Camp(Almost)Everything 2020

Piedmont Recreation DepartmentCamp (Almost) Everything

Parent Handbook

Table of Contents

Section 1: Welcome to Camp!

1. Welcome Letter

2. Camp Overview

a. Activity expectations

b. Social Distancing Guidelines

3. What to Expect

a. What to Bring (and not bring)

b. Daily Operations & General Policies

Section 2: Camp Safety

1. Cleaning Expectations

2. Safety Expectations

3. Sick Policy

4. Accidents/Injuries

5. Medications

6. Food Policy

Section 3: Behavior Expectations

Section 4: Additional Resources 1. Sources

2. Site Maps

Section 1: Welcome to Camp!

Welcome Letter

Dear Parents and Campers,

Thank you for joining Camp (Almost) Everything this summer! Though the look and feel of

this camp session may be different than what we had originally planned for summer 2020,

we remain dedicated to providing a camp program that focuses on the health and safety

of campers and staff.

This summer will involve experiences, procedures, and protocols that are new to both

families and staff. To ensure the best possible summer experience for your camper, we

ask that you carefully review this handbook as it contains important information to help

you prepare for our special camp session. We also ask for your understanding that this

new camp model is continually evolving, and practices and procedures may change as

updated guidance and better practices are identified. By joining this camp you are

committing to attend a 4-week program. Once camp begins no refunds will be

issued for missed days of camp, except for medical reasons as approved by PRD

staff.

The policies and procedures outlined in this handbook are designed to ensure the safety of

everyone involved in programming provided by the Piedmont Recreation Department.

These policies have been developed to follow social distancing, sanitation, and hygiene

practices specified by the Alameda County Health Department, California Health

Department and the Federal Centers for Disease Control and Prevention (CDC). These

policies may be modified and updated as guidelines continue to evolve.

Thank you!

PRD Staff

Camp Overview

Activity Expectations

This summer all campers will be divided into PRD Pods. A PRD Pod refers to a group of

12 or fewer campers who will remain together for the entire four-week session,

and do not intermix with other pods of campers. Each pod will be led by staff or

instructors dedicated specifically to that group. Pods can be thought of as your camp

“household.”

PRD Pods will participate in socially-distanced outdoor group games, enrichment activities,

arts and crafts, and physical activities such as dancing, yoga, hula hoop, jump rope, etc.

Campers will have time to read for a short period of the afternoon, and all activities and

games will seek to foster a sense of community, and inclusivity. Camps will run activities

outside, so it is important that your camper comes prepared for the weather. Please see

the section on What to Bring for specifics.

Social Distancing Guidelines

This summer, all Piedmont Recreation Summer Programming will adhere to social

distancing guidelines including1:

At all sites, program participants will be divided into stable groups of 12 or fewer

children (“stable” means that the same 12 or fewer children are in the same group

each day).

Groups are not permitted to mix with one another.

Staff shall remain solely with one group of children.

Each group will have a designated program area, to be used exclusively by staff

and participants from the designated group. This program are will be sanitized and

cleaned daily (see Cleaning Expectations)

Along with their designated program area, each group may be assigned an “Active

Space” to use each day. No other groups will be allowed to use the same “Active

Space” on the same day. Active Spaces will be sanitized and cleaned each day

before and after their use.

Each group will be assigned a gender neutral restroom to use each day. Restrooms

will be sanitized throughout the day. Participants will be asked to practice good

hygiene while using the restroom, such as washing their hands and not touching

their face or others. Boys and girls will take turns using the assigned restroom.

In addition to these measures, to keep camp fun and safe, PRD staff will encourage:

Involving children in developing social distancing plans, using chalk and materials,

like pool noodles and yarn to create personal space areas.

Encourage individual activities like painting, crafts, and building with blocks,

Legos®, and other materials.

Involve the children in developing reminder signs for hand washing, covering your

mouth when you cough or sneeze, and to stay six feet apart.

If/When appropriate, facilitate conversations between children and adults discussing

COVID-19.

What to Expect

What to Bring to Camp

Your camper should arrive in freshly laundered clothes, bathed, and with hands washed

immediately prior to entering your car to transport to camp. In a labeled backpack your

camper should bring:

3 FULL Water Bottles (Enough water for a full-camp day)

Hat

A cloth face covering (See Safety Section for more information)

Sunscreen (please apply at home first—Vanicream or heavy thick sunscreen

recommended)

2-3 Nut-Free Snacks

Nut-Free Lunch (for Full Day Options)

Book to read (optional)

Please pack more food than you would for a school day. Camp is more active, and children

tend to have bigger appetites! Make sure all snacks and lunches are nut-free.

If the weather is cooler, a sweatshirt or light jacket is suggested. Layers are best. Please

always send your camper in close-toed athletic shoes. No sandals, please! All articles of

clothing worn or brought to camp should be clearly marked with the camper’s name. We

ask that campers please wear clean/laundered clothes to camp and avoid the re-wearing

of items.

What NOT to Bring

Campers should not bring cell phones, tablets, music devices, video games, trading cards,

money or toys to camp. The Piedmont Recreation Department, including Camp Staff and

Instructors, are not responsible for any items that are brought to camp.

Lost & Found

We ask that you label all your camper’s belongings so that we can do our best to return

lost items to the right camper or guardian. Parents/guardians will not be permitted to

enter the camp area, therefore lost and found bins will not be available to check. PRD will

try to hang jackets on fencing near camp (see site maps), but we cannot guarantee the

return of any lost items. Camp staff will remind campers frequently to collect all their

belongings and do their best to sweep the areas and identify/return missing items. All

items not returned to campers by the end of the session will be donated.

Daily Operations & General Policies

Refunds, Cancellations & Transfers

Once camp begins, cancellations or transfers will not be permitted during Camp (Almost)

Everything, and no refunds will be provided for missed days at camp, except for

medical reasons. Transfers are not permitted between PRD Pods or Camp Programs.

Campers must attend the entire four-week session.

Site Access

Parents/Guardians, and other visitors, may not enter program areas without permission

from PRD staff.

Drop-Off/Sign-in

Parents/guardians must wear a face covering when dropping-off their child(ren).

Parents/Guardians will be required to wait in line allowing for social distancing

Each program site will have one (1) designated drop-off location (see site maps)

PRD staff are responsible for signing-in all participants, and admitting them to the

program each day, after completing the daily health screen outlined below.

Each PRD Pod will have a designated drop-off time.

Daily Health Screen5

Each day, each program participant will undergo a health screening consisting of

the following questions:

1. Has your child had a fever (100.4 degrees or more) in the last 24 hours?

2. Has your child had a cough or shortness of breath in the last 24 hours?

3. Has your child been in contact with anyone that has tested positive for covid-19

within the last 2 weeks?

If the answer to each of these questions is NO, staff will conduct one final

temperature check, using a non-contact thermometer, prior to admitting that child

to their designated program area.

If the answer to any of these questions is YES, that child will not be admitted to the

program for that day.

Pick-Up/Sign-Out

Parents/guardians must wear a face covering when picking-up their child(ren).

Each program site will have one (1) designated pick-up location (see site maps

below)

Each Pod will be assigned a 15 minute pick-up time, parents/guardians should plan

to pick-up their child during their group's designated pick-up time.

At the designated pick-up location the parent/guardian or authorized adult, will tell

PRD staff which child(ren) they are picking up/signing-out.

PRD staff from that child’s assigned group will escort that child to the pick-up

location, while maintaining proper social-distancing.

Once the child is with their authorized pick-up, PRD staff will sign-out that child for

the day on behalf of the parent/guardian or authorized pickup.

You’re going to tell PRD Staff who you are picking up. PRD staff will coordinate with

that childs group, and a PRD staff member assigned to that group will escort your

child to the designated pick-up area.

Late Pick-Up Policy & Fees

Late pick-ups are NOT permitted. As detailed in this handbook, each pod will have a strict

designated pick-up window, and failure to arrive during that window will require a parent

to call camp for a special pick-up and will result in a delay before your camper can be

released. For health & safety reasons, parents/guardians picking up understand that if

they miss their child’s designated pick-up window, they may have to wait until the other

pods at the camp location are finished with their pick-ups prior to their child being

released and this will increase late fees due.

Anytime a child is picked up after their regularly scheduled pick-up window in

their pod, a late pick-up fee will be charged. Any late pick-up results in a $20.00

charge and an additional $1.00 per minute until your camper is released.

Example: Releasing your child 45 minutes after your designated pick-up window results in

$20.00 + $45.00 = $65.00

Absences

Please contact PRD via email at prd@piedmont.ca.gov if your child will be absent

from a program on any given day.

Families of those children absent, without prior notice as of 11:00 am daily, will be

contacted by PRD staff.

Section 2: Camp Safety

Camp Cleaning Expectations Along with regularly scheduled custodial service, each program area will receive additional

cleaning and sanitation as follows2:

Area Before Each Use

After Each Use

2x Daily (AM/PM)

Comments

Kitchen (will

not be accessible to

campers)

Food Preparation

tables & surfaces

Clean, Sanitize Clean, Sanitize Clean, Sanitize Using sanitizer safe for food

contact

Utensils &

Dishes

Clean, sanitize Use

automated dishwasher

when available

Appliances Clean, Sanitize

Cabinet handles &

knobs

Clean, Sanitize

Indoor Program Areas

(will not be accessible to

campers)

Doors & Cabinet Handles

Clean, Sanitize

Floors Clean, Sanitize

Drinking fountains

Clean, Sanitize

Restrooms Clean, Sanitize Clean, Sanitize Including

toilet, sink & faucet, floors, light switches

Light switches Clean, Sanitize

Tables &

Chairs

Clean, Sanitize

Outdoor Program Areas & Supplies

Tables/Chairs Clean, Sanitize

Shade Tents Clean Sanitize Including all

tent legs

Sports equipment

Clean, Sanitize Clean, Sanitize Equipment may not be

shared between

groups

Toys & Game Equipment

Clean, Sanitize Clean, Sanitize Equipment may not be

shared between

groups

Administrative

Equipment

Clean, Sanitize Clean, Sanitize Clean, Sanitize Including first

aid kits, walkie-talkies,

keyboards, camp phones,

etc.

In addition to daily cleanings, frequent sanitizing of high touch surfaces will occur

throughout the day, including but not limited to toys, tables, chairs, bathrooms and

outdoor surfaces.

Hand Sanitation stations will be provided at all sites.

Facilities will be cleaned between groups and items will be sanitized before being

made available for use.

EPA approved disinfectants and cleaning products will be used by maintenance

staff.

General Safety Expectations All staff and volunteers are required to wear cloth face coverings at all times.

All staff and volunteers are expected to clean and sanitize program areas, supplies,

and equipment as outlined above.

Children, while not required to do so, are encouraged to wear face coverings.

All staff and volunteers are expected to promote good hygiene including but not

limited to:

o Washing hands often with soap & water, especially if visibly dirty.

o Hand sanitizer will be used if soap & water is not readily available.

o Children will be supervised when using hand sanitizer and when washing

their hands. They will be assisted with handwashing if they cannot do it on

their own.

o Encouraging children to cover any sneeze or cough in their elbow, and to

wash their hands immediately following any such incident.

o Encouraging children to keep their hands/bodies to themselves, while

maintaining 6ft feet of personal space.

Camper Heath

Medical Conditions & Vulnerable/High Risk Group Guidelines

Participants with pre-existing medical conditions, or considered vulnerable/high risk,

should consult with their doctor before enrolling in this program. Children with allergies,

medical conditions, disabilities, or other pertinent health related information should

include this information on their registration and emailing the PRD is recommended.

Sick Policy

Sick children and staff are required to stay home and will not be allowed to participate in

camp. “Sick” is someone exhibiting, but not limited to, the following symptoms: cough,

shortness of breath, fever (temp 100.4°F or higher), sore throat, chills, vomiting, and/or

diarrhea. Should your child develop any of the symptoms above, please immediately

notify the program via email to prd@piedmont.ca.gov.

Staff will be vigilant in monitoring symptoms of campers and themselves and will notify a

supervisor if they or a child is showing symptoms of being sick (symptoms listed above).

Children and staff who arrive sick or become sick while at camp will be sent home

immediately. Parents/guardians must be prepared to pick up as soon as possible should

they receive notification that their camper is showing signs of illness.

Staff and campers who become sick while at camp will be isolated from all other campers.

One staff member will maintain physical distance of at least 6 feet and will supervise any

sick children in the isolation area until a parent/guardian arrives to pick them up. Staff are

required to wear PPE including gloves and face covering. Children will be made as

comfortable as possible.

If a PRD Pod has a COVID-19 confirmed participant, the other members of that PRD Pod

will be informed. Staff will follow up with County Health Services to implement contact

tracing procedures. All programming at the affected site will be cancelled for the

remainder of the week or a minimum of 2 working days.

Sick staff members and campers may not return until they have consulted with their

doctor about resuming public activities, and each of the following criteria has been met3:

1. Their respiratory symptoms are improving

2. They have had no fever x 72 hours without the use of fever-reducing

medicines

3. At least 7 days have passed since illness onset.

A record that a doctor was consulted will be required to be readmitted into any programs.

Accidents/Injuries

If a camper experiences a mild to serious accident or injury, staff will call the phone

numbers listed in your registration information.

If a child sustains an injury needing attention beyond standard first aid, staff will

phone the local emergency number/911 for assistance. The parent/guardian will be

contacted. If the parent or guardian cannot be immediately contacted staff will

make every attempt to contact a person on the emergency contact list.

When 911 is called an ambulance may be dispatched.

Only authorization by a parent/guardian can cancel an ambulance.

The determination for transportation may be left up to emergency personnel

depending on the seriousness of the injury and the availability of the

parent/guardian.

If your child is transported to a local hospital facility, a staff member will remain

with the child until a parent/guardian arrives.

The City does not pay the cost of ambulance service, but most family health plans

do cover ambulance service.

The City does not provide accident insurance for childcare children.

The cost of treating accidents must be assumed by the parent/guardian and/or their

health plan.

Medications

Parents/guardians of children who must take prescription medication during camp hours

must provide written instructions and permission to assist in administering the

medication. Please email prd@piedmont.ca.gov for instructions and permission form. All

medication must be in original packaging with labeled instructions from the prescribing

doctor. When possible, please give one week’s notice to arrange for this service.

Food Policy

All program participants are required to bring a lunch and morning/afternoon snack daily.

Please try to provide nutritious and allergy-free foods/snacks. Food sharing is not

permitted at any time. Any food/snacks provided by PRD will be individually packaged

whenever possible.

Section 3: Behavior Expectations

It is the goal of the Piedmont Recreation Department to provide a safe, positive and fun

experience for all participants in our camps. To achieve this goal, we ask that everyone

follow instructions and rules as stated by City Staff and Instructors, use appropriate

language, never verbally or physically harm another person, and be respectful of others

and their belongings as well as facilities and equipment.

For youth participants, staff and instructors will keep an open line of communication with

parents/guardians. Should any misbehavior, behavioral changes or positive incidents

occur with a child in our care, Staff members/Contract Instructors are directed to have a

discussion with the parent/guardian. This summer, due to heightened safety

concerns, all campers must be able to follow instructions specific to the health &

safety of themselves and others.

In the case of behavior problems:

1. Staff/ Instructors will take steps to resolve the behavior directly with the

participant. This may include actions such as repeating rules and expectations or

giving verbal warnings. Youth may be directed to an alternative activity or given

time away from the group to calm and self-reflect.

2. If youth behavior problems continue, Staff/Instructors will speak with the parent/

guardian, informing them of the behavior issues and asking for their assistance in

resolving the matter. Staff/Instructors should continue to share with

parent/guardian what Staff/Instructors are doing at the site to correct the behavior.

Staff/Instructors may also request a formal meeting with the participant or their

parent/guardian if the behavior continues. Parents/guardians must agree to work

with City Staff to come to resolution on problems.

3. Continuation of misbehavior may result in the suspension or dismissal of the

participant from the program. Refunds will not be issued if a participant is

temporarily suspended or dismissed from the program.

Consequences for misbehavior may reflect the severity of the participant’s actions.

Disciplinary steps may not be sequential and one severe act, as determined by the

Piedmont Recreation Department, may lead to immediate dismissal from the program(s).

Campers may also be dismissed from the program if parents/guardians are refusing to

engage and collaborate in a productive manner with staff on working towards solutions.

Section 4: Additional Resources

Sources 1. Novel Coronavirus (COVID-19) Alameda County Public Health Department

Frequently Asked Questions (FAQ) for Childcare Programs: May 4, 2020

2. CDC Guidance for Childcare https://www.cdc.gov/coronavirus/2019-

ncov/community/schools-childcare/guidance-for-childcare.html#CleanDisinfect

3. Novel Coronavirus (COVID-19) Alameda County Public Health Department

Frequently Asked Questions (FAQ) for Childcare Programs: May 4, 2020

4. COVID-19 Interim Guidance for Administrators of Congregate Settings for Youth in

San Francisco Updated May 11, 2020

5. COVID-19 Interim Guidance for Administrators of Congregate Settings for Youth in

San Francisco Updated May 11, 2020

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