eportfolio for work integrated learning - jessica tsai & christine slade (university of...
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ePortfolio for Work-Integrated Learning (WIL)Faculty of: Health & Behavioural Sciences, Humanities & Social Sciences and Medicine & Biomedical Sciences
Presented byMs Jessica Tsai Dr Christine Slade
Current tools for Work-Integrated Learning
Field Education eLog Forms and Spreadsheets
Clinical Practice Performance Portfolio(Health ePortfolio)
Project Timeline
Needs AnalysisCommenced in
Dec 2014(3 months)
Product Evaluation(9 months)
Implementation(Anticipated 2017)
The Pilot(12 months)
We Are Here
Mapping of School WIL processes
Faculty of Humanities & Social Sciences (HASS)
Faculty of Medicine & Biomedical Sciences
(M+BS)
Faculty of Health & Behavioural Sciences (HABS)
Education
ED1.0 Allocate places to students
ED2.0 Complete placement
ED3.0 Student visits
Allocate facilitators to
schools
ED4.0 Teacher makes a claim
Manage at risk students
EXTERNAL
Journalism & Communication
Manage at risk students
JC3..0 Student activity log/reflection
JC2.0 Create and maintain a virtual portfolio
JC1.0 Places allocated to
students(Journa lism)
Students find own
placements (communication)
Coordinate Student/
industry Social Events
SDL
English, Media Studies & Art History
Student contributes to
exhibition
EMA2.0 Peer & Self Assessment
EMA1.0 Complete projects
(literature)
EMA3.0 Complete Internship (Curator)
Alumni Book Sale
Publish exemplary
work (AUSTLIT)
SDL EXTERNAL
Social Science
Manage at risk students
SS2.0 Student diary/
reflection
SS1.0 Places
allocated to students
Find places for students in
organisations
Students find own
placements
SS3.0 Project/
Research work
REQUIREMENT
SDL
MedicineMed1.0 Match
students to places using
SINET
Med7.0Student
Assessments
Med6.0Reconcile timesheets
Med4.0 Record of
competency
Med2.0 Complete Research
Manage at risk students
Track attendance at
lectures
SDL
Med5.0 Record
treatments in Log Book
Med3.0 Clinical
Placement
External
REQUIREMENT
External
Pop Health
Source placements
Pop2.0 Match students
to places
Manage at risk students
Pop1.0Prepare CV Apply for jobs
G1.0 Complete timesheets
Pop5.0 Sign
Placement Agreement
Pop3.0 Complete work
experience
Pop4.0 Complete
assessment
EXTERNAL
REQUIREMENT
Human Movement & Nutrition SciencesHMS1.0 Find placements for students
Create a portfolio (CV
& skills evidence)
G5.0 Student
completes timesheet
HMS3.0 Students
assessment
Manage at risk students
HMS3..0 Student
completes placement
Clinical EducatorsPay claim
HMS4..0 Volunteer
Work
HMS2.0 Allocate places to students
REQUIREMENT EXTERNAL EXTERNAL
HMS6.0 Students Reflection
SDL
PharmacyP5.0 Places allocated to
students
Manage at risk students
P1.0 Practicum
P3.0 Reflective
diary entries
EXTERNAL
P4.0 Record developing
skills
P2.0 Research
REQUIREMENTSDL
EXTERNAL
Health & Rehabilitation Sciences SHRS 1.0
Source places for students
SHRS2.0 Allocate places to students
SHRS3.0 Student
completes time sheet
Manage at risk students
SHRS5.0 Students
assessments
G5.0 Support struggling students
SHRS4.0 Occupational
Therapy reflections
Collect feedback
about students
EXTERNAL SDL
REQUIREMENT
Psychology Psy2.0
On-board new students
Psy1.0 Manage the placement component of admissions
Psy5.0 Placement
start up process
Psy4.0 Business Development &
Relationship Management
Psy6.0 Teaching,
Assessment & supervision of
students
Develop/ update handbooks &
the ECP
Psy7.0 Student
Assessments
Manage at risk students
Psy3.0 Matching
students to placements
Psy8.0 Mid year/ final
assessment
Review & Grade
Psy9.0 End of
placement
EXTERNAL
SDLREQUIREMENT
DentistryD1.0
Distribute placement list
D2.0 Places
allocated to students
D3.0 Students
complete log book
Complete Report on
Supervisors
D4.0 Placement
visit
Manage at risk students
Log book submitted for
review
Prepare final Report on
how the Clinic works
G2.0 Documentatio
n request
Prepare Final Case Report
SDL
Prepare Final Reflection on
what they achieved
Prepare Summary of
Patient Treatment
EXTERNAL
Nursing and MidwiferyStudents find 20 women to work
with
G1.0 Timesheet visits
N1.0 Places allocated
to students
Review & grade
Manage at risk students
M2.0 Collect feedback from the 20 women
G5.0 Support
struggling students
Post Grad nursing find their
own places
M1.0 Continuity of
care
SDL
N&M1.0 Complete
Competency StandardEXTERNAL
REQUIREMENT
Counselling, Social Work & Human ServicesSW1.0 Matching
Students to Agencies
SW2.0 Agencies interview students
SW3.0 Student
undertakes placement
UQ Staff collect, collate and file
records
G1.0 Student
completes timesheet
SW5.0 Generate reports
Professional Practice
Assessment
Manage at risk students
SW6.0 Student
Assessments
EXTERNAL REQUIREMENT
SW4.0 Student work
diary/reflection
SDL
History, Philosophy, Religion & Classics
Hist1.0 Find projects for students
Hist3..0 Student project
diary/testimonial
Anch4.0Study Tour
Hist2.0Student
completes practical
Anch5.0 Field School
Manage at risk students
SDLREQUIREMENT
SDLSDL
Understand: What How Why Pain Points
The System Functional RequirementsRecord/Maintain Students Prerequisites Must Should CouldCompulsory documents management/record (e.g. blue card, immunisation)
Additional documents management/record (e.g. First Aid) Pre-requisite checklist Courses completed Placements, Allocation & Management Must Should Could
Location management/record
Supervisors management/record
Student matching (auto, random, manual, self)
Supervisor to student management/record
UQ staff notes Record of Attendance Must Should CouldTimesheets (hrs, days, events) Comments Verification Interface Must Should CouldInterface with university systems (e.g. Si-Net, Blackboard, Data Warehouse)
Student Virtual Portfolio Must Should Could
Online CV
Completed courses
Achievements
Student work/evidence repository
Employee search Record of Learning Must Should Could
Learning progression (matrix/progress/dashboard)
Reflective entry
Learning attributes (competency/standard/skills)
Supervisor comment/feedback
Course Coordinator comment/feedback
Timestamps
Marking/Grading
School verification or authorisation for release
Output/Export
System Administration Tools Must Should CouldLogin with UQ credentials
External user access
User role management
Communication (e.g. contact supervisor)
Calendar (scheduling) Business friendly tool to create pedagogy (teaching/assessment planning)
Archive Reporting Must Should Could
By period
By absentees
By semester
By Course
By student
By learning attributes
Custom filters
Various export formats (e.g. pdf, Excel)
Student progress monitor and admin
Student pre-placement forms monitor and admin
Student learning progression Non-functional Requirements Must Should Could
Addresses Business drivers
Technical risk
Supportable
Time to implement
The Conceptual Model
ePortfolio Target Users
With all that in mindWe started the search of a suitable ePortfolio system to meet Faculty and students’ needs…
Record/Maintain Students Prerequisites Must Should CouldCompulsory documents management/record (e.g. blue card, immunisation)
Additional documents management/record (e.g. First Aid)
Pre-requisite checklist Courses completed Placements, Allocation & Management Must Should CouldLocation management/record Supervisors management/record Student matching (auto, random, manual, self) Supervisor to student management/record UQ staff notes Record of Attendance Must Should CouldTimesheets (hrs, days, events) Comments Verification Interface Must Should CouldInterface with university systems (e.g. Si-Net, Blackboard, Data Warehouse)
Student Virtual Portfolio Must Should CouldOnline CV Completed courses Achievements Student work/evidence repository Employee search Record of Learning Must Should CouldLearning progression (matrix/progress/dashboard) Reflective entry Learning attributes (competency/standard/skills) Supervisor comment/feedback Course Coordinator comment/feedback Timestamps Marking/Grading School verification or authorisation for release Output/Export
System Administration Tools Must Should Could
Login with UQ credentials
External user access
User role management
Communication (e.g. contact supervisor)
Calendar (scheduling)
Business friendly tool to create pedagogy (teaching/assessment planning)
Archive Reporting Must Should Could
By period
By absentees
By semester
By Course
By student
By learning attributes
Custom filters
Various export formats (e.g. pdf, Excel)
Student progress monitor and admin
Student pre-placement forms monitor and admin
Student learning progression Non-functional Requirements Must Should Could
Addresses Business drivers
Technical risk
Supportable
Time to implement
ePortfolio System Selection
Market Scan = 35 Solutions
Chalk & Wire MyKnowledgeMap PebblePad
Round 2 Shortlist = Top 3 Solutions
Round 1 Shortlist = Top 12 Solutions
Product and User Testing• Staff testing, product preference
1. Easy to add learning attributes/standards, and add to assessment 2. Easy opportunities for students to reflect on learning or activities
3. Facilitates internal, external and peer feedback 4. Ease in providing instructions for students
5. Easy for students to attach evidence to learning attributes/standards 6. Easy to generate/add custom content
7. Easy to generate customised portfolio 8. Ease of use
9. Simplicity of data entry10. Clarity and consistency of navigation
11. Ease of access (e.g. single sign-on, mobile devices)12. Integration with Blackboard
0 2 4 6 8 10 12 14 16
Respondents Rating (25/35)
Requ
irem
ent
CW60%
Student A
Student B
Student C
Student D
Student E
Student F
0 1 2 3
Rating (1= least preferred, 3 = most preferred)
Stud
ent (
x6)
• Students testing, product preference
Links learning attributes to a range of activities and assessment Ticks off demonstrated competencies against accreditation standards Allows school to authorize the release of artefacts and portfolios Enables students have work repository and create folios Integration with Blackboard and ease of access
Chalk & Wire
The Basics of Chalk & Wire
Hooray! We have a system!!
End of Product Evaluation
The Product Pilot
To Evaluate• System’s capacity and configurability• Data migration from bespoke systems• Suitability to UQ environment
Live Pilot 1: Pharmacy PlacementPHRM3011: Quality Use of Medicines B1, Semester 1 (3rd year)
Student Cohort: 300 (approx.)Course Coordinators: Dr Peter Moyle with 6 tutorsPlacement Coordinators: Ms Leigh McKaugeExternal Stakeholder: 300+ community pharmacies
ePortfolio Activities: • Confidentiality Agreement• Timesheet• 6 x weekly reflections• Student evidence of developing competency while on placement• Student performance assessment by external preceptors
Live Pilot2 : Education Reflect & Presentation
EDUC1049: Learning Tools for the 21st Century, Semester 1 (1st year)
Student Cohort: 280 (approx.)Course Coordinator: Dr Chris Campbell with 8 tutors
ePortfolio Activities: • 10 x Weekly in-class tutorial reflections• Student blog (Presentation) Assignment:
“Evaluation of technology in education”
Where we are at …This semester:
• Assessment mapping: collation of WIL activities, assessment and/or accreditation requirements, and marking criteria at program level
• Configure ePortfolio system to program needs
• Develop a series of user cases and examples
• Establish training approach
• Wider engagement across UQ
Realised Benefits
• Flexible reflective, experiential and evidence-based learning
• Ease of formative and external feedback
• Ease for students to articulate their learning to professional bodies
• Provide students ‘own repository’ to create personal presentation portfolio
• Compliance and accountability for accreditation bodies
• Environmental business efficiencies, minimize paper and manual processes
Contact DetailsJessica TsaieLearning Coordinator
The University of QueenslandFaculty of Health and Behavioural Sciences
Email: [email protected]
Dr. Christine SladeLecturer in Higher Education
The University of QueenslandInstitute for Teaching and Learning Innovation
Email: [email protected]