Engineers’ Council

October 13th, 2011

Agenda

• Ben and Courtney to discuss USG funding for new organizations

• Expo follow-up

• Discuss Funding Requests

• Vendor ID debacle

• Upcoming events

Expo

• Honest feedback would be appreciated

• Any things you noticed that could make it better next year?

• How did you feel about the breadth of companies/majors hired, etc?

• We should have an exact breakdown of the finances next mandatory meeting

Funding Requests

• This is our main way of providing funds.

• You must prepare a PowerPoint presentation from the template located on our website. The template will be updated in the next couple of days.

• You will be reimbursed based on a method derived by the Joe (treasurer) and approved by E-Council

• You should apply for funds to pay for a specific event, which you will describe in your presentation

• Current method:

• $100 per volunteer hour

• Up to 30% of your budget

• $3,000 maximum

• $200 minimum (0 hours) – assuming attendance elibility

Funding Requests (cont’d)

• You can only apply once a year

• Organizations new to E-Council are generally not eligible for funding, but if you’ve been here every meeting and have volunteer hours, I don’t see why you shouldn’t be funded

• Volunteer hours from last year (hours logged after you requested funds) roll over to this year and will be counted

• Please meet with your organization and have the quarter you will be requesting funds and the amount you will be requesting by next mandatory meeting

Funding Requests (cont’d again)

• Funding request presentations for fall quarter will be held during November 10th’s mandatory meeting.

• They will be discussed and approved during November 17th’s mandatory meeting (a little different than last year, because of Thanksgiving)

• If you’re planning to request funds this quarter, please start thinking about your presentation, but keep in mind:

• The presentation is not a big deal, so don’t get stressed out

• It should only last 5-10 minutes and cover what is laid out in the template.

• You can talk about more if you want to, but you don’t have to

Vendor ID = EIN #

• They told me it wasn’t the same

• They lied

• Please work with your advisors to have this number by next meeting!

• Sorry about all the confusion

The number looks something like this:

0000123456789

or

98-7654321

You can get this number from the bank with which you have your account. It is NOT the one on the Union website.

Upcoming Events

• I would like to thank several people involved in the Expo planning process. Would you mind allotting $200-$250 to send them a gift?

• I would like to host a band at the Union on Wednesday, November 16th at Woody’s Tavern. We will have to pay for a few things (the band, some equipment rental fees, an A/V guy from the Union).

• The show will go from 9ish-12 midnight

• Anybody can attend – OSU or non, Engineering or non

• Free admission

Next Mandatory Meeting (10/27)

• Please bring the following information:

• EIN # (Employer Identification Number)

• It’s the IRS tax-id number

• The quarter you will be requesting funds and the amount you will be requesting