SAP Plant Maintenance Made Easier… May 25th, 2011; 8am Pacific Daylight Savings Time

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Your Speakers Today

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Brandi Czerniewski, Business Analyst, ConocoPhillips

Marc Rouhana, Product Manager, Winshuttle

Clinton Jones, Product Manager, Winshuttle

Kristian Kalsing, Product Manager, Winshuttle

Host - Jim O‟Farrell / Director, Winshuttle

Today‟s Agenda

• SAP Plant Maintenance Data Challenges(:10)

• Plant Maintenance process enhancement in the “real world”(:20)

• “Round Tripping” SAP PM transactions (:10)

• Enhance Plant Maintenance processing on an enterprise scale (:10)

• Q&A (:05)

Please use the GoTo Meeting Question & Answer Panel to ask your questions during the webinar

Please participate in our surveys during the webinar speaker transitions

We will be sending the presentation and a white paper on SAP Plant Maintenance Data Challenges to all of the attendees today at the conclusion of the webinar.

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Five Plant Maintenance Data Management Challenges

1. Managing frequent changes to master data.

2. Performing complex data transformations

3. Working across multiple SAP modules

4. Maintaining data integrity in the field

5. Providing analysis for continuous

improvement

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Less Data is Not the Answer… • In an attempt to minimize these challenges

– Some orgs enter only a portion of their maintenance data

• 2010 Survey of 700 Maintenance Managers

– 100% work order tracking =„s SAP PM Satisfaction “Good

to Excellent”

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Winshuttle…

Tackling SAP PM Data Management Head-on Simplify the User Experience (e.g. IQ01, IW31, IE01)

•Financial Data Entry Simplification

•Business Process Improvement (e.g. maintenance, period closing processes)

Mass Data Change or Mass Creation (e.g. IE02, IW52, IW22)

•Mass changes to SAP PM data

•Regular loads of new plant maintenance data from third parties

Data Conversion & Migration

•New SAP Implementation (upgrading PM systems from SAP 4.6C to ECC 6.0)

•Mergers & Acquisition (migrating computerized maintenance management systems - CMMS - to SAP)

Data Queries (e.g. PM Round Tripping, SQ01, SE16)

•Ad hoc Queries (equipment maintenance status, planned maintenance updates)

•Extraction for Plant Maintenance Data Maintenance

•Optimizing for Overall Equipment Effectiveness (OEE)

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Plant Maintenance process enhancement in the “real world”

Brandi Czerniewski, SAP Analyst, ConocoPhillips Thursday, May 26, 2011

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About ConocoPhillips

• Integrated Energy

Company

◦ Exploration & Production

◦ Refining, Marketing, Supply

& Transportation

◦ Natural Gas Gathering,

Processing & Marketing

◦ Chemicals & Plastics

• 29,900 Employees

• Operate in 30+ countries

Biography

• Hired in May 2006 as Analyst on TMT

Technology Integration Project

• SAP PM Analyst: August 2007 – March 2009

• SAP PS Analyst: March 2009 – Present

• K-State Recruiting Team

• Lead COP Bartlesville Women’s Network

ConocoPhillips SAP Business Model • Single SAP

Instance Worldwide

• Global

Implementation:

Bartlesville. EMEA,

AP

• SAP Modules:

– PM, PS, DMS

– PP, SD, MM

– AM, FI/CO, JV

– HR, BW, Portal

– & more…

ConocoPhillips Winshuttle Implementation

• Central

– License Management

– Reporting

– Template Storage

– Policies and Roles

• Transaction

– 5 Users

• 2 North America

• 2 EMEA

• 1 AsiaPac

• Runner Users

– Downstream

• Refining

• Transportation

– Upstream

– Corporate Staffs

Supporting Processes • License Approval

• Template Approval

– New

– Changes

• Template Testing

• Template Design &

Storage

Process Diagram G

ateke

eper

tran

sact

ionSH

UT

TLE

SAP S

upport

Busi

ness

Review

Request

Initiate

Request

Technical

Evaluation Possible?

Stop

No

Review

Request

Yes

Rejected

Create/Modify

Template

Test

Template

Test

Template

Continue

Stop

Approved

Publish &

Document

ConocoPhillips Winshuttle Statistics

• Loads run on 18 environments

• Used on 80 transactions – IE02, IL02, IL01, IP05, ME11

– MM06, IK01, PU90, FB03

– IW32, MI02, IE01, IMA2N

– CJ02, IA12, MM02

• 1,847,162 uploaded

• Saved 39,317 hours

Data updated as of 5/6/2011

MCBU SAP Data Cleanup • Plant Maintenance Master Data Clean

Up…

• 12 Sites in the “lower 48”

• 80K records per site

– Approximately 1.2M for entire project

• PM master data clean up

– (e.g. locations, equipment,

classes/characteristics)

• Resources

– 4 – 2 coordinating the third party system

– 1 user per site

– Brandi project managing the whole process

• Timing (Feb „11 – April „12)

– Time to collect data – format appropriately

– One site per month

– Test run prior to production deployment

• All Winshuttle 15

• Amalgamation of Company Codes in Canada

• Risks – Timing - 12 hour window

– Re-creation

– Users

• Complications – Time Zones

– Team Dependency

– Geography

• PM and MM data affected

Nexus Project

CA04

CA40

J601

DH01

Company Codes Planning Plant

CA3P

CA2P

CBB2

New

CAV2

CAV5

CBA5

CBA1

CAD2

CAD3

CAE1

New

Maintenance Plants

Testing Cycle for Project

• 6 months

– Gather Data

– Build

Templates

– Test and time

• 1 Hr Avg. per

File

• User Exits

• Timed Testing

Unique Process

• Sequential Order

• Work Orders – Created

– Released

– Technically Complete

• Task List Templates

• 32,000 records touched in PM

• 38,000 records touched in MM

Exploring New Areas

• Projects – DMS Integration

– MCBU Project

– JV Security Project

• Configuration – Company Code

Correspondence Setup

– Plant Code Setup

– SD Table Updates

• Data Extract Process

Round Tripping SAP Plant Maintenance Transactions Marc Rouhana/ Query Product Manager

Clinton Jones/ Transaction Product Manager Thursday, May 26, 2011

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Copyright Winshuttle 2011

Winshuttle enabled SAP Self-Service

Create Service Notification (IW31)

Kristian Kalsing/ Product Manager Thursday, May 26, 2011

Copyright Winshuttle 2011

Please ask your questions using the Go To Meeting “Question & Answer” box at anytime

Building forms with Winshuttle

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Create Web Service

Author Run

Record Map Publish

Create InfoPath Form

Select Design Publish

Host

Publish

Web

Service

Publish

Form

Select

Web

Service

Fill out and

submit

form

Governance Platform

Web Service Directory

SAP Credentials

Web Service Engine

InfoPath 2007/2010

SharePoint

2007/2010

Thank You / Q&A 1. White Paper “5 Data Management Challenges w. SAP

Plant Maintenance”

2. Presentation and Q&A to be mailed

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Jim O‟Farrell / Director, Marketing Thursday, May 26, 2011

Copyright Winshuttle 2011

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