3242015

Engaging Families in the IEP Process

March 23rd 2015 Carole L Clancy Special Education Director

School District of Lancaster Jennifer Alicandri Amiris Dipuglia amp Nikole Hollins

PaTTAN Educational and Parent Consultants

Pennsylvania Training and Technical Assistance Network

PaTTANrsquos Mission

The mission of the Pennsylvania Training and Technical Assistance

Network (PaTTAN) is to support the efforts and initiatives of the Bureau of

Special Education and to build the capacity of local educational agencies to serve students who receive special

education services

1

3242015

PDErsquos Commitment to Least Restrictive Environment (LRE)

Our goal for each child is to ensure Individualized Education Program (IEP)

teams begin with the general education setting with the use of Supplementary Aids and Services

before considering a more restrictive environment

LEA to LEA Webinar Series

2

3242015

ObjectivesAgenda

bull Participants will learn about an urban Pennsylvania school districtrsquos effective practices to involve families in the IEP process

Connecting with PTA Standards

bull Standard 2 Communicating Effectively Families and school staff engage in regular two-way meaningful communication about student learning

bull Standard 3 Supporting Student Success Families and school staff continuously collaborate to support studentsrsquo learning and healthy development both at home and at school and have regular opportunities to strengthen their knowledge and skills to do so effectively

bull Standard 4 - Speaking Up for Every Child Families are empowered to be advocates for their own and other children to ensure that students are treated fairly and have access to learning opportunities that will support their success

3

Our schools and students at a glancehellip

bull 11500 students bull 12 Elementary schools bull 1 K-8 school bull 1 High School Campus (2

buildings) bull 2 alternative sites

ndash Buehrle ndash Phoenix

bull Community Partnerships in every building across the district

bull 83 Free amp Reduced lunch rate

bull Over 1000 Homeless Students

bull 30 moving on to post-secondary opportunities 20 of those completing within 6 years

bull 20 have at least one incarcerated parent

3242015

4

3242015

School District of Lancaster

Demographic Data AsianPacific

Free 83

Paid 17

Lunch Status

African American

19

Caucasian 15

Latino 58

Islander 8

Special Education

Migrant

Refugee Homeless

English Language Learners

18 or 1995

18 or 1967

3 or 306

8 or 916

4 or 444

5

3242015

Special Education Services in SDoL

bull Learning Support bull Emotional Support bull Autistic Support bull Multiple Disabilities Support bull Life Skills Support bull Speech and Language Support bull Contract for about 30 students

Communicating Effectively

Pennsylvania Training and Technical Assistance Network

6

3242015

Communication

bull Effective communication involves ndash Frequent communication ndash Communication that provides families specific

information to allow decision making and understanding of the IEP and studentrsquos program

ndash Two way communication allow families to provide feedback

bull Sample Daily Communication Sheets

Daily Communication Notes

Student Name ______________________ Date_____________

Time Spent Staff Initials

Content Area (IT RM DM OT ST etc)

Comments (Performance behavior errors)

Items Mastered Items Lost

Parent questionscommentsfeedback

Total Problem Behavior SIBrsquos Other

7

3242015

8

___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________

3242015

Parent Communication Log

Date _____________________________

1 Reading Today in Reading we completed did not complete lesson _______________ a The new skill in this unit is ____________________________________________ b We diddid not take a unit test _______________ scored a _______ on their unit test

2 Math Today in Math we completed did not complete lesson ______________________ a The new skill in this unit is _____________________________________________ b We did did not take a unit test ___________ scored a ____________ on their unit test

3 Language Today in Language we completed did not complete lesson __________________ a The new skill in this unit is _______________________________________________ b We did did not take a unit test _________________ scored a ____ on their unit test

Parent Comments Questions

Supporting Student Success

Pennsylvania Training and Technical Assistance Network

9

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

PDErsquos Commitment to Least Restrictive Environment (LRE)

Our goal for each child is to ensure Individualized Education Program (IEP)

teams begin with the general education setting with the use of Supplementary Aids and Services

before considering a more restrictive environment

LEA to LEA Webinar Series

2

3242015

ObjectivesAgenda

bull Participants will learn about an urban Pennsylvania school districtrsquos effective practices to involve families in the IEP process

Connecting with PTA Standards

bull Standard 2 Communicating Effectively Families and school staff engage in regular two-way meaningful communication about student learning

bull Standard 3 Supporting Student Success Families and school staff continuously collaborate to support studentsrsquo learning and healthy development both at home and at school and have regular opportunities to strengthen their knowledge and skills to do so effectively

bull Standard 4 - Speaking Up for Every Child Families are empowered to be advocates for their own and other children to ensure that students are treated fairly and have access to learning opportunities that will support their success

3

Our schools and students at a glancehellip

bull 11500 students bull 12 Elementary schools bull 1 K-8 school bull 1 High School Campus (2

buildings) bull 2 alternative sites

ndash Buehrle ndash Phoenix

bull Community Partnerships in every building across the district

bull 83 Free amp Reduced lunch rate

bull Over 1000 Homeless Students

bull 30 moving on to post-secondary opportunities 20 of those completing within 6 years

bull 20 have at least one incarcerated parent

3242015

4

3242015

School District of Lancaster

Demographic Data AsianPacific

Free 83

Paid 17

Lunch Status

African American

19

Caucasian 15

Latino 58

Islander 8

Special Education

Migrant

Refugee Homeless

English Language Learners

18 or 1995

18 or 1967

3 or 306

8 or 916

4 or 444

5

3242015

Special Education Services in SDoL

bull Learning Support bull Emotional Support bull Autistic Support bull Multiple Disabilities Support bull Life Skills Support bull Speech and Language Support bull Contract for about 30 students

Communicating Effectively

Pennsylvania Training and Technical Assistance Network

6

3242015

Communication

bull Effective communication involves ndash Frequent communication ndash Communication that provides families specific

information to allow decision making and understanding of the IEP and studentrsquos program

ndash Two way communication allow families to provide feedback

bull Sample Daily Communication Sheets

Daily Communication Notes

Student Name ______________________ Date_____________

Time Spent Staff Initials

Content Area (IT RM DM OT ST etc)

Comments (Performance behavior errors)

Items Mastered Items Lost

Parent questionscommentsfeedback

Total Problem Behavior SIBrsquos Other

7

3242015

8

___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________

3242015

Parent Communication Log

Date _____________________________

1 Reading Today in Reading we completed did not complete lesson _______________ a The new skill in this unit is ____________________________________________ b We diddid not take a unit test _______________ scored a _______ on their unit test

2 Math Today in Math we completed did not complete lesson ______________________ a The new skill in this unit is _____________________________________________ b We did did not take a unit test ___________ scored a ____________ on their unit test

3 Language Today in Language we completed did not complete lesson __________________ a The new skill in this unit is _______________________________________________ b We did did not take a unit test _________________ scored a ____ on their unit test

Parent Comments Questions

Supporting Student Success

Pennsylvania Training and Technical Assistance Network

9

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

ObjectivesAgenda

bull Participants will learn about an urban Pennsylvania school districtrsquos effective practices to involve families in the IEP process

Connecting with PTA Standards

bull Standard 2 Communicating Effectively Families and school staff engage in regular two-way meaningful communication about student learning

bull Standard 3 Supporting Student Success Families and school staff continuously collaborate to support studentsrsquo learning and healthy development both at home and at school and have regular opportunities to strengthen their knowledge and skills to do so effectively

bull Standard 4 - Speaking Up for Every Child Families are empowered to be advocates for their own and other children to ensure that students are treated fairly and have access to learning opportunities that will support their success

3

Our schools and students at a glancehellip

bull 11500 students bull 12 Elementary schools bull 1 K-8 school bull 1 High School Campus (2

buildings) bull 2 alternative sites

ndash Buehrle ndash Phoenix

bull Community Partnerships in every building across the district

bull 83 Free amp Reduced lunch rate

bull Over 1000 Homeless Students

bull 30 moving on to post-secondary opportunities 20 of those completing within 6 years

bull 20 have at least one incarcerated parent

3242015

4

3242015

School District of Lancaster

Demographic Data AsianPacific

Free 83

Paid 17

Lunch Status

African American

19

Caucasian 15

Latino 58

Islander 8

Special Education

Migrant

Refugee Homeless

English Language Learners

18 or 1995

18 or 1967

3 or 306

8 or 916

4 or 444

5

3242015

Special Education Services in SDoL

bull Learning Support bull Emotional Support bull Autistic Support bull Multiple Disabilities Support bull Life Skills Support bull Speech and Language Support bull Contract for about 30 students

Communicating Effectively

Pennsylvania Training and Technical Assistance Network

6

3242015

Communication

bull Effective communication involves ndash Frequent communication ndash Communication that provides families specific

information to allow decision making and understanding of the IEP and studentrsquos program

ndash Two way communication allow families to provide feedback

bull Sample Daily Communication Sheets

Daily Communication Notes

Student Name ______________________ Date_____________

Time Spent Staff Initials

Content Area (IT RM DM OT ST etc)

Comments (Performance behavior errors)

Items Mastered Items Lost

Parent questionscommentsfeedback

Total Problem Behavior SIBrsquos Other

7

3242015

8

___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________

3242015

Parent Communication Log

Date _____________________________

1 Reading Today in Reading we completed did not complete lesson _______________ a The new skill in this unit is ____________________________________________ b We diddid not take a unit test _______________ scored a _______ on their unit test

2 Math Today in Math we completed did not complete lesson ______________________ a The new skill in this unit is _____________________________________________ b We did did not take a unit test ___________ scored a ____________ on their unit test

3 Language Today in Language we completed did not complete lesson __________________ a The new skill in this unit is _______________________________________________ b We did did not take a unit test _________________ scored a ____ on their unit test

Parent Comments Questions

Supporting Student Success

Pennsylvania Training and Technical Assistance Network

9

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

Our schools and students at a glancehellip

bull 11500 students bull 12 Elementary schools bull 1 K-8 school bull 1 High School Campus (2

buildings) bull 2 alternative sites

ndash Buehrle ndash Phoenix

bull Community Partnerships in every building across the district

bull 83 Free amp Reduced lunch rate

bull Over 1000 Homeless Students

bull 30 moving on to post-secondary opportunities 20 of those completing within 6 years

bull 20 have at least one incarcerated parent

3242015

4

3242015

School District of Lancaster

Demographic Data AsianPacific

Free 83

Paid 17

Lunch Status

African American

19

Caucasian 15

Latino 58

Islander 8

Special Education

Migrant

Refugee Homeless

English Language Learners

18 or 1995

18 or 1967

3 or 306

8 or 916

4 or 444

5

3242015

Special Education Services in SDoL

bull Learning Support bull Emotional Support bull Autistic Support bull Multiple Disabilities Support bull Life Skills Support bull Speech and Language Support bull Contract for about 30 students

Communicating Effectively

Pennsylvania Training and Technical Assistance Network

6

3242015

Communication

bull Effective communication involves ndash Frequent communication ndash Communication that provides families specific

information to allow decision making and understanding of the IEP and studentrsquos program

ndash Two way communication allow families to provide feedback

bull Sample Daily Communication Sheets

Daily Communication Notes

Student Name ______________________ Date_____________

Time Spent Staff Initials

Content Area (IT RM DM OT ST etc)

Comments (Performance behavior errors)

Items Mastered Items Lost

Parent questionscommentsfeedback

Total Problem Behavior SIBrsquos Other

7

3242015

8

___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________

3242015

Parent Communication Log

Date _____________________________

1 Reading Today in Reading we completed did not complete lesson _______________ a The new skill in this unit is ____________________________________________ b We diddid not take a unit test _______________ scored a _______ on their unit test

2 Math Today in Math we completed did not complete lesson ______________________ a The new skill in this unit is _____________________________________________ b We did did not take a unit test ___________ scored a ____________ on their unit test

3 Language Today in Language we completed did not complete lesson __________________ a The new skill in this unit is _______________________________________________ b We did did not take a unit test _________________ scored a ____ on their unit test

Parent Comments Questions

Supporting Student Success

Pennsylvania Training and Technical Assistance Network

9

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

School District of Lancaster

Demographic Data AsianPacific

Free 83

Paid 17

Lunch Status

African American

19

Caucasian 15

Latino 58

Islander 8

Special Education

Migrant

Refugee Homeless

English Language Learners

18 or 1995

18 or 1967

3 or 306

8 or 916

4 or 444

5

3242015

Special Education Services in SDoL

bull Learning Support bull Emotional Support bull Autistic Support bull Multiple Disabilities Support bull Life Skills Support bull Speech and Language Support bull Contract for about 30 students

Communicating Effectively

Pennsylvania Training and Technical Assistance Network

6

3242015

Communication

bull Effective communication involves ndash Frequent communication ndash Communication that provides families specific

information to allow decision making and understanding of the IEP and studentrsquos program

ndash Two way communication allow families to provide feedback

bull Sample Daily Communication Sheets

Daily Communication Notes

Student Name ______________________ Date_____________

Time Spent Staff Initials

Content Area (IT RM DM OT ST etc)

Comments (Performance behavior errors)

Items Mastered Items Lost

Parent questionscommentsfeedback

Total Problem Behavior SIBrsquos Other

7

3242015

8

___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________

3242015

Parent Communication Log

Date _____________________________

1 Reading Today in Reading we completed did not complete lesson _______________ a The new skill in this unit is ____________________________________________ b We diddid not take a unit test _______________ scored a _______ on their unit test

2 Math Today in Math we completed did not complete lesson ______________________ a The new skill in this unit is _____________________________________________ b We did did not take a unit test ___________ scored a ____________ on their unit test

3 Language Today in Language we completed did not complete lesson __________________ a The new skill in this unit is _______________________________________________ b We did did not take a unit test _________________ scored a ____ on their unit test

Parent Comments Questions

Supporting Student Success

Pennsylvania Training and Technical Assistance Network

9

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

Special Education Services in SDoL

bull Learning Support bull Emotional Support bull Autistic Support bull Multiple Disabilities Support bull Life Skills Support bull Speech and Language Support bull Contract for about 30 students

Communicating Effectively

Pennsylvania Training and Technical Assistance Network

6

3242015

Communication

bull Effective communication involves ndash Frequent communication ndash Communication that provides families specific

information to allow decision making and understanding of the IEP and studentrsquos program

ndash Two way communication allow families to provide feedback

bull Sample Daily Communication Sheets

Daily Communication Notes

Student Name ______________________ Date_____________

Time Spent Staff Initials

Content Area (IT RM DM OT ST etc)

Comments (Performance behavior errors)

Items Mastered Items Lost

Parent questionscommentsfeedback

Total Problem Behavior SIBrsquos Other

7

3242015

8

___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________

3242015

Parent Communication Log

Date _____________________________

1 Reading Today in Reading we completed did not complete lesson _______________ a The new skill in this unit is ____________________________________________ b We diddid not take a unit test _______________ scored a _______ on their unit test

2 Math Today in Math we completed did not complete lesson ______________________ a The new skill in this unit is _____________________________________________ b We did did not take a unit test ___________ scored a ____________ on their unit test

3 Language Today in Language we completed did not complete lesson __________________ a The new skill in this unit is _______________________________________________ b We did did not take a unit test _________________ scored a ____ on their unit test

Parent Comments Questions

Supporting Student Success

Pennsylvania Training and Technical Assistance Network

9

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

Communication

bull Effective communication involves ndash Frequent communication ndash Communication that provides families specific

information to allow decision making and understanding of the IEP and studentrsquos program

ndash Two way communication allow families to provide feedback

bull Sample Daily Communication Sheets

Daily Communication Notes

Student Name ______________________ Date_____________

Time Spent Staff Initials

Content Area (IT RM DM OT ST etc)

Comments (Performance behavior errors)

Items Mastered Items Lost

Parent questionscommentsfeedback

Total Problem Behavior SIBrsquos Other

7

3242015

8

___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________

3242015

Parent Communication Log

Date _____________________________

1 Reading Today in Reading we completed did not complete lesson _______________ a The new skill in this unit is ____________________________________________ b We diddid not take a unit test _______________ scored a _______ on their unit test

2 Math Today in Math we completed did not complete lesson ______________________ a The new skill in this unit is _____________________________________________ b We did did not take a unit test ___________ scored a ____________ on their unit test

3 Language Today in Language we completed did not complete lesson __________________ a The new skill in this unit is _______________________________________________ b We did did not take a unit test _________________ scored a ____ on their unit test

Parent Comments Questions

Supporting Student Success

Pennsylvania Training and Technical Assistance Network

9

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

8

___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________

3242015

Parent Communication Log

Date _____________________________

1 Reading Today in Reading we completed did not complete lesson _______________ a The new skill in this unit is ____________________________________________ b We diddid not take a unit test _______________ scored a _______ on their unit test

2 Math Today in Math we completed did not complete lesson ______________________ a The new skill in this unit is _____________________________________________ b We did did not take a unit test ___________ scored a ____________ on their unit test

3 Language Today in Language we completed did not complete lesson __________________ a The new skill in this unit is _______________________________________________ b We did did not take a unit test _________________ scored a ____ on their unit test

Parent Comments Questions

Supporting Student Success

Pennsylvania Training and Technical Assistance Network

9

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________

3242015

Parent Communication Log

Date _____________________________

1 Reading Today in Reading we completed did not complete lesson _______________ a The new skill in this unit is ____________________________________________ b We diddid not take a unit test _______________ scored a _______ on their unit test

2 Math Today in Math we completed did not complete lesson ______________________ a The new skill in this unit is _____________________________________________ b We did did not take a unit test ___________ scored a ____________ on their unit test

3 Language Today in Language we completed did not complete lesson __________________ a The new skill in this unit is _______________________________________________ b We did did not take a unit test _________________ scored a ____ on their unit test

Parent Comments Questions

Supporting Student Success

Pennsylvania Training and Technical Assistance Network

9

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

Some advice to help families be active participants

bull Classroom observations bull Supporting families to strengthen learning at

home bull After during andor before school learning

opportunities for families bull Helping parents identify expectations bull Using assessment and data to inform parents

about areas of need

Engage your parents prior to the meetings and throughout the year

bull Parent Academies bull Los Amigos bull Honor Roll Breakfast bull Extra Curricular Participation

10

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

Speaking Up for Every Child

Pennsylvania Training and Technical Assistance Network

Empower Families by

bull Providing the training opportunities that will allow parents to make informed decisions and advocate for what will benefit the students

11

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

Before the Meeting

Pennsylvania Training and Technical Assistance Network

Before the IEPhellip

bull Encouraging Attendance bull Invitations bull Reminders (follow-up phone calls etc) bull Facilitate transportation bull Train your staff to facilitate collaborative IEP

meetings bull Consider alternate times dates and locations

for your IEP meetings

12

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

Before the IEPhellip

bull Have parent be an active member of the IEP development team

bull Request parent input bull Send draft ahead of time

At the Meeting

Pennsylvania Training and Technical Assistance Network

13

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

At the IEP meetinghellip

bull Making families feel welcome ndash Appreciate attendance and input ndash ldquoTranslatingrdquo terminology

bull Recognizing Cultural Differences

bull Providing translators

After the meeting

Pennsylvania Training and Technical Assistance Network

14

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

After the IEP meetinghellip

bull Ensure parents know that input was heard appreciated and is being taken into consideration

bull Provide frequent communication on student progress

Resources

bull wwwptaorg bull wwwpattannet

15

3242015

Contact Information wwwpattannet

PaTTAN Harrisburg (717) 541-4960 (800) 360-7282 PA only

PaTTAN King of Prussia (610) 265-7321

Commonwealth of Pennsylvania (800) 441-3215

Tom Wolf Governor

PaTTAN Pittsburgh (412) 826-2336 (800) 446-5607 PA only

16