environmental, safety and health page 1...

ENVIRONMENTAL, SAFETY AND HEALTH

MANAGEMENT SYSTEMS MANUAL

10 Jan 2012 Rev: 0 Doc. No: PTTI/ESHM

PT. TAMCO INDONESIA

INTRODUCTION

1. Scope

This Environmental, Safety and Health (ESH) Management system applies to PT. Tamco

Indonesia located at:

Kawasan Industri Jababeka Jl. Jababeka Raya Blok F No.36

Telp. (021) 8935070, Fax. (021) 8935071 Email: [email protected] website: www.tamco.co.id

Established: 1996

No. of Employees: 143

1.1 Current key activities of PT. Tamco Indonesia

a) Design, development and manufacture of electrical switchgears up to 36 kV.

b) Install, test and commission electrical switchgears up to 36 kV.

1.2 Scope of Certification

Design, development and manufacture of Low voltage and medium voltage electrical

switchgears and supporting activities and services.

mailto:[email protected]




PT. TAMCO INDONESIA

SYSTEM DOCUMENTATION STRUCTURE

2. System Documentation Structure

The structure of documentation forming the basis of operation of the ESH system is

illustrated below:

Procedure Level

Operating Procedures,

Industry & Group Guidelines &

Regulatory Body Requirements &

Guidelines

Control Level

Operating Instructions / Work

Instruction

Records Level

Environmental Aspects & Significant Impact List,

Hazard Identification & Risk assessment

Legal Register,

Report: -1) Externally Generated

2) General Records

Policy Level

ESH

Manual




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ENVIRONMENTAL, SAFETY AND HEALTH ORGANIZATION STRUCTURE

3. ESH Organization Structure

The ESH Management Organization of TAMCO consists of: -

1) Steering Committee (SC) consist of: -

a) CEO

2) ESH Management Committee consist of:

a) Management Representative (MR)

b) Deputy Management Representative (DMR)

c) Chemical Control Committee Leader

d) Waste Management Committee Leader

e) Safety & Health Committee Leader

f) Legal Committee Leader

g) Document Control Committee Leader

h) Training and Communication Committee Leader

i) Internal Audit Committee Leader




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GENERAL REQUIREMENTS OF ESH SYSTEM

4. The Environmental, Safety and Health (ESH) Management System

4.1 General Requirements

Our integrated ESH management system is the part of our overall management system that

includes organizational structure, planning activities, responsibilities, practices, procedures,

processes and resources for developing, implementing, achieving, reviewing and

maintaining our environmental, safety & health policy.

Our environmental, safety & health objectives are the overall Integrated Management

System goals, arising from our environmental, safety & health policy, that we set ourselves

to achieve, and which is quantified where practicable.

The integrated management system has been introduced on the basis of policy directives,

issued by the board of directors implemented under the direction of the Integrated

Management Committee

The ESH SYSTEM management representative is responsible for the proper establishment,

maintenance and operation of the ESH SYSTEM in accordance with ISO 14001:2004

Environmental Management System Specification requirements and OHSAS 18001:2007.

All activities and processes that are identified as having significant aspects and hazards that

have a significant impact and risk on the environment, safety & health are controlled by

documented procedures and operating instructions and the results are recorded to

demonstrate compliance with ISO 14001 EMS & OHSAS 18001 requirements.

This Integrated Management Systems Manual describes the core elements of the EMS &

OHSAS based of ISO 14001 and OHSAS 18001 requirements and provides direction to

related procedures and documentation.




PT. TAMCO INDONESIA

ENVIRONMENTAL, SAFETY AND HEALTH POLICY

4.2 Environmental, Safety & Health Policy

The establishment of an Environmental, Safety & Health Policy mandated by the ESH

Committee, and reviewed by them during Management Review. The Policy sets the tone for

the establishment of ESH system principles, and it directs company goals, responsibilities,

and the establishment of company performance milestones against which the management

system must be judged.

The Policy account for the following: -

a) Reflect the vision and ethical basis for the organization’s actions.

b) Account for regulatory/self-imposed requirements.

c) Stress commitment to continual improvement.

d) Be germane to the operation’s products and services as they impact the environment ,

employees, contractors and visitors.

e) Strive toward prevention of and continual reduction of adverse environmental effects,

safety & health risk thus supporting sustainable development.

f) Set and allow for publication of ESH SYSTEM objectives and targets, improvement plans

and management reviews.

g) Be clear, concise, and implemented at all levels of operations.

h) Be publicly available.

i) Be updated and checked routinely.

Everyone in the organization should understand the environmental, safety & health policy

and what is expected of them in order to achieve the objectives and targets established

later on.

Related Document:

Environmental, Occupational Health & Safety Policy (Appendix 1)




PT. TAMCO INDONESIA

ENVIRONMENTAL ASPECT, SAFETY AND HEALTH HAZARDS ASSESSMENT

4.3 Planning

4.3.1 Environmental Aspects, Safety & Health Hazard Assessment

Aspects and hazards identification is important, since it is from the identification of the

potential to risk the environment, safety & health that the rest of the system is built.

TAMCO has established and shall maintain procedure to identify the environmental aspects,

safety & health hazard of its activities, products and services over which it has control and

over which it can have influence.

The procedures describe the method and tools used to determine those aspects of our

activities that have, or can have a significant impact on the environment. The aspects

identification process include all past, present and future impacts that our activities have

had, are having, and will have on the environment and consider the normal, abnormal and

emergency situations.

Aspects are reviewed at the zoned area and the teams responsible for the zone shall

identify and evaluate the environmental aspects and impacts.

Evaluation of the impacts shall consider the following aspects: -

1) Emissions to air;

2) Releases to water;

3) Contamination of land;

4) Noise;

5) Nuisance;

6) Depletion of natural resources;

7) Legal requirements

Hazards are reviewed at the zoned area and the teams responsible for the zone shall

identify and evaluate the safety & health hazards and risks.




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Evaluation of the risks shall consider the following hazards: -

1) Physical hazards;

2) Mechanical hazards;

3) Electrical hazards;

4) Chemical hazards;

5) Biological hazards;

6) Ergonomic hazards;

Where practicable, the risk assessment process shall take in to account includes:-

a) Both routine and non-routine activities;

b) All personnel having access to the workplace (i.e. contractors, vendors and visitors);

c) Human behavior, capabilities and other human factors

d) All facilities at the place of work whether provided by the company internally or

originate from outside workplace, and/or hazards created in the vicinity under the

control of the company

e) Infrastructure, equipment and materials as well as changes including modification to the

OH&S management system, temporary changes and their impacts on operations,

processes and activities.

f) Applicable legal obligation

g) The design of work areas, processes, installations, machinery/equipment, procedures

and work organization.

The procedure for aspect & hazard identification and its assessment are defined in the

Identification of Environmental Aspect and Safety & health Hazard & risk assessment

Procedure supported by assessment criteria to determine significant aspects & hazards.

The significant aspects and hazards of our activities, products and services and the related

environmental, safety & health risk are recorded on the significant environmental, safety &

health risk register, which is used to determine environmental, safety & health policy,

objectives and targets. The controls that address the significant aspects/hazards shall take

into consideration of, where applicable, elimination, substitution, engineering control,

signages /warnings or administrative controls & PPE (Personal Protactive Equipment)

The environmental, safety & health significant risk register is held by the MR, reviewed at

management review meetings once a year and whenever there is a change in our activities,

products and services to assess the need for updating.

Related Document:

Environmental Aspect and Impact (PTTI/ESH/01)

Hazard Identification, Risk Assessment & Determine Controls (PTTI/ESH/02)




PT. TAMCO INDONESIA

LEGAL AND OTHER REQUIREMENTS

4.3.2 Legal and Other Requirements

Legal team is responsible to identify all legislative requirements pertinent to the

environmental aspects, safety & health hazards of our activities that might cause significant

risks. Thus, maintenance of these requirements is achieved by regular consultation with the

Regulatory Authority ( DOE , local authority & DOSH ) on changes and by taking the Official

Gazette, which publishes all new and changed legislation. The legal team is responsible to

obtain all related legal documents as well as environmental requirements from the

government agencies, local council agencies and concessional agreements requirements.

The identified regulation is listed in legal register, consists of: -

a) Summary of Regulatory requirements.

b) Inventory of consents and authorizations.

c) Inventory of planning consents.

d) Register of Regulations and Related Requirements.

Legal register is affected by internal factors (e.g. policy changes, process changes, material

substitution or change) and external factors (e.g. amendment to act, introduction of new

laws).

Specific regulatory requirement pertaining to the activity are, but not limited to,

Air - SNI NAB Zat Kimia di Udara Tempat Kerja, 2005

Land - UU Ketentuan-ketentuan Pokok Pengelolaan Lingkungan Hidup, 1982

Water - UU Pengelolaan B3, 2001

Noise - PERMEN UPAYA Pengelolaan LH dan Upaya Pemantauan LH dan

Surat Kesanggupan Pengelolaan dan Pemantauan LH, 2010

Safety & Health - Kepmenkes Persyaratan Kesehatan Lingkungan Kerja Perkantoran

Industri, 2002

PP Penerapan Sistem K3, 2012 Permenaker Sistem Manajemen K3, 1996

Others related industrial acts required,

Organizational license / approvals




PT. TAMCO INDONESIA

In addition, regulatory authority guidelines are maintained, reviewed and updated once

every 6 month where they assist us in assuring regulatory compliance based on best

practice.

These are checked regularly, once every six months and maintained by the MR.

Related Document:

Legal and Other Requirements (PTTI/ESH/03)




PT. TAMCO INDONESIA

ENVIRONMENTAL, SAFETY AND HEALTH OBJECTIVES AND TARGETS

4.3.3 Environmental, Safety & Health Objectives and Targets

Objectives and targets are established to meet the goals of the Environmental, Safety &

Health Policy of TAMCO., and it is set where improvements will be most likely to reduce

risks to the compounds and the environment, reduce liabilities, and are rationalized by a

cost benefit analysis.

Environmental, Safety & Health objectives and targets are established by reference to The

Environmental, Safety & Health Significant Risks Register, the legal register, our business

requirements and the views of interested parties including local common and regulatory

authorities.

The prioritization of objectives is determined by the determination process associated to

the significant impact register together with the judgment and direction of the ESH System

Committee.

Environmental, safety & health objectives and targets are reviewed and updated whenever

there is a change in our activities, products or services which result in a change to the

significant environmental, safety & health risk relating to the associated objective.

Environmental, safety & health objectives and targets are also reviewed by Steering

Committee at the management review meetings to assess their applicability and make

changes where necessary.

Objectives and targets are documented in the management improvement program.




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4.3.3 Establishing and Maintaining Improvement Programs

Environmental, Safety & Health Management Program is designed to ensure that

environmental, safety & health target and objectives set are accomplished.

The program develops specific actions, in order of priority, dealing with processes, products,

services, projects, facilities that relate to the already established environmental, safety &

health significant risk, objectives and targets.

Environmental, safety & health program activities, time-scales and responsibility for their

execution are recorded on the Improvement Program, which are monitored and controlled

by the Project Leader appointed to manage them.

Project leader should routinely report to ESH SYSTEM Committee the status of any and all

improvement programs and projects under their control.

Where projects relate to new developments and new or modified activities, products or

services, the relevant programs' are reviewed by the Steering Committee or ESH SYSTEM

Committee and project leader, and amended where necessary to ensure that

environmental, safety & health management is applied to the project in accordance with

our environmental, safety & health management system requirements.

Related Document: Objectives, Targets and Programmes Development (PTTI/ESH/04)




PT. TAMCO INDONESIA

STRUCTURE AND RESPONSIBILITY

4.4 Implementation and Operation

4.4.1 Roles, Responsibilities, Resources, Authorities & Accountabilities

All employees of the TAMCO should clearly understand their environmental, safety & health

roles and responsibilities, as well as understand the importance of the targets and

objectives that they can affect.

Basically, the roles and responsibilities and authority of personnel necessary to ensure

effective environmental, safety & health management are defined as follows and have been

communicated to the individuals concerned through their job descriptions.

Essential Environmental, Safety & Health Responsibilities & Accountabilities

1) Establish overall direction by CEO

2) Develop environmental, safety & health policy by Steering Committee and ESH SYSTEM

Committee

3) Develop objectives, Targets and programs by all key personnel.

4) Monitor overall ESH SYSTEM performance by ESH SYSTEM Committee and MR

5) Assure regulatory compliance by legal team

6) Assure ESH compliance by the ESH committee

7) Ensure continual improvement by all management staffs

8) Identify customer's expectations by marketing personnel

9) Identify Tamco's expectations to suppliers by purchasing personnel

10) Identify Tamco’s expectations to contractor by engineering personnel

11) Comply with defined procedures by all staffs

12) Response to environmental incident by emergency response team

The CEO shall appoint the ESH Committee consist of MR, Deputy MR and ESH Working

Teams with their specific roles and responsibilities. The Management Representative has to

ensure that ESH system requirements are established, implemented and maintained in

accordance with ISO 14001 & OHSAS 18001 and to report on the performance of the ESH

system to Steering Committee for review as well as ensuring the promotion of awareness of

the ESH requirements to all company’s stakeholders.




PT. TAMCO INDONESIA

Steering Committee shall provide resources essential to the implementation and control of

the ESH system. Resources include human resources, specialized skills, technology and

financial.




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Roles Responsibilities & Accountabilities

Steering Committee (CEO)

1. A directive role in ensuring the company business and new product / process development associate with the consideration of environmental Safety & health performance.

2. Approval of Environmental, Safety & Health Policy.

ESH SYSTEM Committee

1. To review and monitor changes to the documented ESH SYSTEM 2. To ensure effectiveness of training conducted through preparation,

evaluation and monitoring. 3. To review the relevant implementation requirements in the

respective assigned areas and to plan and facilitate the smooth operations of the implementation plan.

4. To recommend the operational improvement and performance criteria to management.

5. To realize the individual role as a trainer for the assigned area.

MR

1. To head and monitor the implementation of the ESH SYSTEM. 2. To ensure ESH SYSTEM requirements are established, implemented

and maintained in accordance with ISO 14001 & OHSAS 18001. 3. To report/monitor on the performance of the ESH SYSTEM to

Steering Committee for review and as a basis for improvement, at least once a year.

4. To work with the appointed teams on improvement projects. 5. To review and approve the documented management system.

DMR 1. To assist the MR during the implementation of the ESH SYSTEM. 2. To coordinate with the various departments pertaining to the ESH

SYSTEM activities. 3. To be in charge of the ESH SYSTEM in the absence of the MR.

Chemical Control Team

1. To identify and list all chemicals used within the boundary. 2. To compile Chemical Safety Data Sheet (CSDS) on all hazardous

chemicals used. 3. To ensure that chemicals used are properly stored, disposed,

handled and labeled. 4. To train staff on proper handling of chemical and action to be taken

in the event of a chemical spillage.' 5. To monitor the effectiveness of the chemical control system.




PT. TAMCO INDONESIA

Roles Responsibilities & Accountabilities

Waste Management Team

1. To identify and list all hazardous waste generated within the boundary.

2. To classify hazardous waste. 3. To determine suitable location of waste storage and disposal. 4. To monitor amount of wastage and its resources on a monthly

basis. 5. To implement waste minimization through process modification,

waste segregation, reusing, recycling, housekeeping practices and material substitution.

Legal Team

1. To read through all related Malaysian legal and regulatory requirements pertaining to EHS issues, relevant sections in the Environmental Quality Act (EQA), Factories and Machinery Act (FMA), Occupational Safety & Health Act (OSHA), etc.

2. To summarize and register only relevant legal specification from the reading.

3. To help the team to understand the legal requirements. 4. To keep track of legal and other requirements and their changes. 5. To communicate relevant information on legal and other

requirements to employees.

Emergency Response Team

1. To identify the different types of potential accidents, incidents or emergencies resulting in EHS impacts.

2. To determine appropriate responses to emergencies identified. 3. To conduct relevant training on emergency preparedness,

evacuation, etc. 4. To evaluate effectiveness of the emergency response plan.




PT. TAMCO INDONESIA

Roles Responsibilities & Accountability

Communications and Training Team

Communications (Internal) 1. To disseminate the organization’s ESH information to all

employees. 2. To enhance awareness among employees. 3. To encourage feedback related to the ESH from the employees. (External) 1. To prepare information to all customers, subcontractors, suppliers

pertaining to ISO 14001 & OHSAS 18001 requirements.

Training 1. To ensure that all employees are trained in policy awareness. 2. To ensure that employees in areas that require specific skills and

competence to receive specific training. 3. To ensure that training on customer ESH requirements is

conducted on a regular basis, where applicable.

Document

Control Team

1. To standardize all documents in unison.

2. To establish and maintain procedure for control of all the

documents

3. To ensure that all documents are readily identified, maintained,

updated, revised and reviewed periodically with obsolete

documents being removed promptly.

Safety Committee

1. To identify the all risks associate to employees’ safety and health. 2. To determine appropriate control action to risks identified. 3. To conduct relevant training on safety and health etc. 4. To evaluate effectiveness of the safety and health procedures

Safety Officer 1. To head and monitor the implementation of the safety and health procedure.

2. To report/monitor on the performance of the safety and health to Steering Committee quarterly for review and as a basis for improvement.

Workers 1. To follow the company’s procedure on environmental, safety & health matters.

2. To follow instructions & guidelines given by team leaders / supervisors.

3. To report / inform team leaders / supervisors on any incidents/ accidents found in their workplace.




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Roles Responsibilities & Accountability

Auditors 1. To conduct internal audit as per schedule. 2. To ensure the ESH system comply the requirements of ISO 14001 &

OHSAS 18001. 3. To ensure the ESH system is effectively implemented and

maintained. 4. To identify the non-conformances, analyze the overall audit &

present the audit findings to management. 5. To monitor the non-conformances, verify the effectiveness of the

corrective actions taken.

Related Document Roles, Responsibility and Authority (PTTI/ESH/05)




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COMPETENCE, TRAINING AND AWARENESS

4.4.2 Competence, Training and Awareness

The training needs for environmental management is identified under the following

categories, but not limited to:

Type of training Audience Purpose

Raising awareness of the

strategic importance of

environmental, safety &

health management

Senior

management,

Committee ESH,

Zone Leader

To gain commitment and alignment to

the organization’s environmental,

safety & health policy

Raising general

environmental, safety &

health awareness

All employees To gain commitment to- policy,

objectives and targets of the

Organization; and instill sense of

individual responsibility

Skills enhancement Employees with

environmental,

safety & health

responsibilities

To improve performance in specific

areas of the Organization, e.g.

operations, research an development,

and engineering

Compliance Employees who’s

actions can affect

compliance

to ensure regulatory and internal

requirements for training are met

Related Document: Competence, Training and Awareness (TCH/QSP/4.18)




PT. TAMCO INDONESIA

CONSULTATION, PARTICIPATION & COMMUNICATION

4.4.3 Consultation, Participation & Communication

Consultation & Communication is designed to:

1) Demonstrate management’s commitment to the ESH management system;

2) Make others aware of the ESH policy and commitment to ESH responsibility;

3) Address concerns about the organization’s ESH activities by external parties; and

4) Establish a line of communication that clearly defines emergency responsibilities.

Effective communications can help in motivating staff, telling them what actions they should

be taking regarding the environment, verifying roles and procedures, monitoring ESH

performance, and acting to identify potential for improvement. Consultation with

employee to ensure their suggestions are considered as means of creating improvement

opportunities.

Communication with external parties (e.g. Non government Organization (NGO),

Enforcement Agencies, adjacent facilities or residents) is also important for setting

Objectives and Targets.

TAMCO has established and shall maintain for internal and external communication on

environmental aspects and our integrated management system, which cover the following:

Internal Communication

1) Environmental, safety & health policy

2) Objective, target and program

3) Measurable environmental, safety & health performance evaluation such as waste

reduction rate, recycling efforts, zero accidents and etc.

4) Environmental, safety & health information, suggestion and issue

5) Establishment and amendment to manual, procedures and work instructions

External Communications

1) Environmental, safety & health policy

2) Request or feedback on environmental, safety & health information with any interested

parties

3) Emergency preparedness and response

4) Regulatory Authorities

Related Document




PT. TAMCO INDONESIA

Communication (PTTI/ESH/06)




PT. TAMCO INDONESIA

EHS MANAGEMENT SYSTEM DOCUMENTATION

4.4.4 Management System Documentation

TAMCO has established and shall maintain information on its ESH system documentation, in

hard or soft copy.

The documentation shall: -

1) Describe the core elements of TAMCO’s ESH system;

2) Demonstrate interaction between the core elements and between TAMCO’s ESH

system;

3) Provide framework for establishing policy, objective & target, management programs,

monitoring and maintenance of the ESH SYSTEM; and

4) Provide direction to related documentation: -

a) Procedures

b) Operating Procedures

c) Records, such as: -

i. Environmental Aspect and Significant Impact (EASI) List

ii. Hazard Identification & Risk Assessment

iii. Significant Impact Register (SIR)

iv. Integrated Management Program (IMP)

v. Chemical Master List / Waste List;

vi. Material Safety Data Sheet / Chemical Safety Data Sheet (MSDS / CSDS)

vii. Legal Register

viii. License, Permit & Approval Register;

ix. Training Record,

5) Environmental, Safety & Health Reference Documents, Standards and Guidelines.




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DOCUMENT AND DATA CONTROL

4.4.5 Document Control

TAMCO has established and shall maintain Document & Data Control Procedure to define

the method of control of ESH system documentation such as establishment, approval,

maintenance, distribution, revision and up-date.

All documentation that is necessary for the effective operation of the ESH system shall be

registered at Document Control Team and the controlled documents are controlled and

traceable through control numbers / document numbers.

Prior to issue of controlled document, the designated personnel or MR shall review and

approve any amendment or revision on the controlled documents to prevent any

misunderstanding or confusion.

Document Control Team is responsible for ensuring that the current version of all controlled

documentation is made available at the locations where operations are essential to the

effective functioning of the integrated management systems are performed.

MR / Document Control Team Leader will hold master copies of all environmental, safety &

health system documentation.

All obsolete documents shall be removed from active files to prevent further usage and

stamped “OBSOLETE”. Obsolete copy can be disposed after the specified retention period.

The registered holders review all externally controlled documents at least once every six

months, or when notified by the external control authority by any changes and

arrangements are made to have the documentation revised by the external control

authority.

Related Document: Control of Documents (TCH/QSP/4.5)




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OPERATIONAL CONTROL

4.4.6 Operational Control

On the basis of the identified significant environmental aspects and impacts, Safety & health

hazard & significant risk the following operations and activities have been identified as

contributing to or potentially contributing to the significant environmental impacts.

Operational controls have been developed or modified to ensure that these activities are

planned and carried out under specified conditions:

Operational controls are applied in three categories: -

1) Activities to prevent pollution and conserve resources in new capital projects, service

changes and resources management, property (acquisitions, and project management),

and new service introduction.

2) Daily management activities to assure conformance to internal and external

organizational requirements, and to ensure their efficiency and effectiveness.

3) Strategic management activities to anticipate and respond to changing environmental

safety & health requirements.

Controls are applied through: -

1) Documented procedures and operating instructions.

2) Specified operating criteria (i.e.: Chemical handling, scheduled waste, fabrication,

welding, paint shop).

Related Documents:

Chemical Control (PTTI/ESH/07)

Waste Management (PTTI/ESH/08)

ISO 9001:2000 operational control WIM




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EMERGENCY PREPARDENESS AND RESPONSE

4.4.7 Emergency Preparedness and Response

Emergency situation is defined as an accidental or anticipated release to the environment,

safety & health of all types, which are beyond the control of the system or equipment and

poses danger to life and surrounding.

An emergency preparation is to pre-plan emergency actions to mitigate, reduce, and/or

eliminate the environmental health and safety impacts.

TAMCO has established and shall maintain the Emergency preparedness and response

procedures to response to the potential hazard from our activities and processes, which

could lead to significant environmental, safety & health risks.

The following actions are to be taken in an emergency situation: -

1) Fire

2) Gas Explosion

3) Major Chemical spillage

4) Wastewater overflow

5) Accident

An Safety & Health Committee is established to pre-plan and respond to the above

situations and co-ordinate activities necessary to prevent and mitigate the environmental

safety & health that may be associated with them.

Planning for emergencies include: -

1) An emergency assessment process,

2) Preventive measures,

3) Organizational responsibilities,

4) Listing key personnel,

5) Defining emergency services and their capabilities,

6) Communication plans,

7) Actions to take in the event of emergencies,

8) Hazardous material information, training, planning and practicing in the event of

release.

9) The need of relevant interested parties. E.g. emergency services and neighbours.




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The Emergency Response Team Leader is responsible for liaison with external authorities

whose assistance may be required in the event of an environmental, safety & health

incident on prevention planning and direct response procedures.

Emergency drills shall be conducted at least once a year. The procedure shall be reviewed by

the ERT based on the effectiveness of drill responses and the occurrence of an actual

incident.

Related Document:

Emergency Preparedness and Response (PTTI/ESH/09)




PT. TAMCO INDONESIA

MONITORING AND MEASUREMENT

4.5 Checking and Corrective Action

4.5.1 Monitoring and Measurement

Measuring and monitoring are performed to see if the ESH system Targets and Objectives

are being met. The results of this self-critical analysis will be reviewed and used as indicators

of the system’s success and reliability, as well as identifying those areas in need of

Corrective Action or improvement.

The company has established and shall maintain the procedure to conduct monitoring and

measurement on a regular basis on: -

1) The actual environmental, safety & health performance against set improvement

program.

2) The level of achievement of the set objectives and targets.

3) The degree of compliance with relevant laws and regulations.

Environmental, safety & health monitoring equipment is calibrated and maintained in

accordance with the equipment calibration program. All such equipment is uniquely

identified and traceable to national or international standards.

Related Document:

Monitoring and Measurement (PTTI/ESH/10)




PT. TAMCO INDONESIA

4.5.2 Evaluation Of Compliance

TAMCO has established a system to ensure that all legal and other requirements applicable to those aspects of our activities and products are identified, accessible and maintain. The ESH MR is responsible to obtain all the related Legislation Act and other requirement documents from related Government Agencies, local council and corporate headquarter. The Legal Team is responsible to conduct periodically evaluating compliance with the applicable legal requirement and other requirement as shown as below:-

a) Legal Register

b) Operation permits or licenses.

c) Any new legislation or acts. The ESH MR is responsible to keep records of the results of periodically evaluation.

Related Document:

Monitoring & Measurement and Evaluation of compliance (TCH/ESH/10)




PT. TAMCO INDONESIA

4.5.3 Incidents Investigation, Non-conformity and Corrective and Preventive Action

TAMCO has established and shall maintain a procedure for defining responsibility and

authority, investigating incidents, accidents, non-conformances or near misses with the ESH

system and taking action to correct the them when requirement are not meet.

Preventive actions include analysis of environmental, safety & health performance

indicators previously discussed to determine probabilities of non-conformance. Corrective

action is the process changes or procedural activities that are initiated if and when the

preventive actions detect a problem.

Non-conformance to specified requirements is identified through the following: -

1) Environmental, safety & health reports & records

2) Performance Monitoring and Measurement Results

3) Compliance to legal requirement

4) Internal audit findings

5) Compliance to established ESH System Procedures of TAMCO

The key personnel responsible for the non-conformance with the assistance of the ESH

system Committee or ESH MR is responsible for handling and investigating the non-

conformance, taking action to mitigate any impacts caused and for initiating and completing

corrective and preventive action.

Non-conformance is recorded on a Corrective Action Request (CAR) for: -

1) Determining an implementing corrective action appropriate to the magnitude of the

problem and commensurate with the environmental safety & health risk.

2) Identifying the root cause of the problem and taking preventive action to avoid

recurrence.

3) Ensuring that procedures are adjusted where necessary and recording any changes

arising from corrective and preventive action.

The action taken shall be reviewed to ensure its effectiveness.

Related Documents:

Incidents, Investigation, non-conformance, Corrective and Preventive Action (TSM/ESH/11)




PT. TAMCO INDONESIA

RECORDS

4.5.4 Record Management

Records are required to demonstrate compliance with ESH system. The company has

established and shall maintain the procedure for identification, maintenance, collection,

indexation and storage of the environmental, safety & health records.

Some of the records that should be maintained in ESH system,

1) Legal and other requirements listing.

2) Environmental safety & health aspects and impact register.

3) Training records.

4) Inspection and monitoring data.

5) Calibration and maintenance records for instrumentation.

6) Incident and accident reports

7) Non-conformance and corrective actions records and reports.

8) Audits and management review documentation.

9) Records of emergency response drills.

10) Contractor and Supplier notifications regarding environmental aspects.

The methods by which records are readily retrievable in facilities that provides a suitable

environment. Records are maintained within the respective departmental filing systems.

Related Document: Control of Records (TCH/QSP/4.16)




PT. TAMCO INDONESIA

INTERNAL AUDIT

4.5.5 ESH System Audit

The audits are determined on the basis of environmental, safety & health importance of the

activity concerned and the results of previous audits.

The ESH SYSTEM audit are undertaken to achieve the following objectives: -

1) To determine whether of not the ESH system conforms to ISO 14001 & OHSAS 18001

requirements, ESH system Manual, procedures and operating instructions.

2) To verify that the ESH system is properly implemented and maintained, and the

effectiveness of the implementation.

Audits are undertaken by the trained internal ESH system auditors who are selected from

the fist of approved auditors held by the ESH MR.

ESH SYSTEM audits are undertaken in accordance with procedures based on the internal

audit procedures.

The Lead Auditor is responsible for preparing the audit report and distributing it to auditee

managers and the Steering Committee for management review. The MR is responsible for

co-ordinating follow-up and corrective and preventive action activities and for ensuring that

they are completed in a timely manner by the auditee responsible.

Related Document

Internal ESH Audit (PTTI/ESH/12)




PT. TAMCO INDONESIA

MANAGEMENT REVIEW

4.6 Management Review

Management Review is the essential element for system improvement, and of a scope to

include all environmental, safety & health potentialities for organizational activities,

products, and services.

The Steering Committee shall undertake a review of the ESH System once a year to ensure

its continuing suitability, adequacy and effectiveness.

The management review addresses the following, but not limited to,

1) The possible need to changes to policy,

2) Objectives, targets and performance

3) Changes in regulatory requirements

4) Changes made in the System Procedures

5) The extent of compliance or non-conformance to ESH system

6) Effectiveness of corrective action

7) Result of ESH system internal audit

8) Summation of Measurement and Monitoring results

9) Results of any pollution prevention programs

10) Results of waste minimization program

11) Results of safety & health program

12) Continual Improvements associated with the ESH system

13) Summation of external or internal complaints

The project team leader is responsible for submitting improvement programs and project

progress reports, summary monitoring, measurement, and performance records for

management review.

The MR is responsible for planning and conducting the Management Review, collection and

co-ordination information and submission process.

Related Document Management Review (PTTI/EHS/13)