtotal Disbursements 520,220.64 Amortization of prepaid expenses 6,569.52 Tax collection fees netted from receipt 11,018.65Other changes in liabilities (17,381.81) Total Cash Disbursements per Cash Flow Report 520,427.00

8/11/2020 at 3:42 PM Page: 5

Agenda Title: Regular (Action Agenda


The Action Agenda for the August 18, 2020 Regular Board Meeting includes:

4. Citizen and Board Comments:5. Administrative Reports:

A. Executive Director ReportB. Project Manager Report

6. Old Business:A. None

7. New Business:A. Appointment of EVRPD 2021 Budget Officer (Discussion/Action)

8. Further Business:A. Meetings to Schedule

Board Action Needed: A Motion to (approve or modify) the Action Agenda as presented.

August 18, 2020

Agenda Item: 3

August 18, 2020

Agenda Item: 4

_____________________________________________________________________________________

Agenda Title: Citizen and Board Comments


Background Information:This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda. It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizen’s comment depending on the background information available or listen to the comments without taking any action. The Board may also table the discussion to a future meeting allowing time for staff to prepare background.

Attachments:

___ Other:

Board Action Needed: No action can be taken from citizens or Board comments since such comments were not included on the posted agenda.



August 14, 2020

Agenda Item: 5

_____________________________________________________________________________________

Agenda Title: Administrative Reports

Submitted by: Tom Carosello, Executive Director Pamela Bross, Finance Director

Background Information: Attached are this month’s administrative reports

Attachments:



___ Other:

Board Action Needed: None

x

Aug. 18, 2020

Agenda Item: 5A

_____________________________________________________________________________________ Agenda Title: EXECUTIVE DIRECTOR’S REPORT

Submitted by: Tom Carosello, Executive Director Operational Update – Recent developments include:

• The entire EVRPD management team continues to monitor the rapidly-changing narrative on the novel coronavirus and are prepared to take reasonable actions as necessary to mitigate the effects/spread of the virus while simultaneously preparing to open facilities, as permitted. *Please refer to department reports for further details on operational status and safety measures being implemented. Currently, EVRPD facilities are open to the general public according to the following schedule:

a. Marina – Reduced staffing and hours begin this week, and the marina will be open Friday, Saturday and Sunday 9 a.m. – 5 p.m. for the remainder of the season, weather permitting; staff will continue to make scheduled trash and bathroom-cleaning runs during the week, as well as manage pavilion rentals.

b. Campgrounds – Open seven days per week since Memorial Day Weekend with occupancy limits set at 80 percent (of maximum).

c. Estes Park Golf Course – Open seven days per week with protocols in place. d. Lake Estes Golf Course – Open seven days per week until mid-September with

protocols in place. e. Parks/Trails and other EVRPD-managed outdoor recreation areas – Open, but

parties requesting picnic shelters in Stanley Park for any group of 10 or more must still apply to the county health department for consideration/approval prior to having a reservation confirmed. Playgrounds remain open to 10 or fewer people at a time.

f. Community Center – Open with capacity limits and safety protocols in place; workout area and pool reservations available online, via telephone and on a first-come, first-served basis.

• Larimer County was notified recently by the state that operations under the current variance can continue, although the county remains in the “medium risk” category and the variance could be modified or revoked if case counts rise. EVRPD operations/protocols have not changed, but contingency plans (in the event of a change to the variance status) are being discussed and managers are still being asked to track COVID-19 mitigation expenses, as most are eligible for reimbursement through our insurance/liability pool.

• Media – Development of an EVRPD mobile application (free) is complete, has been approved by Apple and is now available via The App Store; the app can be downloaded by searching “Estes Park Recreation” and following the prompts.

Stanley Park Master Plan – Design Workshop will have a draft proposal ready to be reviewed/edited by the Board within the next month. Evaluation of New Programming Options – There have been no major changes over the past month regarding public-health directives which affect core EVRPD facilities and summer programming, and EVCC managers and staff continue to develop protocols for programming options which will minimize the risk of exposure to COVID-19. However, there is still uncertainty regarding whether indoor sports (basketball, volleyball, etc.) will be permitted with modifications this fall, if at all. The Recreation Department is awaiting further guidance from the state and/or county before moving forward with plans (registration) for late summer/fall indoor activities and programming. Fall River Trail – Construction apparently began in June, but I do not further details from the town regarding the status of this project. The District has not yet been invoiced for any portion of the construction which has occurred thus far. Estes Valley Recreation and Park Foundation –There will be no foundation meeting this month; all plans for the development of two fund-raising events have been postponed indefinitely. The foundation board continues to monitor the availability of COVID-19 mitigation funding for nonprofits and will pursue any opportunities accordingly. The next meeting is tentatively set for mid-September. COVID-19 Relief Legislation – Staff continues to monitor proposed legislation at the state and federal level which might provide local governments with direct relief that can be used to pay for essential services and offset lost revenues/increased costs resulting from the pandemic. To date, no such legislation has been approved. Resource Management Plan/Bureau of Reclamation Updates – Pat McCusker, Natural Resource Specialist, continues to work with managers on a chapter-by-chapter basis to update the resource management plan and annual work plan. The new plan will be presented to the Board in draft form when it is substantially complete, which should be this fall. Staffing – Amy Walker will begin her role as full-time Aquatics Manager within the next 10 days. Pamela Bross will continue to serve in a “dual role” (as Finance Director and Aquatics Manager) while Amy gets up to speed over the next several weeks. After several meetings with the administrative team and EVCC managers, I (we) have decided to leave the EVCC Operations Manager position vacant indefinitely. Based upon feedback from managers and the willingness of the entire EVCC team to “split” the duties associated with this role among various departments, I believe the temporary “savings” gained from this decision, as well as the opportunity it provides for other managers to develop, will prove very beneficial. In summary:

• Miguel Bernal has been promoted to Guest Services Manager and will manage all full- and part-time front desk staff with support as needed from Robin Fallon, Heather Drees and myself; Miguel will report to Robin Fallon and myself in the interim

• All fitness and facility-rental staff and programming is being absorbed by the Recreation Department, and Nolan Oberg, Lauren Pavlish and Olesya Stadnichuk will split the respective duties accordingly, with support from Heather Drees. Julie Bunton has been hired to manage rentals and special events (district-wide) and will train with the recreation team, as well as Heather Drees.

• All facility-attendant staff (responsible for some custodial duties, but primarily room set-ups) will report to Brandon McGowen, with scheduling support/coordination to be provided by Heather Drees and front desk staff.

Policy –The current focus remains on updating hiring/registration practices, as well as operational plans and safety protocols (for patrons and employees) in response to the COVID-19 pandemic. *As always, please do not hesitate to contact me at any time via cell phone at (970) 382-1356 or e-mail ([email protected]) with questions, comments and suggestions.

July 21, 2020

Agenda Item: 5.B

Agenda Title: Finance Director’s Report Submitted by: Pamela Bross, Finance Director __________________________________________________________________________________________

August 2020

Operating Revenues and Expenses Below is a summary comparison of year to date revenues and operating expenses YTD through July 2020 and 2019.

2020 YTD

7/31/20 2019 YTD

7/31/19 % Change Recreation Fees 52,940 62,087 -14.7% Community/Rec Center Fees 255,344 635,805 -59.8% Golf Fees 945,215 823,584 14.8% Marina Fees 463,956 342,781 35.4% Campground Fees 771,842 792,001 -2.5% Parks Fees (230) 5,345 -104.3%

Total Fees 2,489,068 2,661,602 -6.5% Operating Expenses 2,611,915 2,776,353 -5.9%

Golf and Marina revenues continue to be extremely strong. Golf revenues increased 34% from June to July 2020 and Marina revenues increased 36% from June to July 2020. Campgrounds revenue for the month of July was higher than last year but was down 11% from June to July 2020. Recreation fees are still down YTD by about 15% due to pandemic-related cancellation of programming. Community/Rec Center revenue was up 66% from June to July 2020 which is promising. And Park facility rental fees are negative YTD after processing refunds for cancelled reservations.

Cash Flow As requested, below is a report of weekly cash in/out-flows by category for the month of July.

August 18, 2020

Agenda Item: 7.A

_____________________________________________________________________________________

Agenda Title: Appointment of EVRPD Budget Officer


Background Information: The Estes Valley Recreation and Park District is required to officially assign a budget officer annually to be responsible for our budget submissions to the State of Colorado.

The Budget Officer must present a Draft budget to the EVRPD Board of Directors no later than October 15, 2020.

Attachments:



___ Other:

Staff Recommendation: Assign Pamela Bross, EVRPD Financial Director as Budget Officer for EVRPD.

Board Action Needed: A motion to assign Pamela Bross, Finance Director for the Estes Valley Recreation and Park District, as the designated Budget Officer for the 2021 Budget year.

August 18, 2020

Agenda Item: 8.A

______________________________________________________________________________________

Agenda Title: Meetings to Schedule Submitted by: Tom Carosello, Executive Director

Upcoming Meetings:

Tuesday, September 15, 2020 at 6:00pm - Estes Valley Community Center

• Trails Committee Meeting:Tuesday, September 1, 2020 at 6:00pm - Estes Valley Community Center

• Next Regular Board Meeting

evrpd.colorado.gov · evrpd board meeting process (adopted 1/22/2013; updated 3-2017) board...

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