EVRPD Board Meeting Process (Adopted 1222013 updated 3-2017)

Board President 1 Calls Meeting to Order

a Leads the Pledge of Allegiance b Moment of Reflection c Conflict of Interest Disclosures

Before the meeting commences the Board President asks ldquoAre there any Board Members who need to disclose a conflict of interest related to the agenda itemsrdquo [If there is a conflict the Board member explains the conflict and then recuses himselfherself from the meeting before the Board discusses that agenda item]

2 Consent Agenda

The consent agenda is considered a single item on the agenda and is approved by a single vote Board member 1 I move to approve the consent agenda as presented Board member 2 I second the motion Board president There is a motion and a second to approve the consent agenda

All in favor signify by saying ldquoAyerdquo A request to remove an item from the consent agenda

Board member I would like to request that the Item lsquoxxrdquo be pulled from the Consent Agenda for discussion and placed under the ldquo__rdquo portion of the regular agenda Board president All in favor of approving the Consent Agenda minus Item lsquoxxrsquo signify by saying Aye

If the vote passes Item ldquoxxrdquo is discussed as a regular discussion item after the vote ONLY items moved off the consent agenda are held out for discussion

3 Approval of Regular (Action) Agenda 4 Citizen and Board Comments 5 Administrative Reports 6 Old Business 7 New Business 8 Further Business

REGULAR BOARD MEETING AGENDA Tuesday April 18 2017 ndash 700 PM

1480 Golf Course Road Estes Park CO 80517

The mission of the Estes Valley Recreation and Park District is to plan direct organize and implement recreational programs manage facilities and provide public park and recreation opportunities for residents of the District and visitors to the community The District will implement programs that offer a wide variety of recreational opportunities for all age groups including both active and passive experiences The District will provide recreational services and facilities within the financial limitations and scope of the District

1 CALL TO ORDERA Pledge of AllegianceB Moment of ReflectionC Conflict of Interest Disclosures

2 CONSENT AGENDAA Board Minutes

1 March 21 2017 Regular MeetingB Staff Reports

1 Golf Operations2 Recreation Operations3 Community Center Operations4 Aquatic Operations5 Marina Operations6 Golf Maintenance7 ParksTrails Maintenance8 Campground Operations9 Human Resources10 Marketing and Communications11 Financial Reports12 Paid Bills

3 APPROVAL OF AGENDA4 CITIZEN amp BOARD COMMENTS5 ADMINISTRATIVE REPORTS

A Executive Director ReportB Project Manager ReportC Finance Director Report

6 OLD BUSINESSA Community Center Project - Ownerrsquos Rep Update (Discussion)

7 NEW BUSINESSA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 FURTHER BUSINESSA Meetings to Schedule

9 ADJOURNMENT

The Board reserves the right to consider other appropriate items not available at the time the agenda was prepared Stanley C Gengler Board Secretary

April 18 2017

Agenda Item 2 Agenda Item 2

_____________________________________________________________________________________

Agenda Title Consent Agenda

Submitted by Tom Carosello Executive Director

Background Information The consent agenda for the April 18 2017 Regular Board Meeting includes

A Board Minutes1 March 21 2017 Regular Board Meeting

B Staff Reports1 Golf Operations2 Recreation Operations3 Community Center Operations4 Aquatic Operations5 Golf Maintenance6 ParksTrails Maintenance7 Marina Operations8 Campground Operations9 Human Resources10Marketing and Communications11 Financial Reports12 Paid Bills

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the consent agenda as presented

X

RECORD OF PROCEEDINGS

MINUTES OF REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF

ESTES VALLEY RECREATION AND PARK DISTRICT

Tuesday March 21 2017 ndash 7pm Estes Park Golf Course Club House

14810 Golf Course Road Estes Park CO 80517

Present Ron Duell Dave Kiser Marie Richardson Stanley C Gengler Ken Czarnowski (By phone)

Absent None

Staff Tom Carosello Mary Davis Heather Drees Kim Slininger Teresa Jackson

Others Chuck Jordan Travis Guerette (RLH Engineering Inc) Jason Heustis Les Fernando (Aamp P Construction) David Batey (Estes Park)

Prior notice of this meeting was given by posting a notice at the Town of Estes Parkrsquos Municipal Building the Estes Park Public Library Estes Valley Recreation and Park Districtrsquos Administration Office the Larimer County Clerkrsquos Office in Estes Park and the Boulder County Clerkrsquos Office in Boulder

The meeting was called to order at 700 pm

Board Vice President Duell began the meeting with the Pledge of Allegiance and a moment of reflection Mr Duell asked if any Board members had conflict of interests related to the agenda No conflicts of interest were disclosed

CONSENT AGENDA

The consent agenda for the meeting included

A Board Minutes 1 February 21 2017 Regular Board Meeting 2 February 28 2017 Board Work Session 3 March 10 2017 Special Board Meeting Trails Committee Minutes 4 March 7 2017 Trails Committee Meeting (Review)

B Staff Reports 1 Golf Operations 2 Recreation Operations 3 Community Center Operations 4 Aquatic Operations 5 Golf Maintenance 6 ParksTrails Maintenance 7 Marina Operations 8 Campground Operations 9 Human Resources 10 Marketing and Communications 11 Financial Reports 12 Paid Bills

Moved by Marie Richardson seconded by Dave Kiser to approve the consent agenda as presented No discussion Ayes ndash 5 Motion carried unanimously

APPROVAL OF REGULAR (ACTION) AGENDA

Moved by Stanley C Gengler seconded by Marie Richardson to approve the regular (action) agenda as presented

No discussion Ayes ndash 5 Motion carried unanimously

CITIZEN amp BOARD COMMENTS Citizen Comments None

Board Comments Board Member Duell asked why the indoor play equipment for the community center had been rejected Les Fernando (AampP Construction) responded that the indoor play equipment was actually still in the design phase Board Member Duell also asked about the required access road at the community center Executive Director Tom Carosello stated that this required access road was a fire access road and the road was actually not needed as we are compliant without it

RECORD OF PROCEEDINGS

Executive Director Tom Carosello noted that Annie Hansen had brought him information on a Toro utility cart that they would like to purchase which is included in the March Marina Operations report The Marina had budgeted $1600000 for this purchase but the bids came back at $2100000 Mr Carosello just wanted the Board to be aware of this and asked if anyone had any objections or concerns with the District moving forward with this purchase No Board members had any concerns or objections Board Member Gengler asked what a Golf Trouncer was as it was mentioned in the March Golf Report Mark Miller Manager of Golf Operations stated that a Golf Trouncer is a custom made piece of equipment used to clean up after the elk Board Member Richardson stated that she has heard many good things about our new Community Center Manager Teresa Jackson from the Seniors mentioning that Teresa is well prepared David Batey (Estes Park) stated that everyone is doing a great job Board Vice President Duell closed the Citizen amp Board Comments portion of the meeting EXECUTIVE DIRECTOR REPORT Tom Carosello Executive Director supplied a written report prior to the meeting

Mr Carosello referred to his written report and provided updates on the community center project Mr Carosello also wanted to point out that EVRPD has been getting a lot of coverage in both newspapers recently because of our new Marketing and Communications Manager Dawn Wilson Also stating we will continue to issue press releases on a regular basis to highlight milestones and clear up any controversies Mr Carosello also reported that the District was accepted into the Estes Park Wedding Association and is already receiving referrals In regards to the 501-C included in his report Mr Carosello explained in more detail how the District could benefit from establishing one Discussion Board Members agreed that establishing a 501-C is a great idea Board Member Gengler asked if this would be used for the entire District or just for the community center Mr Carosello replied it would cover the entire District Board Member Gengler stated that in the in the mid 90rsquos the District had established one and believes it was called the ldquoEstes Valley Recreation Foundationrdquo and asked Mr Carosello to look into the status of it Board Member Duell asked with only three Senior Advisory applications received what happens now Mr Carosello replied we are extending the deadline Board Member Gengler asked in regards to the Ballard King study if we should schedule a Board Work Session Mr Carosello responded yes but at a later date Teresa Jackson will be presenting the proposed fee schedule later in this meeting and when the final study produced by Ballard King we will schedule a Board Work Session

PROJECT MANAGER REPORT Kim Slininger Project Manager supplied a written report prior to the meeting

Mr Slininger asked if any of the Board Members had any questions in regards to his written report which there was none Mr Slininger then gave an update on each of the active projects starting with both campgrounds Mr Slininger was able to negotiate 14200 less between both contracts with Rocky Mountain Water Works Mr Slininger will build the retaining wall for the dump station at Maryrsquos Lake Campground He will use the sandstone rock from the previous Fish Creek Trail Rocky Mountain Water Works will be mobilizing at Maryrsquos Lake on Monday Mr Slininger also noted that he is expecting a bid from ProTech to do the Electrical Service and under-slab plumbing at East Portal In regard to the EP Golf Course Clubhouse Stair and Railing repair Mr Slininger noted that the contract to Aldrich Construction had to be changed to a Time amp Materials contract as the only bid received came in $5000 over budget The stairs will be replaced and the remainder of the $20000 budget will be used for continued work on railing replacement as funding allows Discussion Board Member Gengler asked questions about the budget for the stair replacement and railing repair at the Golf Course Clubhouse stating he was concerned with safety issues if the railing was not also replaced Mr Slininger replied that the will do some of the work himself to save money and they will work hard to try to do the railings Board Member Gengler also asked why there was such a big cost variance in regards to the Homer Rouse trail crew Mr Slininger replied the cost depends on how long the crew is there 2 weeks would be $14000 ndash 1 month would be $24000 Mr Slininger also mentioned that Estes Park Light and Power left the road at Homer Rouse in great condition

Board Member Kiser asked if there are any buyers for the rock at Common Point Mr Slininger replied not yet but it is still for sale

FINANCE DIRECTOR REPORT Mary Davis Finance Director supplied a written report prior to the meeting

Mary Davis Finance Director briefly reviewed the status of the year-to-date vs budgeted revenues and expenses and cash flow Mrs Davis also noted that they are continuing preparation for the upcoming audit which is scheduled for the first week in April and then they would be focusing on FEMA Project Closeouts Discussion None

RECORD OF PROCEEDINGS

OLD BUSINESS

Community Center Project - Ownerrsquos Rep Update (Discussion) Chuck Jordan (RLH Engineering Inc) supplied a written report prior to the meeting Mr Jordan referred to his written report Mr Jordanrsquos written report ldquoProgress Report 12rdquo detailing meetings and design activities that have happened from February 21st 2017 to March 21st 2017 Mr Jordan noted that the on the Agenda (7C) there is an action item for an additional change order in regards to the existing aquatics facility and asked if the Board had any questions is regards to the written report provided Executive Director Tom Carosello asked that we change the order of the Agenda and go directly to Agenda 7C Discussion None ndash will defer discussion to Action Item (Consideration of EVCC Alternates Owner Change Order 004)

NEW BUSINESS

Consideration of EVCC Alternates (Owner Change Order 0004) (DiscussionAction)

Executive Director Tom Carosello along with Chuck Jordan Travis Guerette (RLH Engineering) Jason Heustis and Les Fernando (AampP Construction) presented the Owner Change Order 0004 Noting that back in February the Board agreed to a process of systematically ldquobuying backrdquo EVCC alternates and performing extensive improvements on the existing aquatics facility This change order (ldquoOwner Change Order 004rdquo) is necessary to pursue the next step replacement of stucco with Hardie plank siding and new insulation The team of presenters went over the items listed in the Aquatic Facility maintenance table Discussion Board Member Duell asked what is Hardie siding and Kalwall Both Travis Guerette and Les Fernando answered his questions in detail explaining each product Board Member Duell also voiced his concerns stating I am worried we could be ldquoopening a can of wormsrdquo in regards to find more problems at the existing Aquatics Center

Board Member Richardson stated that the price for exterior skin repairreplacement stucco seems very high Les Fernando (AampP Construction) explained the process from start to finish including what they would need to add before placing the new Hardie siding onto the existing building to mimic the new building

Board Member Duell asked what the life span of the proposed new roof would be Chuck Jordon (RLH Engineering) replied the entire roof which includes the new and old building would have a 25 year warranty

Board Member Gengler asked questions in regards to 5 in the Aquatic Center required maintenance which is ldquoRepair or replace existing roof drain leaks amp relocate lambs tonguerdquo Les Fernando (AampP Construction) went over the item in detail answering all of Mr Genglerrsquos questions

Moved by Stanley G Gengler seconded by Dave Kiser to approve owner change order No 4 increasing the guaranteed maximum price of the Estes Valley Community Center to $23535517 for the interior and exterior Level 1 Alternates renovations and improvements to the existing aquatic facility No further discussion Ayes ndash 5 Motion carried unanimously

Discussion Regarding Potential Changes to Golf Course Name(s)

Tom Carosello Executive Director stated at the Board Special Meeting on March 10th 2017 President Czarnowski had ask to add this as a discussion item at the next Regular Meeting of the Board of Directors Board President Czarnowski (joined by phone) stated that he would like to add ldquoElkrdquo to the name of the 18-hole golf course He believes that we should capitalize on our unique elk presence on our courses and dress up our name He would like to change the name from Estes Park Golf Course to Elk Run at Estes Park Discussion Mark Miller Manager of Golf Operations stated that he had actually proposed this same name change in the early 90rsquos and was met with much resistance The Estes Park Golf Course will be celebrating 100 years of operation this year which makes the golf course the 2nd or 3rd oldest golf course in Colorado Mr Miller does not feel like a name change is needed or would be welcomed Mr Miller has done some research and has reached out to other golf courses that have gone through a name recently The first example Mr Miller gave was The Heritage at Westmoor Golf Course it is a City of Westminster facility that is part of their Parks Recreation and Libraries division They are in the process of changing their name to Walnut Creek Golf Preserve The main reason for rebranding was multiple golf courses in the Denver area with Heritage in their name which caused confusion for golfers Mr Miller stated that the cost for this name change was $120 000 Costs incurred included advertising replacementupdate of product staff clothing signage at golf course and street signage Another example given was Adamrsquos Rib Mountain Golf Course in Eagle Vail they changed their name to Frost Creek Their budget for the name change was $250000 in 2015 Board Member Gengler stated that he likes the name change noting that the Town of Estes Park would most likely want to keep ldquoEstes Parkrdquo in the name of the course Board Member Richardson noted that also like the name but looking at the expense she does not believe changing the name is a priority Board Member Czarnowski stated he was looking to make money not lose money as he was not aware of the cost to change the name Board Member Kiser noted that he too like the name but he does not see any gain at this time Board Member Duell would like to see a survey done but noted he is opposed to spending that amount of money Board Member Richardson replied she doesnrsquot think we should do a survey staff time should not be wasted if the Board is not willing to commit financially to a name change Mark Miller agreed with

RECORD OF PROCEEDINGS

Board Member Richardson stating if we did do a survey and it came back with a people wanting to change the name then it would force us more to commit financially to a name change Board Member Duell stated that because this was not a budgeted item we need to wait Board Member Gengler agreed and asked Board Member Czarnowski his thoughts as he asked for this discussion Board Member Czarnowski agrees stating that when we go to the public we need to have an open mind and be willing to commit funds to make the change and thinks that we should place this on the back burner at this time Review of Proposed Community Center Fee Schedule (Discussion)

Teresa Jackson Manager of Community Operation presented the most recent proposed fees and hours of operations for the Estes Valley Community Center Theses proposed hours of operations fees member benefits and Cubrsquos Den hoursfees have been compared and contrasted against 7 communities with similar dynamics or facilities Mrs Jackson stated that this early proposal has been presented to various community members over the last month and posted on the EVRPD web-site Slight adjustments based on community feedback have been made however the overall response to this early proposal has been positive We will continue to present this proposal with community members over the next month Discussion Board Member Richardson asked if there was a non-resident family daily pass available for tourists to purchase Mrs Jackson replied not at this time but she will look at other tourist communities to see what they are doing for non-resident families Board Member Gengler asked for more detail in regards to resident and non-resident and children in the School District in which Mrs Jackson explained each in more detail Board Member Gengler then asked if we had explored selling punch passes to hotels or other lodging accommodations Tom Carosello replied he and Dawn Wilson have discussed this and how they want to bundle it but they havenrsquot made any final decisions but will by the fall Board Member Gengler asked if the Board would get a copy of the Ballard King report Tom Carosello replied yes he could give them a copy of the draft now but would rather wait and schedule a Board Work Session to go over the final report as they are still making adjustments to the current draft Stanley Park ndash Parking lot design plan progress (Discussion)

Kim Slininger Project Manager gave an update to the Board in regards to the Stanley Park parking lot design plan Noting that the work by Van Horn Engineering is nearly complete The design work will have engineering stamp and will be 100 complete by end of March The only variable for design is drainage swale on north side of Manford Drive Locates will need to be called in for communications line running in ditch Potholing and field verification needs to be completed in order to get 100 plans for construction Discussion Board Members reviewed the parking lot plains and thanked Mr Slininger for the work he has done

FURTHER BUSINESS

Meetings to Schedule

bull Next regular Board Meeting Tuesday April 18 2017 ndash 700 pm ndash 18-hole Golf Course Clubhouse

bull Trails Committee Meeting Tuesday May 2 2017 ndash 600 pm ndash 18-hole Golf Course Clubhouse

Meeting adjourned at 849 pm

Ken Czarnowski Board President Stanley C Gengler Board Secretary

Recorded by Heather Drees EVRPD Senior Administrative Assistant

18 HOLE PRO SHOP- 2017 REltNUES AND PLAY

2017 BUDGET REALIZE[

PASSES 8 714 000 MONTHLY BUDGET

GR FEEi 13 6541 000 MONTHLY BUDGET

TOTALI 223681 000 I+ OR(-) I -22368IMONTHL I

GR FEE I $ 508 2391 012 MONTHLY BUDGET

CARTS I $1879341 057 MONTHLY BUDGET

MERCH I $ 137 5981 065 MONTHLY BUDGET

RANGE I $ 36 5201 651 MONTHLY BUDGET

RENTALS I $ 19 4461 000 MONTHLY BUDGET

SPASS I $ 131 4611 5648MONTHLY BUDGET

PPASS I $ 22 6411 1908MONTHLY BUDGET

LOCKERSI $ 3701 000 MONTHLY BUDGET

LESSONS I $ 01 DIV0 MONTHLY BUDGET

TOTAL I $ 1044209 800 l+ORH I -$ 960657 MONTHL t

Year to date +- from budget $3581 I

JAN FEB MAR APR MAY 0 0 0 0 0 0 0 0 291 1 192 0 0 0 0 0 0 0 0 152 833 0 0 0 0 0 0 0 0 (443 (2025

$0 $0 $ 420 $ 210 $0 $0 S42 $0 S3 363 S 23 467 $0 $ 210 $ 377 $487 $0

$259 $ 141 S424 S 3 842 $ 10 176 $0 $0 $0 $900 $0 so $0 so $7 826 S 12 031 $0 $ 959 $1125 $294 $0

$690 $390 $1 389 $ 2 162 $2 938 $0 $0 $0 $0 $0 $0 $0 $0 $ 291 $1 33(

$4290 $19213 $36010 $14738 $0 $ 12 918 S 8 917 $ 33 153 S 59 846 S 4 615

$0 $0 $3240 $1080 $0 $ 22C S 710 $2 920 S9 044 S 4 01euro

$0 $0 $0 $0 $0 S13 $13 $64 $80 S20C $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$4290 $20382 $41172 $17709 $0 ($98101 $10169 $3222 ($68 745 ($58 773

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 0 1 781 1 792 1 632 1 149 877 0 0 -8 71 4

0 0 0 0 0 0 0 0 2 395 3 503 3 275 2 595 901 0 0 -13 65 4

0 0 0 0 0 0 0 0

( 41 761 (5295 (4 90 7 (3744 (1 778 0 0 (22368

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $ 630 $ 90 5ifl S 148 231 S 128 035 S 88 268 $26 277 so $0 -50 7 609

$0 $0 $0 $0 $0 $0 $0 $ 10 74$ 33 321 S47 572 S 45 599 $ 34 970 $11 630 so so -186 860

$0 $0 $0 $0 $0 $0 $0 $ 900S 21 647 $27 567 S 24 958 S 30 659 S 12 910 so so -136 698

$0 $0 $0 $0 $0 $0 $0 $ 23 78S6 479 $ 8 656 S 7 485 $ 4 517 $1 536 $25C $28 -3 41 42

$0 $0 $0 $0 $0 $0 $0 $0 $ 3 613 $ 6 393 $4 274 $2 336 $1 209 $ $0 -19446

$0 $0 $0 $0 $0 $0 $0 $ 74251 S9 629 S 1 391 S992 so so $0 so -57 211

$0 $0 $0 $0 $0 $0 $0 $ 4320 S4 447 S 1 350 -S 66 so so $0 so -18 321

$0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so so $0 -370$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so $0 0 $0 $0 $0 $0 $0 $0 $0 $ 83 552

($169692 ($2 411601 ($2112 77 ($160 7501 ($53 562 ($250 ($281 ($96065 7

April BOD Report Recreation Program Wrap-Uprsquos

bull The Winter Basketball season was one of the most successful programs we have had in the recent past with 170 - 180 children participating

bull We plan to offer the program in the same manner as last year again partnering with the Junior Nuggets program The value added pieces (reversible jerseys and game tickets) seemed to really attract participation

bull The fee may increase slightly in 20172018 to help cover some of the additional cost

Programs Currently in Progress

bull Adult drop-in Basketball is will continue to run for a through the first part of May bull Indoor adult drop-in Pickleball will effectively end May 13

Cancelled Programs

bull Due to low registration spring flag football and youth soccer were cancelled Offering competing programs forces parents to pick one or the other This leads to a reduced number of registrations for each Moving forward we will evaluate all programming what we are offering when it is offered the minimum number of participants required fees and etc In lieu of these program cancellations we refunded all registered participants

bull We additionally made an attempt at offering a session 3 adult sports program but had to cancel as nobody registered The sport was indoor soccer We will evaluate moving forward

bull After reviewing the mission of the district and the recreation division we have cancelled this yearrsquos softball tournaments The majority of teams in attendance were from outside Estes Park We will evaluate for 2018

Upcoming Programs and Events

Youth

bull After cancelling flag football and soccer we were able to reconfigure flag football into a skills camp that will occur for 4 weeks in the late spring This should allow parents to enroll their children in a spring program that is developmental rather than competition based

bull 4 Star Baseball ndash Games will start in early June registration is still underway bull In-house baseballt-ball - We are changing the age range for t-ball and eliminating our little hitters program 3

years old is too young for meaningful interaction with lasting skill development and was muddying what we could accomplish with our 4 year old participants These programs will start in early June

bull We are making an attempt to run youth tennis lessons under the QuickStart format We are currently looking for instructors We applied for a program grant through USTA Colorado and were granted $700 to help with instructor costs

Adult

bull Adult Co-Ed and Menrsquos Softball registration is under way Games will start May 22

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

REGULAR BOARD MEETING AGENDA Tuesday April 18 2017 ndash 700 PM

1480 Golf Course Road Estes Park CO 80517

The mission of the Estes Valley Recreation and Park District is to plan direct organize and implement recreational programs manage facilities and provide public park and recreation opportunities for residents of the District and visitors to the community The District will implement programs that offer a wide variety of recreational opportunities for all age groups including both active and passive experiences The District will provide recreational services and facilities within the financial limitations and scope of the District

1 CALL TO ORDERA Pledge of AllegianceB Moment of ReflectionC Conflict of Interest Disclosures

2 CONSENT AGENDAA Board Minutes

1 March 21 2017 Regular MeetingB Staff Reports

1 Golf Operations2 Recreation Operations3 Community Center Operations4 Aquatic Operations5 Marina Operations6 Golf Maintenance7 ParksTrails Maintenance8 Campground Operations9 Human Resources10 Marketing and Communications11 Financial Reports12 Paid Bills

3 APPROVAL OF AGENDA4 CITIZEN amp BOARD COMMENTS5 ADMINISTRATIVE REPORTS

A Executive Director ReportB Project Manager ReportC Finance Director Report

6 OLD BUSINESSA Community Center Project - Ownerrsquos Rep Update (Discussion)

7 NEW BUSINESSA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 FURTHER BUSINESSA Meetings to Schedule

9 ADJOURNMENT

The Board reserves the right to consider other appropriate items not available at the time the agenda was prepared Stanley C Gengler Board Secretary

April 18 2017

Agenda Item 2 Agenda Item 2

_____________________________________________________________________________________

Agenda Title Consent Agenda

Submitted by Tom Carosello Executive Director

Background Information The consent agenda for the April 18 2017 Regular Board Meeting includes

A Board Minutes1 March 21 2017 Regular Board Meeting

B Staff Reports1 Golf Operations2 Recreation Operations3 Community Center Operations4 Aquatic Operations5 Golf Maintenance6 ParksTrails Maintenance7 Marina Operations8 Campground Operations9 Human Resources10Marketing and Communications11 Financial Reports12 Paid Bills

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the consent agenda as presented

X

RECORD OF PROCEEDINGS

MINUTES OF REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF

ESTES VALLEY RECREATION AND PARK DISTRICT

Tuesday March 21 2017 ndash 7pm Estes Park Golf Course Club House

14810 Golf Course Road Estes Park CO 80517

Present Ron Duell Dave Kiser Marie Richardson Stanley C Gengler Ken Czarnowski (By phone)

Absent None

Staff Tom Carosello Mary Davis Heather Drees Kim Slininger Teresa Jackson

Others Chuck Jordan Travis Guerette (RLH Engineering Inc) Jason Heustis Les Fernando (Aamp P Construction) David Batey (Estes Park)

Prior notice of this meeting was given by posting a notice at the Town of Estes Parkrsquos Municipal Building the Estes Park Public Library Estes Valley Recreation and Park Districtrsquos Administration Office the Larimer County Clerkrsquos Office in Estes Park and the Boulder County Clerkrsquos Office in Boulder

The meeting was called to order at 700 pm

Board Vice President Duell began the meeting with the Pledge of Allegiance and a moment of reflection Mr Duell asked if any Board members had conflict of interests related to the agenda No conflicts of interest were disclosed

CONSENT AGENDA

The consent agenda for the meeting included

A Board Minutes 1 February 21 2017 Regular Board Meeting 2 February 28 2017 Board Work Session 3 March 10 2017 Special Board Meeting Trails Committee Minutes 4 March 7 2017 Trails Committee Meeting (Review)

B Staff Reports 1 Golf Operations 2 Recreation Operations 3 Community Center Operations 4 Aquatic Operations 5 Golf Maintenance 6 ParksTrails Maintenance 7 Marina Operations 8 Campground Operations 9 Human Resources 10 Marketing and Communications 11 Financial Reports 12 Paid Bills

Moved by Marie Richardson seconded by Dave Kiser to approve the consent agenda as presented No discussion Ayes ndash 5 Motion carried unanimously

APPROVAL OF REGULAR (ACTION) AGENDA

Moved by Stanley C Gengler seconded by Marie Richardson to approve the regular (action) agenda as presented

No discussion Ayes ndash 5 Motion carried unanimously

CITIZEN amp BOARD COMMENTS Citizen Comments None

Board Comments Board Member Duell asked why the indoor play equipment for the community center had been rejected Les Fernando (AampP Construction) responded that the indoor play equipment was actually still in the design phase Board Member Duell also asked about the required access road at the community center Executive Director Tom Carosello stated that this required access road was a fire access road and the road was actually not needed as we are compliant without it

RECORD OF PROCEEDINGS

Executive Director Tom Carosello noted that Annie Hansen had brought him information on a Toro utility cart that they would like to purchase which is included in the March Marina Operations report The Marina had budgeted $1600000 for this purchase but the bids came back at $2100000 Mr Carosello just wanted the Board to be aware of this and asked if anyone had any objections or concerns with the District moving forward with this purchase No Board members had any concerns or objections Board Member Gengler asked what a Golf Trouncer was as it was mentioned in the March Golf Report Mark Miller Manager of Golf Operations stated that a Golf Trouncer is a custom made piece of equipment used to clean up after the elk Board Member Richardson stated that she has heard many good things about our new Community Center Manager Teresa Jackson from the Seniors mentioning that Teresa is well prepared David Batey (Estes Park) stated that everyone is doing a great job Board Vice President Duell closed the Citizen amp Board Comments portion of the meeting EXECUTIVE DIRECTOR REPORT Tom Carosello Executive Director supplied a written report prior to the meeting

Mr Carosello referred to his written report and provided updates on the community center project Mr Carosello also wanted to point out that EVRPD has been getting a lot of coverage in both newspapers recently because of our new Marketing and Communications Manager Dawn Wilson Also stating we will continue to issue press releases on a regular basis to highlight milestones and clear up any controversies Mr Carosello also reported that the District was accepted into the Estes Park Wedding Association and is already receiving referrals In regards to the 501-C included in his report Mr Carosello explained in more detail how the District could benefit from establishing one Discussion Board Members agreed that establishing a 501-C is a great idea Board Member Gengler asked if this would be used for the entire District or just for the community center Mr Carosello replied it would cover the entire District Board Member Gengler stated that in the in the mid 90rsquos the District had established one and believes it was called the ldquoEstes Valley Recreation Foundationrdquo and asked Mr Carosello to look into the status of it Board Member Duell asked with only three Senior Advisory applications received what happens now Mr Carosello replied we are extending the deadline Board Member Gengler asked in regards to the Ballard King study if we should schedule a Board Work Session Mr Carosello responded yes but at a later date Teresa Jackson will be presenting the proposed fee schedule later in this meeting and when the final study produced by Ballard King we will schedule a Board Work Session

PROJECT MANAGER REPORT Kim Slininger Project Manager supplied a written report prior to the meeting

Mr Slininger asked if any of the Board Members had any questions in regards to his written report which there was none Mr Slininger then gave an update on each of the active projects starting with both campgrounds Mr Slininger was able to negotiate 14200 less between both contracts with Rocky Mountain Water Works Mr Slininger will build the retaining wall for the dump station at Maryrsquos Lake Campground He will use the sandstone rock from the previous Fish Creek Trail Rocky Mountain Water Works will be mobilizing at Maryrsquos Lake on Monday Mr Slininger also noted that he is expecting a bid from ProTech to do the Electrical Service and under-slab plumbing at East Portal In regard to the EP Golf Course Clubhouse Stair and Railing repair Mr Slininger noted that the contract to Aldrich Construction had to be changed to a Time amp Materials contract as the only bid received came in $5000 over budget The stairs will be replaced and the remainder of the $20000 budget will be used for continued work on railing replacement as funding allows Discussion Board Member Gengler asked questions about the budget for the stair replacement and railing repair at the Golf Course Clubhouse stating he was concerned with safety issues if the railing was not also replaced Mr Slininger replied that the will do some of the work himself to save money and they will work hard to try to do the railings Board Member Gengler also asked why there was such a big cost variance in regards to the Homer Rouse trail crew Mr Slininger replied the cost depends on how long the crew is there 2 weeks would be $14000 ndash 1 month would be $24000 Mr Slininger also mentioned that Estes Park Light and Power left the road at Homer Rouse in great condition

Board Member Kiser asked if there are any buyers for the rock at Common Point Mr Slininger replied not yet but it is still for sale

FINANCE DIRECTOR REPORT Mary Davis Finance Director supplied a written report prior to the meeting

Mary Davis Finance Director briefly reviewed the status of the year-to-date vs budgeted revenues and expenses and cash flow Mrs Davis also noted that they are continuing preparation for the upcoming audit which is scheduled for the first week in April and then they would be focusing on FEMA Project Closeouts Discussion None

RECORD OF PROCEEDINGS

OLD BUSINESS

Community Center Project - Ownerrsquos Rep Update (Discussion) Chuck Jordan (RLH Engineering Inc) supplied a written report prior to the meeting Mr Jordan referred to his written report Mr Jordanrsquos written report ldquoProgress Report 12rdquo detailing meetings and design activities that have happened from February 21st 2017 to March 21st 2017 Mr Jordan noted that the on the Agenda (7C) there is an action item for an additional change order in regards to the existing aquatics facility and asked if the Board had any questions is regards to the written report provided Executive Director Tom Carosello asked that we change the order of the Agenda and go directly to Agenda 7C Discussion None ndash will defer discussion to Action Item (Consideration of EVCC Alternates Owner Change Order 004)

NEW BUSINESS

Consideration of EVCC Alternates (Owner Change Order 0004) (DiscussionAction)

Executive Director Tom Carosello along with Chuck Jordan Travis Guerette (RLH Engineering) Jason Heustis and Les Fernando (AampP Construction) presented the Owner Change Order 0004 Noting that back in February the Board agreed to a process of systematically ldquobuying backrdquo EVCC alternates and performing extensive improvements on the existing aquatics facility This change order (ldquoOwner Change Order 004rdquo) is necessary to pursue the next step replacement of stucco with Hardie plank siding and new insulation The team of presenters went over the items listed in the Aquatic Facility maintenance table Discussion Board Member Duell asked what is Hardie siding and Kalwall Both Travis Guerette and Les Fernando answered his questions in detail explaining each product Board Member Duell also voiced his concerns stating I am worried we could be ldquoopening a can of wormsrdquo in regards to find more problems at the existing Aquatics Center

Board Member Richardson stated that the price for exterior skin repairreplacement stucco seems very high Les Fernando (AampP Construction) explained the process from start to finish including what they would need to add before placing the new Hardie siding onto the existing building to mimic the new building

Board Member Duell asked what the life span of the proposed new roof would be Chuck Jordon (RLH Engineering) replied the entire roof which includes the new and old building would have a 25 year warranty

Board Member Gengler asked questions in regards to 5 in the Aquatic Center required maintenance which is ldquoRepair or replace existing roof drain leaks amp relocate lambs tonguerdquo Les Fernando (AampP Construction) went over the item in detail answering all of Mr Genglerrsquos questions

Moved by Stanley G Gengler seconded by Dave Kiser to approve owner change order No 4 increasing the guaranteed maximum price of the Estes Valley Community Center to $23535517 for the interior and exterior Level 1 Alternates renovations and improvements to the existing aquatic facility No further discussion Ayes ndash 5 Motion carried unanimously

Discussion Regarding Potential Changes to Golf Course Name(s)

Tom Carosello Executive Director stated at the Board Special Meeting on March 10th 2017 President Czarnowski had ask to add this as a discussion item at the next Regular Meeting of the Board of Directors Board President Czarnowski (joined by phone) stated that he would like to add ldquoElkrdquo to the name of the 18-hole golf course He believes that we should capitalize on our unique elk presence on our courses and dress up our name He would like to change the name from Estes Park Golf Course to Elk Run at Estes Park Discussion Mark Miller Manager of Golf Operations stated that he had actually proposed this same name change in the early 90rsquos and was met with much resistance The Estes Park Golf Course will be celebrating 100 years of operation this year which makes the golf course the 2nd or 3rd oldest golf course in Colorado Mr Miller does not feel like a name change is needed or would be welcomed Mr Miller has done some research and has reached out to other golf courses that have gone through a name recently The first example Mr Miller gave was The Heritage at Westmoor Golf Course it is a City of Westminster facility that is part of their Parks Recreation and Libraries division They are in the process of changing their name to Walnut Creek Golf Preserve The main reason for rebranding was multiple golf courses in the Denver area with Heritage in their name which caused confusion for golfers Mr Miller stated that the cost for this name change was $120 000 Costs incurred included advertising replacementupdate of product staff clothing signage at golf course and street signage Another example given was Adamrsquos Rib Mountain Golf Course in Eagle Vail they changed their name to Frost Creek Their budget for the name change was $250000 in 2015 Board Member Gengler stated that he likes the name change noting that the Town of Estes Park would most likely want to keep ldquoEstes Parkrdquo in the name of the course Board Member Richardson noted that also like the name but looking at the expense she does not believe changing the name is a priority Board Member Czarnowski stated he was looking to make money not lose money as he was not aware of the cost to change the name Board Member Kiser noted that he too like the name but he does not see any gain at this time Board Member Duell would like to see a survey done but noted he is opposed to spending that amount of money Board Member Richardson replied she doesnrsquot think we should do a survey staff time should not be wasted if the Board is not willing to commit financially to a name change Mark Miller agreed with

RECORD OF PROCEEDINGS

Board Member Richardson stating if we did do a survey and it came back with a people wanting to change the name then it would force us more to commit financially to a name change Board Member Duell stated that because this was not a budgeted item we need to wait Board Member Gengler agreed and asked Board Member Czarnowski his thoughts as he asked for this discussion Board Member Czarnowski agrees stating that when we go to the public we need to have an open mind and be willing to commit funds to make the change and thinks that we should place this on the back burner at this time Review of Proposed Community Center Fee Schedule (Discussion)

Teresa Jackson Manager of Community Operation presented the most recent proposed fees and hours of operations for the Estes Valley Community Center Theses proposed hours of operations fees member benefits and Cubrsquos Den hoursfees have been compared and contrasted against 7 communities with similar dynamics or facilities Mrs Jackson stated that this early proposal has been presented to various community members over the last month and posted on the EVRPD web-site Slight adjustments based on community feedback have been made however the overall response to this early proposal has been positive We will continue to present this proposal with community members over the next month Discussion Board Member Richardson asked if there was a non-resident family daily pass available for tourists to purchase Mrs Jackson replied not at this time but she will look at other tourist communities to see what they are doing for non-resident families Board Member Gengler asked for more detail in regards to resident and non-resident and children in the School District in which Mrs Jackson explained each in more detail Board Member Gengler then asked if we had explored selling punch passes to hotels or other lodging accommodations Tom Carosello replied he and Dawn Wilson have discussed this and how they want to bundle it but they havenrsquot made any final decisions but will by the fall Board Member Gengler asked if the Board would get a copy of the Ballard King report Tom Carosello replied yes he could give them a copy of the draft now but would rather wait and schedule a Board Work Session to go over the final report as they are still making adjustments to the current draft Stanley Park ndash Parking lot design plan progress (Discussion)

Kim Slininger Project Manager gave an update to the Board in regards to the Stanley Park parking lot design plan Noting that the work by Van Horn Engineering is nearly complete The design work will have engineering stamp and will be 100 complete by end of March The only variable for design is drainage swale on north side of Manford Drive Locates will need to be called in for communications line running in ditch Potholing and field verification needs to be completed in order to get 100 plans for construction Discussion Board Members reviewed the parking lot plains and thanked Mr Slininger for the work he has done

FURTHER BUSINESS

Meetings to Schedule

bull Next regular Board Meeting Tuesday April 18 2017 ndash 700 pm ndash 18-hole Golf Course Clubhouse

bull Trails Committee Meeting Tuesday May 2 2017 ndash 600 pm ndash 18-hole Golf Course Clubhouse

Meeting adjourned at 849 pm

Ken Czarnowski Board President Stanley C Gengler Board Secretary

Recorded by Heather Drees EVRPD Senior Administrative Assistant

18 HOLE PRO SHOP- 2017 REltNUES AND PLAY

2017 BUDGET REALIZE[

PASSES 8 714 000 MONTHLY BUDGET

GR FEEi 13 6541 000 MONTHLY BUDGET

TOTALI 223681 000 I+ OR(-) I -22368IMONTHL I

GR FEE I $ 508 2391 012 MONTHLY BUDGET

CARTS I $1879341 057 MONTHLY BUDGET

MERCH I $ 137 5981 065 MONTHLY BUDGET

RANGE I $ 36 5201 651 MONTHLY BUDGET

RENTALS I $ 19 4461 000 MONTHLY BUDGET

SPASS I $ 131 4611 5648MONTHLY BUDGET

PPASS I $ 22 6411 1908MONTHLY BUDGET

LOCKERSI $ 3701 000 MONTHLY BUDGET

LESSONS I $ 01 DIV0 MONTHLY BUDGET

TOTAL I $ 1044209 800 l+ORH I -$ 960657 MONTHL t

Year to date +- from budget $3581 I

JAN FEB MAR APR MAY 0 0 0 0 0 0 0 0 291 1 192 0 0 0 0 0 0 0 0 152 833 0 0 0 0 0 0 0 0 (443 (2025

$0 $0 $ 420 $ 210 $0 $0 S42 $0 S3 363 S 23 467 $0 $ 210 $ 377 $487 $0

$259 $ 141 S424 S 3 842 $ 10 176 $0 $0 $0 $900 $0 so $0 so $7 826 S 12 031 $0 $ 959 $1125 $294 $0

$690 $390 $1 389 $ 2 162 $2 938 $0 $0 $0 $0 $0 $0 $0 $0 $ 291 $1 33(

$4290 $19213 $36010 $14738 $0 $ 12 918 S 8 917 $ 33 153 S 59 846 S 4 615

$0 $0 $3240 $1080 $0 $ 22C S 710 $2 920 S9 044 S 4 01euro

$0 $0 $0 $0 $0 S13 $13 $64 $80 S20C $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$4290 $20382 $41172 $17709 $0 ($98101 $10169 $3222 ($68 745 ($58 773

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 0 1 781 1 792 1 632 1 149 877 0 0 -8 71 4

0 0 0 0 0 0 0 0 2 395 3 503 3 275 2 595 901 0 0 -13 65 4

0 0 0 0 0 0 0 0

( 41 761 (5295 (4 90 7 (3744 (1 778 0 0 (22368

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $ 630 $ 90 5ifl S 148 231 S 128 035 S 88 268 $26 277 so $0 -50 7 609

$0 $0 $0 $0 $0 $0 $0 $ 10 74$ 33 321 S47 572 S 45 599 $ 34 970 $11 630 so so -186 860

$0 $0 $0 $0 $0 $0 $0 $ 900S 21 647 $27 567 S 24 958 S 30 659 S 12 910 so so -136 698

$0 $0 $0 $0 $0 $0 $0 $ 23 78S6 479 $ 8 656 S 7 485 $ 4 517 $1 536 $25C $28 -3 41 42

$0 $0 $0 $0 $0 $0 $0 $0 $ 3 613 $ 6 393 $4 274 $2 336 $1 209 $ $0 -19446

$0 $0 $0 $0 $0 $0 $0 $ 74251 S9 629 S 1 391 S992 so so $0 so -57 211

$0 $0 $0 $0 $0 $0 $0 $ 4320 S4 447 S 1 350 -S 66 so so $0 so -18 321

$0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so so $0 -370$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so $0 0 $0 $0 $0 $0 $0 $0 $0 $ 83 552

($169692 ($2 411601 ($2112 77 ($160 7501 ($53 562 ($250 ($281 ($96065 7

April BOD Report Recreation Program Wrap-Uprsquos

bull The Winter Basketball season was one of the most successful programs we have had in the recent past with 170 - 180 children participating

bull We plan to offer the program in the same manner as last year again partnering with the Junior Nuggets program The value added pieces (reversible jerseys and game tickets) seemed to really attract participation

bull The fee may increase slightly in 20172018 to help cover some of the additional cost

Programs Currently in Progress

bull Adult drop-in Basketball is will continue to run for a through the first part of May bull Indoor adult drop-in Pickleball will effectively end May 13

Cancelled Programs

bull Due to low registration spring flag football and youth soccer were cancelled Offering competing programs forces parents to pick one or the other This leads to a reduced number of registrations for each Moving forward we will evaluate all programming what we are offering when it is offered the minimum number of participants required fees and etc In lieu of these program cancellations we refunded all registered participants

bull We additionally made an attempt at offering a session 3 adult sports program but had to cancel as nobody registered The sport was indoor soccer We will evaluate moving forward

bull After reviewing the mission of the district and the recreation division we have cancelled this yearrsquos softball tournaments The majority of teams in attendance were from outside Estes Park We will evaluate for 2018

Upcoming Programs and Events

Youth

bull After cancelling flag football and soccer we were able to reconfigure flag football into a skills camp that will occur for 4 weeks in the late spring This should allow parents to enroll their children in a spring program that is developmental rather than competition based

bull 4 Star Baseball ndash Games will start in early June registration is still underway bull In-house baseballt-ball - We are changing the age range for t-ball and eliminating our little hitters program 3

years old is too young for meaningful interaction with lasting skill development and was muddying what we could accomplish with our 4 year old participants These programs will start in early June

bull We are making an attempt to run youth tennis lessons under the QuickStart format We are currently looking for instructors We applied for a program grant through USTA Colorado and were granted $700 to help with instructor costs

Adult

bull Adult Co-Ed and Menrsquos Softball registration is under way Games will start May 22

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

April 18 2017

Agenda Item 2 Agenda Item 2

_____________________________________________________________________________________

Agenda Title Consent Agenda

Submitted by Tom Carosello Executive Director

Background Information The consent agenda for the April 18 2017 Regular Board Meeting includes

A Board Minutes1 March 21 2017 Regular Board Meeting

B Staff Reports1 Golf Operations2 Recreation Operations3 Community Center Operations4 Aquatic Operations5 Golf Maintenance6 ParksTrails Maintenance7 Marina Operations8 Campground Operations9 Human Resources10Marketing and Communications11 Financial Reports12 Paid Bills

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the consent agenda as presented

X

RECORD OF PROCEEDINGS

MINUTES OF REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF

ESTES VALLEY RECREATION AND PARK DISTRICT

Tuesday March 21 2017 ndash 7pm Estes Park Golf Course Club House

14810 Golf Course Road Estes Park CO 80517

Present Ron Duell Dave Kiser Marie Richardson Stanley C Gengler Ken Czarnowski (By phone)

Absent None

Staff Tom Carosello Mary Davis Heather Drees Kim Slininger Teresa Jackson

Others Chuck Jordan Travis Guerette (RLH Engineering Inc) Jason Heustis Les Fernando (Aamp P Construction) David Batey (Estes Park)

Prior notice of this meeting was given by posting a notice at the Town of Estes Parkrsquos Municipal Building the Estes Park Public Library Estes Valley Recreation and Park Districtrsquos Administration Office the Larimer County Clerkrsquos Office in Estes Park and the Boulder County Clerkrsquos Office in Boulder

The meeting was called to order at 700 pm

Board Vice President Duell began the meeting with the Pledge of Allegiance and a moment of reflection Mr Duell asked if any Board members had conflict of interests related to the agenda No conflicts of interest were disclosed

CONSENT AGENDA

The consent agenda for the meeting included

A Board Minutes 1 February 21 2017 Regular Board Meeting 2 February 28 2017 Board Work Session 3 March 10 2017 Special Board Meeting Trails Committee Minutes 4 March 7 2017 Trails Committee Meeting (Review)

B Staff Reports 1 Golf Operations 2 Recreation Operations 3 Community Center Operations 4 Aquatic Operations 5 Golf Maintenance 6 ParksTrails Maintenance 7 Marina Operations 8 Campground Operations 9 Human Resources 10 Marketing and Communications 11 Financial Reports 12 Paid Bills

Moved by Marie Richardson seconded by Dave Kiser to approve the consent agenda as presented No discussion Ayes ndash 5 Motion carried unanimously

APPROVAL OF REGULAR (ACTION) AGENDA

Moved by Stanley C Gengler seconded by Marie Richardson to approve the regular (action) agenda as presented

No discussion Ayes ndash 5 Motion carried unanimously

CITIZEN amp BOARD COMMENTS Citizen Comments None

Board Comments Board Member Duell asked why the indoor play equipment for the community center had been rejected Les Fernando (AampP Construction) responded that the indoor play equipment was actually still in the design phase Board Member Duell also asked about the required access road at the community center Executive Director Tom Carosello stated that this required access road was a fire access road and the road was actually not needed as we are compliant without it

RECORD OF PROCEEDINGS

Executive Director Tom Carosello noted that Annie Hansen had brought him information on a Toro utility cart that they would like to purchase which is included in the March Marina Operations report The Marina had budgeted $1600000 for this purchase but the bids came back at $2100000 Mr Carosello just wanted the Board to be aware of this and asked if anyone had any objections or concerns with the District moving forward with this purchase No Board members had any concerns or objections Board Member Gengler asked what a Golf Trouncer was as it was mentioned in the March Golf Report Mark Miller Manager of Golf Operations stated that a Golf Trouncer is a custom made piece of equipment used to clean up after the elk Board Member Richardson stated that she has heard many good things about our new Community Center Manager Teresa Jackson from the Seniors mentioning that Teresa is well prepared David Batey (Estes Park) stated that everyone is doing a great job Board Vice President Duell closed the Citizen amp Board Comments portion of the meeting EXECUTIVE DIRECTOR REPORT Tom Carosello Executive Director supplied a written report prior to the meeting

Mr Carosello referred to his written report and provided updates on the community center project Mr Carosello also wanted to point out that EVRPD has been getting a lot of coverage in both newspapers recently because of our new Marketing and Communications Manager Dawn Wilson Also stating we will continue to issue press releases on a regular basis to highlight milestones and clear up any controversies Mr Carosello also reported that the District was accepted into the Estes Park Wedding Association and is already receiving referrals In regards to the 501-C included in his report Mr Carosello explained in more detail how the District could benefit from establishing one Discussion Board Members agreed that establishing a 501-C is a great idea Board Member Gengler asked if this would be used for the entire District or just for the community center Mr Carosello replied it would cover the entire District Board Member Gengler stated that in the in the mid 90rsquos the District had established one and believes it was called the ldquoEstes Valley Recreation Foundationrdquo and asked Mr Carosello to look into the status of it Board Member Duell asked with only three Senior Advisory applications received what happens now Mr Carosello replied we are extending the deadline Board Member Gengler asked in regards to the Ballard King study if we should schedule a Board Work Session Mr Carosello responded yes but at a later date Teresa Jackson will be presenting the proposed fee schedule later in this meeting and when the final study produced by Ballard King we will schedule a Board Work Session

PROJECT MANAGER REPORT Kim Slininger Project Manager supplied a written report prior to the meeting

Mr Slininger asked if any of the Board Members had any questions in regards to his written report which there was none Mr Slininger then gave an update on each of the active projects starting with both campgrounds Mr Slininger was able to negotiate 14200 less between both contracts with Rocky Mountain Water Works Mr Slininger will build the retaining wall for the dump station at Maryrsquos Lake Campground He will use the sandstone rock from the previous Fish Creek Trail Rocky Mountain Water Works will be mobilizing at Maryrsquos Lake on Monday Mr Slininger also noted that he is expecting a bid from ProTech to do the Electrical Service and under-slab plumbing at East Portal In regard to the EP Golf Course Clubhouse Stair and Railing repair Mr Slininger noted that the contract to Aldrich Construction had to be changed to a Time amp Materials contract as the only bid received came in $5000 over budget The stairs will be replaced and the remainder of the $20000 budget will be used for continued work on railing replacement as funding allows Discussion Board Member Gengler asked questions about the budget for the stair replacement and railing repair at the Golf Course Clubhouse stating he was concerned with safety issues if the railing was not also replaced Mr Slininger replied that the will do some of the work himself to save money and they will work hard to try to do the railings Board Member Gengler also asked why there was such a big cost variance in regards to the Homer Rouse trail crew Mr Slininger replied the cost depends on how long the crew is there 2 weeks would be $14000 ndash 1 month would be $24000 Mr Slininger also mentioned that Estes Park Light and Power left the road at Homer Rouse in great condition

Board Member Kiser asked if there are any buyers for the rock at Common Point Mr Slininger replied not yet but it is still for sale

FINANCE DIRECTOR REPORT Mary Davis Finance Director supplied a written report prior to the meeting

Mary Davis Finance Director briefly reviewed the status of the year-to-date vs budgeted revenues and expenses and cash flow Mrs Davis also noted that they are continuing preparation for the upcoming audit which is scheduled for the first week in April and then they would be focusing on FEMA Project Closeouts Discussion None

RECORD OF PROCEEDINGS

OLD BUSINESS

Community Center Project - Ownerrsquos Rep Update (Discussion) Chuck Jordan (RLH Engineering Inc) supplied a written report prior to the meeting Mr Jordan referred to his written report Mr Jordanrsquos written report ldquoProgress Report 12rdquo detailing meetings and design activities that have happened from February 21st 2017 to March 21st 2017 Mr Jordan noted that the on the Agenda (7C) there is an action item for an additional change order in regards to the existing aquatics facility and asked if the Board had any questions is regards to the written report provided Executive Director Tom Carosello asked that we change the order of the Agenda and go directly to Agenda 7C Discussion None ndash will defer discussion to Action Item (Consideration of EVCC Alternates Owner Change Order 004)

NEW BUSINESS

Consideration of EVCC Alternates (Owner Change Order 0004) (DiscussionAction)

Executive Director Tom Carosello along with Chuck Jordan Travis Guerette (RLH Engineering) Jason Heustis and Les Fernando (AampP Construction) presented the Owner Change Order 0004 Noting that back in February the Board agreed to a process of systematically ldquobuying backrdquo EVCC alternates and performing extensive improvements on the existing aquatics facility This change order (ldquoOwner Change Order 004rdquo) is necessary to pursue the next step replacement of stucco with Hardie plank siding and new insulation The team of presenters went over the items listed in the Aquatic Facility maintenance table Discussion Board Member Duell asked what is Hardie siding and Kalwall Both Travis Guerette and Les Fernando answered his questions in detail explaining each product Board Member Duell also voiced his concerns stating I am worried we could be ldquoopening a can of wormsrdquo in regards to find more problems at the existing Aquatics Center

Board Member Richardson stated that the price for exterior skin repairreplacement stucco seems very high Les Fernando (AampP Construction) explained the process from start to finish including what they would need to add before placing the new Hardie siding onto the existing building to mimic the new building

Board Member Duell asked what the life span of the proposed new roof would be Chuck Jordon (RLH Engineering) replied the entire roof which includes the new and old building would have a 25 year warranty

Board Member Gengler asked questions in regards to 5 in the Aquatic Center required maintenance which is ldquoRepair or replace existing roof drain leaks amp relocate lambs tonguerdquo Les Fernando (AampP Construction) went over the item in detail answering all of Mr Genglerrsquos questions

Moved by Stanley G Gengler seconded by Dave Kiser to approve owner change order No 4 increasing the guaranteed maximum price of the Estes Valley Community Center to $23535517 for the interior and exterior Level 1 Alternates renovations and improvements to the existing aquatic facility No further discussion Ayes ndash 5 Motion carried unanimously

Discussion Regarding Potential Changes to Golf Course Name(s)

Tom Carosello Executive Director stated at the Board Special Meeting on March 10th 2017 President Czarnowski had ask to add this as a discussion item at the next Regular Meeting of the Board of Directors Board President Czarnowski (joined by phone) stated that he would like to add ldquoElkrdquo to the name of the 18-hole golf course He believes that we should capitalize on our unique elk presence on our courses and dress up our name He would like to change the name from Estes Park Golf Course to Elk Run at Estes Park Discussion Mark Miller Manager of Golf Operations stated that he had actually proposed this same name change in the early 90rsquos and was met with much resistance The Estes Park Golf Course will be celebrating 100 years of operation this year which makes the golf course the 2nd or 3rd oldest golf course in Colorado Mr Miller does not feel like a name change is needed or would be welcomed Mr Miller has done some research and has reached out to other golf courses that have gone through a name recently The first example Mr Miller gave was The Heritage at Westmoor Golf Course it is a City of Westminster facility that is part of their Parks Recreation and Libraries division They are in the process of changing their name to Walnut Creek Golf Preserve The main reason for rebranding was multiple golf courses in the Denver area with Heritage in their name which caused confusion for golfers Mr Miller stated that the cost for this name change was $120 000 Costs incurred included advertising replacementupdate of product staff clothing signage at golf course and street signage Another example given was Adamrsquos Rib Mountain Golf Course in Eagle Vail they changed their name to Frost Creek Their budget for the name change was $250000 in 2015 Board Member Gengler stated that he likes the name change noting that the Town of Estes Park would most likely want to keep ldquoEstes Parkrdquo in the name of the course Board Member Richardson noted that also like the name but looking at the expense she does not believe changing the name is a priority Board Member Czarnowski stated he was looking to make money not lose money as he was not aware of the cost to change the name Board Member Kiser noted that he too like the name but he does not see any gain at this time Board Member Duell would like to see a survey done but noted he is opposed to spending that amount of money Board Member Richardson replied she doesnrsquot think we should do a survey staff time should not be wasted if the Board is not willing to commit financially to a name change Mark Miller agreed with

RECORD OF PROCEEDINGS

Board Member Richardson stating if we did do a survey and it came back with a people wanting to change the name then it would force us more to commit financially to a name change Board Member Duell stated that because this was not a budgeted item we need to wait Board Member Gengler agreed and asked Board Member Czarnowski his thoughts as he asked for this discussion Board Member Czarnowski agrees stating that when we go to the public we need to have an open mind and be willing to commit funds to make the change and thinks that we should place this on the back burner at this time Review of Proposed Community Center Fee Schedule (Discussion)

Teresa Jackson Manager of Community Operation presented the most recent proposed fees and hours of operations for the Estes Valley Community Center Theses proposed hours of operations fees member benefits and Cubrsquos Den hoursfees have been compared and contrasted against 7 communities with similar dynamics or facilities Mrs Jackson stated that this early proposal has been presented to various community members over the last month and posted on the EVRPD web-site Slight adjustments based on community feedback have been made however the overall response to this early proposal has been positive We will continue to present this proposal with community members over the next month Discussion Board Member Richardson asked if there was a non-resident family daily pass available for tourists to purchase Mrs Jackson replied not at this time but she will look at other tourist communities to see what they are doing for non-resident families Board Member Gengler asked for more detail in regards to resident and non-resident and children in the School District in which Mrs Jackson explained each in more detail Board Member Gengler then asked if we had explored selling punch passes to hotels or other lodging accommodations Tom Carosello replied he and Dawn Wilson have discussed this and how they want to bundle it but they havenrsquot made any final decisions but will by the fall Board Member Gengler asked if the Board would get a copy of the Ballard King report Tom Carosello replied yes he could give them a copy of the draft now but would rather wait and schedule a Board Work Session to go over the final report as they are still making adjustments to the current draft Stanley Park ndash Parking lot design plan progress (Discussion)

Kim Slininger Project Manager gave an update to the Board in regards to the Stanley Park parking lot design plan Noting that the work by Van Horn Engineering is nearly complete The design work will have engineering stamp and will be 100 complete by end of March The only variable for design is drainage swale on north side of Manford Drive Locates will need to be called in for communications line running in ditch Potholing and field verification needs to be completed in order to get 100 plans for construction Discussion Board Members reviewed the parking lot plains and thanked Mr Slininger for the work he has done

FURTHER BUSINESS

Meetings to Schedule

bull Next regular Board Meeting Tuesday April 18 2017 ndash 700 pm ndash 18-hole Golf Course Clubhouse

bull Trails Committee Meeting Tuesday May 2 2017 ndash 600 pm ndash 18-hole Golf Course Clubhouse

Meeting adjourned at 849 pm

Ken Czarnowski Board President Stanley C Gengler Board Secretary

Recorded by Heather Drees EVRPD Senior Administrative Assistant

18 HOLE PRO SHOP- 2017 REltNUES AND PLAY

2017 BUDGET REALIZE[

PASSES 8 714 000 MONTHLY BUDGET

GR FEEi 13 6541 000 MONTHLY BUDGET

TOTALI 223681 000 I+ OR(-) I -22368IMONTHL I

GR FEE I $ 508 2391 012 MONTHLY BUDGET

CARTS I $1879341 057 MONTHLY BUDGET

MERCH I $ 137 5981 065 MONTHLY BUDGET

RANGE I $ 36 5201 651 MONTHLY BUDGET

RENTALS I $ 19 4461 000 MONTHLY BUDGET

SPASS I $ 131 4611 5648MONTHLY BUDGET

PPASS I $ 22 6411 1908MONTHLY BUDGET

LOCKERSI $ 3701 000 MONTHLY BUDGET

LESSONS I $ 01 DIV0 MONTHLY BUDGET

TOTAL I $ 1044209 800 l+ORH I -$ 960657 MONTHL t

Year to date +- from budget $3581 I

JAN FEB MAR APR MAY 0 0 0 0 0 0 0 0 291 1 192 0 0 0 0 0 0 0 0 152 833 0 0 0 0 0 0 0 0 (443 (2025

$0 $0 $ 420 $ 210 $0 $0 S42 $0 S3 363 S 23 467 $0 $ 210 $ 377 $487 $0

$259 $ 141 S424 S 3 842 $ 10 176 $0 $0 $0 $900 $0 so $0 so $7 826 S 12 031 $0 $ 959 $1125 $294 $0

$690 $390 $1 389 $ 2 162 $2 938 $0 $0 $0 $0 $0 $0 $0 $0 $ 291 $1 33(

$4290 $19213 $36010 $14738 $0 $ 12 918 S 8 917 $ 33 153 S 59 846 S 4 615

$0 $0 $3240 $1080 $0 $ 22C S 710 $2 920 S9 044 S 4 01euro

$0 $0 $0 $0 $0 S13 $13 $64 $80 S20C $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$4290 $20382 $41172 $17709 $0 ($98101 $10169 $3222 ($68 745 ($58 773

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 0 1 781 1 792 1 632 1 149 877 0 0 -8 71 4

0 0 0 0 0 0 0 0 2 395 3 503 3 275 2 595 901 0 0 -13 65 4

0 0 0 0 0 0 0 0

( 41 761 (5295 (4 90 7 (3744 (1 778 0 0 (22368

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $ 630 $ 90 5ifl S 148 231 S 128 035 S 88 268 $26 277 so $0 -50 7 609

$0 $0 $0 $0 $0 $0 $0 $ 10 74$ 33 321 S47 572 S 45 599 $ 34 970 $11 630 so so -186 860

$0 $0 $0 $0 $0 $0 $0 $ 900S 21 647 $27 567 S 24 958 S 30 659 S 12 910 so so -136 698

$0 $0 $0 $0 $0 $0 $0 $ 23 78S6 479 $ 8 656 S 7 485 $ 4 517 $1 536 $25C $28 -3 41 42

$0 $0 $0 $0 $0 $0 $0 $0 $ 3 613 $ 6 393 $4 274 $2 336 $1 209 $ $0 -19446

$0 $0 $0 $0 $0 $0 $0 $ 74251 S9 629 S 1 391 S992 so so $0 so -57 211

$0 $0 $0 $0 $0 $0 $0 $ 4320 S4 447 S 1 350 -S 66 so so $0 so -18 321

$0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so so $0 -370$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so $0 0 $0 $0 $0 $0 $0 $0 $0 $ 83 552

($169692 ($2 411601 ($2112 77 ($160 7501 ($53 562 ($250 ($281 ($96065 7

April BOD Report Recreation Program Wrap-Uprsquos

bull The Winter Basketball season was one of the most successful programs we have had in the recent past with 170 - 180 children participating

bull We plan to offer the program in the same manner as last year again partnering with the Junior Nuggets program The value added pieces (reversible jerseys and game tickets) seemed to really attract participation

bull The fee may increase slightly in 20172018 to help cover some of the additional cost

Programs Currently in Progress

bull Adult drop-in Basketball is will continue to run for a through the first part of May bull Indoor adult drop-in Pickleball will effectively end May 13

Cancelled Programs

bull Due to low registration spring flag football and youth soccer were cancelled Offering competing programs forces parents to pick one or the other This leads to a reduced number of registrations for each Moving forward we will evaluate all programming what we are offering when it is offered the minimum number of participants required fees and etc In lieu of these program cancellations we refunded all registered participants

bull We additionally made an attempt at offering a session 3 adult sports program but had to cancel as nobody registered The sport was indoor soccer We will evaluate moving forward

bull After reviewing the mission of the district and the recreation division we have cancelled this yearrsquos softball tournaments The majority of teams in attendance were from outside Estes Park We will evaluate for 2018

Upcoming Programs and Events

Youth

bull After cancelling flag football and soccer we were able to reconfigure flag football into a skills camp that will occur for 4 weeks in the late spring This should allow parents to enroll their children in a spring program that is developmental rather than competition based

bull 4 Star Baseball ndash Games will start in early June registration is still underway bull In-house baseballt-ball - We are changing the age range for t-ball and eliminating our little hitters program 3

years old is too young for meaningful interaction with lasting skill development and was muddying what we could accomplish with our 4 year old participants These programs will start in early June

bull We are making an attempt to run youth tennis lessons under the QuickStart format We are currently looking for instructors We applied for a program grant through USTA Colorado and were granted $700 to help with instructor costs

Adult

bull Adult Co-Ed and Menrsquos Softball registration is under way Games will start May 22

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

RECORD OF PROCEEDINGS

MINUTES OF REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF

ESTES VALLEY RECREATION AND PARK DISTRICT

Tuesday March 21 2017 ndash 7pm Estes Park Golf Course Club House

14810 Golf Course Road Estes Park CO 80517

Present Ron Duell Dave Kiser Marie Richardson Stanley C Gengler Ken Czarnowski (By phone)

Absent None

Staff Tom Carosello Mary Davis Heather Drees Kim Slininger Teresa Jackson

Others Chuck Jordan Travis Guerette (RLH Engineering Inc) Jason Heustis Les Fernando (Aamp P Construction) David Batey (Estes Park)

Prior notice of this meeting was given by posting a notice at the Town of Estes Parkrsquos Municipal Building the Estes Park Public Library Estes Valley Recreation and Park Districtrsquos Administration Office the Larimer County Clerkrsquos Office in Estes Park and the Boulder County Clerkrsquos Office in Boulder

The meeting was called to order at 700 pm

Board Vice President Duell began the meeting with the Pledge of Allegiance and a moment of reflection Mr Duell asked if any Board members had conflict of interests related to the agenda No conflicts of interest were disclosed

CONSENT AGENDA

The consent agenda for the meeting included

A Board Minutes 1 February 21 2017 Regular Board Meeting 2 February 28 2017 Board Work Session 3 March 10 2017 Special Board Meeting Trails Committee Minutes 4 March 7 2017 Trails Committee Meeting (Review)

B Staff Reports 1 Golf Operations 2 Recreation Operations 3 Community Center Operations 4 Aquatic Operations 5 Golf Maintenance 6 ParksTrails Maintenance 7 Marina Operations 8 Campground Operations 9 Human Resources 10 Marketing and Communications 11 Financial Reports 12 Paid Bills

Moved by Marie Richardson seconded by Dave Kiser to approve the consent agenda as presented No discussion Ayes ndash 5 Motion carried unanimously

APPROVAL OF REGULAR (ACTION) AGENDA

Moved by Stanley C Gengler seconded by Marie Richardson to approve the regular (action) agenda as presented

No discussion Ayes ndash 5 Motion carried unanimously

CITIZEN amp BOARD COMMENTS Citizen Comments None

Board Comments Board Member Duell asked why the indoor play equipment for the community center had been rejected Les Fernando (AampP Construction) responded that the indoor play equipment was actually still in the design phase Board Member Duell also asked about the required access road at the community center Executive Director Tom Carosello stated that this required access road was a fire access road and the road was actually not needed as we are compliant without it

RECORD OF PROCEEDINGS

Executive Director Tom Carosello noted that Annie Hansen had brought him information on a Toro utility cart that they would like to purchase which is included in the March Marina Operations report The Marina had budgeted $1600000 for this purchase but the bids came back at $2100000 Mr Carosello just wanted the Board to be aware of this and asked if anyone had any objections or concerns with the District moving forward with this purchase No Board members had any concerns or objections Board Member Gengler asked what a Golf Trouncer was as it was mentioned in the March Golf Report Mark Miller Manager of Golf Operations stated that a Golf Trouncer is a custom made piece of equipment used to clean up after the elk Board Member Richardson stated that she has heard many good things about our new Community Center Manager Teresa Jackson from the Seniors mentioning that Teresa is well prepared David Batey (Estes Park) stated that everyone is doing a great job Board Vice President Duell closed the Citizen amp Board Comments portion of the meeting EXECUTIVE DIRECTOR REPORT Tom Carosello Executive Director supplied a written report prior to the meeting

Mr Carosello referred to his written report and provided updates on the community center project Mr Carosello also wanted to point out that EVRPD has been getting a lot of coverage in both newspapers recently because of our new Marketing and Communications Manager Dawn Wilson Also stating we will continue to issue press releases on a regular basis to highlight milestones and clear up any controversies Mr Carosello also reported that the District was accepted into the Estes Park Wedding Association and is already receiving referrals In regards to the 501-C included in his report Mr Carosello explained in more detail how the District could benefit from establishing one Discussion Board Members agreed that establishing a 501-C is a great idea Board Member Gengler asked if this would be used for the entire District or just for the community center Mr Carosello replied it would cover the entire District Board Member Gengler stated that in the in the mid 90rsquos the District had established one and believes it was called the ldquoEstes Valley Recreation Foundationrdquo and asked Mr Carosello to look into the status of it Board Member Duell asked with only three Senior Advisory applications received what happens now Mr Carosello replied we are extending the deadline Board Member Gengler asked in regards to the Ballard King study if we should schedule a Board Work Session Mr Carosello responded yes but at a later date Teresa Jackson will be presenting the proposed fee schedule later in this meeting and when the final study produced by Ballard King we will schedule a Board Work Session

PROJECT MANAGER REPORT Kim Slininger Project Manager supplied a written report prior to the meeting

Mr Slininger asked if any of the Board Members had any questions in regards to his written report which there was none Mr Slininger then gave an update on each of the active projects starting with both campgrounds Mr Slininger was able to negotiate 14200 less between both contracts with Rocky Mountain Water Works Mr Slininger will build the retaining wall for the dump station at Maryrsquos Lake Campground He will use the sandstone rock from the previous Fish Creek Trail Rocky Mountain Water Works will be mobilizing at Maryrsquos Lake on Monday Mr Slininger also noted that he is expecting a bid from ProTech to do the Electrical Service and under-slab plumbing at East Portal In regard to the EP Golf Course Clubhouse Stair and Railing repair Mr Slininger noted that the contract to Aldrich Construction had to be changed to a Time amp Materials contract as the only bid received came in $5000 over budget The stairs will be replaced and the remainder of the $20000 budget will be used for continued work on railing replacement as funding allows Discussion Board Member Gengler asked questions about the budget for the stair replacement and railing repair at the Golf Course Clubhouse stating he was concerned with safety issues if the railing was not also replaced Mr Slininger replied that the will do some of the work himself to save money and they will work hard to try to do the railings Board Member Gengler also asked why there was such a big cost variance in regards to the Homer Rouse trail crew Mr Slininger replied the cost depends on how long the crew is there 2 weeks would be $14000 ndash 1 month would be $24000 Mr Slininger also mentioned that Estes Park Light and Power left the road at Homer Rouse in great condition

Board Member Kiser asked if there are any buyers for the rock at Common Point Mr Slininger replied not yet but it is still for sale

FINANCE DIRECTOR REPORT Mary Davis Finance Director supplied a written report prior to the meeting

Mary Davis Finance Director briefly reviewed the status of the year-to-date vs budgeted revenues and expenses and cash flow Mrs Davis also noted that they are continuing preparation for the upcoming audit which is scheduled for the first week in April and then they would be focusing on FEMA Project Closeouts Discussion None

RECORD OF PROCEEDINGS

OLD BUSINESS

Community Center Project - Ownerrsquos Rep Update (Discussion) Chuck Jordan (RLH Engineering Inc) supplied a written report prior to the meeting Mr Jordan referred to his written report Mr Jordanrsquos written report ldquoProgress Report 12rdquo detailing meetings and design activities that have happened from February 21st 2017 to March 21st 2017 Mr Jordan noted that the on the Agenda (7C) there is an action item for an additional change order in regards to the existing aquatics facility and asked if the Board had any questions is regards to the written report provided Executive Director Tom Carosello asked that we change the order of the Agenda and go directly to Agenda 7C Discussion None ndash will defer discussion to Action Item (Consideration of EVCC Alternates Owner Change Order 004)

NEW BUSINESS

Consideration of EVCC Alternates (Owner Change Order 0004) (DiscussionAction)

Executive Director Tom Carosello along with Chuck Jordan Travis Guerette (RLH Engineering) Jason Heustis and Les Fernando (AampP Construction) presented the Owner Change Order 0004 Noting that back in February the Board agreed to a process of systematically ldquobuying backrdquo EVCC alternates and performing extensive improvements on the existing aquatics facility This change order (ldquoOwner Change Order 004rdquo) is necessary to pursue the next step replacement of stucco with Hardie plank siding and new insulation The team of presenters went over the items listed in the Aquatic Facility maintenance table Discussion Board Member Duell asked what is Hardie siding and Kalwall Both Travis Guerette and Les Fernando answered his questions in detail explaining each product Board Member Duell also voiced his concerns stating I am worried we could be ldquoopening a can of wormsrdquo in regards to find more problems at the existing Aquatics Center

Board Member Richardson stated that the price for exterior skin repairreplacement stucco seems very high Les Fernando (AampP Construction) explained the process from start to finish including what they would need to add before placing the new Hardie siding onto the existing building to mimic the new building

Board Member Duell asked what the life span of the proposed new roof would be Chuck Jordon (RLH Engineering) replied the entire roof which includes the new and old building would have a 25 year warranty

Board Member Gengler asked questions in regards to 5 in the Aquatic Center required maintenance which is ldquoRepair or replace existing roof drain leaks amp relocate lambs tonguerdquo Les Fernando (AampP Construction) went over the item in detail answering all of Mr Genglerrsquos questions

Moved by Stanley G Gengler seconded by Dave Kiser to approve owner change order No 4 increasing the guaranteed maximum price of the Estes Valley Community Center to $23535517 for the interior and exterior Level 1 Alternates renovations and improvements to the existing aquatic facility No further discussion Ayes ndash 5 Motion carried unanimously

Discussion Regarding Potential Changes to Golf Course Name(s)

Tom Carosello Executive Director stated at the Board Special Meeting on March 10th 2017 President Czarnowski had ask to add this as a discussion item at the next Regular Meeting of the Board of Directors Board President Czarnowski (joined by phone) stated that he would like to add ldquoElkrdquo to the name of the 18-hole golf course He believes that we should capitalize on our unique elk presence on our courses and dress up our name He would like to change the name from Estes Park Golf Course to Elk Run at Estes Park Discussion Mark Miller Manager of Golf Operations stated that he had actually proposed this same name change in the early 90rsquos and was met with much resistance The Estes Park Golf Course will be celebrating 100 years of operation this year which makes the golf course the 2nd or 3rd oldest golf course in Colorado Mr Miller does not feel like a name change is needed or would be welcomed Mr Miller has done some research and has reached out to other golf courses that have gone through a name recently The first example Mr Miller gave was The Heritage at Westmoor Golf Course it is a City of Westminster facility that is part of their Parks Recreation and Libraries division They are in the process of changing their name to Walnut Creek Golf Preserve The main reason for rebranding was multiple golf courses in the Denver area with Heritage in their name which caused confusion for golfers Mr Miller stated that the cost for this name change was $120 000 Costs incurred included advertising replacementupdate of product staff clothing signage at golf course and street signage Another example given was Adamrsquos Rib Mountain Golf Course in Eagle Vail they changed their name to Frost Creek Their budget for the name change was $250000 in 2015 Board Member Gengler stated that he likes the name change noting that the Town of Estes Park would most likely want to keep ldquoEstes Parkrdquo in the name of the course Board Member Richardson noted that also like the name but looking at the expense she does not believe changing the name is a priority Board Member Czarnowski stated he was looking to make money not lose money as he was not aware of the cost to change the name Board Member Kiser noted that he too like the name but he does not see any gain at this time Board Member Duell would like to see a survey done but noted he is opposed to spending that amount of money Board Member Richardson replied she doesnrsquot think we should do a survey staff time should not be wasted if the Board is not willing to commit financially to a name change Mark Miller agreed with

RECORD OF PROCEEDINGS

Board Member Richardson stating if we did do a survey and it came back with a people wanting to change the name then it would force us more to commit financially to a name change Board Member Duell stated that because this was not a budgeted item we need to wait Board Member Gengler agreed and asked Board Member Czarnowski his thoughts as he asked for this discussion Board Member Czarnowski agrees stating that when we go to the public we need to have an open mind and be willing to commit funds to make the change and thinks that we should place this on the back burner at this time Review of Proposed Community Center Fee Schedule (Discussion)

Teresa Jackson Manager of Community Operation presented the most recent proposed fees and hours of operations for the Estes Valley Community Center Theses proposed hours of operations fees member benefits and Cubrsquos Den hoursfees have been compared and contrasted against 7 communities with similar dynamics or facilities Mrs Jackson stated that this early proposal has been presented to various community members over the last month and posted on the EVRPD web-site Slight adjustments based on community feedback have been made however the overall response to this early proposal has been positive We will continue to present this proposal with community members over the next month Discussion Board Member Richardson asked if there was a non-resident family daily pass available for tourists to purchase Mrs Jackson replied not at this time but she will look at other tourist communities to see what they are doing for non-resident families Board Member Gengler asked for more detail in regards to resident and non-resident and children in the School District in which Mrs Jackson explained each in more detail Board Member Gengler then asked if we had explored selling punch passes to hotels or other lodging accommodations Tom Carosello replied he and Dawn Wilson have discussed this and how they want to bundle it but they havenrsquot made any final decisions but will by the fall Board Member Gengler asked if the Board would get a copy of the Ballard King report Tom Carosello replied yes he could give them a copy of the draft now but would rather wait and schedule a Board Work Session to go over the final report as they are still making adjustments to the current draft Stanley Park ndash Parking lot design plan progress (Discussion)

Kim Slininger Project Manager gave an update to the Board in regards to the Stanley Park parking lot design plan Noting that the work by Van Horn Engineering is nearly complete The design work will have engineering stamp and will be 100 complete by end of March The only variable for design is drainage swale on north side of Manford Drive Locates will need to be called in for communications line running in ditch Potholing and field verification needs to be completed in order to get 100 plans for construction Discussion Board Members reviewed the parking lot plains and thanked Mr Slininger for the work he has done

FURTHER BUSINESS

Meetings to Schedule

bull Next regular Board Meeting Tuesday April 18 2017 ndash 700 pm ndash 18-hole Golf Course Clubhouse

bull Trails Committee Meeting Tuesday May 2 2017 ndash 600 pm ndash 18-hole Golf Course Clubhouse

Meeting adjourned at 849 pm

Ken Czarnowski Board President Stanley C Gengler Board Secretary

Recorded by Heather Drees EVRPD Senior Administrative Assistant

18 HOLE PRO SHOP- 2017 REltNUES AND PLAY

2017 BUDGET REALIZE[

PASSES 8 714 000 MONTHLY BUDGET

GR FEEi 13 6541 000 MONTHLY BUDGET

TOTALI 223681 000 I+ OR(-) I -22368IMONTHL I

GR FEE I $ 508 2391 012 MONTHLY BUDGET

CARTS I $1879341 057 MONTHLY BUDGET

MERCH I $ 137 5981 065 MONTHLY BUDGET

RANGE I $ 36 5201 651 MONTHLY BUDGET

RENTALS I $ 19 4461 000 MONTHLY BUDGET

SPASS I $ 131 4611 5648MONTHLY BUDGET

PPASS I $ 22 6411 1908MONTHLY BUDGET

LOCKERSI $ 3701 000 MONTHLY BUDGET

LESSONS I $ 01 DIV0 MONTHLY BUDGET

TOTAL I $ 1044209 800 l+ORH I -$ 960657 MONTHL t

Year to date +- from budget $3581 I

JAN FEB MAR APR MAY 0 0 0 0 0 0 0 0 291 1 192 0 0 0 0 0 0 0 0 152 833 0 0 0 0 0 0 0 0 (443 (2025

$0 $0 $ 420 $ 210 $0 $0 S42 $0 S3 363 S 23 467 $0 $ 210 $ 377 $487 $0

$259 $ 141 S424 S 3 842 $ 10 176 $0 $0 $0 $900 $0 so $0 so $7 826 S 12 031 $0 $ 959 $1125 $294 $0

$690 $390 $1 389 $ 2 162 $2 938 $0 $0 $0 $0 $0 $0 $0 $0 $ 291 $1 33(

$4290 $19213 $36010 $14738 $0 $ 12 918 S 8 917 $ 33 153 S 59 846 S 4 615

$0 $0 $3240 $1080 $0 $ 22C S 710 $2 920 S9 044 S 4 01euro

$0 $0 $0 $0 $0 S13 $13 $64 $80 S20C $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$4290 $20382 $41172 $17709 $0 ($98101 $10169 $3222 ($68 745 ($58 773

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 0 1 781 1 792 1 632 1 149 877 0 0 -8 71 4

0 0 0 0 0 0 0 0 2 395 3 503 3 275 2 595 901 0 0 -13 65 4

0 0 0 0 0 0 0 0

( 41 761 (5295 (4 90 7 (3744 (1 778 0 0 (22368

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $ 630 $ 90 5ifl S 148 231 S 128 035 S 88 268 $26 277 so $0 -50 7 609

$0 $0 $0 $0 $0 $0 $0 $ 10 74$ 33 321 S47 572 S 45 599 $ 34 970 $11 630 so so -186 860

$0 $0 $0 $0 $0 $0 $0 $ 900S 21 647 $27 567 S 24 958 S 30 659 S 12 910 so so -136 698

$0 $0 $0 $0 $0 $0 $0 $ 23 78S6 479 $ 8 656 S 7 485 $ 4 517 $1 536 $25C $28 -3 41 42

$0 $0 $0 $0 $0 $0 $0 $0 $ 3 613 $ 6 393 $4 274 $2 336 $1 209 $ $0 -19446

$0 $0 $0 $0 $0 $0 $0 $ 74251 S9 629 S 1 391 S992 so so $0 so -57 211

$0 $0 $0 $0 $0 $0 $0 $ 4320 S4 447 S 1 350 -S 66 so so $0 so -18 321

$0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so so $0 -370$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so $0 0 $0 $0 $0 $0 $0 $0 $0 $ 83 552

($169692 ($2 411601 ($2112 77 ($160 7501 ($53 562 ($250 ($281 ($96065 7

April BOD Report Recreation Program Wrap-Uprsquos

bull The Winter Basketball season was one of the most successful programs we have had in the recent past with 170 - 180 children participating

bull We plan to offer the program in the same manner as last year again partnering with the Junior Nuggets program The value added pieces (reversible jerseys and game tickets) seemed to really attract participation

bull The fee may increase slightly in 20172018 to help cover some of the additional cost

Programs Currently in Progress

bull Adult drop-in Basketball is will continue to run for a through the first part of May bull Indoor adult drop-in Pickleball will effectively end May 13

Cancelled Programs

bull Due to low registration spring flag football and youth soccer were cancelled Offering competing programs forces parents to pick one or the other This leads to a reduced number of registrations for each Moving forward we will evaluate all programming what we are offering when it is offered the minimum number of participants required fees and etc In lieu of these program cancellations we refunded all registered participants

bull We additionally made an attempt at offering a session 3 adult sports program but had to cancel as nobody registered The sport was indoor soccer We will evaluate moving forward

bull After reviewing the mission of the district and the recreation division we have cancelled this yearrsquos softball tournaments The majority of teams in attendance were from outside Estes Park We will evaluate for 2018

Upcoming Programs and Events

Youth

bull After cancelling flag football and soccer we were able to reconfigure flag football into a skills camp that will occur for 4 weeks in the late spring This should allow parents to enroll their children in a spring program that is developmental rather than competition based

bull 4 Star Baseball ndash Games will start in early June registration is still underway bull In-house baseballt-ball - We are changing the age range for t-ball and eliminating our little hitters program 3

years old is too young for meaningful interaction with lasting skill development and was muddying what we could accomplish with our 4 year old participants These programs will start in early June

bull We are making an attempt to run youth tennis lessons under the QuickStart format We are currently looking for instructors We applied for a program grant through USTA Colorado and were granted $700 to help with instructor costs

Adult

bull Adult Co-Ed and Menrsquos Softball registration is under way Games will start May 22

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

RECORD OF PROCEEDINGS

Executive Director Tom Carosello noted that Annie Hansen had brought him information on a Toro utility cart that they would like to purchase which is included in the March Marina Operations report The Marina had budgeted $1600000 for this purchase but the bids came back at $2100000 Mr Carosello just wanted the Board to be aware of this and asked if anyone had any objections or concerns with the District moving forward with this purchase No Board members had any concerns or objections Board Member Gengler asked what a Golf Trouncer was as it was mentioned in the March Golf Report Mark Miller Manager of Golf Operations stated that a Golf Trouncer is a custom made piece of equipment used to clean up after the elk Board Member Richardson stated that she has heard many good things about our new Community Center Manager Teresa Jackson from the Seniors mentioning that Teresa is well prepared David Batey (Estes Park) stated that everyone is doing a great job Board Vice President Duell closed the Citizen amp Board Comments portion of the meeting EXECUTIVE DIRECTOR REPORT Tom Carosello Executive Director supplied a written report prior to the meeting

Mr Carosello referred to his written report and provided updates on the community center project Mr Carosello also wanted to point out that EVRPD has been getting a lot of coverage in both newspapers recently because of our new Marketing and Communications Manager Dawn Wilson Also stating we will continue to issue press releases on a regular basis to highlight milestones and clear up any controversies Mr Carosello also reported that the District was accepted into the Estes Park Wedding Association and is already receiving referrals In regards to the 501-C included in his report Mr Carosello explained in more detail how the District could benefit from establishing one Discussion Board Members agreed that establishing a 501-C is a great idea Board Member Gengler asked if this would be used for the entire District or just for the community center Mr Carosello replied it would cover the entire District Board Member Gengler stated that in the in the mid 90rsquos the District had established one and believes it was called the ldquoEstes Valley Recreation Foundationrdquo and asked Mr Carosello to look into the status of it Board Member Duell asked with only three Senior Advisory applications received what happens now Mr Carosello replied we are extending the deadline Board Member Gengler asked in regards to the Ballard King study if we should schedule a Board Work Session Mr Carosello responded yes but at a later date Teresa Jackson will be presenting the proposed fee schedule later in this meeting and when the final study produced by Ballard King we will schedule a Board Work Session

PROJECT MANAGER REPORT Kim Slininger Project Manager supplied a written report prior to the meeting

Mr Slininger asked if any of the Board Members had any questions in regards to his written report which there was none Mr Slininger then gave an update on each of the active projects starting with both campgrounds Mr Slininger was able to negotiate 14200 less between both contracts with Rocky Mountain Water Works Mr Slininger will build the retaining wall for the dump station at Maryrsquos Lake Campground He will use the sandstone rock from the previous Fish Creek Trail Rocky Mountain Water Works will be mobilizing at Maryrsquos Lake on Monday Mr Slininger also noted that he is expecting a bid from ProTech to do the Electrical Service and under-slab plumbing at East Portal In regard to the EP Golf Course Clubhouse Stair and Railing repair Mr Slininger noted that the contract to Aldrich Construction had to be changed to a Time amp Materials contract as the only bid received came in $5000 over budget The stairs will be replaced and the remainder of the $20000 budget will be used for continued work on railing replacement as funding allows Discussion Board Member Gengler asked questions about the budget for the stair replacement and railing repair at the Golf Course Clubhouse stating he was concerned with safety issues if the railing was not also replaced Mr Slininger replied that the will do some of the work himself to save money and they will work hard to try to do the railings Board Member Gengler also asked why there was such a big cost variance in regards to the Homer Rouse trail crew Mr Slininger replied the cost depends on how long the crew is there 2 weeks would be $14000 ndash 1 month would be $24000 Mr Slininger also mentioned that Estes Park Light and Power left the road at Homer Rouse in great condition

Board Member Kiser asked if there are any buyers for the rock at Common Point Mr Slininger replied not yet but it is still for sale

FINANCE DIRECTOR REPORT Mary Davis Finance Director supplied a written report prior to the meeting

Mary Davis Finance Director briefly reviewed the status of the year-to-date vs budgeted revenues and expenses and cash flow Mrs Davis also noted that they are continuing preparation for the upcoming audit which is scheduled for the first week in April and then they would be focusing on FEMA Project Closeouts Discussion None

RECORD OF PROCEEDINGS

OLD BUSINESS

Community Center Project - Ownerrsquos Rep Update (Discussion) Chuck Jordan (RLH Engineering Inc) supplied a written report prior to the meeting Mr Jordan referred to his written report Mr Jordanrsquos written report ldquoProgress Report 12rdquo detailing meetings and design activities that have happened from February 21st 2017 to March 21st 2017 Mr Jordan noted that the on the Agenda (7C) there is an action item for an additional change order in regards to the existing aquatics facility and asked if the Board had any questions is regards to the written report provided Executive Director Tom Carosello asked that we change the order of the Agenda and go directly to Agenda 7C Discussion None ndash will defer discussion to Action Item (Consideration of EVCC Alternates Owner Change Order 004)

NEW BUSINESS

Consideration of EVCC Alternates (Owner Change Order 0004) (DiscussionAction)

Executive Director Tom Carosello along with Chuck Jordan Travis Guerette (RLH Engineering) Jason Heustis and Les Fernando (AampP Construction) presented the Owner Change Order 0004 Noting that back in February the Board agreed to a process of systematically ldquobuying backrdquo EVCC alternates and performing extensive improvements on the existing aquatics facility This change order (ldquoOwner Change Order 004rdquo) is necessary to pursue the next step replacement of stucco with Hardie plank siding and new insulation The team of presenters went over the items listed in the Aquatic Facility maintenance table Discussion Board Member Duell asked what is Hardie siding and Kalwall Both Travis Guerette and Les Fernando answered his questions in detail explaining each product Board Member Duell also voiced his concerns stating I am worried we could be ldquoopening a can of wormsrdquo in regards to find more problems at the existing Aquatics Center

Board Member Richardson stated that the price for exterior skin repairreplacement stucco seems very high Les Fernando (AampP Construction) explained the process from start to finish including what they would need to add before placing the new Hardie siding onto the existing building to mimic the new building

Board Member Duell asked what the life span of the proposed new roof would be Chuck Jordon (RLH Engineering) replied the entire roof which includes the new and old building would have a 25 year warranty

Board Member Gengler asked questions in regards to 5 in the Aquatic Center required maintenance which is ldquoRepair or replace existing roof drain leaks amp relocate lambs tonguerdquo Les Fernando (AampP Construction) went over the item in detail answering all of Mr Genglerrsquos questions

Moved by Stanley G Gengler seconded by Dave Kiser to approve owner change order No 4 increasing the guaranteed maximum price of the Estes Valley Community Center to $23535517 for the interior and exterior Level 1 Alternates renovations and improvements to the existing aquatic facility No further discussion Ayes ndash 5 Motion carried unanimously

Discussion Regarding Potential Changes to Golf Course Name(s)

Tom Carosello Executive Director stated at the Board Special Meeting on March 10th 2017 President Czarnowski had ask to add this as a discussion item at the next Regular Meeting of the Board of Directors Board President Czarnowski (joined by phone) stated that he would like to add ldquoElkrdquo to the name of the 18-hole golf course He believes that we should capitalize on our unique elk presence on our courses and dress up our name He would like to change the name from Estes Park Golf Course to Elk Run at Estes Park Discussion Mark Miller Manager of Golf Operations stated that he had actually proposed this same name change in the early 90rsquos and was met with much resistance The Estes Park Golf Course will be celebrating 100 years of operation this year which makes the golf course the 2nd or 3rd oldest golf course in Colorado Mr Miller does not feel like a name change is needed or would be welcomed Mr Miller has done some research and has reached out to other golf courses that have gone through a name recently The first example Mr Miller gave was The Heritage at Westmoor Golf Course it is a City of Westminster facility that is part of their Parks Recreation and Libraries division They are in the process of changing their name to Walnut Creek Golf Preserve The main reason for rebranding was multiple golf courses in the Denver area with Heritage in their name which caused confusion for golfers Mr Miller stated that the cost for this name change was $120 000 Costs incurred included advertising replacementupdate of product staff clothing signage at golf course and street signage Another example given was Adamrsquos Rib Mountain Golf Course in Eagle Vail they changed their name to Frost Creek Their budget for the name change was $250000 in 2015 Board Member Gengler stated that he likes the name change noting that the Town of Estes Park would most likely want to keep ldquoEstes Parkrdquo in the name of the course Board Member Richardson noted that also like the name but looking at the expense she does not believe changing the name is a priority Board Member Czarnowski stated he was looking to make money not lose money as he was not aware of the cost to change the name Board Member Kiser noted that he too like the name but he does not see any gain at this time Board Member Duell would like to see a survey done but noted he is opposed to spending that amount of money Board Member Richardson replied she doesnrsquot think we should do a survey staff time should not be wasted if the Board is not willing to commit financially to a name change Mark Miller agreed with

RECORD OF PROCEEDINGS

Board Member Richardson stating if we did do a survey and it came back with a people wanting to change the name then it would force us more to commit financially to a name change Board Member Duell stated that because this was not a budgeted item we need to wait Board Member Gengler agreed and asked Board Member Czarnowski his thoughts as he asked for this discussion Board Member Czarnowski agrees stating that when we go to the public we need to have an open mind and be willing to commit funds to make the change and thinks that we should place this on the back burner at this time Review of Proposed Community Center Fee Schedule (Discussion)

Teresa Jackson Manager of Community Operation presented the most recent proposed fees and hours of operations for the Estes Valley Community Center Theses proposed hours of operations fees member benefits and Cubrsquos Den hoursfees have been compared and contrasted against 7 communities with similar dynamics or facilities Mrs Jackson stated that this early proposal has been presented to various community members over the last month and posted on the EVRPD web-site Slight adjustments based on community feedback have been made however the overall response to this early proposal has been positive We will continue to present this proposal with community members over the next month Discussion Board Member Richardson asked if there was a non-resident family daily pass available for tourists to purchase Mrs Jackson replied not at this time but she will look at other tourist communities to see what they are doing for non-resident families Board Member Gengler asked for more detail in regards to resident and non-resident and children in the School District in which Mrs Jackson explained each in more detail Board Member Gengler then asked if we had explored selling punch passes to hotels or other lodging accommodations Tom Carosello replied he and Dawn Wilson have discussed this and how they want to bundle it but they havenrsquot made any final decisions but will by the fall Board Member Gengler asked if the Board would get a copy of the Ballard King report Tom Carosello replied yes he could give them a copy of the draft now but would rather wait and schedule a Board Work Session to go over the final report as they are still making adjustments to the current draft Stanley Park ndash Parking lot design plan progress (Discussion)

Kim Slininger Project Manager gave an update to the Board in regards to the Stanley Park parking lot design plan Noting that the work by Van Horn Engineering is nearly complete The design work will have engineering stamp and will be 100 complete by end of March The only variable for design is drainage swale on north side of Manford Drive Locates will need to be called in for communications line running in ditch Potholing and field verification needs to be completed in order to get 100 plans for construction Discussion Board Members reviewed the parking lot plains and thanked Mr Slininger for the work he has done

FURTHER BUSINESS

Meetings to Schedule

bull Next regular Board Meeting Tuesday April 18 2017 ndash 700 pm ndash 18-hole Golf Course Clubhouse

bull Trails Committee Meeting Tuesday May 2 2017 ndash 600 pm ndash 18-hole Golf Course Clubhouse

Meeting adjourned at 849 pm

Ken Czarnowski Board President Stanley C Gengler Board Secretary

Recorded by Heather Drees EVRPD Senior Administrative Assistant

18 HOLE PRO SHOP- 2017 REltNUES AND PLAY

2017 BUDGET REALIZE[

PASSES 8 714 000 MONTHLY BUDGET

GR FEEi 13 6541 000 MONTHLY BUDGET

TOTALI 223681 000 I+ OR(-) I -22368IMONTHL I

GR FEE I $ 508 2391 012 MONTHLY BUDGET

CARTS I $1879341 057 MONTHLY BUDGET

MERCH I $ 137 5981 065 MONTHLY BUDGET

RANGE I $ 36 5201 651 MONTHLY BUDGET

RENTALS I $ 19 4461 000 MONTHLY BUDGET

SPASS I $ 131 4611 5648MONTHLY BUDGET

PPASS I $ 22 6411 1908MONTHLY BUDGET

LOCKERSI $ 3701 000 MONTHLY BUDGET

LESSONS I $ 01 DIV0 MONTHLY BUDGET

TOTAL I $ 1044209 800 l+ORH I -$ 960657 MONTHL t

Year to date +- from budget $3581 I

JAN FEB MAR APR MAY 0 0 0 0 0 0 0 0 291 1 192 0 0 0 0 0 0 0 0 152 833 0 0 0 0 0 0 0 0 (443 (2025

$0 $0 $ 420 $ 210 $0 $0 S42 $0 S3 363 S 23 467 $0 $ 210 $ 377 $487 $0

$259 $ 141 S424 S 3 842 $ 10 176 $0 $0 $0 $900 $0 so $0 so $7 826 S 12 031 $0 $ 959 $1125 $294 $0

$690 $390 $1 389 $ 2 162 $2 938 $0 $0 $0 $0 $0 $0 $0 $0 $ 291 $1 33(

$4290 $19213 $36010 $14738 $0 $ 12 918 S 8 917 $ 33 153 S 59 846 S 4 615

$0 $0 $3240 $1080 $0 $ 22C S 710 $2 920 S9 044 S 4 01euro

$0 $0 $0 $0 $0 S13 $13 $64 $80 S20C $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$4290 $20382 $41172 $17709 $0 ($98101 $10169 $3222 ($68 745 ($58 773

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 0 1 781 1 792 1 632 1 149 877 0 0 -8 71 4

0 0 0 0 0 0 0 0 2 395 3 503 3 275 2 595 901 0 0 -13 65 4

0 0 0 0 0 0 0 0

( 41 761 (5295 (4 90 7 (3744 (1 778 0 0 (22368

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $ 630 $ 90 5ifl S 148 231 S 128 035 S 88 268 $26 277 so $0 -50 7 609

$0 $0 $0 $0 $0 $0 $0 $ 10 74$ 33 321 S47 572 S 45 599 $ 34 970 $11 630 so so -186 860

$0 $0 $0 $0 $0 $0 $0 $ 900S 21 647 $27 567 S 24 958 S 30 659 S 12 910 so so -136 698

$0 $0 $0 $0 $0 $0 $0 $ 23 78S6 479 $ 8 656 S 7 485 $ 4 517 $1 536 $25C $28 -3 41 42

$0 $0 $0 $0 $0 $0 $0 $0 $ 3 613 $ 6 393 $4 274 $2 336 $1 209 $ $0 -19446

$0 $0 $0 $0 $0 $0 $0 $ 74251 S9 629 S 1 391 S992 so so $0 so -57 211

$0 $0 $0 $0 $0 $0 $0 $ 4320 S4 447 S 1 350 -S 66 so so $0 so -18 321

$0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so so $0 -370$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so $0 0 $0 $0 $0 $0 $0 $0 $0 $ 83 552

($169692 ($2 411601 ($2112 77 ($160 7501 ($53 562 ($250 ($281 ($96065 7

April BOD Report Recreation Program Wrap-Uprsquos

bull The Winter Basketball season was one of the most successful programs we have had in the recent past with 170 - 180 children participating

bull We plan to offer the program in the same manner as last year again partnering with the Junior Nuggets program The value added pieces (reversible jerseys and game tickets) seemed to really attract participation

bull The fee may increase slightly in 20172018 to help cover some of the additional cost

Programs Currently in Progress

bull Adult drop-in Basketball is will continue to run for a through the first part of May bull Indoor adult drop-in Pickleball will effectively end May 13

Cancelled Programs

bull Due to low registration spring flag football and youth soccer were cancelled Offering competing programs forces parents to pick one or the other This leads to a reduced number of registrations for each Moving forward we will evaluate all programming what we are offering when it is offered the minimum number of participants required fees and etc In lieu of these program cancellations we refunded all registered participants

bull We additionally made an attempt at offering a session 3 adult sports program but had to cancel as nobody registered The sport was indoor soccer We will evaluate moving forward

bull After reviewing the mission of the district and the recreation division we have cancelled this yearrsquos softball tournaments The majority of teams in attendance were from outside Estes Park We will evaluate for 2018

Upcoming Programs and Events

Youth

bull After cancelling flag football and soccer we were able to reconfigure flag football into a skills camp that will occur for 4 weeks in the late spring This should allow parents to enroll their children in a spring program that is developmental rather than competition based

bull 4 Star Baseball ndash Games will start in early June registration is still underway bull In-house baseballt-ball - We are changing the age range for t-ball and eliminating our little hitters program 3

years old is too young for meaningful interaction with lasting skill development and was muddying what we could accomplish with our 4 year old participants These programs will start in early June

bull We are making an attempt to run youth tennis lessons under the QuickStart format We are currently looking for instructors We applied for a program grant through USTA Colorado and were granted $700 to help with instructor costs

Adult

bull Adult Co-Ed and Menrsquos Softball registration is under way Games will start May 22

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

RECORD OF PROCEEDINGS

OLD BUSINESS

Community Center Project - Ownerrsquos Rep Update (Discussion) Chuck Jordan (RLH Engineering Inc) supplied a written report prior to the meeting Mr Jordan referred to his written report Mr Jordanrsquos written report ldquoProgress Report 12rdquo detailing meetings and design activities that have happened from February 21st 2017 to March 21st 2017 Mr Jordan noted that the on the Agenda (7C) there is an action item for an additional change order in regards to the existing aquatics facility and asked if the Board had any questions is regards to the written report provided Executive Director Tom Carosello asked that we change the order of the Agenda and go directly to Agenda 7C Discussion None ndash will defer discussion to Action Item (Consideration of EVCC Alternates Owner Change Order 004)

NEW BUSINESS

Consideration of EVCC Alternates (Owner Change Order 0004) (DiscussionAction)

Executive Director Tom Carosello along with Chuck Jordan Travis Guerette (RLH Engineering) Jason Heustis and Les Fernando (AampP Construction) presented the Owner Change Order 0004 Noting that back in February the Board agreed to a process of systematically ldquobuying backrdquo EVCC alternates and performing extensive improvements on the existing aquatics facility This change order (ldquoOwner Change Order 004rdquo) is necessary to pursue the next step replacement of stucco with Hardie plank siding and new insulation The team of presenters went over the items listed in the Aquatic Facility maintenance table Discussion Board Member Duell asked what is Hardie siding and Kalwall Both Travis Guerette and Les Fernando answered his questions in detail explaining each product Board Member Duell also voiced his concerns stating I am worried we could be ldquoopening a can of wormsrdquo in regards to find more problems at the existing Aquatics Center

Board Member Richardson stated that the price for exterior skin repairreplacement stucco seems very high Les Fernando (AampP Construction) explained the process from start to finish including what they would need to add before placing the new Hardie siding onto the existing building to mimic the new building

Board Member Duell asked what the life span of the proposed new roof would be Chuck Jordon (RLH Engineering) replied the entire roof which includes the new and old building would have a 25 year warranty

Board Member Gengler asked questions in regards to 5 in the Aquatic Center required maintenance which is ldquoRepair or replace existing roof drain leaks amp relocate lambs tonguerdquo Les Fernando (AampP Construction) went over the item in detail answering all of Mr Genglerrsquos questions

Moved by Stanley G Gengler seconded by Dave Kiser to approve owner change order No 4 increasing the guaranteed maximum price of the Estes Valley Community Center to $23535517 for the interior and exterior Level 1 Alternates renovations and improvements to the existing aquatic facility No further discussion Ayes ndash 5 Motion carried unanimously

Discussion Regarding Potential Changes to Golf Course Name(s)

Tom Carosello Executive Director stated at the Board Special Meeting on March 10th 2017 President Czarnowski had ask to add this as a discussion item at the next Regular Meeting of the Board of Directors Board President Czarnowski (joined by phone) stated that he would like to add ldquoElkrdquo to the name of the 18-hole golf course He believes that we should capitalize on our unique elk presence on our courses and dress up our name He would like to change the name from Estes Park Golf Course to Elk Run at Estes Park Discussion Mark Miller Manager of Golf Operations stated that he had actually proposed this same name change in the early 90rsquos and was met with much resistance The Estes Park Golf Course will be celebrating 100 years of operation this year which makes the golf course the 2nd or 3rd oldest golf course in Colorado Mr Miller does not feel like a name change is needed or would be welcomed Mr Miller has done some research and has reached out to other golf courses that have gone through a name recently The first example Mr Miller gave was The Heritage at Westmoor Golf Course it is a City of Westminster facility that is part of their Parks Recreation and Libraries division They are in the process of changing their name to Walnut Creek Golf Preserve The main reason for rebranding was multiple golf courses in the Denver area with Heritage in their name which caused confusion for golfers Mr Miller stated that the cost for this name change was $120 000 Costs incurred included advertising replacementupdate of product staff clothing signage at golf course and street signage Another example given was Adamrsquos Rib Mountain Golf Course in Eagle Vail they changed their name to Frost Creek Their budget for the name change was $250000 in 2015 Board Member Gengler stated that he likes the name change noting that the Town of Estes Park would most likely want to keep ldquoEstes Parkrdquo in the name of the course Board Member Richardson noted that also like the name but looking at the expense she does not believe changing the name is a priority Board Member Czarnowski stated he was looking to make money not lose money as he was not aware of the cost to change the name Board Member Kiser noted that he too like the name but he does not see any gain at this time Board Member Duell would like to see a survey done but noted he is opposed to spending that amount of money Board Member Richardson replied she doesnrsquot think we should do a survey staff time should not be wasted if the Board is not willing to commit financially to a name change Mark Miller agreed with

RECORD OF PROCEEDINGS

Board Member Richardson stating if we did do a survey and it came back with a people wanting to change the name then it would force us more to commit financially to a name change Board Member Duell stated that because this was not a budgeted item we need to wait Board Member Gengler agreed and asked Board Member Czarnowski his thoughts as he asked for this discussion Board Member Czarnowski agrees stating that when we go to the public we need to have an open mind and be willing to commit funds to make the change and thinks that we should place this on the back burner at this time Review of Proposed Community Center Fee Schedule (Discussion)

Teresa Jackson Manager of Community Operation presented the most recent proposed fees and hours of operations for the Estes Valley Community Center Theses proposed hours of operations fees member benefits and Cubrsquos Den hoursfees have been compared and contrasted against 7 communities with similar dynamics or facilities Mrs Jackson stated that this early proposal has been presented to various community members over the last month and posted on the EVRPD web-site Slight adjustments based on community feedback have been made however the overall response to this early proposal has been positive We will continue to present this proposal with community members over the next month Discussion Board Member Richardson asked if there was a non-resident family daily pass available for tourists to purchase Mrs Jackson replied not at this time but she will look at other tourist communities to see what they are doing for non-resident families Board Member Gengler asked for more detail in regards to resident and non-resident and children in the School District in which Mrs Jackson explained each in more detail Board Member Gengler then asked if we had explored selling punch passes to hotels or other lodging accommodations Tom Carosello replied he and Dawn Wilson have discussed this and how they want to bundle it but they havenrsquot made any final decisions but will by the fall Board Member Gengler asked if the Board would get a copy of the Ballard King report Tom Carosello replied yes he could give them a copy of the draft now but would rather wait and schedule a Board Work Session to go over the final report as they are still making adjustments to the current draft Stanley Park ndash Parking lot design plan progress (Discussion)

Kim Slininger Project Manager gave an update to the Board in regards to the Stanley Park parking lot design plan Noting that the work by Van Horn Engineering is nearly complete The design work will have engineering stamp and will be 100 complete by end of March The only variable for design is drainage swale on north side of Manford Drive Locates will need to be called in for communications line running in ditch Potholing and field verification needs to be completed in order to get 100 plans for construction Discussion Board Members reviewed the parking lot plains and thanked Mr Slininger for the work he has done

FURTHER BUSINESS

Meetings to Schedule

bull Next regular Board Meeting Tuesday April 18 2017 ndash 700 pm ndash 18-hole Golf Course Clubhouse

bull Trails Committee Meeting Tuesday May 2 2017 ndash 600 pm ndash 18-hole Golf Course Clubhouse

Meeting adjourned at 849 pm

Ken Czarnowski Board President Stanley C Gengler Board Secretary

Recorded by Heather Drees EVRPD Senior Administrative Assistant

18 HOLE PRO SHOP- 2017 REltNUES AND PLAY

2017 BUDGET REALIZE[

PASSES 8 714 000 MONTHLY BUDGET

GR FEEi 13 6541 000 MONTHLY BUDGET

TOTALI 223681 000 I+ OR(-) I -22368IMONTHL I

GR FEE I $ 508 2391 012 MONTHLY BUDGET

CARTS I $1879341 057 MONTHLY BUDGET

MERCH I $ 137 5981 065 MONTHLY BUDGET

RANGE I $ 36 5201 651 MONTHLY BUDGET

RENTALS I $ 19 4461 000 MONTHLY BUDGET

SPASS I $ 131 4611 5648MONTHLY BUDGET

PPASS I $ 22 6411 1908MONTHLY BUDGET

LOCKERSI $ 3701 000 MONTHLY BUDGET

LESSONS I $ 01 DIV0 MONTHLY BUDGET

TOTAL I $ 1044209 800 l+ORH I -$ 960657 MONTHL t

Year to date +- from budget $3581 I

JAN FEB MAR APR MAY 0 0 0 0 0 0 0 0 291 1 192 0 0 0 0 0 0 0 0 152 833 0 0 0 0 0 0 0 0 (443 (2025

$0 $0 $ 420 $ 210 $0 $0 S42 $0 S3 363 S 23 467 $0 $ 210 $ 377 $487 $0

$259 $ 141 S424 S 3 842 $ 10 176 $0 $0 $0 $900 $0 so $0 so $7 826 S 12 031 $0 $ 959 $1125 $294 $0

$690 $390 $1 389 $ 2 162 $2 938 $0 $0 $0 $0 $0 $0 $0 $0 $ 291 $1 33(

$4290 $19213 $36010 $14738 $0 $ 12 918 S 8 917 $ 33 153 S 59 846 S 4 615

$0 $0 $3240 $1080 $0 $ 22C S 710 $2 920 S9 044 S 4 01euro

$0 $0 $0 $0 $0 S13 $13 $64 $80 S20C $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$4290 $20382 $41172 $17709 $0 ($98101 $10169 $3222 ($68 745 ($58 773

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 0 1 781 1 792 1 632 1 149 877 0 0 -8 71 4

0 0 0 0 0 0 0 0 2 395 3 503 3 275 2 595 901 0 0 -13 65 4

0 0 0 0 0 0 0 0

( 41 761 (5295 (4 90 7 (3744 (1 778 0 0 (22368

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $ 630 $ 90 5ifl S 148 231 S 128 035 S 88 268 $26 277 so $0 -50 7 609

$0 $0 $0 $0 $0 $0 $0 $ 10 74$ 33 321 S47 572 S 45 599 $ 34 970 $11 630 so so -186 860

$0 $0 $0 $0 $0 $0 $0 $ 900S 21 647 $27 567 S 24 958 S 30 659 S 12 910 so so -136 698

$0 $0 $0 $0 $0 $0 $0 $ 23 78S6 479 $ 8 656 S 7 485 $ 4 517 $1 536 $25C $28 -3 41 42

$0 $0 $0 $0 $0 $0 $0 $0 $ 3 613 $ 6 393 $4 274 $2 336 $1 209 $ $0 -19446

$0 $0 $0 $0 $0 $0 $0 $ 74251 S9 629 S 1 391 S992 so so $0 so -57 211

$0 $0 $0 $0 $0 $0 $0 $ 4320 S4 447 S 1 350 -S 66 so so $0 so -18 321

$0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so so $0 -370$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so $0 0 $0 $0 $0 $0 $0 $0 $0 $ 83 552

($169692 ($2 411601 ($2112 77 ($160 7501 ($53 562 ($250 ($281 ($96065 7

April BOD Report Recreation Program Wrap-Uprsquos

bull The Winter Basketball season was one of the most successful programs we have had in the recent past with 170 - 180 children participating

bull We plan to offer the program in the same manner as last year again partnering with the Junior Nuggets program The value added pieces (reversible jerseys and game tickets) seemed to really attract participation

bull The fee may increase slightly in 20172018 to help cover some of the additional cost

Programs Currently in Progress

bull Adult drop-in Basketball is will continue to run for a through the first part of May bull Indoor adult drop-in Pickleball will effectively end May 13

Cancelled Programs

bull Due to low registration spring flag football and youth soccer were cancelled Offering competing programs forces parents to pick one or the other This leads to a reduced number of registrations for each Moving forward we will evaluate all programming what we are offering when it is offered the minimum number of participants required fees and etc In lieu of these program cancellations we refunded all registered participants

bull We additionally made an attempt at offering a session 3 adult sports program but had to cancel as nobody registered The sport was indoor soccer We will evaluate moving forward

bull After reviewing the mission of the district and the recreation division we have cancelled this yearrsquos softball tournaments The majority of teams in attendance were from outside Estes Park We will evaluate for 2018

Upcoming Programs and Events

Youth

bull After cancelling flag football and soccer we were able to reconfigure flag football into a skills camp that will occur for 4 weeks in the late spring This should allow parents to enroll their children in a spring program that is developmental rather than competition based

bull 4 Star Baseball ndash Games will start in early June registration is still underway bull In-house baseballt-ball - We are changing the age range for t-ball and eliminating our little hitters program 3

years old is too young for meaningful interaction with lasting skill development and was muddying what we could accomplish with our 4 year old participants These programs will start in early June

bull We are making an attempt to run youth tennis lessons under the QuickStart format We are currently looking for instructors We applied for a program grant through USTA Colorado and were granted $700 to help with instructor costs

Adult

bull Adult Co-Ed and Menrsquos Softball registration is under way Games will start May 22

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

RECORD OF PROCEEDINGS

Board Member Richardson stating if we did do a survey and it came back with a people wanting to change the name then it would force us more to commit financially to a name change Board Member Duell stated that because this was not a budgeted item we need to wait Board Member Gengler agreed and asked Board Member Czarnowski his thoughts as he asked for this discussion Board Member Czarnowski agrees stating that when we go to the public we need to have an open mind and be willing to commit funds to make the change and thinks that we should place this on the back burner at this time Review of Proposed Community Center Fee Schedule (Discussion)

Teresa Jackson Manager of Community Operation presented the most recent proposed fees and hours of operations for the Estes Valley Community Center Theses proposed hours of operations fees member benefits and Cubrsquos Den hoursfees have been compared and contrasted against 7 communities with similar dynamics or facilities Mrs Jackson stated that this early proposal has been presented to various community members over the last month and posted on the EVRPD web-site Slight adjustments based on community feedback have been made however the overall response to this early proposal has been positive We will continue to present this proposal with community members over the next month Discussion Board Member Richardson asked if there was a non-resident family daily pass available for tourists to purchase Mrs Jackson replied not at this time but she will look at other tourist communities to see what they are doing for non-resident families Board Member Gengler asked for more detail in regards to resident and non-resident and children in the School District in which Mrs Jackson explained each in more detail Board Member Gengler then asked if we had explored selling punch passes to hotels or other lodging accommodations Tom Carosello replied he and Dawn Wilson have discussed this and how they want to bundle it but they havenrsquot made any final decisions but will by the fall Board Member Gengler asked if the Board would get a copy of the Ballard King report Tom Carosello replied yes he could give them a copy of the draft now but would rather wait and schedule a Board Work Session to go over the final report as they are still making adjustments to the current draft Stanley Park ndash Parking lot design plan progress (Discussion)

Kim Slininger Project Manager gave an update to the Board in regards to the Stanley Park parking lot design plan Noting that the work by Van Horn Engineering is nearly complete The design work will have engineering stamp and will be 100 complete by end of March The only variable for design is drainage swale on north side of Manford Drive Locates will need to be called in for communications line running in ditch Potholing and field verification needs to be completed in order to get 100 plans for construction Discussion Board Members reviewed the parking lot plains and thanked Mr Slininger for the work he has done

FURTHER BUSINESS

Meetings to Schedule

bull Next regular Board Meeting Tuesday April 18 2017 ndash 700 pm ndash 18-hole Golf Course Clubhouse

bull Trails Committee Meeting Tuesday May 2 2017 ndash 600 pm ndash 18-hole Golf Course Clubhouse

Meeting adjourned at 849 pm

Ken Czarnowski Board President Stanley C Gengler Board Secretary

Recorded by Heather Drees EVRPD Senior Administrative Assistant

18 HOLE PRO SHOP- 2017 REltNUES AND PLAY

2017 BUDGET REALIZE[

PASSES 8 714 000 MONTHLY BUDGET

GR FEEi 13 6541 000 MONTHLY BUDGET

TOTALI 223681 000 I+ OR(-) I -22368IMONTHL I

GR FEE I $ 508 2391 012 MONTHLY BUDGET

CARTS I $1879341 057 MONTHLY BUDGET

MERCH I $ 137 5981 065 MONTHLY BUDGET

RANGE I $ 36 5201 651 MONTHLY BUDGET

RENTALS I $ 19 4461 000 MONTHLY BUDGET

SPASS I $ 131 4611 5648MONTHLY BUDGET

PPASS I $ 22 6411 1908MONTHLY BUDGET

LOCKERSI $ 3701 000 MONTHLY BUDGET

LESSONS I $ 01 DIV0 MONTHLY BUDGET

TOTAL I $ 1044209 800 l+ORH I -$ 960657 MONTHL t

Year to date +- from budget $3581 I

JAN FEB MAR APR MAY 0 0 0 0 0 0 0 0 291 1 192 0 0 0 0 0 0 0 0 152 833 0 0 0 0 0 0 0 0 (443 (2025

$0 $0 $ 420 $ 210 $0 $0 S42 $0 S3 363 S 23 467 $0 $ 210 $ 377 $487 $0

$259 $ 141 S424 S 3 842 $ 10 176 $0 $0 $0 $900 $0 so $0 so $7 826 S 12 031 $0 $ 959 $1125 $294 $0

$690 $390 $1 389 $ 2 162 $2 938 $0 $0 $0 $0 $0 $0 $0 $0 $ 291 $1 33(

$4290 $19213 $36010 $14738 $0 $ 12 918 S 8 917 $ 33 153 S 59 846 S 4 615

$0 $0 $3240 $1080 $0 $ 22C S 710 $2 920 S9 044 S 4 01euro

$0 $0 $0 $0 $0 S13 $13 $64 $80 S20C $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$4290 $20382 $41172 $17709 $0 ($98101 $10169 $3222 ($68 745 ($58 773

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 0 1 781 1 792 1 632 1 149 877 0 0 -8 71 4

0 0 0 0 0 0 0 0 2 395 3 503 3 275 2 595 901 0 0 -13 65 4

0 0 0 0 0 0 0 0

( 41 761 (5295 (4 90 7 (3744 (1 778 0 0 (22368

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $ 630 $ 90 5ifl S 148 231 S 128 035 S 88 268 $26 277 so $0 -50 7 609

$0 $0 $0 $0 $0 $0 $0 $ 10 74$ 33 321 S47 572 S 45 599 $ 34 970 $11 630 so so -186 860

$0 $0 $0 $0 $0 $0 $0 $ 900S 21 647 $27 567 S 24 958 S 30 659 S 12 910 so so -136 698

$0 $0 $0 $0 $0 $0 $0 $ 23 78S6 479 $ 8 656 S 7 485 $ 4 517 $1 536 $25C $28 -3 41 42

$0 $0 $0 $0 $0 $0 $0 $0 $ 3 613 $ 6 393 $4 274 $2 336 $1 209 $ $0 -19446

$0 $0 $0 $0 $0 $0 $0 $ 74251 S9 629 S 1 391 S992 so so $0 so -57 211

$0 $0 $0 $0 $0 $0 $0 $ 4320 S4 447 S 1 350 -S 66 so so $0 so -18 321

$0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so so $0 -370$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so $0 0 $0 $0 $0 $0 $0 $0 $0 $ 83 552

($169692 ($2 411601 ($2112 77 ($160 7501 ($53 562 ($250 ($281 ($96065 7

April BOD Report Recreation Program Wrap-Uprsquos

bull The Winter Basketball season was one of the most successful programs we have had in the recent past with 170 - 180 children participating

bull We plan to offer the program in the same manner as last year again partnering with the Junior Nuggets program The value added pieces (reversible jerseys and game tickets) seemed to really attract participation

bull The fee may increase slightly in 20172018 to help cover some of the additional cost

Programs Currently in Progress

bull Adult drop-in Basketball is will continue to run for a through the first part of May bull Indoor adult drop-in Pickleball will effectively end May 13

Cancelled Programs

bull Due to low registration spring flag football and youth soccer were cancelled Offering competing programs forces parents to pick one or the other This leads to a reduced number of registrations for each Moving forward we will evaluate all programming what we are offering when it is offered the minimum number of participants required fees and etc In lieu of these program cancellations we refunded all registered participants

bull We additionally made an attempt at offering a session 3 adult sports program but had to cancel as nobody registered The sport was indoor soccer We will evaluate moving forward

bull After reviewing the mission of the district and the recreation division we have cancelled this yearrsquos softball tournaments The majority of teams in attendance were from outside Estes Park We will evaluate for 2018

Upcoming Programs and Events

Youth

bull After cancelling flag football and soccer we were able to reconfigure flag football into a skills camp that will occur for 4 weeks in the late spring This should allow parents to enroll their children in a spring program that is developmental rather than competition based

bull 4 Star Baseball ndash Games will start in early June registration is still underway bull In-house baseballt-ball - We are changing the age range for t-ball and eliminating our little hitters program 3

years old is too young for meaningful interaction with lasting skill development and was muddying what we could accomplish with our 4 year old participants These programs will start in early June

bull We are making an attempt to run youth tennis lessons under the QuickStart format We are currently looking for instructors We applied for a program grant through USTA Colorado and were granted $700 to help with instructor costs

Adult

bull Adult Co-Ed and Menrsquos Softball registration is under way Games will start May 22

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

18 HOLE PRO SHOP- 2017 REltNUES AND PLAY

2017 BUDGET REALIZE[

PASSES 8 714 000 MONTHLY BUDGET

GR FEEi 13 6541 000 MONTHLY BUDGET

TOTALI 223681 000 I+ OR(-) I -22368IMONTHL I

GR FEE I $ 508 2391 012 MONTHLY BUDGET

CARTS I $1879341 057 MONTHLY BUDGET

MERCH I $ 137 5981 065 MONTHLY BUDGET

RANGE I $ 36 5201 651 MONTHLY BUDGET

RENTALS I $ 19 4461 000 MONTHLY BUDGET

SPASS I $ 131 4611 5648MONTHLY BUDGET

PPASS I $ 22 6411 1908MONTHLY BUDGET

LOCKERSI $ 3701 000 MONTHLY BUDGET

LESSONS I $ 01 DIV0 MONTHLY BUDGET

TOTAL I $ 1044209 800 l+ORH I -$ 960657 MONTHL t

Year to date +- from budget $3581 I

JAN FEB MAR APR MAY 0 0 0 0 0 0 0 0 291 1 192 0 0 0 0 0 0 0 0 152 833 0 0 0 0 0 0 0 0 (443 (2025

$0 $0 $ 420 $ 210 $0 $0 S42 $0 S3 363 S 23 467 $0 $ 210 $ 377 $487 $0

$259 $ 141 S424 S 3 842 $ 10 176 $0 $0 $0 $900 $0 so $0 so $7 826 S 12 031 $0 $ 959 $1125 $294 $0

$690 $390 $1 389 $ 2 162 $2 938 $0 $0 $0 $0 $0 $0 $0 $0 $ 291 $1 33(

$4290 $19213 $36010 $14738 $0 $ 12 918 S 8 917 $ 33 153 S 59 846 S 4 615

$0 $0 $3240 $1080 $0 $ 22C S 710 $2 920 S9 044 S 4 01euro

$0 $0 $0 $0 $0 S13 $13 $64 $80 S20C $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$4290 $20382 $41172 $17709 $0 ($98101 $10169 $3222 ($68 745 ($58 773

RUNNING JUNE JULY AUG SEPT OCT NOV DEC TOTALS

0 0 0 0 0 0 0 0 1 781 1 792 1 632 1 149 877 0 0 -8 71 4

0 0 0 0 0 0 0 0 2 395 3 503 3 275 2 595 901 0 0 -13 65 4

0 0 0 0 0 0 0 0

( 41 761 (5295 (4 90 7 (3744 (1 778 0 0 (22368

RUNNING TOTALS

$0 $0 $0 $0 $0 $0 $0 $ 630 $ 90 5ifl S 148 231 S 128 035 S 88 268 $26 277 so $0 -50 7 609

$0 $0 $0 $0 $0 $0 $0 $ 10 74$ 33 321 S47 572 S 45 599 $ 34 970 $11 630 so so -186 860

$0 $0 $0 $0 $0 $0 $0 $ 900S 21 647 $27 567 S 24 958 S 30 659 S 12 910 so so -136 698

$0 $0 $0 $0 $0 $0 $0 $ 23 78S6 479 $ 8 656 S 7 485 $ 4 517 $1 536 $25C $28 -3 41 42

$0 $0 $0 $0 $0 $0 $0 $0 $ 3 613 $ 6 393 $4 274 $2 336 $1 209 $ $0 -19446

$0 $0 $0 $0 $0 $0 $0 $ 74251 S9 629 S 1 391 S992 so so $0 so -57 211

$0 $0 $0 $0 $0 $0 $0 $ 4320 S4 447 S 1 350 -S 66 so so $0 so -18 321

$0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so so $0 -370$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 so so so so $0 0 $0 $0 $0 $0 $0 $0 $0 $ 83 552

($169692 ($2 411601 ($2112 77 ($160 7501 ($53 562 ($250 ($281 ($96065 7

April BOD Report Recreation Program Wrap-Uprsquos

bull The Winter Basketball season was one of the most successful programs we have had in the recent past with 170 - 180 children participating

bull We plan to offer the program in the same manner as last year again partnering with the Junior Nuggets program The value added pieces (reversible jerseys and game tickets) seemed to really attract participation

bull The fee may increase slightly in 20172018 to help cover some of the additional cost

Programs Currently in Progress

bull Adult drop-in Basketball is will continue to run for a through the first part of May bull Indoor adult drop-in Pickleball will effectively end May 13

Cancelled Programs

bull Due to low registration spring flag football and youth soccer were cancelled Offering competing programs forces parents to pick one or the other This leads to a reduced number of registrations for each Moving forward we will evaluate all programming what we are offering when it is offered the minimum number of participants required fees and etc In lieu of these program cancellations we refunded all registered participants

bull We additionally made an attempt at offering a session 3 adult sports program but had to cancel as nobody registered The sport was indoor soccer We will evaluate moving forward

bull After reviewing the mission of the district and the recreation division we have cancelled this yearrsquos softball tournaments The majority of teams in attendance were from outside Estes Park We will evaluate for 2018

Upcoming Programs and Events

Youth

bull After cancelling flag football and soccer we were able to reconfigure flag football into a skills camp that will occur for 4 weeks in the late spring This should allow parents to enroll their children in a spring program that is developmental rather than competition based

bull 4 Star Baseball ndash Games will start in early June registration is still underway bull In-house baseballt-ball - We are changing the age range for t-ball and eliminating our little hitters program 3

years old is too young for meaningful interaction with lasting skill development and was muddying what we could accomplish with our 4 year old participants These programs will start in early June

bull We are making an attempt to run youth tennis lessons under the QuickStart format We are currently looking for instructors We applied for a program grant through USTA Colorado and were granted $700 to help with instructor costs

Adult

bull Adult Co-Ed and Menrsquos Softball registration is under way Games will start May 22

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

April BOD Report Recreation Program Wrap-Uprsquos

bull The Winter Basketball season was one of the most successful programs we have had in the recent past with 170 - 180 children participating

bull We plan to offer the program in the same manner as last year again partnering with the Junior Nuggets program The value added pieces (reversible jerseys and game tickets) seemed to really attract participation

bull The fee may increase slightly in 20172018 to help cover some of the additional cost

Programs Currently in Progress

bull Adult drop-in Basketball is will continue to run for a through the first part of May bull Indoor adult drop-in Pickleball will effectively end May 13

Cancelled Programs

bull Due to low registration spring flag football and youth soccer were cancelled Offering competing programs forces parents to pick one or the other This leads to a reduced number of registrations for each Moving forward we will evaluate all programming what we are offering when it is offered the minimum number of participants required fees and etc In lieu of these program cancellations we refunded all registered participants

bull We additionally made an attempt at offering a session 3 adult sports program but had to cancel as nobody registered The sport was indoor soccer We will evaluate moving forward

bull After reviewing the mission of the district and the recreation division we have cancelled this yearrsquos softball tournaments The majority of teams in attendance were from outside Estes Park We will evaluate for 2018

Upcoming Programs and Events

Youth

bull After cancelling flag football and soccer we were able to reconfigure flag football into a skills camp that will occur for 4 weeks in the late spring This should allow parents to enroll their children in a spring program that is developmental rather than competition based

bull 4 Star Baseball ndash Games will start in early June registration is still underway bull In-house baseballt-ball - We are changing the age range for t-ball and eliminating our little hitters program 3

years old is too young for meaningful interaction with lasting skill development and was muddying what we could accomplish with our 4 year old participants These programs will start in early June

bull We are making an attempt to run youth tennis lessons under the QuickStart format We are currently looking for instructors We applied for a program grant through USTA Colorado and were granted $700 to help with instructor costs

Adult

bull Adult Co-Ed and Menrsquos Softball registration is under way Games will start May 22

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

Special Events

bull July is Parks and Recreation Month ndash Celebrate this from the board down the entire month of July

Staffing

bull We have are moving forward with the recruitment for the Recreation Coordinator position We had a robust response with regard to applicants We hope to conduct interviews in the near future In the interim Nolan Oberg Recreation Specialist has assumed most of the tasks of the position We also continue to recruit for seasonal positions As many of you know hiring is difficult in Estes Park for these type of positions

Program Planning

bull Program planning is improving and timelines are being setup for all programs moving forward

Special Projects

bull The district directed our attorney to create an MOU with the school district regarding the Bike Park perimeter trail in Stanley Park The MOU has been communicated to the school district for their review and comment Todd Plumber has also applied for a grading permit with the town The cycling coalition has also transmitted funds to the district to be used for Bike Park related purchases

bull District staff met with Brian Schaffer several times over the past few months about donating money for standalone

play equipment to supplement the existing play structures in the playground area of the park Recently we came to a decision regarding the pieces and expect funds from Mr Schaffer within the next few days

bull Kim Slininger and myself have been meeting and communicating with Van Horn engineering regarding a parking lot

design for Stanley Park We expect a finalized design soon This should help improve park safety and increase parking availability for ADA and regular vehicles as well as enhance overall park aesthetics

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

Estes Valley Community Center Construction Construction continues at a very rapid pace This month foundation pours of the upper level and slab on deck work will be completed A and P Construction has also begun mobilizing steel and erecting first floor columns and beams Later this month work will begin on erecting roof joist decking and stairs The completion of the new sewer connection to the Aquatics Center is also in progress and will be completed this month Community Outreach On Wednesday April 12 a community outreach meeting was held at the Senior Center The meeting included 42 attendees Later that day a second outreach meeting was held for the Association of Responsible Development Approximately a dozen people were in attendance Later this month we will present to the Morning Rotary and the PEO Chapter Summer will bring a number of events that the District will host information booths at We recently purchased a branded tent (pictured below) and are in the process of ordering branded promotional items

Operations and Fees Development of a comprehensive Operations Plan for EVCC continues The document covers things such as membership policies payment policies membership suspension facility closure footwearattire locker use and much more The Operations Plan will be completed and vetted by the end of April Additionally work has commenced on development of an Instructor Management Plan EVCC will recruit instructors to teach a wide variety of classes that provide residents with positive recreational experiences offer opportunities to learn new skills and encourage community involvement Instructor recruitment will begin in early June and continue through the summer months Jeff King with Ballard King and Associates has all of the required data from the district to complete the Performa for the Community Center We expect to receive their final report before the end of April

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

Miscellaneous Play Time has been selected to design the indoor playground features We have received the concept plan from Play Time They were successful in providing a Rocky Mountain Theme design but we are continuing to work with them to ensure the design is customized and a good representation of Estes Park We plan on naming the space ldquoThe Cubz Denrdquo

Kitchen design has been completed The kitchen is designed as a commercial kitchen suitable for on-site food preparation or cooking classes The appliance shown below have been selected

Push Pedal Pull has been selected as our Fitness equipment provider We had our first planning meeting with their sales representative this month We will continue to finalize our selections and storage needs in the coming weeks Troy our dumbbell provider has agreed to provide logorsquod dumbbells at no charge to the district

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

Breakfast with the Bunny

The district hosted the Annual town egg hunt on Saturday April 8 at Presbyterian Community Church It was a gorgeous spring day filled with smiles We had approximately 350 people in attendance and the kiddos quickly found all 6000 eggs The Lyons club was kind enough to support the effort by cooking and serving a wonderful pancake breakfast for nearly 200 attendees

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

Estes Park Aquatic Center March 2017

One day at a time One box at a timehellipwe are getting closer with each passing moment to our summer closure At this point we are working on getting things that will not be needed out as well as downsizing what we have in the building to make the load out easier This is no small task This time of year adding to the schedule is no small task Right now we are a small but mighty crew working to keep the pool safe and keep up with the day to day and when we can work on the moving and packing We are working on securing some additional storage areas because our storage needs are greater than the space we have right now Our goal is to walk out the door May 19th with everything cleaned and ready to go

Our WaterCats program is booming as is our swim lesson session WaterCats is serving 30-40 kids on Tuesday and Thursdays (the day all 4 levels meet) and 15 or so on the other days (only levels 3 and 4 meet) This program has grown and taken great shape this year and Caitlin has worked hard to bring the numbers up and have consistency in the program We are looking forward to spending time this summer working on growing and enhancing that programs even more Along with WaterCats seeing a boost our last swim lessons session is also the biggest we have seen in years I think it is a combination of it being our last before the closuresummer as well as there not being rec sports going on right now that has moved us to capacity We have 12 kids in our parent child class and another 16 kids in our pre-school lessons as well as 14 in school age level

Here are some pictures of the cleaning in progress I give great thanks to the amazing pool staff for all their hard work

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

LAKE ESTES MARINA NEWS WAVE APRIL 2017 Our Toro Workman was delivered April 10 Should be a very helpful addition to our fleet Thank You We have ordered a 7 passenger pontoon boat to add to our fleet Budgeted in Capital Equipment - $18000 cost $1748100 Boat purchase was budgeted in Capital We ordered the boat March 29 It should be ready for us approximately 8 weeks from its order date Thank you it should be a great addition

NEW BIKES We plan on putting the docks in Tuesday April 11 with help from Herb and crew Thank you We are working on getting things ready to go Bikes and pedal carts are available to rent Cleaning and painting bathrooms Working on boats and motors painting trash cans picnic tables working on all the pieces and parts We plan on starting up boat rentals first part of May

Community Cleanup ndash Press Release Again this year we have collaborative sponsorship with the Estes Valley Recreation and Park District the Town of Estes Park the Rotary Club of Estes Park The organized cleanup will be held Saturday April 29 2017 from 900-1100 AM All groups and volunteers are asked to meet at the Estes Park Visitors Center (across from McDonaldrsquos) for instructions directions and distribution of cleanup bags Gloves long sleeved shirts long pants sun protection and adequate footwear are recommended We need volunteers to help with this program that promotes the Estes Park area and the environment Please call or e-mail your total group number to Annie (586-2011 or annieevrpdcom) If you have a specific area your group would like to clean-up let Annie know this as well We thank you for your participation in this valuable community event If you have any questions feel free to call Annie at the Lake Estes Marina Use fees in the Parks will began April 21

Pavilion reservations are looking good

Shepherd of the Mountains Lutheran Church and the United Methodist Church of Estes Park had an Easter Sunrise Service at the Marina Pavilion

31st Annual Lake Estes Fishing Derby Saturday June 3th

Board Report April 2017

18 HOLE GOLF COURSE Maintenance staff has been very busy in the last 30 days preparing the course for opening Sweeper machines have been out on a daily basis cleaning the course wall to wall The Warm dry conditions we experienced in March forced an early charge up of the irrigation system On March 16th the 18 hole course was charged and irrigation began on the 17th This seems to be the earliest charge up on record The irrigation proved to be much needed as the dry spring continues Fairways have suffered turf loss due to winter desiccation Additional aerification water fertilizer and seed will be required in these areas to speed recovery The greens remained healthy over winter thanks to the fall application of nutrients fungicide and the turf covers Greens have been mowed several times and heights of cut are slowly being lowered to EVRPD standards The 1975 Mail Jeep was sold for $26100 the Chevy Van was sold for $128700 The 1972 Cushman was sold for $40000 The Jacobsen Rough Mower was taken down to Fort Collins for scrap

Todd Bacon is settling in to his new position as District Mechanic He and Brian Praiswater are double checking all equipment that was serviced over the winter to ensure smooth operation this spring

Completed tasks in the last 30 days are as follows

bull Irrigation charge up repairs and preventative maintenance on system bull Greens covers removed bull Wall to wall course clean-up of winter debris bull With the YMCArsquos material lift the driving range fence has been repaired net hung behind 10

green and gutters cleaned at clubhouse bull Additional irrigation added to 1 fairway bull All amenities such as tee signs directional signs and Ball washers are out on course bull All fairways have been core aerified and cores removed bull Pallets have been removed from all bunkers debris removed and sand regraded bull All rain shelters have been painted bull Split rail fence repair bull All road base maintenance roads and cart paths have been graded and additional road base

added

9 HOLE GOLF COURSE The warm dry weather has allowed the 9 hole course to be available for play throughout much of March and April Staff stayed busy on a daily basis with the winter golf course maintenance and assisting in preparing the 18 hole course for opening The course hosted a charity tournament on March 18th This required more course cleanup Sweepers where run on dormant turf to remove the winter debris As the course closes this spring a wall to wall clean-up will take place The 9 hole course wintered well Greens are in good shape and have been mowed several times Fairways experienced limited winter desiccation

Completed tasks at the 9 hole are as follows

bull Dead tree removal 4 green 6 tee 7 tee and 7 fairway bull Irrigation charge up repairs and preventative maintenance bull Drainage repairs on 2 and 5 fairways

Greens and fairways at 9 hole course wintered well

Winter dessication at the 18 hole course Winter debris removed from the 18 hole course

APRIL GOLF COURSE BOARD REPORT

Additional irrigation installation at 18 hole course

1 fairway

Core Aerification

The best thing about these gems That havenrsquot moved in 3 years They are gone

APRIL GOLF COURSE BOARD REPORT

April 2017 Board Report High school baseball season is half over for the year and the traveling soccer team is still going strong Staff kept busy working on the ballfield preparing for games and painting the soccer field for practice We are adding turface MVP to all three ballfields it will help stabilize the playing surface and keep it

playable when it rains Staff is adding clay bricks to the batters boxes and pitching mounds on all three fields We have Eric from golf amp sport solutions coming to give us an idea on what it would cost to use a laser level on the ballfields to make them level We will also have an infield maintenance training day for staff The rest rooms will be open soon around the lake and in Stanley Park We are adding two flush less urinals in the menrsquos room at Stanley Park If the flush less urinals work for the park we will change them in the rest rooms around the lake When we change the two urinals in the park rest room it will give us a $15000 dollar credit to use in the park for future water tap fees The irrigation is fired up we have some heads to clean out and it will be ready for the summer Staff has been working on painting and repairing

all type of projects indoors on cold days and out doors on warm days

Parks trails Staff

Campgrounds Report April 2017

Our maintenance staffrsquos primary focus this past month has been finishing up on site renovations Multiple tent sites at the Maryrsquos Lake Campground have had old decaying railroad ties removed and new tent pads constructed out of pressure-treated timbers which are then filled with crusher fines Currently the staff is adding grey crusher fines to the 3rd and 4th rows of the full hookup area to better define the boundaries and parking spaces The 1st two rows of the full hookup area were renovated last year and the material proved to be very sustainable even in the heaviest of downpours The contractor has been working hard on the sewer line replacement project which should conclude in a week or two Then they will tackle the dump station replacement project and prep work required at East Portal for the addition of the new bath house If all goes as planned the work is to be completed before opening day which is May 15th Kim is doing a great job keeping everything moving along smoothly

Kay and I are focused on entering new store inventory as well as preparing for the arrival of our Workampers on May 8th In addition we are coordinating with Dawn to update our advertising and brochures have received our new campground maps from Southeast Publications and are making site attribute updates to the information on the Reserve America website

We are also focused on preparing for the arrival of our Workampers who are a critical workforce at the campgrounds Without their involvement and contributions we would be in a very difficult situation trying to hire locally as we are seeing that the valley businesses are is in dire need of staff Every year we are better prepared to provide more thorough training as we learn from previous seasons The Workampers will have an intensive week of training which will include a full day of computer training on Field Manager (the reservationPOS system) orientation to the two properties camp host responsibilities first aidCPRAED training which will be provided by EPMC and propane dispensing certification which will be provided by Polar Gas

Revenue is still on track to beat previous years and I anticipate that this growth will continue as visitation to the Estes Valley continues to increase The campgrounds are scheduled to open on May 15th

Campgrounds Revenue

Marys Lake Campground2014 2015 2016 2017

January 424356$ 1347645$ 3170145$ 4216330$ February 787075$ 1473600$ 2777729$ 3097670$ March 1075305$ 2778070$ 4765640$ 4873030$ April 1476958$ 3695838$ 4678313$ May 3832939$ 5442281$ 8974831$ June 6665792$ 11004552$ 13735069$ July 7729278$ 13314770$ 12799709$ August 4857483$ 11092109$ 9172092$ September 2782294$ 6315512$ 5785729$ October 421611$ 1444127$ 454854$ November 12875$ 53385$ 92875$ December 76250$ 584510$ 781625$

30142216$ 58546399$ 67188611$ 12187030$

Total To Date 2286736$ 5599315$ 10713514$ 12187030$

East Portal Campground2014 2015 2016 2017

January 775474$ 1211145$ 1732560$ 2470455$ February 1014493$ 1606915$ 2165110$ 1968695$ March 1031829$ 1872195$ 2851650$ 2086735$ April 1408661$ 2862970$ 3124605$ May 2647462$ 3997576$ 5071123$ June 4026190$ 5740794$ 5063411$ July 4225659$ 4433201$ 5070249$ August 2953164$ 3699233$ 3743986$ September 1714930$ 2603506$ 2429330$ October 364194$ 398213$ 242948$ November -$ 36260$ 46625$ December 232750$ 354625$ 434250$

20394806$ 28816633$ 31975847$ 6525885$

Total To Date 2821796$ 4690255$ 6749320$ 6525885$

2014 2015 2016 2017Combined Totals To Date 5108532$ 10289570$ 17462834$ 18712915$ Annual Total 50537022$ 87363032$ 99164458$ Annual Revenue Budget 40191000$ 47399300$ 74152500$ 93725600$

Board Report April 2017 HUMAN RESOURCES

bull Recruitment We began recruitment for a full-time Recreation Coordinator ndash Sports amp Athletics position on March 20th The recruitment period ended on April 9th with a total of 62 applicants that successfully applied for this position HR successfully collected 46 employment applications online via the new websitersquos employment page An additional 14 applications were emailed directly to HR and 2 were sent via postal mail Matt Enrietta and HR will reach out to top applicants this week and interviews are planned for the week of April 17th through 21st The successful incumbent should start the second week of May The seasonal recruitment is well underway for all departments As of today we only need to fill three positions in golf maintenance and two in campgrounds The Rec Department is also still looking for a few instructorumpire positions as well We have many returning employees from last season

bull Estes Park Job amp Volunteer Fair HR attended the 2017 Estes Park Job amp Volunteer Fair that was held on March 22nd at the Estes Park Event Center This event did not seem to be as well attended as last yearrsquos event but we were able to successfully connect with about a dozen people including high school students that were looking for work As of today we have had 5 applicants for seasonal positions come from the Job Fair event

bull EVRPD Staff Training

All EVRPD supervisors and managers had a staff development training on March 22nd Mountain States Employers Council (MSEC) conducted the training Communicating Effectively in Difficult Situations for Managers and Supervisors This was the first of two annual trainings that will be offered to full-time EVRPD staff The district opened up this training to include any of the Townrsquos management positions that also wanted to attend this class EVRPDrsquos HR and the Town of Estes Parkrsquos HR will continue to work together to offer co-trainings that will benefit a larger number of employees while cutting down on the overall cost This joint-training venture led by HR is a great partnership between two organizations that often face the same employment and management challenges that hopefully will continue for many years to come

Marketing Monthly Report

DATE March 21 2017

Social Media

Facebook reached 600 likes this month Although in the scheme of total likes this is not many it is a growing number and growing at a faster pace than in previous years (As a comparison Visit Estes Park has 111890 likes and the Town of Estes Park has 17039 likes For similar recreation districts albeit much larger towns Foothills Park and Recreation District in Littleton has 3518 likes and APEX Park and Recreation District in Arvada has 4401 likes)

Our likes have increased by 12 since our new focus on social media With the busy summer season I am anticipating and planning to increase Facebook likes

with a goal of reaching 1000 by summerrsquos end an 86 increase since December 2016

By having more likes on Facebook and Twitter we will be able to promote and reach our audience for a wide variety of programs offers and events We tried our first promotion to increase Facebook likes at the Breakfast with the Bunny Although it didnrsquot have the response I had hoped (only one person took us up on the offer of a free breakfast but there were six new likes last week) I will continue to run these types of promotions with other events As we run more of these types of offers and promotions we should see an increase in people looking to us for opportunities And more followers on social media means we can reach an audience already interested in our programs and information as we promote new programs

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

9 HOLE GOLF COURSE The warm dry weather has allowed the 9 hole course to be available for play throughout much of March and April Staff stayed busy on a daily basis with the winter golf course maintenance and assisting in preparing the 18 hole course for opening The course hosted a charity tournament on March 18th This required more course cleanup Sweepers where run on dormant turf to remove the winter debris As the course closes this spring a wall to wall clean-up will take place The 9 hole course wintered well Greens are in good shape and have been mowed several times Fairways experienced limited winter desiccation

Completed tasks at the 9 hole are as follows

bull Dead tree removal 4 green 6 tee 7 tee and 7 fairway bull Irrigation charge up repairs and preventative maintenance bull Drainage repairs on 2 and 5 fairways

Greens and fairways at 9 hole course wintered well

Winter dessication at the 18 hole course Winter debris removed from the 18 hole course

APRIL GOLF COURSE BOARD REPORT

Additional irrigation installation at 18 hole course

1 fairway

Core Aerification

The best thing about these gems That havenrsquot moved in 3 years They are gone

APRIL GOLF COURSE BOARD REPORT

April 2017 Board Report High school baseball season is half over for the year and the traveling soccer team is still going strong Staff kept busy working on the ballfield preparing for games and painting the soccer field for practice We are adding turface MVP to all three ballfields it will help stabilize the playing surface and keep it

playable when it rains Staff is adding clay bricks to the batters boxes and pitching mounds on all three fields We have Eric from golf amp sport solutions coming to give us an idea on what it would cost to use a laser level on the ballfields to make them level We will also have an infield maintenance training day for staff The rest rooms will be open soon around the lake and in Stanley Park We are adding two flush less urinals in the menrsquos room at Stanley Park If the flush less urinals work for the park we will change them in the rest rooms around the lake When we change the two urinals in the park rest room it will give us a $15000 dollar credit to use in the park for future water tap fees The irrigation is fired up we have some heads to clean out and it will be ready for the summer Staff has been working on painting and repairing

all type of projects indoors on cold days and out doors on warm days

Parks trails Staff

Campgrounds Report April 2017

Our maintenance staffrsquos primary focus this past month has been finishing up on site renovations Multiple tent sites at the Maryrsquos Lake Campground have had old decaying railroad ties removed and new tent pads constructed out of pressure-treated timbers which are then filled with crusher fines Currently the staff is adding grey crusher fines to the 3rd and 4th rows of the full hookup area to better define the boundaries and parking spaces The 1st two rows of the full hookup area were renovated last year and the material proved to be very sustainable even in the heaviest of downpours The contractor has been working hard on the sewer line replacement project which should conclude in a week or two Then they will tackle the dump station replacement project and prep work required at East Portal for the addition of the new bath house If all goes as planned the work is to be completed before opening day which is May 15th Kim is doing a great job keeping everything moving along smoothly

Kay and I are focused on entering new store inventory as well as preparing for the arrival of our Workampers on May 8th In addition we are coordinating with Dawn to update our advertising and brochures have received our new campground maps from Southeast Publications and are making site attribute updates to the information on the Reserve America website

We are also focused on preparing for the arrival of our Workampers who are a critical workforce at the campgrounds Without their involvement and contributions we would be in a very difficult situation trying to hire locally as we are seeing that the valley businesses are is in dire need of staff Every year we are better prepared to provide more thorough training as we learn from previous seasons The Workampers will have an intensive week of training which will include a full day of computer training on Field Manager (the reservationPOS system) orientation to the two properties camp host responsibilities first aidCPRAED training which will be provided by EPMC and propane dispensing certification which will be provided by Polar Gas

Revenue is still on track to beat previous years and I anticipate that this growth will continue as visitation to the Estes Valley continues to increase The campgrounds are scheduled to open on May 15th

Campgrounds Revenue

Marys Lake Campground2014 2015 2016 2017

January 424356$ 1347645$ 3170145$ 4216330$ February 787075$ 1473600$ 2777729$ 3097670$ March 1075305$ 2778070$ 4765640$ 4873030$ April 1476958$ 3695838$ 4678313$ May 3832939$ 5442281$ 8974831$ June 6665792$ 11004552$ 13735069$ July 7729278$ 13314770$ 12799709$ August 4857483$ 11092109$ 9172092$ September 2782294$ 6315512$ 5785729$ October 421611$ 1444127$ 454854$ November 12875$ 53385$ 92875$ December 76250$ 584510$ 781625$

30142216$ 58546399$ 67188611$ 12187030$

Total To Date 2286736$ 5599315$ 10713514$ 12187030$

East Portal Campground2014 2015 2016 2017

January 775474$ 1211145$ 1732560$ 2470455$ February 1014493$ 1606915$ 2165110$ 1968695$ March 1031829$ 1872195$ 2851650$ 2086735$ April 1408661$ 2862970$ 3124605$ May 2647462$ 3997576$ 5071123$ June 4026190$ 5740794$ 5063411$ July 4225659$ 4433201$ 5070249$ August 2953164$ 3699233$ 3743986$ September 1714930$ 2603506$ 2429330$ October 364194$ 398213$ 242948$ November -$ 36260$ 46625$ December 232750$ 354625$ 434250$

20394806$ 28816633$ 31975847$ 6525885$

Total To Date 2821796$ 4690255$ 6749320$ 6525885$

2014 2015 2016 2017Combined Totals To Date 5108532$ 10289570$ 17462834$ 18712915$ Annual Total 50537022$ 87363032$ 99164458$ Annual Revenue Budget 40191000$ 47399300$ 74152500$ 93725600$

Board Report April 2017 HUMAN RESOURCES

bull Recruitment We began recruitment for a full-time Recreation Coordinator ndash Sports amp Athletics position on March 20th The recruitment period ended on April 9th with a total of 62 applicants that successfully applied for this position HR successfully collected 46 employment applications online via the new websitersquos employment page An additional 14 applications were emailed directly to HR and 2 were sent via postal mail Matt Enrietta and HR will reach out to top applicants this week and interviews are planned for the week of April 17th through 21st The successful incumbent should start the second week of May The seasonal recruitment is well underway for all departments As of today we only need to fill three positions in golf maintenance and two in campgrounds The Rec Department is also still looking for a few instructorumpire positions as well We have many returning employees from last season

bull Estes Park Job amp Volunteer Fair HR attended the 2017 Estes Park Job amp Volunteer Fair that was held on March 22nd at the Estes Park Event Center This event did not seem to be as well attended as last yearrsquos event but we were able to successfully connect with about a dozen people including high school students that were looking for work As of today we have had 5 applicants for seasonal positions come from the Job Fair event

bull EVRPD Staff Training

All EVRPD supervisors and managers had a staff development training on March 22nd Mountain States Employers Council (MSEC) conducted the training Communicating Effectively in Difficult Situations for Managers and Supervisors This was the first of two annual trainings that will be offered to full-time EVRPD staff The district opened up this training to include any of the Townrsquos management positions that also wanted to attend this class EVRPDrsquos HR and the Town of Estes Parkrsquos HR will continue to work together to offer co-trainings that will benefit a larger number of employees while cutting down on the overall cost This joint-training venture led by HR is a great partnership between two organizations that often face the same employment and management challenges that hopefully will continue for many years to come

Marketing Monthly Report

DATE March 21 2017

Social Media

Facebook reached 600 likes this month Although in the scheme of total likes this is not many it is a growing number and growing at a faster pace than in previous years (As a comparison Visit Estes Park has 111890 likes and the Town of Estes Park has 17039 likes For similar recreation districts albeit much larger towns Foothills Park and Recreation District in Littleton has 3518 likes and APEX Park and Recreation District in Arvada has 4401 likes)

Our likes have increased by 12 since our new focus on social media With the busy summer season I am anticipating and planning to increase Facebook likes

with a goal of reaching 1000 by summerrsquos end an 86 increase since December 2016

By having more likes on Facebook and Twitter we will be able to promote and reach our audience for a wide variety of programs offers and events We tried our first promotion to increase Facebook likes at the Breakfast with the Bunny Although it didnrsquot have the response I had hoped (only one person took us up on the offer of a free breakfast but there were six new likes last week) I will continue to run these types of promotions with other events As we run more of these types of offers and promotions we should see an increase in people looking to us for opportunities And more followers on social media means we can reach an audience already interested in our programs and information as we promote new programs

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Greens and fairways at 9 hole course wintered well

Winter dessication at the 18 hole course Winter debris removed from the 18 hole course

APRIL GOLF COURSE BOARD REPORT

Additional irrigation installation at 18 hole course

1 fairway

Core Aerification

The best thing about these gems That havenrsquot moved in 3 years They are gone

APRIL GOLF COURSE BOARD REPORT

April 2017 Board Report High school baseball season is half over for the year and the traveling soccer team is still going strong Staff kept busy working on the ballfield preparing for games and painting the soccer field for practice We are adding turface MVP to all three ballfields it will help stabilize the playing surface and keep it

playable when it rains Staff is adding clay bricks to the batters boxes and pitching mounds on all three fields We have Eric from golf amp sport solutions coming to give us an idea on what it would cost to use a laser level on the ballfields to make them level We will also have an infield maintenance training day for staff The rest rooms will be open soon around the lake and in Stanley Park We are adding two flush less urinals in the menrsquos room at Stanley Park If the flush less urinals work for the park we will change them in the rest rooms around the lake When we change the two urinals in the park rest room it will give us a $15000 dollar credit to use in the park for future water tap fees The irrigation is fired up we have some heads to clean out and it will be ready for the summer Staff has been working on painting and repairing

all type of projects indoors on cold days and out doors on warm days

Parks trails Staff

Campgrounds Report April 2017

Our maintenance staffrsquos primary focus this past month has been finishing up on site renovations Multiple tent sites at the Maryrsquos Lake Campground have had old decaying railroad ties removed and new tent pads constructed out of pressure-treated timbers which are then filled with crusher fines Currently the staff is adding grey crusher fines to the 3rd and 4th rows of the full hookup area to better define the boundaries and parking spaces The 1st two rows of the full hookup area were renovated last year and the material proved to be very sustainable even in the heaviest of downpours The contractor has been working hard on the sewer line replacement project which should conclude in a week or two Then they will tackle the dump station replacement project and prep work required at East Portal for the addition of the new bath house If all goes as planned the work is to be completed before opening day which is May 15th Kim is doing a great job keeping everything moving along smoothly

Kay and I are focused on entering new store inventory as well as preparing for the arrival of our Workampers on May 8th In addition we are coordinating with Dawn to update our advertising and brochures have received our new campground maps from Southeast Publications and are making site attribute updates to the information on the Reserve America website

We are also focused on preparing for the arrival of our Workampers who are a critical workforce at the campgrounds Without their involvement and contributions we would be in a very difficult situation trying to hire locally as we are seeing that the valley businesses are is in dire need of staff Every year we are better prepared to provide more thorough training as we learn from previous seasons The Workampers will have an intensive week of training which will include a full day of computer training on Field Manager (the reservationPOS system) orientation to the two properties camp host responsibilities first aidCPRAED training which will be provided by EPMC and propane dispensing certification which will be provided by Polar Gas

Revenue is still on track to beat previous years and I anticipate that this growth will continue as visitation to the Estes Valley continues to increase The campgrounds are scheduled to open on May 15th

Campgrounds Revenue

Marys Lake Campground2014 2015 2016 2017

January 424356$ 1347645$ 3170145$ 4216330$ February 787075$ 1473600$ 2777729$ 3097670$ March 1075305$ 2778070$ 4765640$ 4873030$ April 1476958$ 3695838$ 4678313$ May 3832939$ 5442281$ 8974831$ June 6665792$ 11004552$ 13735069$ July 7729278$ 13314770$ 12799709$ August 4857483$ 11092109$ 9172092$ September 2782294$ 6315512$ 5785729$ October 421611$ 1444127$ 454854$ November 12875$ 53385$ 92875$ December 76250$ 584510$ 781625$

30142216$ 58546399$ 67188611$ 12187030$

Total To Date 2286736$ 5599315$ 10713514$ 12187030$

East Portal Campground2014 2015 2016 2017

January 775474$ 1211145$ 1732560$ 2470455$ February 1014493$ 1606915$ 2165110$ 1968695$ March 1031829$ 1872195$ 2851650$ 2086735$ April 1408661$ 2862970$ 3124605$ May 2647462$ 3997576$ 5071123$ June 4026190$ 5740794$ 5063411$ July 4225659$ 4433201$ 5070249$ August 2953164$ 3699233$ 3743986$ September 1714930$ 2603506$ 2429330$ October 364194$ 398213$ 242948$ November -$ 36260$ 46625$ December 232750$ 354625$ 434250$

20394806$ 28816633$ 31975847$ 6525885$

Total To Date 2821796$ 4690255$ 6749320$ 6525885$

2014 2015 2016 2017Combined Totals To Date 5108532$ 10289570$ 17462834$ 18712915$ Annual Total 50537022$ 87363032$ 99164458$ Annual Revenue Budget 40191000$ 47399300$ 74152500$ 93725600$

Board Report April 2017 HUMAN RESOURCES

bull Recruitment We began recruitment for a full-time Recreation Coordinator ndash Sports amp Athletics position on March 20th The recruitment period ended on April 9th with a total of 62 applicants that successfully applied for this position HR successfully collected 46 employment applications online via the new websitersquos employment page An additional 14 applications were emailed directly to HR and 2 were sent via postal mail Matt Enrietta and HR will reach out to top applicants this week and interviews are planned for the week of April 17th through 21st The successful incumbent should start the second week of May The seasonal recruitment is well underway for all departments As of today we only need to fill three positions in golf maintenance and two in campgrounds The Rec Department is also still looking for a few instructorumpire positions as well We have many returning employees from last season

bull Estes Park Job amp Volunteer Fair HR attended the 2017 Estes Park Job amp Volunteer Fair that was held on March 22nd at the Estes Park Event Center This event did not seem to be as well attended as last yearrsquos event but we were able to successfully connect with about a dozen people including high school students that were looking for work As of today we have had 5 applicants for seasonal positions come from the Job Fair event

bull EVRPD Staff Training

All EVRPD supervisors and managers had a staff development training on March 22nd Mountain States Employers Council (MSEC) conducted the training Communicating Effectively in Difficult Situations for Managers and Supervisors This was the first of two annual trainings that will be offered to full-time EVRPD staff The district opened up this training to include any of the Townrsquos management positions that also wanted to attend this class EVRPDrsquos HR and the Town of Estes Parkrsquos HR will continue to work together to offer co-trainings that will benefit a larger number of employees while cutting down on the overall cost This joint-training venture led by HR is a great partnership between two organizations that often face the same employment and management challenges that hopefully will continue for many years to come

Marketing Monthly Report

DATE March 21 2017

Social Media

Facebook reached 600 likes this month Although in the scheme of total likes this is not many it is a growing number and growing at a faster pace than in previous years (As a comparison Visit Estes Park has 111890 likes and the Town of Estes Park has 17039 likes For similar recreation districts albeit much larger towns Foothills Park and Recreation District in Littleton has 3518 likes and APEX Park and Recreation District in Arvada has 4401 likes)

Our likes have increased by 12 since our new focus on social media With the busy summer season I am anticipating and planning to increase Facebook likes

with a goal of reaching 1000 by summerrsquos end an 86 increase since December 2016

By having more likes on Facebook and Twitter we will be able to promote and reach our audience for a wide variety of programs offers and events We tried our first promotion to increase Facebook likes at the Breakfast with the Bunny Although it didnrsquot have the response I had hoped (only one person took us up on the offer of a free breakfast but there were six new likes last week) I will continue to run these types of promotions with other events As we run more of these types of offers and promotions we should see an increase in people looking to us for opportunities And more followers on social media means we can reach an audience already interested in our programs and information as we promote new programs

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

The best thing about these gems That havenrsquot moved in 3 years They are gone

APRIL GOLF COURSE BOARD REPORT

April 2017 Board Report High school baseball season is half over for the year and the traveling soccer team is still going strong Staff kept busy working on the ballfield preparing for games and painting the soccer field for practice We are adding turface MVP to all three ballfields it will help stabilize the playing surface and keep it

playable when it rains Staff is adding clay bricks to the batters boxes and pitching mounds on all three fields We have Eric from golf amp sport solutions coming to give us an idea on what it would cost to use a laser level on the ballfields to make them level We will also have an infield maintenance training day for staff The rest rooms will be open soon around the lake and in Stanley Park We are adding two flush less urinals in the menrsquos room at Stanley Park If the flush less urinals work for the park we will change them in the rest rooms around the lake When we change the two urinals in the park rest room it will give us a $15000 dollar credit to use in the park for future water tap fees The irrigation is fired up we have some heads to clean out and it will be ready for the summer Staff has been working on painting and repairing

all type of projects indoors on cold days and out doors on warm days

Parks trails Staff

Campgrounds Report April 2017

Our maintenance staffrsquos primary focus this past month has been finishing up on site renovations Multiple tent sites at the Maryrsquos Lake Campground have had old decaying railroad ties removed and new tent pads constructed out of pressure-treated timbers which are then filled with crusher fines Currently the staff is adding grey crusher fines to the 3rd and 4th rows of the full hookup area to better define the boundaries and parking spaces The 1st two rows of the full hookup area were renovated last year and the material proved to be very sustainable even in the heaviest of downpours The contractor has been working hard on the sewer line replacement project which should conclude in a week or two Then they will tackle the dump station replacement project and prep work required at East Portal for the addition of the new bath house If all goes as planned the work is to be completed before opening day which is May 15th Kim is doing a great job keeping everything moving along smoothly

Kay and I are focused on entering new store inventory as well as preparing for the arrival of our Workampers on May 8th In addition we are coordinating with Dawn to update our advertising and brochures have received our new campground maps from Southeast Publications and are making site attribute updates to the information on the Reserve America website

We are also focused on preparing for the arrival of our Workampers who are a critical workforce at the campgrounds Without their involvement and contributions we would be in a very difficult situation trying to hire locally as we are seeing that the valley businesses are is in dire need of staff Every year we are better prepared to provide more thorough training as we learn from previous seasons The Workampers will have an intensive week of training which will include a full day of computer training on Field Manager (the reservationPOS system) orientation to the two properties camp host responsibilities first aidCPRAED training which will be provided by EPMC and propane dispensing certification which will be provided by Polar Gas

Revenue is still on track to beat previous years and I anticipate that this growth will continue as visitation to the Estes Valley continues to increase The campgrounds are scheduled to open on May 15th

Campgrounds Revenue

Marys Lake Campground2014 2015 2016 2017

January 424356$ 1347645$ 3170145$ 4216330$ February 787075$ 1473600$ 2777729$ 3097670$ March 1075305$ 2778070$ 4765640$ 4873030$ April 1476958$ 3695838$ 4678313$ May 3832939$ 5442281$ 8974831$ June 6665792$ 11004552$ 13735069$ July 7729278$ 13314770$ 12799709$ August 4857483$ 11092109$ 9172092$ September 2782294$ 6315512$ 5785729$ October 421611$ 1444127$ 454854$ November 12875$ 53385$ 92875$ December 76250$ 584510$ 781625$

30142216$ 58546399$ 67188611$ 12187030$

Total To Date 2286736$ 5599315$ 10713514$ 12187030$

East Portal Campground2014 2015 2016 2017

January 775474$ 1211145$ 1732560$ 2470455$ February 1014493$ 1606915$ 2165110$ 1968695$ March 1031829$ 1872195$ 2851650$ 2086735$ April 1408661$ 2862970$ 3124605$ May 2647462$ 3997576$ 5071123$ June 4026190$ 5740794$ 5063411$ July 4225659$ 4433201$ 5070249$ August 2953164$ 3699233$ 3743986$ September 1714930$ 2603506$ 2429330$ October 364194$ 398213$ 242948$ November -$ 36260$ 46625$ December 232750$ 354625$ 434250$

20394806$ 28816633$ 31975847$ 6525885$

Total To Date 2821796$ 4690255$ 6749320$ 6525885$

2014 2015 2016 2017Combined Totals To Date 5108532$ 10289570$ 17462834$ 18712915$ Annual Total 50537022$ 87363032$ 99164458$ Annual Revenue Budget 40191000$ 47399300$ 74152500$ 93725600$

Board Report April 2017 HUMAN RESOURCES

bull Recruitment We began recruitment for a full-time Recreation Coordinator ndash Sports amp Athletics position on March 20th The recruitment period ended on April 9th with a total of 62 applicants that successfully applied for this position HR successfully collected 46 employment applications online via the new websitersquos employment page An additional 14 applications were emailed directly to HR and 2 were sent via postal mail Matt Enrietta and HR will reach out to top applicants this week and interviews are planned for the week of April 17th through 21st The successful incumbent should start the second week of May The seasonal recruitment is well underway for all departments As of today we only need to fill three positions in golf maintenance and two in campgrounds The Rec Department is also still looking for a few instructorumpire positions as well We have many returning employees from last season

bull Estes Park Job amp Volunteer Fair HR attended the 2017 Estes Park Job amp Volunteer Fair that was held on March 22nd at the Estes Park Event Center This event did not seem to be as well attended as last yearrsquos event but we were able to successfully connect with about a dozen people including high school students that were looking for work As of today we have had 5 applicants for seasonal positions come from the Job Fair event

bull EVRPD Staff Training

All EVRPD supervisors and managers had a staff development training on March 22nd Mountain States Employers Council (MSEC) conducted the training Communicating Effectively in Difficult Situations for Managers and Supervisors This was the first of two annual trainings that will be offered to full-time EVRPD staff The district opened up this training to include any of the Townrsquos management positions that also wanted to attend this class EVRPDrsquos HR and the Town of Estes Parkrsquos HR will continue to work together to offer co-trainings that will benefit a larger number of employees while cutting down on the overall cost This joint-training venture led by HR is a great partnership between two organizations that often face the same employment and management challenges that hopefully will continue for many years to come

Marketing Monthly Report

DATE March 21 2017

Social Media

Facebook reached 600 likes this month Although in the scheme of total likes this is not many it is a growing number and growing at a faster pace than in previous years (As a comparison Visit Estes Park has 111890 likes and the Town of Estes Park has 17039 likes For similar recreation districts albeit much larger towns Foothills Park and Recreation District in Littleton has 3518 likes and APEX Park and Recreation District in Arvada has 4401 likes)

Our likes have increased by 12 since our new focus on social media With the busy summer season I am anticipating and planning to increase Facebook likes

with a goal of reaching 1000 by summerrsquos end an 86 increase since December 2016

By having more likes on Facebook and Twitter we will be able to promote and reach our audience for a wide variety of programs offers and events We tried our first promotion to increase Facebook likes at the Breakfast with the Bunny Although it didnrsquot have the response I had hoped (only one person took us up on the offer of a free breakfast but there were six new likes last week) I will continue to run these types of promotions with other events As we run more of these types of offers and promotions we should see an increase in people looking to us for opportunities And more followers on social media means we can reach an audience already interested in our programs and information as we promote new programs

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

April 2017 Board Report High school baseball season is half over for the year and the traveling soccer team is still going strong Staff kept busy working on the ballfield preparing for games and painting the soccer field for practice We are adding turface MVP to all three ballfields it will help stabilize the playing surface and keep it

playable when it rains Staff is adding clay bricks to the batters boxes and pitching mounds on all three fields We have Eric from golf amp sport solutions coming to give us an idea on what it would cost to use a laser level on the ballfields to make them level We will also have an infield maintenance training day for staff The rest rooms will be open soon around the lake and in Stanley Park We are adding two flush less urinals in the menrsquos room at Stanley Park If the flush less urinals work for the park we will change them in the rest rooms around the lake When we change the two urinals in the park rest room it will give us a $15000 dollar credit to use in the park for future water tap fees The irrigation is fired up we have some heads to clean out and it will be ready for the summer Staff has been working on painting and repairing

all type of projects indoors on cold days and out doors on warm days

Parks trails Staff

Campgrounds Report April 2017

Our maintenance staffrsquos primary focus this past month has been finishing up on site renovations Multiple tent sites at the Maryrsquos Lake Campground have had old decaying railroad ties removed and new tent pads constructed out of pressure-treated timbers which are then filled with crusher fines Currently the staff is adding grey crusher fines to the 3rd and 4th rows of the full hookup area to better define the boundaries and parking spaces The 1st two rows of the full hookup area were renovated last year and the material proved to be very sustainable even in the heaviest of downpours The contractor has been working hard on the sewer line replacement project which should conclude in a week or two Then they will tackle the dump station replacement project and prep work required at East Portal for the addition of the new bath house If all goes as planned the work is to be completed before opening day which is May 15th Kim is doing a great job keeping everything moving along smoothly

Kay and I are focused on entering new store inventory as well as preparing for the arrival of our Workampers on May 8th In addition we are coordinating with Dawn to update our advertising and brochures have received our new campground maps from Southeast Publications and are making site attribute updates to the information on the Reserve America website

We are also focused on preparing for the arrival of our Workampers who are a critical workforce at the campgrounds Without their involvement and contributions we would be in a very difficult situation trying to hire locally as we are seeing that the valley businesses are is in dire need of staff Every year we are better prepared to provide more thorough training as we learn from previous seasons The Workampers will have an intensive week of training which will include a full day of computer training on Field Manager (the reservationPOS system) orientation to the two properties camp host responsibilities first aidCPRAED training which will be provided by EPMC and propane dispensing certification which will be provided by Polar Gas

Revenue is still on track to beat previous years and I anticipate that this growth will continue as visitation to the Estes Valley continues to increase The campgrounds are scheduled to open on May 15th

Campgrounds Revenue

Marys Lake Campground2014 2015 2016 2017

January 424356$ 1347645$ 3170145$ 4216330$ February 787075$ 1473600$ 2777729$ 3097670$ March 1075305$ 2778070$ 4765640$ 4873030$ April 1476958$ 3695838$ 4678313$ May 3832939$ 5442281$ 8974831$ June 6665792$ 11004552$ 13735069$ July 7729278$ 13314770$ 12799709$ August 4857483$ 11092109$ 9172092$ September 2782294$ 6315512$ 5785729$ October 421611$ 1444127$ 454854$ November 12875$ 53385$ 92875$ December 76250$ 584510$ 781625$

30142216$ 58546399$ 67188611$ 12187030$

Total To Date 2286736$ 5599315$ 10713514$ 12187030$

East Portal Campground2014 2015 2016 2017

January 775474$ 1211145$ 1732560$ 2470455$ February 1014493$ 1606915$ 2165110$ 1968695$ March 1031829$ 1872195$ 2851650$ 2086735$ April 1408661$ 2862970$ 3124605$ May 2647462$ 3997576$ 5071123$ June 4026190$ 5740794$ 5063411$ July 4225659$ 4433201$ 5070249$ August 2953164$ 3699233$ 3743986$ September 1714930$ 2603506$ 2429330$ October 364194$ 398213$ 242948$ November -$ 36260$ 46625$ December 232750$ 354625$ 434250$

20394806$ 28816633$ 31975847$ 6525885$

Total To Date 2821796$ 4690255$ 6749320$ 6525885$

2014 2015 2016 2017Combined Totals To Date 5108532$ 10289570$ 17462834$ 18712915$ Annual Total 50537022$ 87363032$ 99164458$ Annual Revenue Budget 40191000$ 47399300$ 74152500$ 93725600$

Board Report April 2017 HUMAN RESOURCES

bull Recruitment We began recruitment for a full-time Recreation Coordinator ndash Sports amp Athletics position on March 20th The recruitment period ended on April 9th with a total of 62 applicants that successfully applied for this position HR successfully collected 46 employment applications online via the new websitersquos employment page An additional 14 applications were emailed directly to HR and 2 were sent via postal mail Matt Enrietta and HR will reach out to top applicants this week and interviews are planned for the week of April 17th through 21st The successful incumbent should start the second week of May The seasonal recruitment is well underway for all departments As of today we only need to fill three positions in golf maintenance and two in campgrounds The Rec Department is also still looking for a few instructorumpire positions as well We have many returning employees from last season

bull Estes Park Job amp Volunteer Fair HR attended the 2017 Estes Park Job amp Volunteer Fair that was held on March 22nd at the Estes Park Event Center This event did not seem to be as well attended as last yearrsquos event but we were able to successfully connect with about a dozen people including high school students that were looking for work As of today we have had 5 applicants for seasonal positions come from the Job Fair event

bull EVRPD Staff Training

All EVRPD supervisors and managers had a staff development training on March 22nd Mountain States Employers Council (MSEC) conducted the training Communicating Effectively in Difficult Situations for Managers and Supervisors This was the first of two annual trainings that will be offered to full-time EVRPD staff The district opened up this training to include any of the Townrsquos management positions that also wanted to attend this class EVRPDrsquos HR and the Town of Estes Parkrsquos HR will continue to work together to offer co-trainings that will benefit a larger number of employees while cutting down on the overall cost This joint-training venture led by HR is a great partnership between two organizations that often face the same employment and management challenges that hopefully will continue for many years to come

Marketing Monthly Report

DATE March 21 2017

Social Media

Facebook reached 600 likes this month Although in the scheme of total likes this is not many it is a growing number and growing at a faster pace than in previous years (As a comparison Visit Estes Park has 111890 likes and the Town of Estes Park has 17039 likes For similar recreation districts albeit much larger towns Foothills Park and Recreation District in Littleton has 3518 likes and APEX Park and Recreation District in Arvada has 4401 likes)

Our likes have increased by 12 since our new focus on social media With the busy summer season I am anticipating and planning to increase Facebook likes

with a goal of reaching 1000 by summerrsquos end an 86 increase since December 2016

By having more likes on Facebook and Twitter we will be able to promote and reach our audience for a wide variety of programs offers and events We tried our first promotion to increase Facebook likes at the Breakfast with the Bunny Although it didnrsquot have the response I had hoped (only one person took us up on the offer of a free breakfast but there were six new likes last week) I will continue to run these types of promotions with other events As we run more of these types of offers and promotions we should see an increase in people looking to us for opportunities And more followers on social media means we can reach an audience already interested in our programs and information as we promote new programs

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Campgrounds Report April 2017

Our maintenance staffrsquos primary focus this past month has been finishing up on site renovations Multiple tent sites at the Maryrsquos Lake Campground have had old decaying railroad ties removed and new tent pads constructed out of pressure-treated timbers which are then filled with crusher fines Currently the staff is adding grey crusher fines to the 3rd and 4th rows of the full hookup area to better define the boundaries and parking spaces The 1st two rows of the full hookup area were renovated last year and the material proved to be very sustainable even in the heaviest of downpours The contractor has been working hard on the sewer line replacement project which should conclude in a week or two Then they will tackle the dump station replacement project and prep work required at East Portal for the addition of the new bath house If all goes as planned the work is to be completed before opening day which is May 15th Kim is doing a great job keeping everything moving along smoothly

Kay and I are focused on entering new store inventory as well as preparing for the arrival of our Workampers on May 8th In addition we are coordinating with Dawn to update our advertising and brochures have received our new campground maps from Southeast Publications and are making site attribute updates to the information on the Reserve America website

We are also focused on preparing for the arrival of our Workampers who are a critical workforce at the campgrounds Without their involvement and contributions we would be in a very difficult situation trying to hire locally as we are seeing that the valley businesses are is in dire need of staff Every year we are better prepared to provide more thorough training as we learn from previous seasons The Workampers will have an intensive week of training which will include a full day of computer training on Field Manager (the reservationPOS system) orientation to the two properties camp host responsibilities first aidCPRAED training which will be provided by EPMC and propane dispensing certification which will be provided by Polar Gas

Revenue is still on track to beat previous years and I anticipate that this growth will continue as visitation to the Estes Valley continues to increase The campgrounds are scheduled to open on May 15th

Campgrounds Revenue

Marys Lake Campground2014 2015 2016 2017

January 424356$ 1347645$ 3170145$ 4216330$ February 787075$ 1473600$ 2777729$ 3097670$ March 1075305$ 2778070$ 4765640$ 4873030$ April 1476958$ 3695838$ 4678313$ May 3832939$ 5442281$ 8974831$ June 6665792$ 11004552$ 13735069$ July 7729278$ 13314770$ 12799709$ August 4857483$ 11092109$ 9172092$ September 2782294$ 6315512$ 5785729$ October 421611$ 1444127$ 454854$ November 12875$ 53385$ 92875$ December 76250$ 584510$ 781625$

30142216$ 58546399$ 67188611$ 12187030$

Total To Date 2286736$ 5599315$ 10713514$ 12187030$

East Portal Campground2014 2015 2016 2017

January 775474$ 1211145$ 1732560$ 2470455$ February 1014493$ 1606915$ 2165110$ 1968695$ March 1031829$ 1872195$ 2851650$ 2086735$ April 1408661$ 2862970$ 3124605$ May 2647462$ 3997576$ 5071123$ June 4026190$ 5740794$ 5063411$ July 4225659$ 4433201$ 5070249$ August 2953164$ 3699233$ 3743986$ September 1714930$ 2603506$ 2429330$ October 364194$ 398213$ 242948$ November -$ 36260$ 46625$ December 232750$ 354625$ 434250$

20394806$ 28816633$ 31975847$ 6525885$

Total To Date 2821796$ 4690255$ 6749320$ 6525885$

2014 2015 2016 2017Combined Totals To Date 5108532$ 10289570$ 17462834$ 18712915$ Annual Total 50537022$ 87363032$ 99164458$ Annual Revenue Budget 40191000$ 47399300$ 74152500$ 93725600$

Board Report April 2017 HUMAN RESOURCES

bull Recruitment We began recruitment for a full-time Recreation Coordinator ndash Sports amp Athletics position on March 20th The recruitment period ended on April 9th with a total of 62 applicants that successfully applied for this position HR successfully collected 46 employment applications online via the new websitersquos employment page An additional 14 applications were emailed directly to HR and 2 were sent via postal mail Matt Enrietta and HR will reach out to top applicants this week and interviews are planned for the week of April 17th through 21st The successful incumbent should start the second week of May The seasonal recruitment is well underway for all departments As of today we only need to fill three positions in golf maintenance and two in campgrounds The Rec Department is also still looking for a few instructorumpire positions as well We have many returning employees from last season

bull Estes Park Job amp Volunteer Fair HR attended the 2017 Estes Park Job amp Volunteer Fair that was held on March 22nd at the Estes Park Event Center This event did not seem to be as well attended as last yearrsquos event but we were able to successfully connect with about a dozen people including high school students that were looking for work As of today we have had 5 applicants for seasonal positions come from the Job Fair event

bull EVRPD Staff Training

All EVRPD supervisors and managers had a staff development training on March 22nd Mountain States Employers Council (MSEC) conducted the training Communicating Effectively in Difficult Situations for Managers and Supervisors This was the first of two annual trainings that will be offered to full-time EVRPD staff The district opened up this training to include any of the Townrsquos management positions that also wanted to attend this class EVRPDrsquos HR and the Town of Estes Parkrsquos HR will continue to work together to offer co-trainings that will benefit a larger number of employees while cutting down on the overall cost This joint-training venture led by HR is a great partnership between two organizations that often face the same employment and management challenges that hopefully will continue for many years to come

Marketing Monthly Report

DATE March 21 2017

Social Media

Facebook reached 600 likes this month Although in the scheme of total likes this is not many it is a growing number and growing at a faster pace than in previous years (As a comparison Visit Estes Park has 111890 likes and the Town of Estes Park has 17039 likes For similar recreation districts albeit much larger towns Foothills Park and Recreation District in Littleton has 3518 likes and APEX Park and Recreation District in Arvada has 4401 likes)

Our likes have increased by 12 since our new focus on social media With the busy summer season I am anticipating and planning to increase Facebook likes

with a goal of reaching 1000 by summerrsquos end an 86 increase since December 2016

By having more likes on Facebook and Twitter we will be able to promote and reach our audience for a wide variety of programs offers and events We tried our first promotion to increase Facebook likes at the Breakfast with the Bunny Although it didnrsquot have the response I had hoped (only one person took us up on the offer of a free breakfast but there were six new likes last week) I will continue to run these types of promotions with other events As we run more of these types of offers and promotions we should see an increase in people looking to us for opportunities And more followers on social media means we can reach an audience already interested in our programs and information as we promote new programs

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Campgrounds Revenue

Marys Lake Campground2014 2015 2016 2017

January 424356$ 1347645$ 3170145$ 4216330$ February 787075$ 1473600$ 2777729$ 3097670$ March 1075305$ 2778070$ 4765640$ 4873030$ April 1476958$ 3695838$ 4678313$ May 3832939$ 5442281$ 8974831$ June 6665792$ 11004552$ 13735069$ July 7729278$ 13314770$ 12799709$ August 4857483$ 11092109$ 9172092$ September 2782294$ 6315512$ 5785729$ October 421611$ 1444127$ 454854$ November 12875$ 53385$ 92875$ December 76250$ 584510$ 781625$

30142216$ 58546399$ 67188611$ 12187030$

Total To Date 2286736$ 5599315$ 10713514$ 12187030$

East Portal Campground2014 2015 2016 2017

January 775474$ 1211145$ 1732560$ 2470455$ February 1014493$ 1606915$ 2165110$ 1968695$ March 1031829$ 1872195$ 2851650$ 2086735$ April 1408661$ 2862970$ 3124605$ May 2647462$ 3997576$ 5071123$ June 4026190$ 5740794$ 5063411$ July 4225659$ 4433201$ 5070249$ August 2953164$ 3699233$ 3743986$ September 1714930$ 2603506$ 2429330$ October 364194$ 398213$ 242948$ November -$ 36260$ 46625$ December 232750$ 354625$ 434250$

20394806$ 28816633$ 31975847$ 6525885$

Total To Date 2821796$ 4690255$ 6749320$ 6525885$

2014 2015 2016 2017Combined Totals To Date 5108532$ 10289570$ 17462834$ 18712915$ Annual Total 50537022$ 87363032$ 99164458$ Annual Revenue Budget 40191000$ 47399300$ 74152500$ 93725600$

Board Report April 2017 HUMAN RESOURCES

bull Recruitment We began recruitment for a full-time Recreation Coordinator ndash Sports amp Athletics position on March 20th The recruitment period ended on April 9th with a total of 62 applicants that successfully applied for this position HR successfully collected 46 employment applications online via the new websitersquos employment page An additional 14 applications were emailed directly to HR and 2 were sent via postal mail Matt Enrietta and HR will reach out to top applicants this week and interviews are planned for the week of April 17th through 21st The successful incumbent should start the second week of May The seasonal recruitment is well underway for all departments As of today we only need to fill three positions in golf maintenance and two in campgrounds The Rec Department is also still looking for a few instructorumpire positions as well We have many returning employees from last season

bull Estes Park Job amp Volunteer Fair HR attended the 2017 Estes Park Job amp Volunteer Fair that was held on March 22nd at the Estes Park Event Center This event did not seem to be as well attended as last yearrsquos event but we were able to successfully connect with about a dozen people including high school students that were looking for work As of today we have had 5 applicants for seasonal positions come from the Job Fair event

bull EVRPD Staff Training

All EVRPD supervisors and managers had a staff development training on March 22nd Mountain States Employers Council (MSEC) conducted the training Communicating Effectively in Difficult Situations for Managers and Supervisors This was the first of two annual trainings that will be offered to full-time EVRPD staff The district opened up this training to include any of the Townrsquos management positions that also wanted to attend this class EVRPDrsquos HR and the Town of Estes Parkrsquos HR will continue to work together to offer co-trainings that will benefit a larger number of employees while cutting down on the overall cost This joint-training venture led by HR is a great partnership between two organizations that often face the same employment and management challenges that hopefully will continue for many years to come

Marketing Monthly Report

DATE March 21 2017

Social Media

Facebook reached 600 likes this month Although in the scheme of total likes this is not many it is a growing number and growing at a faster pace than in previous years (As a comparison Visit Estes Park has 111890 likes and the Town of Estes Park has 17039 likes For similar recreation districts albeit much larger towns Foothills Park and Recreation District in Littleton has 3518 likes and APEX Park and Recreation District in Arvada has 4401 likes)

Our likes have increased by 12 since our new focus on social media With the busy summer season I am anticipating and planning to increase Facebook likes

with a goal of reaching 1000 by summerrsquos end an 86 increase since December 2016

By having more likes on Facebook and Twitter we will be able to promote and reach our audience for a wide variety of programs offers and events We tried our first promotion to increase Facebook likes at the Breakfast with the Bunny Although it didnrsquot have the response I had hoped (only one person took us up on the offer of a free breakfast but there were six new likes last week) I will continue to run these types of promotions with other events As we run more of these types of offers and promotions we should see an increase in people looking to us for opportunities And more followers on social media means we can reach an audience already interested in our programs and information as we promote new programs

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Board Report April 2017 HUMAN RESOURCES

bull Recruitment We began recruitment for a full-time Recreation Coordinator ndash Sports amp Athletics position on March 20th The recruitment period ended on April 9th with a total of 62 applicants that successfully applied for this position HR successfully collected 46 employment applications online via the new websitersquos employment page An additional 14 applications were emailed directly to HR and 2 were sent via postal mail Matt Enrietta and HR will reach out to top applicants this week and interviews are planned for the week of April 17th through 21st The successful incumbent should start the second week of May The seasonal recruitment is well underway for all departments As of today we only need to fill three positions in golf maintenance and two in campgrounds The Rec Department is also still looking for a few instructorumpire positions as well We have many returning employees from last season

bull Estes Park Job amp Volunteer Fair HR attended the 2017 Estes Park Job amp Volunteer Fair that was held on March 22nd at the Estes Park Event Center This event did not seem to be as well attended as last yearrsquos event but we were able to successfully connect with about a dozen people including high school students that were looking for work As of today we have had 5 applicants for seasonal positions come from the Job Fair event

bull EVRPD Staff Training

All EVRPD supervisors and managers had a staff development training on March 22nd Mountain States Employers Council (MSEC) conducted the training Communicating Effectively in Difficult Situations for Managers and Supervisors This was the first of two annual trainings that will be offered to full-time EVRPD staff The district opened up this training to include any of the Townrsquos management positions that also wanted to attend this class EVRPDrsquos HR and the Town of Estes Parkrsquos HR will continue to work together to offer co-trainings that will benefit a larger number of employees while cutting down on the overall cost This joint-training venture led by HR is a great partnership between two organizations that often face the same employment and management challenges that hopefully will continue for many years to come

Marketing Monthly Report

DATE March 21 2017

Social Media

Facebook reached 600 likes this month Although in the scheme of total likes this is not many it is a growing number and growing at a faster pace than in previous years (As a comparison Visit Estes Park has 111890 likes and the Town of Estes Park has 17039 likes For similar recreation districts albeit much larger towns Foothills Park and Recreation District in Littleton has 3518 likes and APEX Park and Recreation District in Arvada has 4401 likes)

Our likes have increased by 12 since our new focus on social media With the busy summer season I am anticipating and planning to increase Facebook likes

with a goal of reaching 1000 by summerrsquos end an 86 increase since December 2016

By having more likes on Facebook and Twitter we will be able to promote and reach our audience for a wide variety of programs offers and events We tried our first promotion to increase Facebook likes at the Breakfast with the Bunny Although it didnrsquot have the response I had hoped (only one person took us up on the offer of a free breakfast but there were six new likes last week) I will continue to run these types of promotions with other events As we run more of these types of offers and promotions we should see an increase in people looking to us for opportunities And more followers on social media means we can reach an audience already interested in our programs and information as we promote new programs

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Marketing Monthly Report

DATE March 21 2017

Social Media

Facebook reached 600 likes this month Although in the scheme of total likes this is not many it is a growing number and growing at a faster pace than in previous years (As a comparison Visit Estes Park has 111890 likes and the Town of Estes Park has 17039 likes For similar recreation districts albeit much larger towns Foothills Park and Recreation District in Littleton has 3518 likes and APEX Park and Recreation District in Arvada has 4401 likes)

Our likes have increased by 12 since our new focus on social media With the busy summer season I am anticipating and planning to increase Facebook likes

with a goal of reaching 1000 by summerrsquos end an 86 increase since December 2016

By having more likes on Facebook and Twitter we will be able to promote and reach our audience for a wide variety of programs offers and events We tried our first promotion to increase Facebook likes at the Breakfast with the Bunny Although it didnrsquot have the response I had hoped (only one person took us up on the offer of a free breakfast but there were six new likes last week) I will continue to run these types of promotions with other events As we run more of these types of offers and promotions we should see an increase in people looking to us for opportunities And more followers on social media means we can reach an audience already interested in our programs and information as we promote new programs

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

We also continue to update content on our Facebook and Twitter pages with new headers (Easter Bunny sports signups golf course opening Smokinrsquo Daversquos BBQ opening) Posts continue to be on a regular basis with heavy use of visuals and simple messages to drive visitors to our website

Email and Newsletters

We distributed our first District e-newsletter on April 7 It was sent to 1363 recipients There was a 41 open rate a 4 click-through rate and less than 1 unsubscribed The top three click-through links were for the annual spring cleanup day

pickleball blog post and youth baseball This is great because the pickleball story was the next to last story in the newsletter people read through the entire piece to get to this link It is also great because the industry average for our type of organization is about 21 with a click through rate of about 25 The newsletter has been posted to our website as well

Emails will also be pulled from eTrack for the next newsletter which is scheduled to go out on May 4 2017 There is already an impressive list of topics for the next newsletter such as summer jobs bike rentals at the marina and campgrounds opening

I am looking into starting an employee-only e-newsletter as well which could be a great tool for communicating during the busy summer months

Website

We continue to update the website with fresh content and photos The header has been changed out to reflect our District from the viewpoint of Lake Estes A new blog post was added in the past month about the game of pickleball A story was added on the golf page that linked from a featured story on the home page about the golf course opening on April 15 The District News portion was updated with information focused on sports league signups All of the slider images have been updated since launching the website and continue to be refreshed with new events

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

activities and news All new press releases have been posted to the site under Whatrsquos New And an update on community center construction has been added

The next month will have blog posts about the history of the Hangar doggie playtime and elk calving season

Public Relations

We had two press releases distributed in the last month annual spring cleanup day and public community center update meetings Both resulted in front page articles with photos Although we didnrsquot submit press releases for these items the papers also received info from us regarding the opening of the golf course the annual Easter egg hunt (with a full page of photos on the front page of the EP Trail Gazette) and the end of the co-ed volleyball season

As we head into the summer golf season and the plans for the 100-year anniversary of the golf course I am beginning to research the possibilities of articles in Colorado and golf magazines about golfing in Estes Inviting writers to visit our course is one option for getting some press coverage about the beauty of our courses and maybe some listings on best-of lists

District Branding

The new brand has been getting a lot of traction in the last month The business cards have been printed and distributed We even heard one unsolicited accolade while attending our first EP Wedding Association meeting when I handed out a card to an attendee Letterhead and envelopes have been printed and distributed The logo was added to our checks and the media has started to use it with news

stories in the papers New ads have been created using the new brand identity

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

staff shirts have been ordered for the marina with the new identity and the logos have been incorporated throughout our web presence

Marketing Collateral and Advertising

New advertising has started with the new brand identity The color palette has worked very well to create bright and visual ads and marketing pieces New brochures will be created for golf the marina and camping and will be ready in time for stocking displays around town for the summer season Four

ads have been created for the golf courses using the new brand identity they will run in the Longmont Times-Call coupon book and Longmont Magazine in May and June An ad has been placed in the shuttle bus map And three ads will run in the 2017-2018 Estes Park Vacationland Visitor Guide (golf community center and District) All of the ads have used the branding color palette and theme of ldquoPicture Yourself Hererdquo with photos giving the feeling of being in that location

To test the success of these ads and the ROI most ads have a coupon on them to encourage play on slow days and track usage

Ove the next couple of months I will start evaluating the plans for ads for Visit Estes Park publications in Colorado (such as Colorado Life) and

Future Projects

I continue to build a library of images from around the District I am happy to see the grass greening flowers blooming and birds returning May and June will be busy months for photography

We have joined the Estes Park Wedding Association As part of our commitment to building this sales channel I will start implementing content on our website and in the wedding section on VisitEstesParkcom As we get involved with the organization we will begin to evaluate other opportunities for marketing our

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

facilities that are ideal for weddings and special events One of the first items I need to produce is a rack card (in electronic format) to communicate the services provided by the District for weddings We have started to receive requests for info and this will be the best way to quickly communicate our offerings

The 100-year anniversary of the golf course straddles 2017 and 2018 With the 100-year anniversary campaign of Estes Park I will be working on getting involved with their planning committee to see how we can leverage the work they are doing as we launch our own anniversary celebration I started to do the research about the golf course There is a lot of info at the Estes Park Museum and at Town Hall in their records department about the history of golf in Estes Park Mark Miller and I have talked about putting together a small book to celebrate the 100 years

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

4132017 at 210 PM Page 1

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

ADMINISTRATIONTotal Revenues 245118 303906 293780 10126 363646 372458 725268Operating Expenses 47535 63600 51867 11733 153370 138816 574251Non-Operating Exp 0 0 479 (479) 0 1437 5743Total Expenses 47535 63600 52346 11254 153370 140253 579994

Net Income 197583 240306 241434 (1128) 210276 232205 145274

RECREATIONTotal Revenues 7109 1384 5941 (4557) 19869 19101 80200Operating Expenses 14430 23765 18540 5225 65546 57609 236023Non-Operating Exp 0 0 492 (492) 0 1476 5900Total Expenses 14430 23765 19032 4733 65546 59085 241923

Net Income (7321) (22381) (13091) (9290) (45677) (39984) (161723)

COMMUNITY CENTERTotal Revenues 443355 485410 470762 14648 606238 654504 24824963Operating Expenses 8318 22669 27959 (5290) 52463 68333 270487Non-Operating Exp 138064 904379 1913309 (1008930) 1282556 5739926 24510073Total Expenses 146382 927048 1941268 (1014220) 1335019 5808259 24780560

Net Income 296973 (441638) (1470506) 1028868 (728781) (5153755) 44403

LAKE ESTES GOLFTotal Revenues 7297 9338 9865 (527) 19185 16145 252322Operating Expenses 24362 24782 28035 (3253) 63927 65555 359719Non-Operating Exp 9999 0 9750 (9750) 0 11250 18000Total Expenses 34361 24782 37785 (13003) 63927 76805 377719

Net Income (27064) (15444) (27920) 12476 (44742) (60660) (125397)

ESTES PARK GOLFTotal Revenues 33442 41783 37983 3800 67019 62500 1016867Operating Expenses 71883 67133 79938 (12805) 158625 177037 844931Non-Operating Exp 11546 17567 5629 11938 29633 28004 79237Total Expenses 83429 84700 85567 (867) 188258 205041 924168

Net Income (49987) (42917) (47584) 4667 (121239) (142541) 92699

MARINATotal Revenues 2148 6097 2070 4027 7693 2546 424775Operating Expenses 18949 38615 22167 16448 53893 41122 267502Non-Operating Exp 30861 17481 557 16924 17481 1672 39688Total Expenses 49810 56096 22724 33372 71374 42794 307190

Net Income (47662) (49999) (20654) (29345) (63681) (40248) 117585

Estes Valley Recreation amp Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the Three Months Ending March 31 2017

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

4132017 at 210 PM Page 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYTD Actual

Current YearYTD Budget

Current YearAnnual Budget

PARKSTRAILSTotal Revenues 9515 5374 2414 2960 5979 5398 1089945Operating Expenses 14245 21231 21226 5 54698 63248 278814Non-Operating Exp 131506 29538 73321 (43783) 33985 222890 918705Total Expenses 145751 50769 94547 (43778) 88683 286138 1197519

Net Income (136236) (45395) (92133) 46738 (82704) (280740) (107574)

CAMPGROUNDSTotal Revenues 78595 63409 82802 (19393) 184759 178867 1266556Operating Expenses 39689 38696 40926 (2230) 90403 104357 593614Non-Operating Exp 166616 58359 1237 57122 72858 12630 455690Total Expenses 206305 97055 42163 54892 163261 116987 1049304

Net Income (127710) (33646) 40639 (74285) 21498 61880 217252

AQUATICSTotal Revenues 6790 7002 4731 2271 20057 14363 108037Operating Expenses 17594 29794 26082 3712 80161 77819 316533Non-Operating Exp 0 0 264 (264) 6363 5791 8165Total Expenses 17594 29794 26346 3448 86524 83610 324698

Net Income (10804) (22792) (21615) (1177) (66467) (69247) (216661)

DISTRICT TOTALSTotal Revenues 833369 923703 910348 13355 1294445 1325882 29788933Operating Expenses 257005 330285 316740 13545 773086 793896 3741874Non-operating Exp 488592 1027324 2005038 (977714) 1442876 6025076 26041201Total Expenses 745597 1357609 2321778 (964169) 2215962 6818972 29783075

Net Income 87772 (433906) (1411430) 977524 (921517) (5493090) 5858

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

2016 2017CASH RECEIPTS MARCH MARCH

General Fund 245117$ 303906$ Recreation 7120 1384Community Center 443354 485410Lake Estes 9-Hole Golf Course 8750 9338Estes Park 18-Hole Golf Course 50569 41783Marina 2148 6097ParksTrails 9515 5374Campgrounds 78596 63409Aquatic Center 6789 7002Flood Recovery Projects 0 0

TOTAL REVENUE 851958 923703(Increase)Decrease in ReceivablesInv 84 94476

Total Cash Receipts 852042$ 1018179$

CASH DISBURSEMENTSGeneral Fund 47534$ 63600$ Recreation 14427 23765Community Center 146383 927048Lake Estes 9-Hole Golf Course 34361 24782Estes Park 18-Hole Golf Course 83503 84700Marina 49811 56096ParksTrails 145753 50769Campgrounds 206303 97055Aquatic Center 17595 29794Flood Recovery Projects

TOTAL EXPENSES 745670 1357609(Increase)Decrease in Payables (351911) (179226)

Total Cash Disbursements 393759$ 1178383$

NET CASH INFLOW (OUTFLOW) 458283$ (160204)$

CASH IN BANKAVAILABLE CASH Bank of Estes Park - Checking 380395$ 306111$ Bank of Estes Park - Credit Cards 62776 15782 ColoTrust - General Fund 677216 1297496 CSafe - General Fund 9167 8026 Bank of Estes Park - DOW POS 1234 1047 Bank of CO - Money Market 194814 194914 Petty Cash 2970 3105 PayPal Cash 2497 0

Sub-Total - Available Cash 1331068$ 1826481$

OTHER CASH Bank of Estes Park - Parks amp Trails 470281$ 470328$ ColoTrust - Lottery Funds(CTF) 203402 251159 ColoTrust - Community Center Fund 75980 76557 ColoTrust - Comm Ctr Proj Acct 22063288 19666081 Bank of Estes Park - GIF 6950 6951 CSafe - Maintenance Fund 58792 59169 CSafe - Tabor Reserve 41413 42878 CSafe - Debt Service Fund 466550 584928 Bank of EP - Youth Center 31888 31891

Sub-Total - Other Cash 23418543$ 21189942$

TOTAL CASH IN BANKS 24749611$ 23016423$

Includes Jr Golf Youth Activity amp Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTMARCH CASH FLOW REPORT

APRIL 12 2017

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Updated 4132017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12262016 122017 192017 1162017 1232017 1302017 262017

Beginning bal - Operating amp Credit Card Accts 629336 597598 559034 504217 349252 280202 242913

Estimated cash receipts - user fees 7471 15841 3875 7648 1537 18773 70188

Estimated cash receipts - prop taxes 15031 148209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe 3730 10319 125 657 2400 412

Transfers in from CC proj acct (out) to debt svc 16339 79199 2097

Estimated AP disbursements (1206) (11992) (17243) (8904) (5307) (7258) (17365)

Estimated payroll including retirement contrib (57662) (56479) (796) (58939) 191 (61026)

Health Life and Dental insurance monthly prem (29214) (27485)

Lease Payments (6997)

Fish Creek Trail Rebuild (4451) (4513)

Marys Lake Sewer

BOR ADA Restrooms (14685)

Community Center (232239)

Other disbursements (capital purch etc) (410) (23518) (6871) (3351)

Estimated ending balance general operating accts 597598 559034 504217 349252 280202 242913 375468

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO) 538418 538418 538418 538418 538418 538418 556500

Total cash available for operations 1136016 1097452 1042635 887670 818620 781331 931968

Cash Flow Analysis

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Actual Actual Actual Actual Actual Actual Actual2132017 2202017 2272017 362017 3132017 3202017 3272017 432017

375468 364565 244851 214863 910380 492189 349162 332167

17809 6535 10513 59565 19303 16622 22987 93369

732445

33605 5114 53 1268 3000 1077 2708 700

(12995) (405340) 1000

(28902) (30538) (13187) (12648) (35153) (19151) (19514) (25178)

(3509) (59925) 117 (60475) (62990) (64720)

(27485) (24176)

(16910) (7165)

(24638) (6785)

(31818)

(16465)

(40900) (78585)

(18573)

364565 244851 214863 910380 492189 349162 332167 255531

636126 636126 636126 636126 636126 636126 636126 636126

1000691 880977 850989 1546506 1128315 985288 968293 891657

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Actual Estimated Estimated Estimated Estimated Estimated Estimated Estimated4102017 4172017 4242017 512017 582017 5152017 5222017 5292017

255531 472254 241923 200356 60152 607358 130058 135399

7284 13759 13657 81312 20221 21949 35626 182057

213968 550935

30627 148673 50000

802

(127245) 150000 (150000) (321365)

(35958) (50845) (23227) (15516) (22623) (27884) (30285) (23505)

(66000) (68000) (70000) (80000)

(25000) (25000)

(6997)

(68000)

(220000) (80000)

472254 241923 200356 60152 607358 130058 135399 238951

636126 636126 636126 486126 636126 636126 636126 636126

1108380 878049 836482 546278 1243484 766184 771525 875077

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Updated 4132017

Week Starting

Beginning bal - Operating amp Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes

Estimated cash receipts - BOR

Estimated cash receipts - flood recov grants othe

Transfers in from CC proj acct (out) to debt svc

Estimated AP disbursements

Estimated payroll including retirement contrib

Health Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Marys Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch etc)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust Csafe Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated652017 6122017 6192017 6262017 732017

238951 508834 326825 392083 391258

74386 68385 87642 160762 267382

222167

(129592)

(26671) (28955) (22384) (46587) (21931)

(85000) (90000)

(25000)

(6847)

508834 326825 392083 391258 636709

636126 636126 636126 636126 636126

1144960 962951 1028209 1027384 1272835

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Check Date Payee Cash Account Amount142260 3117 VOID 1-0000-101-1001142261 3117 VOID 1-0000-101-1001142262 3117 CO Dept of Revenue 1-0000-101-2001 50000142263 3117 Town of Estes Park 1-0000-101-2001 20000142262V 3217 CO Dept of Revenue 1-0000-101-2001 -50000142263V 3217 Town of Estes Park 1-0000-101-2001 -20000142264 3217 Amazon Capital Services 1-0000-101-1001 49190142265 3217 Atlas Disposal amp Recycling 1-0000-101-1001 19500142266 3217 Colorado Employer Benefit Trust 1-0000-101-1001 2748464142267 3217 CO Dept of Revenue 1-0000-101-1001 255000142268 3217 In The Swim 1-0000-101-1001 6895142269 3217 K amp K Supply 1-0000-101-1001 17935142270 3217 Konica Minolta 1-0000-101-1001 16438142271 3217 LL Johnson Distributing Company 1-0000-101-1001 130343142272 3217 OReilly Auto Parts 1-0000-101-1001 2713142273 3217 Pitney Bowes Postage By Phone 1-0000-101-1001 10000142274 3217 ProActive Sports Inc 1-0000-101-1001 39756142275 3217 Sams Club Direct 1-0000-101-1001 27992142276 3217 Jill Schladweiler-Petty Cash 1-0000-101-1001 7704142277 3217 TDS 1-0000-101-1001 4495142278 3217 Team Petroleum 1-0000-101-1001 119867142279 3217 Titleist 1-0000-101-1001 17306142280 3217 Town of Estes Park 1-0000-101-1001 10000142281 3217 Verizon Wireless 1-0000-101-1001 28864142282 3217 Wilcor International Inc 1-0000-101-1001 422793142283 3217 Town of Estes Park 1-0000-101-1001 131900142272V 3817 OReilly Auto Parts 1-0000-101-1001 -2713142284 3817 CO Dept of Revenue 1-0000-101-1001 7500142285 3817 OReilly Auto Parts 1-0000-101-1001 2499142286 3917 A-1 Transfer 1-0000-101-1001 102869142287 3917 Air-O-Pure 1-0000-101-1001 11000142288 3917 Amazon Capital Services 1-0000-101-1001 38763142289 3917 Callaway Golf 1-0000-101-1001 102865142290 3917 Club Prophet Systems 1-0000-101-1001 22500142291 3917 Productivity Plus Account 1-0000-101-1001 24162142292 3917 Estes Park Lumber 1-0000-101-1001 54835142293 3917 Estes Valley Networks Inc 1-0000-101-1001 13000142294 3917 Golf amp Sport Solutions 1-0000-101-1001 138129142295 3917 Larimer County Engineering Dept 1-0000-101-1001 2463752142296 3917 Master Graphics PrintingShipping 1-0000-101-1001 1114142297 3917 NVAA 1-0000-101-1001 13800142298 3917 Protect Youth Sports 1-0000-101-1001 15760142299 3917 Range Servant 1-0000-101-1001 145434142300 3917 Jill Schladweiler-Petty Cash 1-0000-101-1001 9951142301 3917 TDS 1-0000-101-1001 7237

Estes Valley Recreation and Park DistrictCheck Register

For the Period From March 1 2017 to March 31 2017

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Check Date Payee Cash Account Amount142302 3917 Xcel Energy 1-0000-101-1001 10303142303 3917 NAPA 1-0000-101-1001 107694142303a 3917 VOID 1-0000-101-1001142303b 3917 VOID 1-0000-101-1001142304 3917 Park Supply Co 1-0000-101-1001 43898142304a 3917 VOID 1-0000-101-1001142304b 3917 VOID 1-0000-101-1001142305 3917 Town of Estes Park 1-0000-101-1001 374828142305a 3917 VOID 1-0000-101-1001142305V 3917 Town of Estes Park 1-0000-101-1001 -374828142306 3917 Town of Estes Park 1-0000-101-1001 318465142306a 3917 VOID 1-0000-101-1001142307 31617 Animal Care Equipment amp Services LLC 1-0000-101-1001 187625142308 31617 American Dry Goods 1-0000-101-1001 182352142309 31617 Antigua Group Inc 1-0000-101-1001 1031954142310 31617 Antler Works 1-0000-101-1001 33300142311 31617 CenterPoint Energy Services Inc 1-0000-101-1001 183621142312 31617 CenturyLink 1-0000-101-1001 146438142313 31617 Colorado Dept of Rev 1-0000-101-1001 93100142314 31617 D amp K Pumping 1-0000-101-1001 37500142315 31617 Employers Council Services Inc 1-0000-101-1001 3500142316 31617 Estes Park High School 1-0000-101-1001 10000142317 31617 Five Star Timing 1-0000-101-1001 136522142318 31617 Tonya Francis 1-0000-101-1001 5000142319 31617 GuestGuide Publications LLC 1-0000-101-1001 139500142320 31617 Teresa Jackson 1-0000-101-1001 44105142321 31617 Amber Johnson 1-0000-101-1001 2500142322 31617 K amp K Supply 1-0000-101-1001 35332142323 31617 Nate Kinley 1-0000-101-1001 5000142324 31617 Suzanne Landkamer 1-0000-101-1001 7811142325 31617 LL Johnson Distributing Company 1-0000-101-1001 36201142326 31617 Mark Pita 1-0000-101-1001 5000142327 31617 Curt Plassmeyer 1-0000-101-1001 5000142328 31617 Prairie Mountain Publishing 1-0000-101-1001 20856142329 31617 Protect Youth Sports 1-0000-101-1001 16310142330 31617 Johnathan Robinson 1-0000-101-1001 5000142331 31617 Ulises Salgado 1-0000-101-1001 1500142332 31617 Cheryl Sarnwick 1-0000-101-1001 6260142333 31617 Scomo Design Company 1-0000-101-1001 195000142334 31617 Spikes Golf Supplies Inc 1-0000-101-1001 87042142335 31617 TDS 1-0000-101-1001 4995142336 31617 Town of Estes Park 1-0000-101-1001 2700142337 31617 Westridge Outdoors 1-0000-101-1001 227000142338 31617 Xcel Energy 1-0000-101-1001 94467142339 31617 Bank of Colorado - VISA 1-0000-101-1001 508256142339a 31617 VOID 1-0000-101-1001142339b 31617 VOID 1-0000-101-1001142339c 31617 VOID 1-0000-101-1001142340 32017 Cheryl Sarnwick 1-0000-101-1001 123191

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Check Date Payee Cash Account Amount142341 32017 Cheryl Sarnwick 1-0000-101-1001 171781142342 32317 Ace Hardware 1-0000-101-1001 19446142343 32317 American Eagle Distributing 1-0000-101-1001 6240142344 32317 Antigua Group Inc 1-0000-101-1001 12130142345 32317 Big Rock Sports LLC 1-0000-101-1001 22824142346 32317 Briggs Carpet Care of Estes Park LLC 1-0000-101-1001 25000142347 32317 Colorado Parks and Wildlife 1-0000-101-1001 36250142348 32317 Daphnes Headcovers 1-0000-101-1001 55818142349 32317 Doering Disposal 1-0000-101-1001 13000142350 32317 Earth Engineering Consultants LLC 1-0000-101-1001 301425142351 32317 Estes Park News 1-0000-101-1001 21500142352 32317 Estes Park Wedding Association Inc 1-0000-101-1001 25000142353 32317 Estes Print Works 1-0000-101-1001 52200142354 32317 Estes True ValueRadioshack 1-0000-101-1001 6889142355 32317 High Country Beverage 1-0000-101-1001 7140142356 32317 Hillyard Industries Inc 1-0000-101-1001 25111142357 32317 Home Depot Credit Services 1-0000-101-1001 269299142358 32317 Amber Johnson 1-0000-101-1001 5000142359 32317 Lyons Gaddis 1-0000-101-1001 13822142360 32317 Miracle Recreation Equipment 1-0000-101-1001 8846142361 32317 Mountain States Employers Council Inc 1-0000-101-1001 398940142362 32317 Northend Self Storage 1-0000-101-1001 10000142363 32317 Northern Colorado Water Conservancy 1-0000-101-1001 54860142364 32317 Ohlson Lavoie Collaborative 1-0000-101-1001 6531474142365 32317 Prairie Mountain Publishing 1-0000-101-1001 25249142366 32317 Richardson 1-0000-101-1001 293100142367 32317 RLH Engineering Inc 1-0000-101-1001 1025639142368 32317 Rock Creek Bait amp Tackle 1-0000-101-1001 6000142369 32317 Scomo Design Company 1-0000-101-1001 78750142370 32317 Anitta Shotts 1-0000-101-1001 5000142371 32317 Kim Slininger 1-0000-101-1001 22108142372 32317 Joe Tlamka 1-0000-101-1001 3836142373 32317 TORO NSN 1-0000-101-1001 14500142374 32317 Town of Estes Park 1-0000-101-1001 82250142375 32817 Chris Finch 1-0000-101-1001 8866142376 33017 Big Rock Sports LLC 1-0000-101-1001 319114142377 33017 C amp M Air Cooled Engine 1-0000-101-1001 13486142378 33017 Colorado Employer Benefit Trust 1-0000-101-1001 2417618142379 33017 CenterPoint Energy Services Inc 1-0000-101-1001 235056142380 33017 Colorado Golf amp Turf 1-0000-101-1001 16657142381 33017 Eldorado Artesian Springs 1-0000-101-1001 510142382 33017 EMI Sportswear Inc 1-0000-101-1001 113282142383 33017 Estes Valley Service Co 1-0000-101-1001 10200142384 33017 Front Range Raynor 1-0000-101-1001 18450142385 33017 Imperial Sportswear 1-0000-101-1001 343479142386 33017 K amp K Supply 1-0000-101-1001 26495142387 33017 Konica Minolta 1-0000-101-1001 13815142388 33017 Mark Miller-Petty Cash 1-0000-101-1001 90000142389 33017 Mountain Imports 1-0000-101-1001 8856

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Check Date Payee Cash Account Amount142390 33017 Mountain States Employers Council Inc 1-0000-101-1001 33000142391 33017 OfficeMax Incorporated 1-0000-101-1001 5926142392 33017 Pioneer Landscaping Materials Inc 1-0000-101-1001 46602142393 33017 Polar Gas 1-0000-101-1001 20300142394 33017 Presbyterian Community Church 1-0000-101-1001 15000142395 33017 Cheryl Sarnwick 1-0000-101-1001 2386142396 33017 Jill Schladweiler-Petty Cash 1-0000-101-1001 6527142397 33017 TDS 1-0000-101-1001 4495142398 33017 Town of Estes Park 1-0000-101-1001 42500142399 33017 Trail Ridge Printing Co LLC 1-0000-101-1001 30500142400 33017 Verizon Wireless 1-0000-101-1001 8865142401 33017 Volvik 1-0000-101-1001 132714142402 33017 Wagner Equipment Co 1-0000-101-1001 18240142403 33017 Warnaco Inc - Swimwear 1-0000-101-1001 41680142404 33017 Park Supply Co 1-0000-101-1001 110130142404a 33017 VOID 1-0000-101-1001142404b 33017 VOID 1-0000-101-1001142404c 33017 VOID 1-0000-101-1001142405 33017 Town of Estes Park 1-0000-101-1001 214315142405a 33017 VOID 1-0000-101-1001

Total $25363401

ElectronicOther TransactionsTransfer to Csafe Debt Service Account $43557843Payroll amp Payroll Taxes $12346635Sales Tax Remittance $14600

Total Disbursements from Operating Account $81282479

Credit Card Fees withdrawn from CC account $75688Construction payments to AampP wired directly from Colotrust $78450400DOW withdrawals for fishing licenses $21434

Grand Total Disbursements $159830001

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

April 18 2017

Agenda Item 3

_____________________________________________________________________________________

Agenda Title Regular (Action) Agenda

Submitted by Tom Carosello Executive Director

The Action agenda for the April 18 2017 Regular Board Meeting includes

4 Citizen and Board Comments

5 Administrative ReportsA Executive Director ReportB Project Manager ReportC Finance Director Report

6 Old BusinessA Community Center Project ndashOwnerrsquos Rep Update (Discussion)

7 New BusinessA Contribution to Childcare Needs Assessment - Estes Park EDC (DiscussionAction)

8 Further BusinessA Meetings to Schedule

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed A motion to (approve or modify) the Action Agenda as presented

X

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

April 18 2017

Agenda Item 4

_____________________________________________________________________________________

Agenda Title Citizen and Board Comments

Submitted by Tom Carosello Executive Director

Background Information This item is placed on the agenda to give members of the audience an opportunity to comment on any item not on the agenda It is also an opportunity for the Board to make comments on items that are not covered in the agenda

The Board may either wish to respond to the citizenrsquos comment depending on the background information available or listen to the comments without taking any action The Board may also table the discussion to a future meeting allowing time for staff to prepare background

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed No action can be taken from citizens or Board comments since such comments were not included on the posted agenda

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

April 18 2017

Agenda Item 5

_____________________________________________________________________________________

Agenda Title Administrative Reports

Submitted by Tom Carosello Executive Director Kim Slininger Project Manager Mary Davis Finance Director

Background Information Attached are this monthrsquos administrative reports

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Board Action Needed None

X

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Executive Directorrsquos Report April 2017 (Agenda Item 5A) Community Center ndash Recent developments include

bull Development ReviewTOEP Inspection Process ndash I have received no formal reply yet from the Town of Estes Park regarding a building permit fee waiver for the work to be performed on the existing aquatics center Based on conversations I have had with town building and community development officials I expect the town to waive applicable fees for all but any outsourced reviews

bull Vertical Construction ndash Adolfson and Peterson began heavy steel work in late March This work along with concrete masonry unit work and the final footings and foundation pours will progress rapidly and last until late May

bull Landscaping ndash The landscaping plan is being scaled back and the plant species currently specified will be replaced with species which will be deer and elk-resistant

bull Utility Credits ndash Town staff are still verifying the estimated utility credit of approximately $851000 (from the old elementary school) and have indicated further credits may be possible

bull Senior Services ndashEVRPD staff and town senior services personnel are in frequent communication regarding the transition of senior services A solicitation for members to serve on the Senior Advisory Committee has been extended three applications have been received but the IGA with the town mandates that we have five members on the committee

bull Partnerships ndashLibrary district staff has submitted final plans and continue to work with the design team to implement public library amenities in the lower and upper lobbies No funding has been committed to date but the library district has applied for grant funding

bull Operational Study ndashJeff King of Ballard King is incorporating staff recommendations into the operational study the final draft operational study will be completed after the fee schedule is formally adopted

bull ITAudio Visual ndash The design team is working with Initial IT to revise and improve the IT and audio visual capabilities within the facility

bull FitnessCardio and Free Weights ndash Staff and the design team are working with P3 (Push Pedal and Pull) to finalize the equipment layout specifications and contract

bull Media ndash Press releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy

bull Public presentations ndash Staff presented project updates to the public April 12 at the senior center and again that evening to the Association for Responsible Development (library) and will present to Morning Rotary at 7 am April 18 (Other Side Restaurant)

Wedding Association Membership ndash The Districtrsquos application for membership in the Estes Park Wedding Association (EPWA) was recently approved The District hosted over 70 wedding-related events last year at the golf course Stanley Park and Marina so we expect to see that number grow as a result of joining the EPWA Dawn Wilson and I attended the April 4 EPWA meeting Stanley Bike Park Update ndash The Districtrsquos legal counsel authored a draft easement last month regarding access and construction on school district property The school district has not commented on the proposal to date

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Fall River Trail Update ndash The District has supplied the Town of Estes Park with a support letter regarding the pursuit of a GOCO Connect Initiative Grant for the Fall River Trail Extension project concept papers for this grant are due this month Establishment of A District Foundation501c3 ndash Staff continues to work toward the establishment of a nonprofit foundation and met with Kathy Asche April 8 to discuss her interest in assisting with this effort With Kathyrsquos assistance work will continue throughout the year with hopes of having a foundation established in early 2018 if not sooner Web Site Logo and Point-of-Sale System Upgrades ndash Matt Enrietta Dawn Wilson and Heather Drees continue to lead the effort to manage and update the new web site and POS system Public feedback on these initiatives and the new District logos continues to be very positive Policy ndash The administrative team will continue to create update and enforce a wide range of applicable District policies Current work includes the formation of membershipfee policy for the community center and reviewevaluation of procurement and parks and recreation policies Resulting policies in draft form will be presented for Board review on a regular basis as they become finalized Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions comments and suggestions

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

EVRPD Project Status Brief

Friday April 14 201 7 Prepared by Kim Slininger - Project Manager

Active Projects

East Portal Campground ShowerRestroom MacGregor A venue Trail Marys Lake Campground Sewer Line RehabConstruction Fish Creek Trail Homer Rouse Trail Work Stanley Park- Parking Lot design

EPCG ShowerRestroom BuildingSite Construction-Status

bull Contract has been executed with Rocky Mountain Water Works to complete the site constructionWork is expected to be completed before May 15 Notice to AwardContract - $5788900

bull CXT building is being constructed delivery window requested is between May 1 and 15bull High Voltage must be brought to site by TOEP- Too much voltage loss using existing lines

o BOR has agreed to cost share frac12 of approximately $9 400- NEPA compliance neededbull Contracts for Electrical Service and under-slab plumbing are being shopped to local contractors for

quoteso Only response from local contractors was from Pro Tech- $6600

llacGregor A venue Trail- Recommendation

bull Task Order issued to Cornerstone for engineering surveying and easement research to begin after thesecond phase of MLCG Sewer Line rehab contracting package has been developed

Ma11middots Lake Campground Sewer Linc RehabConstruction-Status

bull Rocky Mountain Water Works (RMWW) was issued Notice to Proceed and Contract for$8978600

bull RMWW mobilization is scheduled for Monday March 17

bull Blasting required to complete trenching on southern end of excavation Seeking BOR approval asdrilling is underway

bull Construction is expected to take place in during the next three weeks Work to be completed byMay 15 for campground opening

- 1 -

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

Finance Director Report April 2017

Operating Revenues and Expenses

As of the end of March operating revenues are tracking 64 higher than this point last year Campgrounds

revenue growth leveled off in March (YTD up 78 from last year) and other departments are too early in the

season to determine solid trends Operating expenses are continuing to trend 30 higher than last year as

expected and budgeted with additional staff and Community Center ramp-up Overall operating revenues are at

90 of total annual budget and operating expenses are at 206 (compared to 312thrsquos or 25 of year elapsed)

Cash Flow

We will be monitoring cash flow carefully during April ndash June as we undertake large capital projects at the

Campgrounds There may be a need to temporarily transfer funds from investment accounts to the operating

account until grant reimbursements and seasonal revenues replenish the operating cash balance

Other Updates

Auditors from RubinBrown were here the week of April 3rd The fieldwork went well and the highlight for the

auditors seemed to be the tour of the Community Center jobsite The audit should be complete in May and a

meeting will be scheduled to go over the report with the Board

With audit fieldwork behind us our attention will turn to policy updates Community Center planning FEMA

project closeouts and transaction volume increases (bigger payrolls more accounts payable and cash receipts) as

we head into summer

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

April 18 2017

Agenda Item 6A

_____________________________________________________________________________________

Agenda Title Community Center Project-Owners Rep Update

Submitted by Chuck Jordan amp Travis Guerette RLH Engineering Inc (EVRPD Ownerrsquos Representatives)

DATE April 18 2017

TO Tom Carosello Executive Director EVRPD and EVRPD Board of Directors

FROM Chuck Jordan amp Travis Guerette EVRPD Ownerrsquos Representative

SUBJECT Progress Report 13 covering March 21 2017 - April 18 2017

1 Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at AampP jobsitetrailer

2 Fitness Equipment kick off meeting held on March 29th to finalize equipment selection andlocation with PushPedalPull P3 primarily provides Precor fitness machines they also haveproduct lines with Legend for benches racks and weights

3 OLC to submit stamped drawings to ToEP Building Department on Monday April 17th weare on track for Existing Aquatics Facility permitting for ldquoLevel 1 Alterationsrdquo

4 Project has engaged initialIT Jack Smith to conduct a study of Districtrsquos facilities and thedata connection opportunities From this study we will develop the IT package(servicesswitches) that will be housed in the EVCC IT room There will be a coordinationmeeting with initialIT and AP and the District on-site May 10 Wireless access pointsprojectors screens and cabling infrastructure are in APrsquos GMP contract theswitchesservers to run it will be the Districtrsquos responsibility (we have a IT Account Code inthe project budget)

5 Field trip for a meeting with OfficeScapes to review product selections and final pricing attheir Denver warehouse set for April 21st

6 AP is tracking steel erection and will keep the District informed of a date for the ldquotopping outrdquoceremony They will identify one of the highest pieces of steel to be placed have that beamavailable for District Board and Employees to sign then put it in place At this time we arelooking at the end of May for this to occur This is a great project milestone and opportunityfor celebration for the progress and success of our project

7 Project in on schedule and in budget

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

April 18 2017

Agenda Item 7A

_____________________________________________________________________________________

Agenda Title Contribution to Childcare Needs Assessment

Submitted by Tom Carosello

Background Information The Childcare Services Committee of the Estes Park Economic Development Corporation is conducting a fund-raising effort in order to hire a consulting firm to perform a childcare needs assessment study Members of the committee contacted me earlier this month to gauge the Districtrsquos interest in contributing to this effort the attached documents further outline the intent of the Childcare Services Committee and include a formal request for the District to contribute $5000 toward the effort Since the District does not have a line item in the 2017 budget which would correspond to this type of request a contribution in any amount would have to come from District reserves

Attachments

___ Resolution ___ Report ___ Contract

___ Letter ___ Minutes ___ Map

___ Other

Staff Recommendation NA ndash Board Decision

Board Action Needed Subject to Board discussion

X X E-mail

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

From Travis MachalekTo Tom CaroselloCc James H Pickering jhsstuartgmailcom Jon Nicholas Nancy Almond Michael MoonSubject Request for Childcare Needs Assessment ContributionDate Tuesday April 4 2017 20047 PMAttachments EVRPD Needs Assessment Funding Letterpdf

Good afternoon Tom

I am a member of the Childcare Services Committee of the Estes Park Economic DevelopmentCorporation (EDC) and I am contacting you regarding our efforts to complete a ChildcareNeeds Assessment for our community This assessment will identify and quantify thechildcare problem in the Estes area

So far the following entities have generously agreed to contribute funds to this effort

Estes Valley Investment in Childhood SuccessEstes Park Economic Development CorporationEstes Valley Partners for Commerce

This is a community-wide problem that will take a community-wide effort to solve I haveattached a formal request for a contribution from the Estes Valley Recreation and ParkDistrict While we have requested a specific amount we would greatly appreciate anycontribution that your organization is able to make

Please let me know if you would like to meet to discuss this request would like a formalpresentation for yourself or your Board want a copy of the Request for Proposals that we havedeveloped or have any other questions

Sincerely

Travis MachalekAssistant Town AdministratorTown of Estes Park970-577-3707

April 18 2017

Agenda Item 8A

_____________________________________________________________________________________

Agenda Title Meetings to Schedule Submitted by Tom Carosello Executive Director

Background Information

bull Next Regular Board MeetingTuesday May 16 2017 ndash 700pm ndash 18-hole Golf Course Clubhouse

bull Trails Committee MeetingTuesday May 2 2017 ndash 600pm ndash 18-hole Golf Course Clubhouse

• Meeting Process
• April 18 2017 Meeting Agenda
• CONSENT AGENDA (Approval)
• • March 21 2017 Regular Meeting
  • Golf Operations Report
  • Recreation Operations Report
  • Community Center Operations Report
  • Aquatic Operations Report
  • Marina Operations Report
  • Golf Maintenance Report
  • ParksTrails Maintenance Report
  • Campground Operations Report
  • Human Resources Report
  • Marketing and Communications Report
  • Financial Reports
  • • EVRPD Period Income Statement
    • Cash Flow Report
    • Cash Flow Analysis
    • • Paid Bills
      • • REGULAR AGENDA (Approval)
        • CITIZEN amp BOARD COMMENTS
        • ADMINISTRATIVE REPORTS
        • • Executive Director Report
          • Project Manager Report
          • Finance Director Report
          • • OLD BUSINESS
            • • Community Center Project -Owners Rep Update
              • • NEW BUSINESS
                • • Contribution to Childcare Needs Assessment
                  • • FURTHUR BUSINESS
                    • • Meetings to Schedule