erp requirment of public relation department
DESCRIPTION
What PRO needs from ERP, what to expect as wellTRANSCRIPT
Ali kekhia
Group IT Director
Depa United Group
PRO Business Process
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PRO Original Doc
Agenda
PRO Life cycle
PRO Business Process
Proactive services
Organization services
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PRO LIFE CYCLE
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Employee
offered and
Joining
Employee
on board
Employee
Exit/Transfer
PRO life Cycle
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it !!
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Employee offered and Joining
• Employee Offer Letter to process Labor Contract
• Employee certificate
• Passport details and other employee documents
like Education Certificate, Photo etc. to process
Visa and other legal documents
• Medical process related to government
regulations
• Maintain Employee Contact information
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Employee on board
• Permanent Employment Visa
• Medical fitness process related to Government
procedure
• Labor contract
• Labor Agreement
• Emirates Id
• Family visa
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Employee on board
• Health card
• Insurance card
• Other Legal proceeding if any
• Facilitate for other country visa related to business
travel
• Maintain Employee Contact information
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Employee Exit/Transfer
• Labor agreement / contract cancel as per
agreement/government procedure
• Cancellation of Employee Health card /Insurance
card
• Cancellation of Employment visa and family visa
• Facilitate for transfer visa if required in case of
transfer
• Updating government in case of employee
absconding/ deceased etc.
• Maintain Employee Contact information
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PRO BUSINESS PROCESS
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To maintain, update and renew Documents
• Employee Passport details
• Employee Visa details
• Employee Labor Card details
• Employee License details
• Employee Contact information
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PRO Business Process
• Employee Dependant’s information
• Employee Contract Details
• Health cards and other official documents.
• Preparation and processing of all Government
requirements
• Process new or renew of registration documents for
company vehicles
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PRO Business Process
• Submit relevant documents of company vehicles to
the insurance company for accident cases
• Process and keep ready documents for immigration
works i.e. various applicable visas
• Process and keep ready documents for labor
ministry works i.e. new/renewal of work permits,
sponsorship cancellation, service contract
renewal/amendments, renewal of establishment
file, visa transfer, approval of employment visas
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PRO ORIGINAL DOC
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Employee/D
ependent
Passport
Details
Health cardArabic Letter
for Govt.Affairs
PRO Doc
We
did
it !!
Labor CardEmirates IDDriving License
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Employee Passport Details
• Passport Number
• Issue Date
• Expiry Date
• Place of Issue
• Passport Location
• Handover Date
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Dependent passport details
• Passport Number
• Name as in Passport
• Passport Issue Date
• Passport Expiry Date
• Place of Issue
• Place of Birth as mentioned in Passport
• Relationship Type
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Health card details
• Health Card Number
• Issue Date
• Expiry Date
• Health Center
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Labor Card
• Labor Card Number
• Issue Date
• Expiry Date
• Personal Number
• Labor Card Location
• Releasing Date
• Profession
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Driving License
• License Number
• License Type
• Country Issued
• Date Of Issue
• Date of Expiry
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Emirates ID
• National ID
• Place Of Issue
• Expiry Date
• Address details
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Arabic Letter for Govt. Affairs
• Document Name – Arabic Salary Certificate/Service
certificate
• Directed To : Government departments
• Comments : for Visa / Travel purpose etc.
• Date of Issue: Issue valid date
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PROACTIVE SERVICES
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Arabic Letter for Govt. Affairs
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Reports Alerts
Proactive services
We
did
it !!
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Proactive Service- Report Generation
• Passport Expiry report and alert
• Visa Expiry Report and alert
• Emirates Card Expiry report and alert
• Driving License Expiry report and alert
• Labor Card Expiry report and alert
• Health Card Expiry report and alert
• Insurance card Expiry report and alert
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Proactive Service- Alert/ Notification
• Passport Expiry alert
• Visa Expiry Report alert
• Emirates Card Expiry alert
• Driving License Expiry alert
• Labor Card Expiry alert
• Health Card Expiry alert
• Insurance card Expiry alert
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ORGANIZATION SERVICES
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Organization Service
• Process and keep ready documents for immigration works i.e. various applicable visas
• Translation of documents from Arabic to English and vice versa
• Process and keep ready documents for labor ministry works i.e. new/renewal of work
• Permits, sponsorship cancellation, service contract renewal/amendments, renewal of
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Organization Service
• Establishment file, visa transfer,
approval of employment visas
• Maintain requirements of visa for
various countries for all personnel
• Maintain
Employee/Employer/Legal Contact
information
• Coordination with Legal for all
proceedings
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Organization Service
Preparation and processing of all Government requirements
Process new or renew of registration documents for company vehicles
Process new or renew of registration documents for company
Submit relevant documents of company vehicles to the insurance company for
accident cases