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The World Bank
Public Expenditure Management Network
Europe and Central Asia Region
PEM PAL
public expenditure management peer assisted learning
Maturity Framework for
Treasury/Public Financial Management System Development
User Guide
Washington, DC
October 2006
-- Contents --
1. Introduction.................................................................... 1 2. Login............................................................................. 2 3. User Interface ................................................................. 3 4. Indicators ....................................................................... 4 5. Estimates ....................................................................... 5 6. Evaluation ...................................................................... 6 7. Compare ........................................................................ 7 8. Update .......................................................................... 8
8.1. Readiness .................................................................. 9 8.2. Preparation................................................................ 9 8.3. PFMS Design .............................................................. 10 8.4. Procurement ............................................................. 11 8.5. Implementation.......................................................... 12 8.6. Monitoring and Evaluation ............................................. 13 8.7. Maintenance and Support .............................................. 13 8.8. Help ....................................................................... 13
9. My PEMPAL ....................................................................14 10. Participants ...................................................................15
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1. Introduction
The Maturity Framework (MF) for the Treasury / Public Financial Management System (PFMS) development process was developed during the "PEM-PAL workshop for Treasury Officials" held in Ljubljana, Slovenia from June 26-27, 2006.
The goal of the workshop was to bring together leading government officials in public expenditure management from European and Central Asian (ECA) countries to share their experiences in designing and implementing reforms in treasury operations (Figure 1) in their respective countries. In addition to sharing knowledge, the intention was to establish a Community of Practice for the Heads of Treasury as part of the Public Expenditure Management Peer Assisted Learning (PEM-PAL) program (www.worldbank.org/pempal) which will offer various opportunities to get access to practical examples of reforms and good practices in the ECA countries.
During the workshop, the Maturity Framework was presented to the participants as a new initiative to enhance learning and knowledge sharing among Heads of Treasury and related key officials in public expenditure management from 14 ECA countries. An interactive self-evaluation session was held immediately after the presentation of proposed maturity framework. Each country team evaluated their performance in various stages based on a standard scoring scheme for proposed indicators. Evaluation results were plotted and compared with our estimates to see the gaps. Finally, all results were compared and there was a discussion about the differences in evaluated and estimated values.
As decided during the workshop, the Bank prepared a web site to publish the results and to facilitate interactive monitoring and management of proposed indicators. The web address of the Maturity Framework is www.pempal.org/pfmstool and the authorized officials of participating countries can now access to available information for monitoring and updates. Special thanks to Mr. Louis Wahsieh Elliott (ECSPS) who developed the MF web site and all interactive tools.
This document is designed as a quick reference manual for the users of MF web site and interactive tools. We hope that the participants will benefit from this practice and update the MF indicators regularly to monitor and evaluate the progress in various stages of their Treasury/PFMS projects.
Cem Dener
Public Sector & Institutional Reform Cluster, PREM Europe and Central Asia Region The World Bank Tel. 202-473 7342 Fax 202-614 1322 [email protected]
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2. Login
The Maturity Framework (MF) is located at : www.pempal.org/pfmstool
Each user has a predefined user name and password to login.
Username : Users can login by using their email addresses as user name.
( email addresses of country officials, who participated in the Ljubljana workshop in June 2006, were used to create initial user accounts )
Password : Default password is pempalpass . This can be changed at the first login.
User names can be modified or added as necessary, based on the requests submitted by related country officials to PEMPAL organization.
Passwords can be changed or reset by each user separately.
Each country official has access to all information available in the web site; however, each country can “modify” only the values of their own indicators listed under “evaluation” category of 7 development stages.
There is a generic user name / password ( pempal / enterpempal ) with “read only” access rights.
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3. User Interface After successful login, following user interface is presented to all users.
There are 6 tabs which can be used to view/modify information about the summary and details of all MF stages and indicators. These are explained below:
Overview : A brief description of the Maturity Framework
Indicators : Results of MF “evaluation” and “estimation” for all countries.
Estimates : A graphical representation of the “estimates” for 7 stages of MF.
Evaluation : A graphical representation of the “evaluations” for 7 stages of MF.
Compare : Comparison of “evaluated” and “estimated” results for all countries.
Update : Interactive tool to view or edit “estimates” or “evaluations”
(80 indicators in 7 stages of Treasury/PFMS development process).
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4. Indicators This web page presents the summary of all results in 7 stages of Treasury/PFMS development process. Estimates show the weighted scores of countries as an initial assessment from the World Bank’s point of view. Evaluation section summarizes the self evaluation results of each country as presented during the Ljubljana workshop in June 2006. Total score column gives the maximum values of total weighted scores for each stage. These scores are dynamically updated after editing of indicators by countries or by the Bank for various stages of evaluation or estimation, respectively. Each indicator has a value ranging from 0 to 4.
Each stage has a number of indicators and the total score of each stage is found from the summation of individual indicator values.
Each stage has a weight depending on the importance of that stage in the whole Treasury/PFMS development process. These weights are listed in “Total Score” column. Weighted scores of stages are calculated by scaling the total score using these weights.
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5. Estimates Estimated scores of various Treasury/PFMS development stages are presented as a graph for all countries.
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6. Evaluation Evaluations of various Treasury/PFMS development stages by all countries are presented as a graph.
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7. Compare A comparison of evaluated and estimated total weighted scores is given for all countries to demonstrate the differences in assessment of development indicators.
Countries mapped close to the diagonal line : good correlation between estimated and evaluated results.
Countries located away from the diagonal line : relatively large difference between estimated and evaluated results.
Sources of these discrepancies can be analyzed by looking at the indicator values of related stage(s) separately.
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8. Update Users can select a country from the following list to view/edit related information. Once selected, following options are listed: Country officials can view all information for all countries; however, they can edit only the indicators of selected phases (Evaluation) for their own country.
The World Bank specialists can view all information, and they can edit the indicators of selected phases (Estimation) for all countries.
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8.1. Readiness
Indicators defined for the “Readiness” stage are listed as follows:
Sample calculation of scores:
Total score = 3 + 3 + 3 + 4 + 4 + 4 + 3 + 3 + 0 = 27 out of 36 (=9 x 4)
Total score (weighted) = 27 / 36 * 15 = 11.2 out of 15, for readiness.
8.2. Preparation
Indicators defined for the “Preparation” stage are listed as follows:
0 1 2 3 4 Indicator value:
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8.3. PFMS Design
Indicators defined for the “Design” stage are listed as follows:
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8.4. Procurement
Indicators defined for the “Procurement” stage are listed as follows:
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8.5. Implementation
Indicators defined for the “Implementation” stage are listed as follows:
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8.6. Monitoring and Evaluation
Indicators defined for the “Monitoring and Evaluation” stage are listed as follows:
8.7. Maintenance and Support
Indicators defined for the “Maintenance and Support” stage are listed as follows:
8.8. Help
Using the buttons located next to the indicators, users can view a brief description of each indicator separately.
?
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9. My PEMPAL Users can change or reset their passwords by using “My PEMPAL” link shown below.
Following options are available to manage the PEMPAL user accounts:
Change Password : This is a standard interface to change user password.
Reset Password : Users can reset their password to receive a temporary password through their email accounts.
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# Country Name Title eMail
1 Albania Mr Nezir Haldeda Head of Treasury [email protected]
2 Albania Ms Anni Dasho Head of MoF IT Dept [email protected]
3 Armenia Mr Arshalous Margaryan Head of Debt and Cash Mgmt Dept [email protected]
4 Armenia Mr Arthur V. Zaprosyan Head of Treasury IT Dept [email protected]
5 Azerbaijan Mr Heydar Khanish Asadov Head of Treasury [email protected]
6 Azerbaijan Mr Zahir Dunyamali Abdullayev Deputy Head of Accounting+TIMS Prj Officer [email protected]
7 Bosnia & Herzegovina - RMs Mira Bjelac Assistant Minister of Treasury [email protected], [email protected]
8 Georgia Mr Giorgi Tabuashvili Head of Treasury [email protected]
9 Georgia Mr David Tsekvava Head of MoF IT Dept [email protected]
10 Kazakhstan Ms Dina Melsovna Shazhenova Chairperson of the Treasury Committee [email protected]
11 Kazakhstan Ms Saule Valikhanovna Zholmanova Head of Treasury IT Dept [email protected]
12 Kosovo Mr Lulzim Ismajli Head of Treasury [email protected]
13 Kosovo Mr Jeton Beqiri Head of Treasury IT Dept [email protected]
14 Kyrgyz Rep. Mr Saidbek Meirajdinovich Zulpuev Deputy Head of Treasury [email protected]
15 Kyrgyz Rep. Mr Turgunbek Kydyraliev Treasury IT Specialist [email protected]
16 Moldova Ms Nina Lupan Deputy Minister+Head of Treasury [email protected]
17 Moldova Mr Alexei Vascan Head of Fintechinform (IT Dept) [email protected]
18 Russia Mr Roman Artyukhin Deputy Head of the Federal Treasury (FT) [email protected]
19 Russia Mr Andrei Guselnikov Deputy Head IT Dept. [email protected]
20 Russia Mr Oleg Drozdov Deputy Head of the Forecasting and Single Accou [email protected]
21 Russia Mr Matvey Tarasov Deputy Head of the Dept of Functional Performan [email protected]
22 Montenegro Mr Milan Kojičič Head of Treasury IT Dept [email protected]
23 Tajikistan Ms Gulmira Abdullaevna Khamrakulova First Deputy Director of Central Treasury [email protected]
24 Tajikistan Mr Ruhullo Abduganievich Hakimov Head of Khatlon Region Financial Dept [email protected]
25 Türkiye Mr Baki Kerimoğlu Head of Dept. GDPA (say2000i Prj Leader) [email protected]
26 Türkiye Mr İsmail Hakkı Yazıcı Head of Dept. GDPA (say2000i IT Dept.) [email protected]
27 Ukraine Mr S. Kharchenko Head of State Treasury of Ukraine (STU)
28 Ukraine Mr Olexandr Nikolaev Deputy Head of STU+Director of IT [email protected]
10. Participants Following is the list of government officials from 14 ECA countries who are involved in the development of Maturity Framework during the PEM-PAL workshop for Treasury officials in Ljubljana from June 26-27, 2006.
Initially, all user names were created using the email addresses listed below.
Default password for all users is “pempalpass”.
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ReadinessPFM reform strategyInstitutional capacityCountrywide network infrastructure
1ReadinessPFM reform strategyInstitutional capacityCountrywide network infrastructure
1
PreparationLegal and institutional frameworksBudget coverageTreasury Single Account (TSA)
2PreparationLegal and institutional frameworksBudget coverageTreasury Single Account (TSA)
2
PFMS DesignDefinition of system functionalityDetailed technical requirements
3PFMS DesignDefinition of system functionalityDetailed technical requirements
3
ProcurementLarge scale ICT systemsTechnical Assistance and Training
4 ProcurementLarge scale ICT systemsTechnical Assistance and Training
4
System development & integrationFull scale testing and rolloutTraining and change management
Implementation5System development & integrationFull scale testing and rolloutTraining and change management
Implementation5Maintenanceand Support
Budget supportTechnical support capSystem admin & Maint
7 Maintenanceand Support
Budget supportTechnical support capSystem admin & Maint
7
9 – 18months9 – 18
months
9 – 18months9 – 18
months
18 – 36months18 – 36months
Resources
Effectiveness
Time
Monitoring & Evaluation
Monitoring mechanisms Project mgmt capacityPEFA
6Monitoring & Evaluation
Monitoring mechanisms Project mgmt capacityPEFA
6
Figure 1: Treasury/PFMS Development Stages