end. induction programme of information women’s health division

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INDUCTION PROGRAMME OF INFORMATIONWOMEN’S HEALTH DIVISION

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Introduction

A prototype online induction for new employees, students or visiting workers to the Women’s Health Division, King’s College London. This will enable you to acquire the relevant information for your job situation. From a series of questions, the information provided includes orientation to the college premises together with safe evacuation procedures, employment requirements, facilities and health & safety procedures.

For an overview of the information contained in this induction please access the contents page.

Once the induction is completed please fill in and sign the form included with this induction to your line manager. For those needing laboratory inductions there will be an additional oral induction to health & safety within the laboratory. Please see Dr Pamela Taylor-Harris to arrange a convenient time to complete this.

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How to use, etc

When you start the induction follow the links found on the answers to

the questions on each page. A link is found at the end of each branch

of a question (the mouse pointer changes to a hand)

Start at the beginning

Go back to this page

Previous page Next page

ESC key or END button will stop the presentation

STARTSTART

CONTENTS

CONTENTS

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Contents

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Initial Safety Documents

Have you been given:Emergency Evacuation

ProceduresDisplay Screen Equipment

assessmentFirst Aid Procedures

Have you been given:Emergency Evacuation

ProceduresDisplay Screen Equipment

assessmentFirst Aid Procedures

NoNo YesYes

Please see Dr Pamela Taylor-Harristo receive initial safety documents

Continue, but please make sure you receive safety documents ASAP

Continue, but please make sure you receive safety documents ASAP

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Employee / Student / Visiting Worker

Are you a GSTT / KCL employee,

KCL student or a visiting worker?

Are you a GSTT / KCL employee,

KCL student or a visiting worker?

GSTTemployee

GSTTemployee KCLKCL Visiting

workerVisiting worker

KCLStudent

KCLStudent

KCL Employee

KCL Employee

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GSTT Employee

Do you require a KCL email

and entry card access?

Do you require a KCL email

and entry card access?

NoNo

Continue

Continue

YesYes

Contact Hannah Powles to arrange email and

entry card access

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GSTT Employee (2)

Do you need GSTT email

and PC training?

Do you need GSTT email

and PC training?

NoNo YesYes

Contact Claire Singh

to arrange GSTT email and PC training

Continue

Continue

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GSTT Employee (3)

Will you be using

laboratory facilities?

Will you be using

laboratory facilities?

NoNo YesYes

Contact Hayley Tarft to organise team

induction

ContactDr Carolyn Gill for sample processing

induction

ContactDr Pamela Taylor-Harris for laboratory etiquette

induction

ContactDr Rachel Tribefor introduction

to the laboratories, HTA and GCP training

Continue

Continue

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GSTT Employee (4)

Are you aClinician

or Midwife?

Are you aClinician

or Midwife?

ClinicianClinician MidwifeMidwife

Research AssistantResearch Assistant

For any further information regarding GSTT please

access the GSTT intranet

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Clinician

Have you received an induction course?

Have you received an induction course? YesYes

NoNo

Attend induction course

Consultants: contactAmy Vowles on 020 7188

6875

Junior doctors: contactVicki Bailey on 020 7188

6878

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Research Assistant

Have you attended a

GSTTinduction course?

Have you attended a

GSTTinduction course?

YesYes

NoNo

Attend GSTT induction course.

Contact Ruth Leary to arrange

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Midwife

Have you attended a

Midwife training

induction course?

Have you attended a

Midwife training

induction course?

YesYes

NoNo

Attend Midwife training induction course.

Contact Ruth Leary to arrange

Training should be updated

annually

Continue

Continue

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KCL Employee

Have you completed the

relevant Compliance e-learning?

Have you completed the

relevant Compliance e-learning?

YesYesNoNo

Please complete the relevant categories.

Follow this link

Training should be updated

annually

Continue

Continue

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KCL Employee (2)

Do you need to see patient records?

Do you need to see patient records?

Continue

Continue

Apply for honorary contracts / research passports from R&D:

FAQs link

Application form link

YesYesNoNo

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KCL Employee (3)

Are you Laboratory or Office based?


Laboratory based

Laboratory based

Office basedOffice based

Continue

Continue


induction


induction

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KCL Employee (4)

• https://internal.kcl.ac.uk/about/ps/safety/training/elearn.aspx • https://internal.kcl.ac.uk/about/ps/safety/general/riskass.aspx • https://

internal.kcl.ac.uk/about/ps/safety/lab- safety/chemical/index.aspx • https://

internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/Incompatibles.aspx

• https://internal.kcl.ac.uk/about/ps/safety/lab-safety/chemical/BasicStorage.aspx





Continue

Continue

Please refer to the links below and your follow these

guidelines for your safety

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KCL Student



Laboratory based

Laboratory based


For KEATS e-learning review this page

Continue

Continue


induction

ContactDr Pamela Taylor-Harris

for laboratory etiquette induction

This link provides you with information on how to stay safe and healthy whilst you are

living and studying in London

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KCL Student (2)









Continue

Continue

Please refer to the links below and your follow these

guidelines for your safety

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Visiting Worker

Are you a visiting worker requiring access and use of

office and/or laboratory facilities?

Are you a visiting worker requiring access and use of

office and/or laboratory facilities?

YesYesNoNo

ENDEND

Visiting Worker (2)



Laboratory based

Laboratory based


Continue

Continue


induction


induction

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Are you an EU

national?

Are you an EU

national?

YesYesNoNo

Nationality

NoNo

Are you a US

Citizen?

Are you a US

Citizen?

YesYes

Check out these links for information for tax information for US Citizens:

www.irs.gov/Individuals/International-Taxpayers/U.S.-Citizens-and-Resident-Aliens-Abroad

www.london.usembassy.gov/irs

Continue

Continue

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Visa Information

Check out this link for information on Visas

Do you have a

visa to work in the UK?

Do you have a

visa to work in the UK?

YesYesNoNo

Continue

Continue

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National Insurance

Do you have a National

Insurance Number?

Do you have a National

Insurance Number?

YesYesNoNo

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Applying for NI number

How to apply for NI numberTo apply for a NI number, you will need to telephone the Jobcentre Plus National Insurance allocation service helpline on 0845 600 0643. They will make sure you need a number and arrange for you to undertake an evidence of identity interview.

During this interview you will be asked to supply the following information:

• Name and address

• Telephone number

• Nationality

• Employer’s name and contact details

• If you are an overseas student, confirmation that you hold a valid student visa

• If you are an EEA national, confirmation of your nationality

You are allowed to work while you are waiting for your NI number to be issued

Continue

Continue

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Working at KCL

Do you require flexibleworking

conditions?

Do you require flexibleworking

conditions?

YesYes

NoNo

Please make suitable arrangements with your line manager.

Read information on this link

Continue

Continue

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Childcare

Do you require

childcare?

Do you require

childcare?

YesYesNoNo

Application for childcare vouchers

• internal.kcl.ac.uk/hr/info/ChildcareJoining.pdf

Childcare provision information:

• www.kcl.ac.uk/aboutkings/governance/equality/parenting/childcare.aspx

Continue

Continue

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Accommodation

Do you haveaccommodatio

n?

Do you haveaccommodatio

n?

YesYesNoNo

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Accommodation Information

Accommodation near Guy’s campusThere is student accommodation 5 minutes walk from the Centre, based in the Wolfson House - also available for temporary accommodation. They are based on a single room with bathroom and kitchen to share. Cost £22.00 per night. Call: 020 7188 5764 or email [email protected] with your enquiry.

Another option could be accommodation at Denmark Hill, a short train journey from London Bridge. Cost p/night £25.50 for a single room, including breakfast and dinner. Call: 020 7733 2166.

Other accommodation is based on Great Dover Street, a 10 min walk from the Centre. The rooms are ensuite and cost p/night £28.00. Call: 020 7848 2759 to make a booking.

The prices for the above vary on the length of your stay, so do call and enquire.

NextNext

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Accommodation Information (cont.)

Other accommodation tipsCheck the below links and website for temporary accommodation and room shares:

Check which London Borough the property is in. Your local council tax can vary widely between different London Borough Councils.

(Wandsworth is the lowest and Southwark one of the highest; expect to pay £45-£90 per month for 10 months per year).

Continue

Continue

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KCL Campus

Which Campus will you

be based at?

Which Campus will you

be based at?

Guy’s CampusGuy’s CampusSt Thomas’ Hospital Campus

St Thomas’ Hospital Campus Don’t KnowDon’t Know

ACU, 11th Floor Tower

WingGuy’s Hospital

ACU, 11th Floor Tower

WingGuy’s Hospital

Hodgkin BuildingHodgkin Building

10th FloorNorth Wing10th Floor

North Wing

Rayne, 4th Floor,

Lambeth Wing

Rayne, 4th Floor,

Lambeth Wing

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KCL Campus Check

Continue

Continue

Check out this page to locate your Campus

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10th Floor North Wing – St Thomas’ Hospital

To open St Thomas’ Campus map click here

Continue

Continue

Check out this link for GSTT fire procedures

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Rayne, 4th Floor, Lambeth Wing

Continue

Continue

Fire alarms:

The fire alarms in the Rayne Institute are not regularly tested as this affects hospital systems. The alarm system is a continuous bell to signal evacuation and an intermittent to signal alert. During alert-mode users are not required to vacate the area. During Continuous-mode user MUST vacate the area.

The alarm system is also zonal (i.e. an alarm will evacuate area, zone by zone). This means an alarm on the 4th floor will not mean an alarm on all other floors. Users can vacate from an alarming zone to a non-alarming zone.

Fire points:

Red alarm call points are positioned around the 3rd & 4th floor, please familiarise yourself with them. Breaking these will automatically activate to sound on the floor of the fire but not in the rest of the building, and summon the fire brigade.

Green emergency door release panels are situated near emergency exits, breaking these will open the door if the green push buttons fail.

Fire evacuation:

Once a fire alarm has sounded, you must evacuate the area as rapidly and safely as possible closing doors behind you as you leave. ALWAYS USE THE NEAREST FIRE EXIT and DO NOT return to collect personal items or use the lifts.

Evacuation marshals, who wear fluorescent yellow jackets, may be present in the area. Follow their advice and proceed to your assembly point. The assembly point is located outside the Lambeth Wing, on the ground floor on the walkway to Gassiot House.

Report any information regarding hazards or casualties to the fire marshals or emergency services. Only re-enter the building when instructed to do so.

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Hodgkin Building

Check out this link for

Hodgkin Building Emergency Evacuation Procedures Document

Continue

Continue

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ACU, 11th Floor Tower Wing - Guy’s Hospital

More information about Health & Safety to follow

Continue

Continue

Check out this link for GSTT fire procedures

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Laboratory Work

Do you work in the laboratory?Do you work in the laboratory?

YesYes

NoNo

Health and Safety, laboratory equipment, waste disposal, liquid nitrogen, use of PPE, SOPs, RAs

Health and Safety, laboratory equipment, waste disposal, liquid nitrogen, use of PPE, SOPs, RAs

Please arrange an oral induction course with

Dr Pamela Taylor-Harris

Continue

Continue

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Sustainability

Continue

Continue

King’s College London has a sustainability strategy relating to

environmental waste and to encourage recycling where possible.

This relates to the general environment and also to the laboratories.

Information on sustainability can be found on this link

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Patients

Do you work patients?

Do you work patients?

YesYes

NoNo

Good Clinical Practice Training Document

Continue

Continue

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Human Tissue

Will you work human tissue?Will you work human tissue?

YesYesNoNo

Human Tissue Act TrainingPlease contact Susan Dickson to arrange attendance at the next

available course

Continue

Continue

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BSU

Will your work involve the BSU?Will your work

involve the BSU?

YesYes

NoNoFor general information please follow this link

For card access please contact BSU managers

Continue

Continue

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Working with animals at KCL - Requirements

Continue

Continue

Do you have a personal licence

(PIL)? (You cannot startworking with animals

until you get one)

Do you have a personal licence

(PIL)? (You cannot startworking with animals

until you get one)

YesYesNoNo

Please contact the Home office (HO) Liaison Contact:

Enriqueta Navarro

to complete the training course and sit for the exam

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PIL

Continue

Continue

Please amend your PIL to include KCL as your primary availability

Part B. Places

Primary availability:

a. PCD number 70/2901

b. Name of designated establishment: King’s College London

Forms relating to minor and major amendments can be found at the BSU web pages:

https://internal.kcl.ac.uk/health/research/corfu/bsu/holicence/project/forms.aspx

Send the form to Enriqueta Navarro and she will forward it to the Home Office

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Project Licence (PPL)

Continue

Continue

Do you have a project licence

(PPL) ?

Do you have a project licence

(PPL) ?

YesYesNoNo

Make sure you read and understand the procedures

described in the PPL you will be working under.

Make sure that your PIL allows you to perform the

procedures described in the PPL

Please contact the animal ethics committee (AWERB) to discuss your

protocols

Dr Paul Taylor

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PIL / PPL

Continue

Continue

Once you have your PIL and discussed the PPL with the AWERB, you will need to visit the BSU and schedule an orientation session/tour of the facility with:

Kenneth Applebee or Stuart Bradley

After this you will have access to the BSU in the Rayne. You will need to pick a 4 digit PIN and visit Fiona Sutherland to activate your ID card.

In order to be able to order mice you will need to set up an ARMIS account. You need a grant account and a project code for this.

Please contact: Nadine Lebrasse

You will then be able to use the ARMIS Home page were you can check your stock & breeding management, stock history, charges, active orders, etc

https://capybara.kcl.ac.uk/urlreports/Live11g/Licensees/2731/Statement2014_09_QBR_01_4030674637698182441.asp

You will need your licensee code and password to access your account information

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Card Entry

What kind of card entry do you require?

What kind of card entry do you require?

StudentStudentStaffStaff HonoraryMembers of Staff

HonoraryMembers of Staff

Arrange through academic centre

Once contract is in place card can be obtained from:

Security at NHH, Guy’s campus or FWB, Waterloo

TO FOLLOW

Continue

Continue

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Email

To request an email accountTo request an email account

StudentStudentStaffStaff Honorary Members of Staff

Honorary Members of Staff

Arrange through academic centre

Once contract is in place in the libraries

at FBW, NHH and STH

Complete e-affilliate form countersigned by

Divisional Manager

Continue

Continue

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Human Resources

Continue

Continue

Check these links:

https://internal.kcl.ac.uk/medicine/staff-new/hr/index.aspx

https://internal.kcl.ac.uk/hr/index.aspx

https://internal.kcl.ac.uk/hr/info/HROrgChart.pdf

https://internal.kcl.ac.uk/hr/info/HRAdvisersChart.pdf

https://internal.kcl.ac.uk/hr/contact/advice/JacquiAnel.aspx

Do you require any HR

information?

Do you require any HR

information?

YesYes

NoNo

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Information Technology

IT Service Desk information

Continue

Continue

Do you require IT support?

Do you require IT support?

YesYesNoNo

For local support please contact:

Alan Pilgrim at STH Campus or Simon George at Guy‘s Campus

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Occupational Health

Continue

Continue

Has your health

questionnaire been

completed?

Has your health

questionnaire been

completed?

YesYes

NoNoDoes it show

that you require OH screening?

Does it show that you

require OH screening?

Please contact OH and return completed form to

[email protected]

Please contact OH on 020 3299 3387 to make an appointment

For information about employee assistance please refer to this link

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Payroll

Continue

Continue

For all KCL staffpayroll enquiries

please follow this link

Do you have any queries about your

pay, pension or require a season

ticket loan?

Do you have any queries about your

pay, pension or require a season

ticket loan?

YesYesNoNo

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Purchasing

Continue

Continue

Please complete KCeP form for approval by PI and then counter-

signed by either Divisional Manager or

Head of Department to obtain access to Science

Warehouse

Do you require access to purchase

to paye-procurement?

Do you require access to purchase

to paye-procurement?

YesYesNoNo

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Faculty Facilities

Continue

Continue

Do you require access to any

faculty facilities?

Do you require access to any

faculty facilities?

YesYesNoNo

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Questionnaire

Please open the induction questionnaire from this link,

print and complete

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THANK YOU FOR USINGTHE INDUCTION PROGRAMME OF INFORMATIONWOMEN’S HEALTH DIVISION

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