Open Source for an Open Government

Agenda

• Who is Alfresco? • What is Enterprise Content

Management? • Case studies •  Demo • Q&A

Alfresco people Enterprise Software + Content Management + Commercial Open Source

Management Team Experience

Investors

Founders

John Powell CEO Former COO of Business Objects

John Newton CTO & Chairman Former founder of Documentum

Alfresco is now the largest private, pure-play open source software company in the world. 3 million+ downloads of Alfresco community 2000+ customers from 43+ countries 250+ global channel partners 19 consecutive quarters of revenue growth founded in 2005

Maidenhead, UK Global Headquarters Atlanta, US Headquarters

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Government accounts for over 20% of Alfresco Community Downloads worldwide

Sample Alfresco .gov Customers

Complete Content Management

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Document Management

Electronic Records

Management Collaboration

Web Content Management

Email Archive

What we do Alfresco Platform

Workflow

Image Management

Digital Asset Management

DOCUMENT FLOW

0 INPUT

2 UTILIZE

1 ORGANIZE

INPUT

Scanning Manual External

ORGANIZE

Assign Metadata Categorize Route

UTILIZE

•  Processes

•  Search

•  Access

•  Report

Document  Management  

•  Common uses o  Store, search, manage content with central repository o  Content sharing, versioning, workflow/approval

•  Benefits o  Save time, simplify searching o  Improve knowledge sharing, work smarter

•  Highlights o  Simple as shared drive, integration with MS Office o  Web access, security & permissions o  Any kind of content

Collabora1on  

•  Common uses o  Team/departmental sites o  Collaboration for project management o  Simple document tags, keywords

•  Benefits o  Empower users and teams easily o  Simple UI, intuitive (minimal to no training)

•  Highlights o  Rapid roll-out and adoption o  Web 2.0 services all within same platform

Web  Content  Management  

•  Common uses o  Content authoring, workflow o  Feed the presentation layer o  Structured content (press releases, articles, images)

•  Benefits o  No surprises on your site o  Reduce dependence on IT

•  Highlights o  Whole site versioning and rollback o  In-context preview

Records  Management  

•  Common uses o  Identify, classify, preserve records (documents) o  Retrieve records for auditing; purge records over time o  Maintain evidence of contracts, certificates, legal content

•  Benefits o  Compliance support with audit history o  Integrity via security and roles (i.e. file/write, search/read)

•  Highlights o  “RM for the rest of us” - dramatically lower cost o  Multiple import points – web, CIFS, email (IMAP)

Email  integra1on,  archiving  

•  Common uses o  Simply email content into Alfresco o  Document/archive emails specific to a project or matter o  Individual drag-n-drop email into Alfresco repository

•  Benefits o  Integrate with de-facto communication o  Easy adoption

•  Highlights o  Any email technology with IMAP o  Includes email attachments

Digital  Asset  Management  

•  Common uses o  Basic/light DAM- store, manage rich media & large files o  Catalogue file types, metadata, set up rules for media

•  Benefits o  Same repository o  Storage policies driven by business rules

•  Highlights o  CIFS, WebDAV, FTP, multi-file upload o  Thumbnailing, preview capability out of the box

Image  management  

•  Common uses o  Digitize physical records, go “paperless” o  Inbound paper management (invoices, contracts, forms) o  Simple capture through shared drive interface

•  Benefits o  Efficiency through electronic search and storage o  Full text indexing, metadata capture

•  Highlights o  Automate rules and business process o  Integrate with scanning/OCR technologies (i.e. Kofax)

Customer Spotlight: Warren County Correctional Center

Challenge: Warren County Correctional Center realized it needed a document management system that would alleviate the hard-copy paper files accumulated for inmates as well as provide a central place for personnel to look up files. Also, the system needed to provide the appropriate level of access control so that files were available to authorized users and restricted to others.

Solution: Alfresco Enterprise Content Management software surpassed all of the technical requirements, was more flexible and allowed for easy customization. The easy- of-use and flexibility of Alfresco’s technology have lead to: •  Reduced volume of paper storage by 90 percent; •Eliminated the

duplication of documents in different folders; • Established greater access controls over inmate documentation; •Facilitated instantaneous document retrieval; and, •Increased efficiency of the inmate booking process.

Customer Spotlight: The Department of Housing and Urban Development

Challenge: The Department of Housing and Urban Development (HUD) needed software that could help them with large imaging, document management and long-term records management requirements.

Solution: Alfresco was the right fit in the long-term because of cost, platform, integration, performance, ease of use and continued innovation. By leveraging the Alfresco platform, HUD increases future productivity and range of capabilities.

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Customer Spotlight: The City and County of Denver

Challenge: Denver needed to implement one centralized document management system that could serve as a platform for all its document and content applications.

Solution: Denver’s Technology Service team had experience using a number of different proprietary ECM systems and researched the costs associated with each. After doing a cost analysis, they selected Alfresco Enterprise Content Management as the content platform for the city. Alfresco had the best overall return on investment (ROI), as well as the key features required from both the users and the Technology Services team to help the city meet its growing demand for document management. Alfresco fit with the Denver’s long term goals of leveraging the cost benefit of open source software. Alfresco has the most scalable content repository that runs on commodity hardware and software. This allows Denver to support more users with less hardware, and easily scale for future demand while maintaining high performance.

Demo

Q&A

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