event prospectus 2018 supplier event manual · jennelyn popoter assistant event manager...
TRANSCRIPT
“Within the first 10 appointments we had several solid opportunities and continued to meet with agents that were
SERIOUS ABOUT DOING BUSINESS.”MICHAEL HAWE, ISLE INN TOURS
E V E N T P R O S P E C T U S
October 9-11, 2018 • Hilton West Palm Beach • travelindustyexchange.com
2018 SUPPLIER EVENT MANUAL
CONTACT: Jennelyn Popoter
Assistant Event Manager [email protected]
+1 212.895.8274
October 9-11, 2018 • Hilton West Palm Beach • travelindustryexchange.com
HOST VENUE Soak up the sun on gorgeous beaches, enjoy diverse dining options, and immerse yourself in a vibrant arts and culture scene complete with world-class shopping in this beautiful location that gives you the best of both worlds: relaxing oasis and bustling city.
The Hilton West Palm Beach, a AAA Four Diamond hotel, is conveniently located just 2 miles from Palm Beach and across from CityPlace shopping center, making this lifestyle hotel the ultimate playground.
Hilton West Palm Beach 600 Okeechobee Blvd. West Palm Beach, FL 33401 (561) 231-6000 Click here to visit the Hilton West Palm Beach website.
HOTEL ACCOMMODATIONSTravel Industry Exchange is pleased to offer you a special room rate of $185.00 USD per night (plus taxes and fees) at the Hilton West Palm Beach when you book by September 17, 2018.
Click Here To Reserve Your Room Today
Or copy and paste the following link into a web browser: https://bit.ly/2AkwHnj
TRANSPORTATIONThere are two major airports in the Palm Beach, FL area:
Palm Beach International Airport (airport code: PBI)
Directions
Fort Lauderdale-Hollywood International Airport (airport code: FLL)
Directions
Both offer multiple U.S. and international flights daily.
Palm Beach International is located in West Palm Beach, FL and is about 3 miles from the Hilton West Palm Beach. Please be sure not to confuse the host venue with the Hilton Palm Beach Airport hotel.
Taxi service is available from the airport. Fort Lauderdale-Hollywood International Airport is located about 43 miles away from the resort, but does offer more options for direct flights.
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MEETING SPACE Your company will have a designated tabletop to conduct your one-to-one appointments with agents in attendance. We encourage you to bring table signage, marketing collateral, gifts and décor for your meeting space. Please note that banners/free-standing signs will not be permitted. Electrical outlets for laptops will not be available.
Please click here to order Audio Visual and Internet Services.
Suggestions:
D Bring enough business cards and collateral.
D Customize your discussion to the specific agents’ needs prior to your meetings.
D Consider this an opportunity for a relationship-building meeting more than a sales presentation.
SHIPMENT INSTRUCTIONSIf you would like to ship event materials directly to the Hilton West Palm Beach, please click here to review the shipping instructions and be sure to label all packages to ensure proper delivery. Shipments must arrive at the Hilton West Palm Beach by October 6, 2018.
MEETING SCHEDULEYou will receive your log-in credentials which will allow you to complete your attendee profile and make your meeting selections within our proprietary appointment system. It is a simple process and allows YOU to build your schedule! Be sure to list us as a safe sender to avoid communications generated from the appointment system from getting caught in spam or junk folders.
DRESS CODEBusiness casual is recommended for all daytime functions as well as the Welcome Reception.
DIETARY NEEDSIf you have any dietary restrictions, please send an email to Jennelyn Popoter at [email protected] at your earliest convenience and we will work with our host to best accommodate your request(s).
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