enterprise project management essential #3

series

3rdEnterpriseProjectManagement

essentials

p r e s e n t s …

Enterprise Project Managemente s s e n t i a l ss e r i e

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Extend SharePoint Technology…

…Empower Project Management


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3rd

Extend SharePoint

…Empower

Technology…

Project Management


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Technology…

Project Management

Refreshment Break

Enterprise Project Management

• Keynote• Extending SharePoint Technology, Empower

Project Management (Part I)– Microsoft Enterprise Project Management (EPM)

e s s e n t i a l s

• Extending SharePoint Technology, Empower Project Management (Part II)- Safran System (Proha)

• EPM System Implementation 101

visit our booths

s e r i es

3rd

Speakers

• RashishProduct Marketing Manager, Information Worker

Microsoft Singapore

• Garry SorianoSenior Technology SpecialistMicrosoft Singapore

• Matti PennanenTitleProha

• Nah Wee YangProject Manager, EPM Consulting

Systemethod Pte Ltd


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KeynoteRashish

Using Technology to Help Us in Project Management

• Share Information & Knowledge– Common place to view up-to-date project

schedule, issues, risks, documents

• Collect Project “Actual Data”– Time-sheet submission from Team Members

• Monitor & Control Project Progress and Issues– Schedule variance indicator reflecting the actual

project health based on time sheet information


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3rd

IExtend SharePoint Technology…


Garry SorianoNah Wee Yang

• Coffee Break

• Systemethodo Microsoft EPM

• Knowledge Methodo PM Training & PMP Exam Prep Courses

• Prohao Safran Portal


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IIExtend SharePoint Technology…


Matti Pannanen


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101EPM System Implementation

Nah Wee Yang

EPM System Implementation 101

• What do we need to look out for

After…Before…

During…


Who are the EPM system

stakeholders?

Should we invest in EPM?

What are the key objectives of the EPM

initiative?

What is the scope of the

EPM implementation

project?

How do we get the EPM project

started?

???

?????Before…

Project Portfolio Server(PPM application server)

SQL 2005(database server)

Active Directory(for authentication)

SMTP Gateway(for routing email alert)

Test Server(Project Server 2007SQL Sever 2005Windows SharePoint)

New Systems# Users - Project

Manager

Existing Systems

# x Project Pro 2007

## x Project Server CAL

## Users – Management /

Team Members

Project Server(EPM application server)

Optional

EPM-PPM Gateway

SharePoint Server

Hardware / Software Requirements

Project Organization

Configure System

Security Model , OutlineCode, Report Design

System Test and UAT

Start ofProject

Week 4 Week 6 Week 8Week 2 Week 10

System Implementation

Requirements Analysis

Design & Development

Outline Code Requirements

Report Requirements

Planning

Training & Testing

Training

Project Plan

EPM Configuration

Document

EPM Test Plan

Functional and Process Document

EPM Test Results

EPM System

Week 12

Install System

Installation

Internal POC

Prepare UAT

EPM TrainingEPM Testing

EPM Requirement Analysis

Data File Upload to Server

Data Cleanup Data Upload

High Level EPM Implementation Schedule


Training to users…

EPM processes…

System capacity planning and architecture…

Management support…

Stakeholders buy-in…

Data migration issues…

???

?????During…


Feedback from users

On-going support to users…

On-going improvements of EPM

system…

Management support…

Stakeholders buy-in…

On-going maintenance of EPM system…

???

?????After…

essonsearnedL #

1Set the Expectation • EPM system is a tool, not a silver bullet. We still need

to interact with people for decision making to solve project issues. With active participation from Team Members most issues can be resolved.

• Define the primary objective before start implementing EPM – too complicated can be overwhelming

essonsearnedL #

2Start as Pilot • Quick start – the sooner the EPM is deployed the faster

the adoption.• Keep it simple and show users the value of EPM• Avoid causing unnecessary overhead to other on-going

projects.• Start new projects in EPM rather than those projects

near completion.

essonsearnedL #

3Incremental Deployment• Start at department level and subsequently roll out to

enterprise• Start as out-of-the-box implementation and avoid any

customization in the beginning. If function cannot be achieved, look for 3rd party add-on product.

essonsearnedL #

4Project Schedule Should be Comprehensive• Foundation for timesheet• Clear and concise work statement to Team Members• Standardize project schedule development approach• Develop own project schedule, DO NOT rely solely on

schedules given by external parties / vendors

essonsearnedL #

5Training to the Stakeholders• User must feel confident in using the system• Not just system training, but also Project Management

Training• Users need to understand the value in submitting

timesheet• Management need to understand the value of analysing

timesheet information for monitoring and control

essonsearnedL #

6Key Technical Considerations• Resource Breakdown Structure

Used in security and also as one of the dimensions in OLAP report

• EPM Security Model (Access Rights)

Viewing, approving and editing rights on schedule, resources, projects

• Report Requirements

Determine the extend of project (actual) information required for collection

Few More Announcements

• Your feedback on this event• Project Manager Power Pack

• PMP Exam Prep Tips Workshop (free of charge)

– 4 June 2007 (Wed) 6.30pm – 8.30pm– Email [email protected]

PMP Exam Simulation Software DEMO

Project Management Tip-a-Day Calendar

Microsoft EPM Evaluation Pack

Thank You