engelbert friedsam – iro old tablers germany

Improve relationship on all Improve relationship on all levels of 41/OT national levels of 41/OT national

associations and national associations and national Round Table associationsRound Table associations

Initial Workshop 41 International HYM 2012 Initial Workshop 41 International HYM 2012 Tampere FinlandTampere Finland

Engelbert Friedsam – IRO Old Tablers Germany

Why this workshop (1)?Why this workshop (1)?

We all know:We all know:A solid continuous working relationship between 41/OT A solid continuous working relationship between 41/OT national associations and national RT associations national associations and national RT associations ensures and drives close cooperation and ensures and drives close cooperation and understanding of each other on all organisational understanding of each other on all organisational levelslevels

41 International, national 41/OT, districts, Tables 41 International, national 41/OT, districts, Tables

A healthy Round Table national organisation and clubs A healthy Round Table national organisation and clubs is the basis for a great 41/OT national and international is the basis for a great 41/OT national and international future. A constant flow of RT-members leaving RT and future. A constant flow of RT-members leaving RT and joining 41/OT ensures future growth of the 41/OT joining 41/OT ensures future growth of the 41/OT national associationsnational associations

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OT 41 International Workshop OT 41 International Workshop Working together between 41-OT Working together between 41-OT

and RT 01.09.2012.pptand RT 01.09.2012.ppt

Why this workshop (2)?Why this workshop (2)?But… what we hear from discussions between us and But… what we hear from discussions between us and what seems to be current reality:what seems to be current reality:

““We have not much contact with our national Round Table We have not much contact with our national Round Table organisation … but some tables have good contact …“organisation … but some tables have good contact …“

„„Only a small %age of leaving Round Tablers are joining our 41/OT Only a small %age of leaving Round Tablers are joining our 41/OT organisation … many join Lions and Rotary, no interest in 41/OT organisation … many join Lions and Rotary, no interest in 41/OT because of lack of activity…“because of lack of activity…“

„„Round Table is not well in our country, so we cannot get enough Round Table is not well in our country, so we cannot get enough 41/OT members … we cannot grow if we do not accept Non-Ex-41/OT members … we cannot grow if we do not accept Non-Ex-Tablers …“Tablers …“

„„Times have changed, people are to busy to join 41/OT…“Times have changed, people are to busy to join 41/OT…“

Looks like this or similar discussions are going on for Looks like this or similar discussions are going on for years now in most associations …years now in most associations …

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Sharing current situation – Sharing current situation – Association by Association (1)Association by Association (1)

What is the target outcome of this workshop?What is the target outcome of this workshop?

Start sharing the issues we have in the different Start sharing the issues we have in the different associations… next HYM follow-up workshop?associations… next HYM follow-up workshop?

Identify common issues and pick ideas for yourself how to Identify common issues and pick ideas for yourself how to potentially approach them when you go home…potentially approach them when you go home…

Learn from each other to improve… what has worked, what Learn from each other to improve… what has worked, what did not…did not…

Gives the opportunity to share issues / findings and ideas in Gives the opportunity to share issues / findings and ideas in your home organisations and work on plans for your home organisations and work on plans for improvementimprovement

Let’s start to focus on this key actions to improve our Let’s start to focus on this key actions to improve our organisation! organisation!

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Sharing current situation – Sharing current situation – Association by Association (2)Association by Association (2)

Some rules for the discussion in this workshop:Some rules for the discussion in this workshop:

Please put your view about the situation in your association Please put your view about the situation in your association forward in an open/honest way… there is no reason to hide, forward in an open/honest way… there is no reason to hide, as we all are facing similar problems… as we all are facing similar problems… The situation is different in each association. The situation is different in each association. Some of you have Some of you have done already something, others maybe not. done already something, others maybe not.

Explain steps you plan to take / already have taken up to Explain steps you plan to take / already have taken up to now… what has worked… what did not work to improve… now… what has worked… what did not work to improve… Why did it work why did it not work?Why did it work why did it not work?

Limited reporting time per association: 8-10min max. Limited reporting time per association: 8-10min max. please!please! Nobody is wrong! There is no “one right answer”! We need Nobody is wrong! There is no “one right answer”! We need to talk / listen to each other and share!to talk / listen to each other and share!

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Your situation…Your situation…Please speak at least about these topics: Please speak at least about these topics:

1.1.What is your relationship with Round Table in yourWhat is your relationship with Round Table in your association? association? – Short statement on your bonding and what – Short statement on your bonding and what onboarding percentage of leaving Round Tablers do you have??onboarding percentage of leaving Round Tablers do you have??

2. When have you met Round Table last time? How2. When have you met Round Table last time? How many times do you meet per year on national level,many times do you meet per year on national level, district / area level, with what results? district / area level, with what results? Do you visit RT business meetings at Table level? Does RT visitDo you visit RT business meetings at Table level? Does RT visit your 41/OT business meetings at table level?your 41/OT business meetings at table level?

3. Do you know what your RT organisation thinks of3. Do you know what your RT organisation thinks of your 41/OT organisation? your 41/OT organisation? If yes, what do they say?If yes, what do they say?

4. How can you improve “attractiveness” of your 41/OT4. How can you improve “attractiveness” of your 41/OT association, so that there is motivation to join 41/OTassociation, so that there is motivation to join 41/OT locally and on national level? locally and on national level?

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Sharing current situation Sharing current situation – – Old Tablers Germany (1)Old Tablers Germany (1)

Situation 2007:Situation 2007:• About 3000 members… About 20% leaving RoundAbout 3000 members… About 20% leaving Round Tablers joining OT… so growing…Tablers joining OT… so growing…

• Joint RTD / OTD board meeting, challenged by RTDJoint RTD / OTD board meeting, challenged by RTD with comments like:with comments like: „ „Why should leaving Round Tablers join you…? you areWhy should leaving Round Tablers join you…? you are not attractive to leaving Round Tablers…“not attractive to leaving Round Tablers…“ „ „You are not active enough, just wining and dining…“You are not active enough, just wining and dining…“ „ „You are not actively supporting service projects…”You are not actively supporting service projects…” “ “You do not know your Round Tablers… you are notYou do not know your Round Tablers… you are not working side-by-side with us…”working side-by-side with us…” “ “You are not “sexy” enough!!”You are not “sexy” enough!!”

This has been a “wake-up“ session for OTD!This has been a “wake-up“ session for OTD!

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Situation after 2007 Meeting / 2008: Situation after 2007 Meeting / 2008: RTD board and OTD board including the district / area chairmen RTD board and OTD board including the district / area chairmen started to meet twice a year to build relationship and identify started to meet twice a year to build relationship and identify actions to improve the situationactions to improve the situation

At the 2008 OTD AGM:At the 2008 OTD AGM:Several Old Tables were seeking to introduce service activities Several Old Tables were seeking to introduce service activities into the Old Tablers community, introducing the idea to support into the Old Tablers community, introducing the idea to support the former national RT Service Project “School of Hope” in Kenya, the former national RT Service Project “School of Hope” in Kenya, as it still needed funds to finish the project… as it still needed funds to finish the project… Let’s do service projects on local joint table basis!!Let’s do service projects on local joint table basis!!

This would drive activity and joint work with RT on all levels in the This would drive activity and joint work with RT on all levels in the organisation… would make us more attractive for Round Tablers organisation… would make us more attractive for Round Tablers to join Old Tablers…to join Old Tablers…

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Situation 2008 at the OTD AGM:Situation 2008 at the OTD AGM:

Result: Result: Big concerns / resistance against service from many Old Big concerns / resistance against service from many Old Tablers on one side… Tablers on one side… ““we are a club of friends, not a service club… we have not we are a club of friends, not a service club… we have not done service for 30 years, we do not want to change…done service for 30 years, we do not want to change…

But also: big support from many Old Tablers to get more But also: big support from many Old Tablers to get more active and carry on similar how they did at Round Table active and carry on similar how they did at Round Table days…days… Fundamental discussions went on for 18 months…Fundamental discussions went on for 18 months…

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Situation 2008 / 2009 / 2010:Situation 2008 / 2009 / 2010:The Old Tables promoting the School of Hope Project carried on The Old Tables promoting the School of Hope Project carried on motivating the German Old Tables to raise funds… and many did: motivating the German Old Tables to raise funds… and many did: 145 Old Tables out of 220 raised funds for the project!145 Old Tables out of 220 raised funds for the project!

OTD was providing the communication platform to promote the OTD was providing the communication platform to promote the service project, but did not own the project! It was owned by the service project, but did not own the project! It was owned by the Old Table Club 74 Hanau. Old Table Club 74 Hanau.

The Outcome: Great success, many clubs started to work together The Outcome: Great success, many clubs started to work together between RT and OT and had a great positive experience. Doing between RT and OT and had a great positive experience. Doing service is not an issue anymore for many clubs! service is not an issue anymore for many clubs! Compromise achieved: Everybody CAN do, but there is no Compromise achieved: Everybody CAN do, but there is no MUST!MUST! No discussions anymore if we do service or not! No discussions anymore if we do service or not!

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Situation 2012: Nothing is perfect. Still a long way to Situation 2012: Nothing is perfect. Still a long way to go to line-up the majority of the Table clubs… but go to line-up the majority of the Table clubs… but improvement is on the way:improvement is on the way:

Joint RTD / OTD Board-Meetings including the district / areaJoint RTD / OTD Board-Meetings including the district / areaChairmen are continuously held also joint district / area Chairmen are continuously held also joint district / area Meetings are in place.Meetings are in place.

• We know and understand each other much better… we both knowWe know and understand each other much better… we both know the directions we are going and try to align on the way…the directions we are going and try to align on the way…

• Round Tables and Old Tables are pushed through theirRound Tables and Old Tables are pushed through their organisations to work together, visit each others businessorganisations to work together, visit each others business meetings… meetings… with great results… ie. Round Tablers and Oldies know each otherwith great results… ie. Round Tablers and Oldies know each other personally on table club level, district level,… and support each personally on table club level, district level,… and support each other on service project activities.other on service project activities.

German Old Table Clubs are now supporting former RT-NSPs:German Old Table Clubs are now supporting former RT-NSPs:• Christmas convoy to Romania & Ukraine, carried 68000Christmas convoy to Romania & Ukraine, carried 68000 packages last year, packages last year, • School of Hope in Kenya, providing 1200 children educationSchool of Hope in Kenya, providing 1200 children education every year every year Every year about 15 – 20 tablers vist the projectEvery year about 15 – 20 tablers vist the project• 1000 Children hear and see project 1000 Children hear and see project •Established great bonding between RT and OT – more than 120 Established great bonding between RT and OT – more than 120 people physically went on the trip. Numurous Tbalers supported people physically went on the trip. Numurous Tbalers supported locally to organise the 68000 presents…locally to organise the 68000 presents…

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Situation 2012: Nothing is perfect, but:Situation 2012: Nothing is perfect, but:

• We introduced the joint logo to show that we are together.We introduced the joint logo to show that we are together.

• 83% of leaving Round Tablers are joining Old Tablers 83% of leaving Round Tablers are joining Old Tablers Germany. Latest common activity: Old Tablers are takingGermany. Latest common activity: Old Tablers are taking the responsibility to actively identify new members forthe responsibility to actively identify new members for Round Table. Round Table. “ “You get every year 300 new members into Old Table, what You get every year 300 new members into Old Table, what can you do for us to find young candidates for RT??” can you do for us to find young candidates for RT??” This is introduced as core activity at local Tables…This is introduced as core activity at local Tables…

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Situation 2012: Nothing is perfect, but:Situation 2012: Nothing is perfect, but:

German OT Clubs are now supporting former RT-National German OT Clubs are now supporting former RT-National Service Projects jointly with RT Clubs (Lead is as much as Service Projects jointly with RT Clubs (Lead is as much as possible with RT):possible with RT):

• Christmas convoy to Romania & Ukraine, carried 68000Christmas convoy to Romania & Ukraine, carried 68000 packages last yearpackages last year Established great bonding between RT and OT – more than 120Established great bonding between RT and OT – more than 120 people physically went on the trip to Romania and Ukraine. people physically went on the trip to Romania and Ukraine. Numurous tablers locally supported to organise 68000 presents… Numurous tablers locally supported to organise 68000 presents… • School of Hope in Kenya, providing 1200 children educationSchool of Hope in Kenya, providing 1200 children education every year every year Every year about 15–20 Tablers visit the project in Kisumu, KenyaEvery year about 15–20 Tablers visit the project in Kisumu, Kenya

• 1000 Children hear and see project 1000 Children hear and see project

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What next: Not sure as this is a journey, but we have What next: Not sure as this is a journey, but we have learned:learned:

• the reason not to join OT is not the changedthe reason not to join OT is not the changed times – it is a question of personal priority!times – it is a question of personal priority!

•becoming “attractive” requires being “active” becoming “attractive” requires being “active”

• becoming „attractive“ means knowing each otherbecoming „attractive“ means knowing each other and working with each otherand working with each other

• joining forces RT and OT can foster unbelievablejoining forces RT and OT can foster unbelievable achievements achievements

… … and overall it is great fun together and overall it is great fun together !!!!!!

• •

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engelbert friedsam – iro old tablers germany

Documents

ot organisation

international workshop

ot national associations

ot members

national rt associations

international hym

international future

hym followup workshop