Envision Perfect Master Data

Winshuttle… The quickest path to better SAP master data

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Wednesday, 5 June 2013

Heroes who transform the way their companies work.

Copyright Winshuttle 2013

Your Speakers Today

Simon Jones, Strategic Account Executive, Winshuttle Sathish Kamath, Solutions Engineer, Winshuttle

Introduce Yourself to Us!

Time to Answer Polling Question 1 of 3

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POLL #1 What is your role as it relates to SAP master data at your company?

Today’s Agenda

• The Cost of Dirty Data • Envision Perfect Master Data • Winshuttle for Master Data Core Capabilities • Material Master Creation & Maintenance Demonstration • Summary – Closing Comments and Q&A

Please use the GoToMeeting Question & Answer Panel to ask your questions during the webinar Please participate in our POLLS during the webinar We will be sending the link to the recording of this presentation within the next couple of days

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Master Data & Business Value

Financial

Master Data Create

Master Data Extract

Master Data Maintenance

People +

Processing +

Data

Business

Usability

N = material, vendor, customer, financial, employee and / or

organization master data creation and

maintenance processes

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Root Causes of Business Interruption

Usability Challenges

• Complex UI • Inflexible Processes • Mass Data • Dirty Data

Process Impact

• Poor Data Quality • Bottlenecks • Non-standard Processes • Poor Data Visibility

Business Impact

• Misallocated Costs • Maverick Spending • Order Errors • Production Delays

Performance Impact

• High Overhead • Compliance Risk • Missed Opportunities • Poor Return on Capital

Custom Code

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Point Solutions

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Business Value Impact

Wrong suffixes in delivery address street names incurred extra charges from delivery companies.

Cost Driver: Dirty Data

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Business Value Impact

Wrong suffixes in delivery address street names incurred extra charges from delivery companies.

Cost Driver: Dirty Data

Net Impact Company incurred

$2M per annum for bad shipping addresses.

extra charges

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Business Value Impact

Lack of process transparency related to data entry error rates on over 60,000 bill of lading transactions.

Cost Driver: Dirty Data

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Business Value Impact

Lack of process transparency related to data entry error rates on over 60,000 bill of lading transactions.

Cost Driver: Dirty Data

Net Impact

14% of bill of lading transactions had data entry errors, resulting in thousands of dollars of monthly productivity loss in correcting truck and railcar movements.

Closing the Gap…Reducing Errors by 80% 10

Business Value Impact

Lack of data validation and process review results in incorrect units of measure for consumer products.

Cost Driver: Dirty Data

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Lack of data validation and process review results in incorrect units of measure for consumer products.

Business Value Impact

Cost Driver: Dirty Data

Net Impact Company’s delivery trucks were turned around at state border due to being overloaded,

doubling delivery expenses with each turnaround.

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Envision Perfect Master Data …

• A situation where…… – Data entry errors no longer exist – Departments work seamlessly together – Total process transparency – Data is created quickly – Business users can author new processes and

make updates to existing ones

• Where do you start? --- Where are you now?

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Transitional

Mature

What is your master data maturity level?

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Developmental

Reactive

Established

Optimised

Tribal

Based on the Measures of Maturity Model by Datum Strategy

Standardised processes and

platforms

No or few common processes

or platforms

Tactical Strategic

Mas

ter

Dat

a m

atur

ity

Organizational focus on Master Data

POLL #2

Where are you in the “perfection” spectrum? (please assess your readiness)

• Tribal • Developmental • Reactive • Established • Optimised

WINSHUTTLE FOR MASTER DATA OVERVIEW

Wherever you are…

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New material is requested

Manager reviews

Uploads to SAP

Purchasing updates

Central data team reviews and approves

Flexible process flows Single & mass creation and maintenance

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Drag & Drop Workflow Updates Adding a master data approval process (sales data segment approval)

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Sales updates

New material is requested

Manager reviews

Uploads to SAP

Purchasing updates

Central data team reviews and approves

Easy governance adaptability…

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Data validation – at point of entry

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Validate data against SAP

Automatically populate picklists with values from SAP

Winshuttle for Master Data The quickest path to perfect SAP master data

• Core Capabilities – Data Validation

• Users can validate master data requests at the point of entry against rules inside and outside of SAP.

– Data Governance • Users can create role-based and traceable governance processes that

route change requests to different stakeholders for input, review and approval.

– Mass Maintenance • Users can perform mass maintenance directly from Microsoft Excel

without programming. – Process Visibility

• Users can monitor process tracking for performance insights while managers have complete audit trails of every SAP master data transaction.

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WINSHUTTLE FOR MASTER DATA

Demonstration

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Solution Architecture

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Validate Maintain Approve Activate Request

Active Master Data

Staging Area

Change Request History and Audit Trail

Microsoft SharePoint

SAP ERP Retrieve existing records Validate data Create/update records

Customisable and flexible workflow

Data Validation Rules

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POLL #3

What is your primary master data use case of interest?

– Material master data creation and maintenance – Customer master data creation and maintenance – Vendor master data creation and maintenance – Bill of materials creation and maintenance – Pricing creation and maintenance

Winshuttle Customers

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About Winshuttle • Founded in 2003

• 240+ Employees, HQ in Seattle, USA

– EMEA Offices in the UK, France, Germany and India

– Extensive partner network across the globe

• Winshuttle is an SAP & Microsoft Software Partner

• All Products have SAP-Certified integration & Microsoft Certified

• 95% Customer Satisfaction Score

• Featured in Deloitte Technology Fast 500 past 4 years

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Winshuttle for Master Data

• Automate Complex Processes

• Combine SAP and SharePoint

• No programming forms & workflow development

• Easy to build and iterate

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Next Steps…

Contact Winshuttle today for more information about product and

services infouk@winshuttle.com

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Staying Current on Winshuttle

• Winshuttle Website: – www.winshuttle.com

• Winshuttle TV:

– www.youtube.com/user/WinshuttleTV

• Connect with us on: – Facebook: www.facebook.com/winshuttle – Twitter: www.twitter.com/winshuttle – Linkedin: www.linkedin.com/groups/Winshuttle-955267

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Upcoming Events • Winshuttle UK Customer Surgeries

– 14 June, 12 July, 16 August – Wimbledon, London – Contact your Account Manager to book a seat

• SAP Financials Conference o 11 – 13 June, Amsterdam o Visit us at booth number 800 o For further information:

http://sapfinancials2013.wispubs.com/Amsterdam/Overview/?u=&s=

• Winshuttle User Group Conference o 4 – 6 November o San Diego, California o For further information:

http://community.winshuttle.com/wug_sandiego_2013

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Thank You / Q&A

Recording and Q&A to be emailed

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Simon Jones, Strategic Account Executive, Winshuttle Sathish Kamath, Solutions Engineer, Winshuttle