ERP4PA – Process Management,

Funds Management

Robert Müller-Török

Alexander Prosser

Private sector

SEITE 2

1980-ies: Functional software

MM Sales PPC Acc.

Private sector

SEITE 3

1990-ies: Process orientation:

Business Process

MM Sales PPC Acc.

Value for

the

customer

Private sector

SEITE 4

Accounting

MM/Procurement

Sales

Production

planning

Shop floor

Projects

HR

Private sector

SEITE 5

Accounting

MM/Procurement

Sales

Production

planning

Shop floor

Projects

HR

BI

Sensors

Docu-ments

And the public sector ?

SEITE 6

… and public sector higher education ?

Source: Wikipedia.org

Overview

SEITE 7

•Process model

•Risk identification

•Document

model•System

architecture

Process modelling

•Entity Relationship Modelling

Data model

•Funds centre

•Commitment item

•Budget fund

•Functional area

FM master data

•Budgeting

•Supplement, return

•Budget release

Budget planning

•Funds commitment

•Invoice processing

•Forecast of revenue

•Revenue

Budget

execution

Process modelling

SEITE 8

Why Process Modelling ?

• Planning the implementation of an integrated information system

• Processes not simply „electrified” but redesigned

• Possible also in the public sector

o New processes within the law

o New legislation, eg, Austria after 2000

The Law as a Process

Seite 9

Question: Hen or egg? Law or Process?

• Private sector:

1990-ies: Use ICT to simplify processes

2000‘s: Use ICT to implement new business models

• Non-sovereign administration: The same

Example: http://www.bbg.gv.at/

https://www.ris.bka.gv.at/GeltendeFassung.wxe?Abfrage=Bundesnormen&Gesetzesnummer=20001270&ShowPrintPreview=False

The Law as a Process

Seite 10

Question: Hen or egg? Law or Process?

• Sovereign administration

Some parts legally given (elections)

Some pliable

Legislation requires political will

• Example: “Office order” in Austrian administration

Until 2004 order introduced by Empress Maria Theresia

• Then:

https://www.bka.gv.at/DocView.axd?CobId=33038

After introduction of electronic files

Source: wikipedia.org, gemeinfrei

Process modelling

SEITE 11

Data modelling

SEITE 12

Works inUser Org. Unit

Works inUser n Org. Unit1

Works inUser n Org. Unitm

Data modelling

SEITE 13

Works inUser (1,n) Org. Unit(1,m) Works inUser (0,n) Org. Unit(0,m)

Data modelling

SEITE 14

Works inUser n Org. Unitm

RoleWorks as

Works inUser n Org. Unitm

RoleWorks as m

n

Data modelling

SEITE 15

Works inUser n Org. Unitm

RoleWorks as m

n

System role

Role outside system

Software Architecture

SEITE 16 © SAP AG, sap.com

Software Architecture

SEITE 17

Bus of web services

Business logic and data base

WebApp

GUI Batch

All end systems use the same business logic

web services

???

Client Systems

SEITE 18

Produc-tive

Quality assurance

Develp. 1

Develp. 2

SAP Patches

Training/Demo

Organisation within Clients

SEITE 19

Client

Contr. area

Com-pany

CCtrgroup

CCtr

PlantPurch.Org.

Stor.area

Accounting

Logistics

Overview

SEITE 20

•Funds centre

•Commitment item

•Budget fund

•Functional area

FM master data

•Budgeting

•Supplement, return

•Budget release

Budget planning

•Funds commitment

•Invoice processing

•Forecast of revenue

•Revenue

Budget

execution

FM Master Data

SEITE 21

Commitment item – What for? Personnel, utilities, transfers ….

Funds centre – Where? Environment/garbage collection, ….

Funds – Where from? General budget, H2020 project, …

Functional area – Additional structuring across funds

Organisation within Clients

FM area

Funds centre

Client

Contr. area

Com-pany

CCtrgroup

CCtr

PlantPurch.Org.

Stor.area

FM Master Data

SEITE 23

FM Master Data

SEITE 24

FM Master Data

SEITE 25

FM Master Data

SEITE 26

FM Master Data

SEITE 27

FM Master Data

SEITE 28

Funds centre

Commit.item

FM

G/L Account

G/L Accounting

Cost centre

Cost Element

Cost Accounting

Budget: High-level

“political” view

Tax and external

accounting

Internal controlling

Contr. area

Funds area

Company

FM Master Data

SEITE 29

Multi-Stage Accounting

SEITE 30

Approved Budget

Budget release

Forecast of revenue Commitment*

* Possibly with pre-commitment/reservation

Outgoing invoice Incoming invoice

Revenue Expense

Payment Payment

Overview

SEITE 31

Operational process

Overview

SEITE 32

Master data

Operational process

Overview

SEITE 33

Master data

Operational process

Customizing

Overview

SEITE 34

Planning

Implementation

Master data

Operational process

Customizing