Engineering Student CouncilEngineering Student Council

Organization Day MeetingOrganization Day MeetingElectionsElections

3/31/113/31/11

AgendaAgenda

• Sorem’s Forum• Student Senate• Freshmen Council

» Mullinazzi Cup

• Bylaws Change• Activities

» Senior Design

• Website & Facebook• AIChE

• ESC Points System

• ESO Competition

• All School Meeting

• FAC (Audit)

• Gould and Locke Awards

• Officer Elections

• SoE Swag

• Cheap Lunch

• Open Forum

2

Dean Sorem’s ForumDean Sorem’s Forum

• What questions do you have about the School?

• Improvements or Suggestions?

04/22/23 3

Student SenateStudent Senate

• Your Engineering Senators:

» Gabe Bliss» Megan Ketchum» Abby Rimel

Senate Updates» Last cycle of Student Senate for this year» Trying to add crosswalks on West Campus Road.

One by Delta Chi Fraternity and JRP and the other in front of Triangle Fraternity

» Block and Line Item was passed. Four engineering organizations received funding for their projects and numerous others received general funding

» Elections for this year are on April 13 and 14. Please vote online during that time04/22/23 4

FRESHMEN FRESHMEN ENGINEERING ENGINEERING

STUDENT COUNCILSTUDENT COUNCIL

Mulinazzi CupMulinazzi Cup

• Annual 3v3 Basketball Tournament• Named in honor of former Associate

Dean, Dr. Mulinazzi• April 10 at 1:00 in Robinson • Registration Deadline due April 1st at

5:00pm• Minimum of 3• Max of 5• $10 entry fee for team

04/22/23 6

Bylaws ChangeBylaws Change• Eliminate NAESC Liaison

» Section 7 of Article III is repealed from the Bylaws of the KU Engineering Student Council, effectively eliminating the officer position of NAESC Liaison.

» The duties of the NAESC officer position will be transferred to a member of KU ESC who holds a NAESC regional or national board position.

• The ESC Officer held accountable as NAESC Liaison will be responsible for the following:

» Act as the liaison between the University of Kansas ESC and the Regional and National Chapters of NAESC

» Act as a school representative in weekly meetings of the Regional NAESC» Present NAESC updates at KU ESC general meetings» Organize and run a post-national and post-regional conference debriefing meeting» Responsible for representing KU ESC at the Voting Delegates Meeting at the

Regional and National NAESC conferences» Work with the ESC President and other officers to arrange ESC’s attendance at

NAESC regional and national conferences• In the event that no KU ESC member holds a NAESC regional or national

board position, then the President shall appoint a member who will be attending the next NAESC conference to act as the KU ESC liaison to NAESC.

• In the event that KU ESC has multiple members who hold a NAESC regional or national board position, then the President may delegate one member to assume the responsibilities of NAESC liaison, if he/she so choses to have only one member in this capacity.

» The NAESC Liaison Chair shall be removed as a Voting Member in the Definition of Voting Members in Section 3 of Article VI.

» PASSED UNANIMOUSLY ON 3/31/1104/22/23 7

Bylaws ChangeBylaws ChangeEliminate Corporate Relations Chair

•Section 8 of Article III is repealed from the bylaws of the KU Engineering Student Council, effectively eliminating the officer position of Corporate Relations Chair.•The duties of the Corporate Relations Chair shall be reallocated as follows:

» When an ESC event requires corporate sponsorship, the ESC officer in charge of the event is responsible for seeking and obtaining corporate support.

• All requests for corporate funding must first pass through KU Endowment. ESC Officers may not begin soliciting industry for support before working with KU Endowment.

» The ESC Treasurer shall be in charge of keeping track of corporate funding requests and contacts to ensure that a company is not being approached multiple times for ESC events.

» Alumni relations, for the purpose of, but not limited to, bringing in speakers and presenters for ESC meetings, shall be the responsibility of the ESC Publicity Chair.

•The Corporate Relations Chair shall be removed as a Voting Member in the Definition of Voting Members in Section 3 of Article VI.•The Corporate Relations Chair shall be removed from the Order of Election as outlined in Section 5 of Article V.

• PASSED UNANIMOUSLY ON 3/31/11

04/22/23 8

Bylaws ChangeBylaws Change

• Eliminate the Freshmen Development Chair» Section 5 of Article III is repealed from the

bylaws of the KU Engineering Student Council, effectively eliminating the officer position of Freshmen Development Chair.

» The duties of the Freshmen Development Chair shall be reallocated to the Outreach Chair, as outlined in Amendment VI.

» The Freshmen Development Chair shall be removed as a Voting Member in the Definition of Voting Members in Section 3 of Article VI.

• PASSED UNANIMOUSLY ON 3/31/11

04/22/23 9

Bylaws ChangeBylaws ChangeCreation of Outreach Chair

•The Outreach Chair(s) shall have the following responsibilities:» To plan and coordinate the Frosh Frenzy event held within the first

two weeks of the School of Engineering, under the guidance of previous coordinators and the material left behind from previous events

» Plan and execute Rockin;’ on Learned Lawn as a school year kick-off event

• Work with the School of Engineering Events Coordinator to plan the faculty involvement with the event

» Represent ESC in the School of Engineering Mentoring Program» Lead the School of Engineering’s involvement in KU Homecoming» Work with the Freshmen Council E-Week committee to plan and

execute E-Week events» Assist the ESC Vice President with overseeing the Freshmen

Engineering Student Council, including, but not limited to, attending Freshmen Council Meetings

•The Outreach Chair(s) shall be included as a Voting Member in the Definition of Voting Members in Section 3 of Article VI.•The Outreach Chair(s) shall take the place of the Freshmen Development Chair in the Order of Election as outlined in Section 5 of Article V.

» PASSED UNANIMOUSLY ON 3/31/11

04/22/23 10

Bylaws ChangeBylaws ChangeCreation of the Community Service Chair

•The Community Service Chair shall have the following responsibilities:

» Work with the Freshmen Council Community Service Committee to seek, plan, and execute ESC community service events.

» Seek involvement from other School of Engineering Student Organizations in ESC community service events.

» Work with the Freshmen Council E-Club Committee to hold E-Club events at Lawrence schools throughout the academic year

» Work with any requests by community members for ESC to provide volunteers for events.

» Coordinate any ESC involvement in KU campus service events including, but not limited to, fundraisers for causes and volunteering time and labor.

•The Community Service Chair shall be included as a Voting Member in the Definition of Voting Members in Section 3 of Article VI.•The Community Service Chair shall replace the NAESC Liaison in the Order of Election as outlined in Section 5 of Article V.

•PASSED UNANIMOUSLY ON 3/31/11

04/22/23 11

Bylaws ChangeBylaws ChangePositions Eligible to Study Abroad and Co-Op Students

•In order to maintain the involvement of engineering students who aspire to study abroad or participate in a co-op, the following ESC positions shall be made available for a term of one (1) semester:

» Activities Chair» Publicity Chair » Community Service Chair

•If the officer will be studying abroad or participating in a co-op in the Spring Semester, then he/she hold his/her officer position for the Fall Semester. An elections meeting, as outlined in Article V of the ESC bylaws, shall be held prior to the conclusion of the Fall Semester to elect the new officer to hold the position for the Spring Semester. •Should a member be studying abroad in the Fall Semester and be interested in running for an officer position in the Spring Semester, then he/she can only take a position in the following ways:

» In place of an officer who is retiring his/her position for the Spring due to studying abroad or participating in a co-op

» In place of an officer who has resigned their position or has been impeached.

» Having the Fall study abroad/co-op student and the Spring study abroad/co-op student run as a pair in the Spring elections with the intent of switching roles at the conclusion of the Fall semester.

» PASSED UNANIMOUSLY ON 3/31/11

04/22/23 12

Activities for Spring!Activities for Spring!

• Senior Design Competition» Presentation competition for senior projects

» Industry Judges

» $$$ Prizes

» Submissions Due: April 8

» Presentation Night: April 21

• Questions???» Ask Aaron Porter, ESC Activities Chair

04/22/23 13

PublicityPublicity

• Facebook» Be sure to friend KU Engineering Student

Council• Receive updates in between meetings on

events and deadlines• Pictures from recent ESC events

» http://www.facebook.com/home.php#!/kuesc

• ESC Website» Still working on it but it’s looking good!

» FAC Submissions, Event Information, News Articles of ESC Events, Meeting Presentations

» http://groups.ku.edu/~kuesc/cgi-bin/

04/22/23 14

American Institute of Chemical American Institute of Chemical EngineeringEngineering

..\Elections Meeting\AIChE ..\Elections Meeting\AIChE Presentation.pptxPresentation.pptx

04/22/23 15

ESC Points SystemESC Points System

Be sure to fill out your points for this period!!!» 100 points- bumper sticker

» 150 points- free cheap lunch

» 175 points- box o’ fun!

» 200 points- t shirt

» The top 10 point holders per quarter gets BAKED GOODS BY LAUREN!!!

• Questions email me at lferris@ku.edu

• RAFFLE!!!!• Baked Goods by Lauren!!!

04/22/23 16

Student Organization Student Organization CompetitionCompetition

04/22/23 17

Standings as of 3/10/11

1st Place: ASME & BMES (13)

2nd Place: Formula Car (12)

3rd Place: PESO (11)

Remember…winner gets food at their final meeting of the year!!!

Points for Engineering Olympics and April 28th Organization Meeting

All School MeetingAll School Meeting

• As Dean Bell indicated in his email today

» An All School Meeting will be held Wednesday, April 6 at 3:00 PM in Spahr Classroom

» Discussion will center around the future of the School of Engineering in terms of facilities, increasing graduation numbers, and sustained growth.

» Cookies Provided!

04/22/23 18

• 4th Quarter Funding

• FAC Audit – Turn in list of expenditures to Megan Godsey in the ESC office

Funding Advisory CommitteeFunding Advisory Committee

Gould and Locke AwardsGould and Locke Awards

• Awards for the top Graduate and top Faculty Adviser and Teacher to be presented at Commencement

• 1 nominee per department• Application process to begin soon.

• Check out the ESC website next week for more information on the

04/22/23 20

Officer Officer ElectionsElections

.

04/22/23 21

Order of ElectionsOrder of Elections

• Order of Elections» President

» Vice President

» Secretary

» Treasurer

» Expo Chairs

» Outreach Chair(s)

» Activities Chair

» Publicity Chair

» Web Chair

» Community Service Chair

04/22/23 22

How this will workHow this will work

• Nominations for the position will be opened» Self Nominations May Occur

• One candidate speaks to the Council while the others wait outside» 3 minutes for a speech» 3 minutes for questions

• Repeat this for each candidate• All candidates wait outside

» Up to 3 minutes of discussion by the Council

• Simple majority needed• Results are immediately disclosed• If you do not win your position you are eligible to

run for a different position• Questions?

04/22/23 23

PresidentPresident

•Assure that all duties of positions are carried out•Coordinate and delegate responsibilities, duties, and activities of ESC •Promote ESC during KU and SoE events•Weekly meetings with Dean Sorem•Schedule and run exec board meetings, officers meetings, general meetings

Nominations?Amir BachelaniHayden Maples

Vice PresidentVice President

•Support the President in all his/her responsibilities.•Attend meetings with Dean Sorem•Chair the Financial Advisory Council (FAC) •Coordinate and advise the Freshmen Council •Organize the annual Gould and Locke awards

Nominations?Ellen FrizzellCaleb ChristiansonHayden Maples

SecretarySecretary

•Member of Executive Board•Keep minutes at Officer Meetings•Account for the involvement of ESC members (points system)•Design, order, and organize the sale of SoE apparel •Maintain cleanliness and organization in the ESC office.

Nominations?Caitlin Perry

TreasurerTreasurer

•Member of Executive Board•Develop a budget to be followed for the year•Account for all money that transfers in or out of the ESC Bank Account•Work with Dean’s Financial Office and assist ESC in making purchases•Coordinate fundraising efforts •Conduct the FAC audit

Nominations?Zach GarberTaylor Lawson

EXPO CoordinatorsEXPO Coordinators

•Plan, coordinate, and execute the annual Engineering EXPO.•Delegate the tasks of EXPO•Report the progress in planning the event at Officer and General Meetings.•Ensure the growth and improvement of the event from year to year.

Nominations?•Kathryn Scherich•Taylor Lawson•Hayden Maples•Nicole Rissky•Ally Parfet

Outreach Chair(s)Outreach Chair(s)

• To plan and coordinate the Frosh Frenzy event held within the first two weeks of the School of Engineering, under the guidance of previous coordinators and the material left behind from previous events

• Plan and execute Rockin;’ on Learned Lawn as a school year kick-off event

» Work with the School of Engineering Events Coordinator to plan the faculty involvement with the event

• Represent ESC in the School of Engineering Mentoring Program

• Lead the School of Engineering’s involvement in KU Homecoming

• Work with the Freshmen Council E-Week committee to plan and execute E-Week events

• Assist the ESC Vice President with overseeing the Freshmen Engineering Student Council, including

• Nominations?» Jessica Haberstock => Jessica-Outreach.pptx» Hanna Cosgrove => HannaCosgrove-Outreach Chair.pptx» Megan Ketchum => Megan Ketchum - Outreach.pptx» Coryn Mickelson

Activities ChairActivities Chair

•Coordinate the following annual ESC activities and events:

•Welcome Back BBQ•Officers’ Retreat•Trivia Game Night•Engineering Olympics•Senior Design Project and Poster Competition•End of Year Banquet

•Propose and coordinate other activities during the course of the school year

Nominations?Mason JonesAlly Parfet

Publicity ChairPublicity Chair

•Promote the General ESC Meetings•Publicize any other ESC events or activities•Publish a newsletter at least once a semester•Work with Web Chair to include content on the Website

Nominations?

• RJ Zeiler => RJ-Publicity.pptx•Chloe Wooldridge•Joci Hansen

Web ChairWeb Chair

•Maintain and regularly update the Engineering Student Council Website

•Post any newsworthy information.•Keep an updated calendar of events

•Assist the EXPO coordinators in posting information pertinent to registration, contests, rules, and updates.•Hold periodic “Assassins” tournaments within the School of Engineering

Nominations?•Clayton Nguyen => Clayton Nguyen – Web Chair.pptx•Qi Chen

Community Service ChairCommunity Service Chair

• Work with the Freshmen Council Community Service Committee to seek, plan, and execute ESC community service events.

• Seek involvement from other School of Engineering Student Organizations in ESC community service events.

• Work with the Freshmen Council E-Club Committee to hold E-Club events at Lawrence schools throughout the academic year

• Work with any requests by community members for ESC to provide volunteers for events.

• Coordinate any ESC involvement in KU campus service events including, but not limited to, fundraisers for causes and volunteering time and labor.

Nominations?• Megan Ketchum => Megan - Community Service

Chair.pptx

SoE T-ShirtsSoE T-Shirts

• T-Shirts are still here but they are going fast!• $8 in the ESC Office

04/22/23 34

Winter WearWinter Wear

• Sweatshirts available beginning Tuesday!• $17 for crewnecks• $20 for hoodies

04/22/23

SoE SwagSoE Swag

For Sale in the ESC Office

• SoE T-Shirts => $8• SoE Fleeces => $40

» 3 XLs

• Crewneck Sweatshirts => $17• SoE Planners => $3• SoE Bumper Stickers => $3• Quality Shasta Soft Drinks => $0.25

04/22/23 36

2

Cheap LunchCheap Lunch

Every Thursday 11:30 til we sell out!

•Grilled Cheese, Tomato Soup and a Drink for $2

OR•Hot Dog, Chips and a Drink for $2

•In front of Eaton Computer Commons or Engineering Courtyard

•AIAA will be running Cheap Lunch on 4/7

04/22/23 37

Open ForumOpen Forum

• Advertise your Organization’s Event Here!• Email Colin at colin88@ku.edu to be included

on the next agenda

04/22/23 38

General MeetingThursday, April 14

6:00 PM2112 Learned

Organization Day MeetingThursday, April 28

6:00 PM2112 Learned

***New Organization Presidents are expected to attend this meeeting***

04/22/23 39

Next MeetingNext Meeting

Thanks for Coming!Thanks for Coming!

• Please submit any comments to the ESC Comments Box

• Remember to turn in Org Sign-in sheets• Be sure to fill out points sheets!!!

• Questions?

04/22/23 40