employees’ state insurance corporation ......sadam road kalaburagi karnatka-585106 page 5 of 17...
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EMPLOYEES’ STATE INSURANCE CORPORATION
MEDICAL COLLEGE & HOSPITAL, KALABURAGI.
[Under Ministry of Labour & Employment, Govt. Of India]
SEDAM ROAD KALABURAGI-585106
Tel. No. : 08472-265546/47/48 Website:esic.nic.in, Email:[email protected]
Fax No.: 08472-265545
No. 532/GLBMCH/Local Chemist/DMS/2016-17 Date: 05.07.2018
Sub: INVITATION THROUGH RE E-TENDER MODE FOR EMPANELLEMENT OF LOCAL
CHEMIST FOR LOCAL PURCHASE OF DURGS, DRESSING, SURGICAL CONSUMABLES
WITH INSTRUCTIONS TO TENDERER FOR THE YEAR 2018-19.
RE E Tender Enquiry No. : 07/2018-19
Publishing Date 05.07.2018
Bid submission start date 05.07.2018
Bid submission end date 19.07.2018 at 02.00 PM
Technical bid opening date 19.07.2018 at 03.00 PM
EMD Amount Rs. 50,000 /-
Total Approximate Tender of Value Rs. 24,00,000 /-
IMPORTANT NOTES:- 1. The “RE E-Tender documents” can be downloaded from the web site (www.esic.nic.in), and
Central Public Procurement Portal https://esictenders.eproc.in. and in all such case the same
may be signed and submitted as per the E-Tender procedures mentioned hereinafter. 2. Bids received on e-tendering portal only will be considered. Bids in any other form sent through
sealed cover/email/post/fax etc. will be rejected. 3. ESIC Medical College & Hospital, Kalaburagi, reserves the right to accept / reject any /all tenders in
part /full without assigning any reason thereof. 4. ESIC Medical College & Hospital, Kalaburagi will not be responsible for any delay in enrollment /
registration as bidder or submitting /uploading the offer on e-tender portal. Hence, bidders are advised
to register in e-tendering website https://esictenders.eproc.in.And enroll their Digital Signature
Certificate and upload their quotation well in advance. 5. Any changes / corrigendum/ extension of opening date in respect of this tender shall be issued
through websites only and no press notification will be issued in this regard. Bidders are therefore
requested to regularly visit our website for updates.
Dean
ESIC Medical College & Hospital Kalaburagi
Place: Kalaburagi
Date: ………
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(Important Instructions for Bidders regarding Online Payment)
All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the E-Tenders.
Bidder should get registered at https://esictenders.eproc.in.
Bidders should add the below mentioned sites under Internet Explorer Tools Internet Options Security Trusted Sites Sites of Internet Explorer:
https://esictenders.eproc.in
https://www.tpsl-india.in
https://www4.ipg-online.com
Also, Bidders need to select “Use TLS 1.1 and Use TLS 1.2” under Internet Explorer Tools Internet Options Advanced Tab Security.
Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in favour of M/s. C1 India Pvt. Ltd. payable at New Delhi via Online Payment Modes such as Debit Card, Credit Card or Net Banking for participating in the tender.
Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/Support.asp
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EMPLOYEES’ STATE INSURANCE CORPORATION
MEDICAL COLLEGE & HOSPITAL, KALABURAGI.
[Under Ministry of Labour & Employment, Govt. Of India]
SEDAM ROAD KALABURAGI-585106
Tel. No. : 08472-265546/47/48 Website:esic.nic.in, Email:[email protected]
Fax No.: 08472-265545
No. 532/GLBMCH/Local Chemist/DMS/2016-17 Date: 05.07.2018
Sub: INVITATION OF RE E-TENDER FOR LOCAL CHEMIST FOR LOCAL PURCHASE OF
DURGS, DRESSING, SURGICAL CONSUMABLES AND INSTRUCTIONS TO TENDERER
FOR THE YEAR 2018-19.
To,
M/s ………………………….,
……………………………….,
……………………………… .
Sir(s),
The Dean invites sealed tender for SUPPLY OF/WORK CONTRACT OF/TIE UP
ARRANGEMENT of “LOCAL PURCHASE OF DRUGS, DRESSINGS AND SURGICAL
CONSUMABLES” as per specifications and quantities detailed in the schedule attached. The tender
form containing the check list for compulsory documents as Annexure-I the Terms and Conditions of
contract, which will govern and contract made, is annexed as Annexure-II and the schedule of contract is
annexed as Annexure-III and tender application form as Annexure-IV, if you are in a position to quote for
the contract in accordance with the requirements stated in the attached schedule, please submit your
quotation to this office.
The interested tenderer should upload duly filled tender form and their bids along with scanned copies of
all the relevant certificates, documents etc. in support of their bid document all dully singed on the
https://esictenders.eproc.in.
A complete set of hard copy of tender documents along with EMD must be submitted latest
by 19.07.2018 Up to 02:00 pm. In the tender box kept in DMS room ESIC Medical College
Kalaburagi -585106. Non –submission of hardcopy as directed will lead to rejection of the tender
application.
Application to this tender will be accepted only through the online mode through
https://esictenders.eproc.in, http://www.esic.nic.in. Any corrigendum to this tender will be
notified through the aforesaid websites only.
All the payment may be made by Demand Draft: drawn in favour of ESI Fund A/C No. 1 ESIC
Medical College & Hospital Kalaburagi payable Gulbarga: cheques will not be accepted.
Tenderers are requested that, before quoting their rates or sending tender, the tender form may
please be read out thoroughly (line by line), otherwise purchaser will not be held responsible for
any error/oversight of his own.
The form I a standard form of tender, certain clause/ calluses may not be applicable in some
cases. So bidders are requested to ignore such clause/clauses, which are not applicable in the
instant cases. The tender form containing the Terms and Conditions and the Schedule should be
returned in original, intact, after filling up the tender form and signing in full, on each page.
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In the event of the space on the schedule form being insufficient for the required purpose,
additional pages may be added. Each such additional page must be numbered consecutively, bear
the Tender Number and fully signed by the bidders. In such cases, references to the additional
pages must be made in the Tender Form. If any Modification of the schedule is considered
necessary, bidders should communicate the same by means of separate letter sent along with the
Tender.
Dean ESIC Medical College & Hospital, Kalaburagi does not pledge himself to accept the lowest
or any tender and reserve the right of accepting the whole or any part of the tender or portion of
the quantity offered and you shall supply the same/execute the supply at the rate quoted by you.
Interested parties may meet Dean ESIC Medical College & Hospital Sedam Road Kalaburagi to
clarify queries, if any, on dt ………….at 11 AM.
(Note: The envelope containing the tender as well as subsequent communication should be
addressed and delivered to “ the Dean ESIC Medical College& Hospital Sadem Road Gulbarga
Karnataka-585106”. All communications must be addressed to the officer named above by title
only and not by name).
Dean
ESIC Medical College & Hospital Sadam Road Kalaburagi Karnatka-585106
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To, ANNEXURE-I The Dean
ESIC Medical College & Hospital
Sadam Road Kalaburagi Karnatka-585106.
COMPULSURY UPLODING DOCUMENTS:
(Without which the offer is liable to be cancelled)
1 EMD Value: Rs 50,000 /-DD No………….. Dated: ……………..
2 Original Tender Document signing all the pages
3 Valid drug license for retail chemists as per Drugs & Cosmetics Act.
4 No Conviction Certificate from State Drug Controller that there is no case pending under the
drugs & cosmetics Act and Rules there under as well as Drug Price Control Order against the
firm during the last 5 year. No Conviction Certificate should be of the calendar year 2016-17.
5 Valid Trade License.
6 Latest Sales Tax/VAT /GST Registration Certificate.
7 Name & Addresses of their Bankers for Cheque/ECS purposes.
8 Audited Annual Turnover of 1.5 Crore or above, dully certified by Chartered Accountant along
with profit & loss account and income & Expenditure statement of the firm for the last three year
(2015-16, 2016-17 and 2017-18).
9 The Preference will be given to Party/Supplier located in Kalaburgi/Karnataka region willing to
supply at ESIC Medical College & Hospital Kalaburagi. The name, addresses, phone no, fax
no.etc should also be given.
10 The supplier should be willing to supply the items within the time limits as specified in the terms
and condition of this tender document at ESIC Medical College & Hospital Kalaburagi. The
name, addresses, phone no, fax no.etc should also be given.
11 Undertaking as per annexure-v
12 Undertaking as per annexure-vi
13 Declaration as per annexure- vii
14 The supplier must have experience of supplying drugs, dressing and surgical consumable atlest of
Rs. 30 lakh/year for last three years in Govt./Semi Govt./PSU/ESIC Hospitals; enclosed purchase
order/agreement.
Date: Signature of tenderer:
Place: ………………. Full Name:
Designation:
(Official seal of the tenderer)
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Annexure-II
TENDER TERMS& CONDITIONS
Earnest Money Rs.50000/-
Security Money Rs. 200000/-
Expected value of Local Purchase, Annually Rs.24 lakhs approx.
1. EXPERIENCE:- The supplier must have experience of suppling drugs, dressing and
surgical consumable atlest of Rs. 30 lakh/year for last three years in Govt./Semi
Govt./PSU/ESIC Hospitals; enclosed purchase order/agreement.
2. PREPARATION OF TENDER:
a. The Tender form containing the Terms and Conditions and the Schedule should be
returned in original, intact, after filling up the form and signing in full on each
page, whether you are quoting for any item or not, falling which the tender will be
liable for rejection. If any item in the schedule is not being tendered for the
corresponding space against the item should be defaced by some such words as
‘not quoting’.
b. In the event of the space on the Schedule form being insufficient for the required
purpose additional pages may be added. Each such additional page must be
numbered consecutively bear the Tender Number and be fully signed by you. In
such cases, reference to the additional pages must be made in the tender form.
c. If any modification of the Schedule is considered necessary, you should
communicate the same by means of separate letter sent with the Tender.
3. SIGNING OF TENDER: a. The tender is liable to be ignored if complete information is not given therein of if the
particulars and date (if any) asked for in the tender are not fully filled in.
b. Individuals signing tender or other documents connected with the contract must
specify.
i. Whether signing as a ‘Sole Proprietor’ of the firm or his Attorney.
ii. Whether signing as a ‘Registered Active Partner’ of the firm or his Attorney.
iii. Whether signing for the firm ‘Per Procreation’.
In the case of companies and firms registered under the Indian Partnership Act, the capacity in
which signing e.g. Secretary, Manager and partner etc. or their attorney and produce copy of
documents, empowering him to do so, if called upon to do so.
NOTE: In case of unregistered firms, all the members or all attorneys dully authorized by all of
them or the Manager of the firm should sign the tender and subsequent documents.
4. DELIVERY OF TENDER: The original copy of tender along with the declaration form duily completed and signed should
be submitted, enclosed in a double cover. The outer as well as the inner covers should be sealed
and addressed to the DEAN. At the top of the inner and outer cover the following words should
be written in block letter. “RE E Tender for the supply of/work contract of/tie up
arrangement of local purchase of drugs, dressing and surgical consumbles-2018-19”.
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Outstation tenders should be sent by registered post only. Tender submitted by hand should be
drop in the ‘Tender Box” that will be kept in the room of Deputy Medical Superintendent at
Ground floor ESIC Medical College Kalaburagi.
5. LATEST HOUR FOR RECEIPT OF THE TENDER:
Your tender must reach this office not later than the time and date notified in the Tender
Notice stated in the schedule of tender. In the event of the stipulated date of opening of the
tender being declared a closed holiday for Govt. offices, the date of opening of the tender(s)
will be the next working day. Tender sent by hand delivery, should be delivered at this office
not later than the due date and time stipulated in the schedule of tender.
6. PERIOD FOR WHICH THE OFFER WILL REMAIN OPEN:
I. All the tenders shall remain valid for acceptance for a period of twelve
months from the date of opening of the tender of for such period as stated
in Special Terms & Conditions. For this purpose the tender documents will
be kept in the custody of concerned department or any other safe place
which the Dean deemed fit.
II. Quotations qualified by such vague and indefinite expressions such as
‘subjects to immediate acceptance’ subject to prior sale etc. will not be
considered.
7. OPENING OF TENDER:
All tenderers and/or their representative, if they should desire, may be present at the
opening of the tender at the time and date as specified in the schedule.
8. VALIDAITY OF TENDER:
The tender shall be valid for one year from the date of award of the tender unless short
closed before that by the Dean. However, the Dean on her discretion can also extend the
period further one year on the same terms & conditions depending on the performance.
9. ACCEPTANCE OF TENDER(PRICES):
The acceptance of the tender will normally be on the basis of maximum discount offered
by the local chemist. Separate discounts should be quoted for generic and branded drugs.
The chemist will be paid on M.R.P. i.e. Maximum Retail Price (which is printed on the
packing/flaps/bottles) less discounts and no Sale Tax, Octroi or other levy/tax will be paid
which has to be borne by the chemist. Tampering on the printed MRP of the manufacturer
by the local chemist by use of stickers or any other means will not be accepted.
10. DELIVERY TIME:
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a. The delivery of the stores/execution of work/providing the services etc. is required
within a period as specified below and as the place mentioned therein.
b. The tenderer shall deliver the stores at destination to the consignee in good order (of
which the Dean ESIC Medical College & Hospital Kalaburagi shall be the sole judge)
within the limits of the time the Dean may deem reasonable and specify and in such
quality or quantities as may be ordered by her from time to time.
The time for and the date of delivery of the stored stipulated in the schedule shall be
deemed to be the essence of contract and delivery must be completed no later than the
date(s) specified.
But if the delay shall have arise from any cause, such as strikes, lockouts, fire accidents, riot etc.,
which the Dean ESIC Medical College & Hospital Kalaburagi may admit it as reasonable ground
for further time, and the Dean may allow such additional time required by circumstances of the
case.
11. INSPECTION OF STORES/WORK:
Supplies shall be accepted/work shall be certified as completed subject to inspection by
Dean ESIC Medical College & Hospital Kalaburagi, or his assigned representative. Any
defect found in the materials/work done will render the supplies/work open to rejection
and decision of the Dean ESIC Medical College & Hospital Kalaburagi shall be final and
legally binding. The rejected store shall be returned to the suppliers at their risk and costs.
The bidder shall whenever call upon to do so, give full information with reference to the
services in hand and shall also permit the Dean or any other officer nominated by him to
inspect the premises of the tenderer at all reasonable times and shall give full assistance
and information as may be required by him in connection with the contract.
12. RESPONSIBILITY FOR EXECUTING CONTACT:
a. The contractor is to be entirely responsible for the execution of the contract in all respects in
accordance with the terms and conditions as specified in the acceptance of tender.
b. The contractor shall not sublet transfer or assign the contract or any part thereof without the
written permission of the Dean. In the event of the contractor contravening this condition,
Dean shall be entitled to place the contract elsewhere on the contractors account at his own
risk and the contractor shall be liable for any loss or damage which the Dean ESIC Medical
College & Hospital Kalaburagi, may sustain in consequence or arising out of such replacing
of the contract.
c. The contractor will maintain sufficient stock of the standard quality of medicines at all times
to avoid inconvenience to ESI Beneficiaries. The local Chemist (contractor) will also
maintain sufficient stock of generic division of the reputed/leading manufacturers of drugs
and a list of such drugs along with names of manufacturer may be enclosed with the tender.
d. Local chemist (contractor) will indicate batch number, name of manufacturer & expiry date
on indents at time of supplying the drugs at ESIC Hospital Kalaburagi.
e. Indents are to be accepted, only if dully countersigned by the Dean/M.S./DMS/Store I/c of
the Hospital.
13. EARNEST MONEY:
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The tenderer shall have to deposit an amount of Rs. 50,000.00 /- ( Rupees: Fifty Thousand only)
by way of Demand Draft, Drawn in favour of ESIC Fund A/c No. 1 ESIC Medical College &
Hospital Gulbarga, as earnest money with their tender. In the event of the Withdrawal/revocation
of tenders before the date specified for acceptance, the earnest money shall stand forfeited. In the
event of acceptance of the tender the earnest money may be adjusted towards the amount of
security required to be deposited by the contractor. In terms of Clause mentioned below, the
earnest money however, be returned without interest to the tenderer whose tender is not
accepted.
14. SECURITY DEPOSIT:
On acceptance of the tender, contractor shall within the period specified by the Dean, deposit as
security, a sum equivalent Rs. 2,00,000.00 (Rupees: Two Lakh Only). The hospital authority
shall be entitled to forfeit the security deposit or any part thereof without prejudice to any other
remedies provided in the contract or available under the law. The security shall be in the form of
Demand Draft in favour of ESIC Fund A/c No. 1 pay able at Gulbarga.
a. If the contractor fails in fulfilling above-mentioned terms and conditions, such failures
will constitute a breach of the contract and the Dean shall be entitled to make other
arrangements at the risk and expense of the contractor.
b. On due performance and completion of the contract in all respects, the security deposit
will be returned to the contractor without any interest on presentation of satisfactory
performance report from the user unit. Security deposit will be forfeited in cases of
unsatisfactory performance report. Security deposit should take back by tenderer within
2 months from the date of completion of contract.
15. RECOVERY OF SUMS DUE:
Whenever any claim for the payment of a sum of money arises out of or under this contract
against the contractor (local chemist) the purchase shall be entitled to recover such sum by
appropriating in part or whole the security/earnest money deposited by the contractor. When the
balance or the total sum to be recoverable as the case may be shall be deducted from any sun
then due or which at any time thereafter may become due to recoverable under this or any other
contract with the purchaser. Should this sum not be sufficient to cover the full amount
recoverable the contractor shall pay to the purchase on demand the remaining balance due?
16. DOCUMENTS:
The contractor (local chemist) will submit the following documents along with the tender.
1. Valid drug license for retail chemists as per Drugs & Cosmetics Act.
2. No Conviction Certificate from State Drug Controller that there is no case pending under
the drugs & cosmetics Act and Rules there under as well as Drug Price Control Order
against the firm during the last 5 year. No Conviction Certificate should be of the
calendar year 2016-17.
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3. Valid Trade License.
4. Latest Sales Tax/VAT /GST Registration Certificate.
5. Name & Addresses of their Bankers for Cheque/ECS purposes.
6. Audited Annual Turnover of 1.5 crore or above, dully certified by Chartered Accountant
along with profit & loss account and income & Expenditure statement of the firm for the
last three year (2015-16, 2016-17 and 2017-18).
7. Each and every page is to be signed and stamped by the tenderer.
8. Tenderers who do not furnish attested and stamped documents referred above will not be
considered.
9. ESIC & Their family members should not apply for the tender. Their tender liable to be
rejected.
10. Any firm/agency debarred/blacklisted from ESIC Institution anywhere in India will not
be considered and tender will be summarily rejected.
17. ACCEPTANCE:
The finalization of tender the Local Chemist will be communicated by a letter of offer. In case of
local chemist is willing to accept the offer he may submit the letter of acceptance and enter into
the agreement with ESIC as per terms and conditions of the contract.
18. RESERAVATIONS:
The Dean reserves the right to reject any or all tender without assigning any reason whatsoever
and can award full contract to any successful agency at its directions and this will be binding on
the tenderer.
19. INSTRUCTION FOR INDENT COLLECTION AND SUPPLY OF ITEMS:
a. The approved tenderer and/or their authorized representative(s) will visit the issue section
and medical store section of this hospital daily on working days between 10.00 AM to
5.00 PM from Monday to Saturday to collect the order of local purchase if any. On
Sundays / Holidays and beyond normal working hours. Emergency orders may be placed
by the casualty Med. Office under his name and Seal.
b. After obtaining the order as specified in clause above, the approved tenderer and / or their
authorized representative(s) shall supply the materials as per order to the store section
(medical) of this hospital on the next day by 01.00 pm from Monday to Saturday. In case
of order placed by the store on Saturday the supply shall be made on the next working
day and for emergency orders supply will be made to the respective wards as mentioned
in the requisition (verbal/written). In emergency and exceptional situations, drugs and
dressings supplied outside office hours will be received by the officials of Casualty
department but the tenderer will ensure that the challan is re-verified in the Medical store
department on the immediate next working day.
c. The tenderer or his representative should be available/approachable for 24 hours over
Phone for supply of all items. In case of any emergency requirements, if the order is
placed for any items at any time, the requisitioned item shall have to be supplied
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immediately. The contact telephone number, mobile number, Fax or email must be
provided to the hospital authority for such purpose.
d. During normal office hours, the Medical Store Section will receive the drugs, dressings,
surgical items etc. and will verify the “Maximum Retail Price” and other particulars and
certify on the challans/ Indents as wll as bills.
e. The medicines/Drugs to be supplied will be of standard quality. In case, it is found that
any particular medicine has expired, or is substandard or spurious, the local participation
in any ESIC bidders. Beside any other legal action as deemed fit will be taken. If for any
unavoidable reason beyond your control, it is not possible for local chemist to
immediately supply the medicine and the hospital is compelled to procure the same from
other local chemist, extra expenditure on this account will be recovered from subsequent
bill(s) security deposit. Under no circumstances the indented medicines would have to be
substituted in case the indent is of Brand item.
f. All the challans/ Indent as well as bills are to be submitted strictly in triplicate. Bill
should be pre-receipted with application of revenue stamp wherever necessary. Care
should be taken submit the challans/ Indents and bills duly completed and without any
errors to prevent rejections/ cancellation/delay in their processing of bills.
g. All items/ drugs/dressing must have sufficing useful life for use in hand before it is
supplied to this hospital.
h. All the items must be marked stating “Not For Sale” by the tenderer.
20. Presentation of Bills:
The Contractor shall present his bills for each fortnights supply within five (5) days of
the closing of each respective fortnights (1st -15 the by 20th of that month) (16th – 31st by
5th of next month).
(a) The Bill shall be in the printed and serially numbered invoices, credit bill with the
name and address of the chemist and sales tax registration number/GST printed
thereon.
(b) The purchaser reserves right also to demand in any case, the original of the supplier’s
invoices for Verification of the Net Trade Price claimed by the contractor.
21. Payment of Bills:
The mode of payment will be “e-payment” only. The contractor shall claim payments
twice a month. Payment of the bills in prescribed in complete forms and in time will
normally be arranged within 45 days from the date of presentation. However, no claim
shall be made by the contractor against the ESIC Corporation in respect of interest or
damage in case the payment is delayed for any reason beyond the control of the ESI
Corporation.
22. Risk Purchases:
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In case of failure to supply any or all items as per requisition/purchase
order/specification/prescribed brand of item or failure to turn up to collect the orders
form the hospital, it shall be treated as ‘non-compliance’ and ‘breach of contract’, and the
order in part shall be arranged from alternative source(s) at the discretion of the hospital
authority and the difference in prices will be realized from the tendere with whom the
contact is made by way his subsequent/pending bills or security deposit.
ARBITRATION:
In case of any dispute (Between the purchaser and Local Chemist) arising under contract or in
regard to the interpretation of the Terms and conditions of contract, decision of the Dean or any
other officer nominated by him to act as an arbitrator in the dispute, shall be final and binding on
both parties of this contract. In case of disputes all the legal matters are settled under the
jurisdiction of the courts of the Kalaburagi.
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Annexure –III
TENDER APPLICATION FORM
1 Name of the Firm:
2 A.) Full Postal Address (including the
address of the branches of the shop
B.) Mobile No.
C.) Telephone No.
D.) Fax No.
3 Date of Establishment of firm
4 If your firm is registered under
A) The Indian Factories Act.
B) Any other Act, if not, who are the
owners (please give full address)
5 Name and address of your Bankers stating
the name in which the Account stands
6 Whether Insured against fire, theft,
burglary etc. if so, please state the amount
and name of company with policy no.
7 Total number with policy no.
8 Are you in the list of approved contractors
of any other organization/ institutions, if
any, give details
9 Give details of any Government contracts
executed during the last twelve months
10 Any other information which you
consider necessary to furnish.
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Annexure –IV
FINANCIAL BID
Schedule for Local Purchase of Drugs, Dressings and Surgical Consumables
The tenderer shall quote the percentage of maximum discount, which shall be on the
Maximum Retail Price printed on the packing/flaps/bottles (Refer Terms & Conditions in
Annexure-I): Sl. NO Head Weightage % of Discount Quoted
A (1) Percentage of discount offered by the
bidder on the MRP of Branded Drugs 0.3
A (2) Percentage of discount offered by the
bidder on the MRP of Generic Drugs. 0.2
B Surgical Consumables. 0.5
N.B.
A. The L1 should be decided on the percentage including of both Drugs (Branded and
Generic) and Surgical Consumables.
B. Only those local chemist who have the capacity to supply both Drugs (Branded and
Generic) and surgical consumables should apply.
C. The tender will be awarded to the chemist offering maximum discount on MRP
should included all taxes and transportation charges etc.
D. It is understood that the quantity is approximate, it may increase or decrease.
E. The delivery will be made to the stores of ESIC Medical College & Hospital Kalaburagi.
Date:
Place: (SIGNATURE OF THE TENDER)
OFFICE SEAL
Page 15 of 17
UNDERTAKING: ANNEXURE-V
(On Non Judicial Stamp Paper of Rs. 100)
a. I, the undersigned certify that I have gone through the terms and conditions mentioned in
the tender document and undertake to comply with them.
b. The rates quoted by me are valid and binding upon me for the entire period of contract and
it is certified that the rates quoted are the lowest quoted for any other institutional hospital
in India.
c. The earnest money Rs………… to be deposited by me has been enclosed herewith vide
Demand Draft No. ….. dt……….drawn on bank branch.
d. i/we give the rights to Dean to forfeit the security money deposited by me/us if any delay
occur on mu part or failed to supply the article within the appointed time or the items of
desired quality.
e. There is no vigilance/CBI case or court case pending against the firm.
f. I hereby undertake to supply the items as per directions given in the tender
document/supply order within stipulate period.
g. I hereby certify that none of my family members is/are employed in ESIC as per details
given in tender document. In case at any stage, it is found that the information given by me
is false/incorrect, ESIC Medical College & Hospital Kalaburagi shall have the absolute
right to take any action as deemed fit/without any prior intimation to me.
Date:
Place: ……………….
Signature of tenderer:
Full Name:
Designation:
(Official seal of the tenderer)
Page 16 of 17
UNDERTAKING: ANNEXURE-VI
(On Non Judicial Stamp Paper of Rs. 100)
We hereby undertake that rates offered by us, will be within the price ceiling fixed by National
Pharmaceuticals Pricing Authority (NPPA), Ministry of Chemical & Fertilizers. We further
undertake that in case there is any down-ward revision by the NPPA, same will be passed on to
the ESI Corporation form the effective date during the currency of the contract and in case of
failure to do so we are liable to be debarred from future ESIC Tender Inquiry for a further period
of two years along with recovery of excess payment made due to reduced rate.
For and on behalf of the firm,
Firm’s Name & Address:
Page 17 of 17
DECLARATION Annexure VII
Shri
Proprietor/Partner/Director / Authorized Signatory of is competent to Sign this declaration and execute this tender document;
a. I have carefully read and understood all the terms and conditions of the tender and
hereby convey my acceptance of the same.
b. The information / documents furnished along with the above application are true and
authentic to the best of my knowledge and belief. I / we, am / are well aware of the
fact that furnishing of any false information / fabricated document would lead to
rejection of my tender at any stage besides liabilities towards prosecution under
appropriate law.
c. I have apprised myself fully about the job to be done during the tenure of period of
agreement and also acknowledge bearing the consequences of nonperformance or
deficiencies in services on my part.
d. Company/firm has done the contract satisfactorily/ disciplinary and not have been
blacklisted in the past by any of the clients.
Signature of Owner/Managing Partner/Director
Date: Full Name:
Place: Company’s Seal:
N.B.: Scanned copy of the above declaration, duly signed and sealed,
should be uploaded with Technical Bid.