emori appui association h2020 & horizon europe...2020/02/26 · “death by powerpoint”•...

www.horizon2020.tn

EMORI – Appui association H2020 & Horizon Europe

www.horizon2020.tn

26 février 2020

Nikolaos FLORATOS

SWAFS Workshop

www.horizon2020.tn

The full recipe for developing successful grant applications in SwafS

Nikolaos FLORATOSResearch & Innovation Coach

© Nikolaos Floratos, Fundingexpert.academy

www.horizon2020.tn

Copyright © Nikolaos Floratos, www.fundingexpert.academy

All rights reserved. No part of this workbook may be reproduced, distributed, or transmitted in any form or by any means, including

photocopying, recording, or other electronic or mechanical methods, without the prior written permission of the publisher, except in the case

of brief quotations embodied in critical reviews and certain other noncommercial uses permitted by copyright law. For permission

requests, email to the publisher Nikolaos Floratos at [email protected]


www.horizon2020.tn

“Death by Powerpoint”

• This set of slides is the core material not only for my training on how to develop winning Horizon 2020 grant applications but it serves also the purpose of a manual for consulting it and applying its step-by-step practices, tools, examples and tips EVERYTIME you are involved in the development of an Horizon 2020 SwafS proposal. No matter, if you are a novice or an expert in developing H2020 SwafS proposals, I strongly recommend you to follow slide per slide its instructions for getting all the help and support you need for success in Horizon 2020.

• This is the reason of the large number of slides, i.e. to have a detailed manual to consult consistently in the H2020 SwafS proposal development cycle as a compass AFTER THE TRAINING and not to experience the death by powerpoint incident!

• I normally run all my courses by using the flipchart for writing notes and having hands on practice but this would take us a week for such a course which is great if you can invest that time but if not, then we have to compromise with powerpoint slides.

• However, even so, I guarantee to you an exciting journey, so welcome on board!

Nikolaos FLORATOS© Nikolaos Floratos, Fundingexpert.academy

www.horizon2020.tn

Who is Nikolaos Floratos

1. Founder of Funding Expert Academy (www.fundingexpert.academy) with programmes that master individuals in EU funding programmes and advance successful proposal developers across Europe

2. Active in european funding industry since 1997 (23+ years)

3. EC expert/evaluator since 2003 (17+ years)

4. Author of the ebook “Learn from the Horizon 2020 champions” downloadable from www.NikolaosFloratos.com

5. Trained and coached hundreds of organisations and thousands of professionals on exploiting successfully EU funds and advancing their sustainability

6. Globally recognised as one of the most influential and inspiring speakers and trainers on Horizon 2020 with hundreds of speeches and trainings in 30+ countries including overseas

7. 500+ linkedin recommendations and endorsements at https://www.linkedin.com/in/floratos/

8. Organiser and host of the Horizon 2020 virtual summit (www.horizon2020summit.eu ) with training sessions by 35 top experts in Horizon 2020 topics and 2500+ participants from 30 countries

9. Multidisciplinary educational background with four university degrees (B.Eng, BA, M.Sc, MBA)

10.Passionate with training and evangelist of “Anyone can achieve anything with the proper training & coaching”

11.Phd Researcher in student engagement and online courses© Nikolaos Floratos, Fundingexpert.academy

http://www.fundingexpert.academy/

http://www.nikolaosfloratos.com/

https://www.linkedin.com/in/floratos/

http://www.horizon2020summit.eu/

www.horizon2020.tn

Training and one-to-one coaching approachGeneral Training Approach

• 15% don't even try it

• 70% try it out but then let it go

• 15% successfully apply what they have learned

Source: Brinkerhoff, R. O., & Brinkerhoff, R. O. (2006). Telling training's story: Evaluation made simple, credible, and effective. San Francisco, CA: Berrett-Koehler.

Training and one-to-one coaching

• 0% don’t even try it

• 100% successfully apply what they have learned


www.horizon2020.tn

Workshop StructureModule 1: SwafS Calls Intelligence

• Profile of winning projects in SwafS

• Who are the key contacts behind SwafS

• Who are the successful actors in SwafS proposals

• Insights on SwafS Calls

Module 2: SwafS Proposal Development Cycle based on the I.C.R.E.A.T.E. formula

• I. How to create a great proposal idea for a SwafS call

• C. How to identify and connect with key contacts and successful actors in SwafS as potential leader or partner

• R. Which documents and projects to study/consider for success in SwafS

• E. How to build a great proposal summary for SwafS

• A. How to identify and attract highly competent potential partners in your SwafS proposal

• T. How you should write a proposal on SwafS

• E. What to do before and after submitting the SwafS

Module 3: How to impress others (evaluators, coordinators, partners) with your proposal/contributions based on the C.R.I.T.E.R.I.A. formula

• Outline of general C.R.I.T.E.R.I.A. formula applicable for SwafS


www.horizon2020.tn

How experts develop winning H2020 grant applications

H2020 Funding Expert Transformation FETTM Formula


www.horizon2020.tn

Simplifying the success in SwafS

Get intelligence

on SwafScall

Step 1

Master the full proposal development

process in SwafS

Step 2

Impress evaluators with your

SwafS grant application

Step 3

CallINTELLIGENCE

I.C.R.E.A.T.E. system

C.R.I.T.E.R.I.A.Formula

From Struggle To Success


www.horizon2020.tn

Module 1SwafS Call Intelligence


www.horizon2020.tn

Intelligence from the SwafS WP structurePurpose of a group of call topics

Unique call Topic Code

Purpose of a specific call topic, unique in a specific WP but possibly also in previous

call topics.


www.horizon2020.tn

Intelligence from general SwafS WP requirements

ALL winning proposals will • Focus on responsible research and innovation (RRI)

including gender, and enhance the attractiveness of the research profession

• Achieve positive impact in climate change, sustainable development, and biodiversity and/or in cooperation with third countries

• Support one or more of the Sustainable Development Goals

• Detail SMART impacts, where possible aligned with existing EU or other international objectives

• Advance institutional change actions in all or several of the 5 RRI dimensions, ie. Gender, Science Education, Open Access/Open Data, Public Engagement, Ethics

• Consider and actively seek synergies with, and where appropriate possibilities for further funding from, other relevant EU, national or regional research and innovation programmes


www.horizon2020.tn

Intelligence from univerally applicable references in WP

Sustainable Development Goals

• https://www.un.org/sustainabledevelopment/sustainable-development-goals/

Monitoring the Evolution and Benefits of Responsible Research and Innovation (MoRRI)

• https://ec.europa.eu/programmes/horizon2020/en/news/monitoring-evolution-and-benefits-responsible-research-and-innovation-morri

The Gendered Innovations Initiative

• https://genderedinnovations.stanford.edu/what-is-gendered-innovations.html

Research and Innovation Smart Specialisation Strategies (RIS3)

• https://s3platform.jrc.ec.europa.eu/map

Guide on Enabling synergies between ESIF, H2020 and other research and innovation related Union programmes

• https://ec.europa.eu/regional_policy/sources/docgener/guides/synergy/synergies_en.pdf


https://www.un.org/sustainabledevelopment/sustainable-development-goals/

https://ec.europa.eu/programmes/horizon2020/en/news/monitoring-evolution-and-benefits-responsible-research-and-innovation-morri

https://genderedinnovations.stanford.edu/what-is-gendered-innovations.html

https://ec.europa.eu/regional_policy/sources/docgener/guides/synergy/synergies_en.pdf

www.horizon2020.tn

Intelligence from a specific call topic WP description

Call topic purpose

Key Problem

Proposal Objectives/Approach

Further problems and related results

Type of projects


www.horizon2020.tn

Intelligence from SwafS infoday/brokerage agenda

Policy officer/expert the one most familiar with the call topics

Project Officers responsiblefor specific call topics


www.horizon2020.tn

Intelligence on SwafS outside infoday agenda –Who is Who DB of EUUse who is who database of EU for seaching contacts (phone, address, position) identifed from infoday agendas https://op.europa.eu/en/web/who-is-who and use [email protected]

e.g. Fabrice Andreone =>

Senior Expert - EU Policies

European Commission - Directorate-General for Research and Innovation - Research & Innovation Outreach - Academic R&I and Research Organisations (RTD.G.2)

Square Frère Orban 8 / Frère-Orbansquare 8 • 1000 • Bruxelles / Brussel

+32-229-61138

[email protected]


https://op.europa.eu/en/web/who-is-who

mailto:[email protected]

www.horizon2020.tn

Intelligence on SwafS outside infoday agenda – SwafS Expert Advisory Group

https://ec.europa.eu/transparency/regexpert/index.cfm?do=groupDetail.groupDetail&groupID=3093

List of full names of experts, their affiliation, their nationality

Agenda of all meetings and their minutes


https://ec.europa.eu/transparency/regexpert/index.cfm?do=groupDetail.groupDetail&groupID=3093

www.horizon2020.tn

Intelligence on SwafS outside infoday agenda – SwafS Expert Advisory Group - Minutes


www.horizon2020.tn

Intelligence on SwafS outside infoday agenda – SwafS Expert Advisory Group - Members


www.horizon2020.tn

Intelligence on SwafS outside infoday agenda – SwafS Expert Advisory Group – referenced documents from minutes


www.horizon2020.tn

Intelligence on SwafS based on H2020 reference documents

Get expert names to connect

https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/how-to-participate/reference-documents© Nikolaos Floratos, Fundingexpert.academy

https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/how-to-participate/reference-documents

www.horizon2020.tn

Intelligence on SwafS based on infoday material

Study the videorecordings/presentations


www.horizon2020.tn

Intelligence on SwafS based on previously funded projects

https://tinyurl.com/SwafsProjects

Identify the projects under the same topic description and same theme related to yourtargeted call topic ID. Analyse the

profile of the winning projects based on• The consortium synthesis• The ambition of the objectives• The ambition of the expected impacts• The outline WP structure (Methodology)• Any key public deliverables (analysis,

studies, etc)• Contact details• …

And ensure that your project1. Complements and does not overlap2. Reaches/exceeds ambition and reach3. Considers already work from all the

related funded projects4. Establishes synergies with these projects

(as part of advisory board, involving as partners in your consortium, etc)


www.horizon2020.tn

Intelligence for identifying and connecting with key contacts and potential SwafS grant application

initiators


www.horizon2020.tn

Intelligence on

1. Intelligence on identifying key contacts and potential SwafS actors

2. Intelligence on making your profile and expertise very attractive


www.horizon2020.tn

1. Intelligence on SwafS based on H2020 dashboard

List of coordinators of successful SwafS projects

Part 1


www.horizon2020.tn



Part 2


www.horizon2020.tn



Part 3


www.horizon2020.tn



Part 4


www.horizon2020.tn



Part 5


www.horizon2020.tn

1. Intelligence from Infoday/Brokerage + H2020 dashboard


www.horizon2020.tn

1. Intelligence on SwafS from Infoday/Brokerage + H2020 dashboard

+ =>+

List of contacts from successful key actors=>


www.horizon2020.tn

1. Intelligence on SwafS from BE marketplace


www.horizon2020.tn

1. Intelligent tools for contacts

Use the three intelligent searching/networking tools to find at least email of contacts identified based on their full name and affiliation

a) Google,

b) LinkedIn or

c) Researchgate/Academia


www.horizon2020.tn

2. Intelligence on making your profile and expertise to stand-out

• First you check whether someone in your network can introduce you to them

• If not, you send a pitching email and invite them for a skype/phone meeting

• Then you always follow-up by phone to check whether they are involved in any proposal preparation and ensure that they have received and read your email and arrange a skype/phone meeting for discussing more details


www.horizon2020.tn

2. Intelligence on the pitching emailA pitching email that stands out should

• avoid having attachments (e.g. your profile)

• Should be one page long max

• Should not focus only on any expertise you have but most importantly on other added values that stand-out, e.g.

• EC encourages the participation of organisation from third countries in SwafS call and especially from Tunisia (see Tunisia in H2020 support programme funded by EC)

• Use the intelligence highlighted to show that you know what you are talking about (e.g. the familiarisation with a) other related projects, b) aware of the key contacts or already in contact with some of them, c) familiar with the key documents

• A high-profile expert (Nikolaos Floratos ☺) has been assigned from the EU programme to advice on any SwafS proposal that a tunisian organisation is involved

• Close links with policy makers (e.g. ministries, etc) to be involved as indirect partners and provide a letter of support or/and become members of the advisory board

• Willingness and capacity to contribute with high value content and bring on board also high profile potential partners

• Highlight that Tunisia is the only H2020 gateway for the other markets and countries in Africa

• In case, you are coordinanating an H2020 proposal use it also as a passport for being invited as partner in other proposals.


www.horizon2020.tn


Get intelligence

on SwafScall

Step 1


process in SwafS

Step 2



Step 3

CallINTELLIGENCE





www.horizon2020.tn

Module 2SwafS Proposal Development Cycle based on the I.C.R.E.A.T.E.

formula


www.horizon2020.tn

The Full Proposal Development CycleI.

C.

R.

E.A.

T.

E.


www.horizon2020.tn

The I. Element from the I.C.R.E.A.T.E. SystemWinning proposals and successful projects start with an I. Idea that supports the following 7 principles

1. Mission of your organisation/client

2. Vision of your organisation/client

3. Creation of forefront (new and useful) knowledge

4. Growth in Europe

5. Quality of life of citizens

6. Call topic Priorities/Challenges/Scope

7. Call topic expected impacts


www.horizon2020.tn

How to create innovative ideas for your Horizon 2020 proposal


www.horizon2020.tn

Everything starts with problem(s)• We cannot have great ideas if they are not based on big problems and challenges

• Albert Einstein emphasized the 80/20 ratio between problems and solutions


www.horizon2020.tn

PIDS - Proposal Idea Development Steps

Mindmap accessible at https://tinyurl.com/PIDsteps


https://tinyurl.com/PIDsteps

www.horizon2020.tn

PIDT- Proposal Idea Devevelopment TemplateMindmap accessible at https://tinyurl.com/PIDtemplate


https://tinyurl.com/PIDtemplate

www.horizon2020.tn

How many participants in problem-storming/idea creation session?


www.horizon2020.tn

An example of an ideaBased on

“ID: SwafS-09-2018-2019-2020”

“Coordination Support Actions”

Funding between EUR 2.50 million and EUR 3.00 million and a duration of 48 months


www.horizon2020.tn

ID: SwafS-09-2018-2019-2020- The Specific ChallengeGender equality is a key priority set with the Member States and Associated countries in the European Research Area. Research funding and performing organisations, including universities, are invited to implement institutional change through Gender Equality Plans (GEPs). The Council conclusions of 1 December 2015 acknowledged the contribution of gender equality to the quality of research and innovation. It reaffirmed the need for sustainable cultural and institutional change along the three following objectives:

• Removing barriers to the recruitment, retention and career progression of women researchers;

• Addressing gender imbalances in decision making processes;

• Integrating the gender dimension in research and innovation content.

The GEAR tool developed by the European Commission and EIGE regrouped the state of the art knowledge and practices on institutional change and provided a step-by-step guide on how to set up and implement GEPs.


www.horizon2020.tn

ID: SwafS-09-2018-2019-2020- The ScopeThe action should focus on implementing Gender Equality Plans (GEPs) in research funding organisations and research performing organisations including universities, as "drivers" for systemic institutional changes. The GEPs should be developed using a coherent approach, referring to the GEAR tool step-by-step guide. The proposed GEPs structure will include at least the following:

• Conduct assessment / audit of procedures and practices with relevant data to identify gender bias at organisation level;

• Implement effective actions to be developed over time, according to the identified bias;

• Set targets and monitor progress via indicators at organisation level.

The proposals will explain the planned GEPs in the context of existing national provisions and national action plans and strategies (legislation, specific incentives, etc.) relating to gender equality in research and innovation. In 2020 they will also indicate to which extent they strengthen and/or complement national frameworks. The proposal should also explain previous steps taken by the organisation regarding gender equality.

The proposal will provide proof of long term commitment in the implementation of GEPs from their highest management level. The role of middle management and relevant departments of the partner organisations in the implementation of the GEPs should be described.

The proposals will include a methodology for impartially evaluating the progress made on the impact the gender equality plans had on structural change throughout the duration of the project. A specific work package(s) and deliverable(s) should be introduced in the proposal for this purpose.

Special emphasis will be placed on the sustainability of the GEPs to be implemented and on project follow-up initiatives.

In 2020 a further focus will be on impact at national level. It is therefore recommended the participation of national authorities as part of the projects' advisory structures.

The allocation of resources within the consortium will focus on the implementation of GEPs in the partner organisations. These partner organisationsmust be at a starting/initial stage in the setting-up and implementation of gender equality plans. Proposals should allocate the majority of funding to setting-up and implementing GEPS. The proposal will explain the role of partners not implementing GEPs and their specific contribution in line with the text and requirements of the topic.

Participation of professional associations in the consortium is recommended.

In 2020 other actors such as scientific publishers should also be considered, Furthermore special attention should be given to GEP-implementing organisations from countries for which the implementation of ERA Priority 4 (gender equality and gender mainstreaming in research) has shown slower progress as shown in the ERA Progress Report 2018.© Nikolaos Floratos, Fundingexpert.academy

www.horizon2020.tn

ID: SwafS-09-2018-2019-2020 – Expected Impacts

The proposed action will contribute to increasing the number of research organisations and higher education establishments implementing gender equality plans. The individual implemented GEPs should be shared on the GEAR tool[4].

The expected impacts are:

• Increase in the participation of women in research and innovation and improvement of their careers prospects;

• Improvement of gender balance in decision-making bodies in research organisations;

• Inclusion, where relevant, of the gender dimension in research content and increase in the quality and societal relevance of produced knowledge, technologies and innovations.

In the medium to long term, the implementation of Gender Equality Plans will contribute to the achievement of the ERA.


www.horizon2020.tn

Indicative problems based on Challenges and Expected Impacts of SwafS SwafS-09-2018-2019-2020

Indicative societal problems

• Slow recruitment rate and career advancements of female researchers

• Traditionally male dominated areas in STEM

• Low representation of women in high levels of hierarchy

• Gender imbalances of leadership in research institutes

• Low prioritirisation of gender equality in research organisations

Indicative implementation problems

• Lack of info on gender bias at regional, national & institutional levels

• No knowledge on practices for advancing career progression of female researchers

• Negatively biased in the participation of female researchers in leadership and decision-making

• No gender mainstreaming in research

• No gender education in university curricula

• Lack of open tools and methods for capacity building in implementing GEPs

• Negative bias towards gender balance and equality in research and innovation


www.horizon2020.tn

I.dea proposedOur project aims to implement a number of Gender Equality Plans (GEPs) based on GEAR-tools. The goal is to advance the application and evaluation of equality measures in universities with the support of non-university entities that favor such measures. The GEPs will pursue the recognition and promotion of the research career of women, their incorporation in decision-making positions, and the promotion of a culture of equality in organizations.


www.horizon2020.tn

The C. Element from the I.C.R.E.A.T.E.S. System


www.horizon2020.tn

The C. Element from the I.C.R.E.A.T.E.S. System

C. Connections

• Input to Connections is our idea (5-8 sentences) that we have internally validated.

• Output is

• To externally validate the idea


www.horizon2020.tn

The C. Element from the I.C.R.E.A.T.E.S. SystemWhom to connect with (see related slides from SwafS intelligence):

• SwafS NCP

• EC policy officers and project officers active in SwafS

• Members of the SwafS Expert Advisory board

• SwafS experts

• Successful actors in SwafS


www.horizon2020.tn

Tip!The main idea here is to receive some external feedback e.g. on

• The excellence of your innovation (e.g. What makes it distinct and essential at least at europeanlevel)

• Feedback on barriers to go global

• Clarifications on terms/concepts used in reference material of the workprogramme


www.horizon2020.tn

Remember these tips for better connections!✓Never go to to events unprepared.

Check who else is attending and identify the ones you wish to connect

✓Avoid using your mobile phone during the event breaks. Exploit breaks for connecting

✓Be confident and show openness (smile, shoulders back). Enjoy it!

✓If possible, organise an event about Horizon 2020 and invite officials and experts to present, then arrange a lunch with them

✓Ask someone from your network (e.g. NCPs) to introduce you to experts, EC officials from their network


www.horizon2020.tn

Apply the following actions for better connections!

✓Approach an individual always with a real compliment but only based on the following structure✓Give a compliment on something

actual, i.e. on the presentation just given as such✓ I liked your presentation/profile and

especially …. because …

✓ Then ask the following:1. Could I have just one minute of your

time?2. This is our proposal idea, do you

think it is attractive under this call?

3. What else would you suggest that I must consider?

N.B. The above applies also in any offline communication also, e.g. Via email/Linkedin message.


www.horizon2020.tn

The R. Element from the I.C.R.E.A.T.E.S. System


www.horizon2020.tn

The R. Element from the I.C.R.E.A.T.E. SystemR. Read and in specific study the reference material related to the identified Horizon 2020 topic from the previous step and in specific1. Horizon 2020 SwafS Workprogramme and especially the call

topic description2. Guide for submission and proposal evaluation3. An outlook on the application template 4. Material from infoday events (presentation slides, referenced

documents and links in the slides/videos)5. Outlook on previously projects funded (from CORDIS/mindmap)

and especially those that may be referenced in the infoday slides or in the workprogramme so far

6. Frequently Asked Questions (important!) by participants on Horizon 2020 SwafS

7. Material (important!) for Horizon 2020 SwafS evaluators.


www.horizon2020.tn

The R. Element from the I.C.R.E.A.T.E. System - FAQs

https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/support/faq;type=1;categories=;programme=H2020;actions=;keyword=SwafS© Nikolaos Floratos, Fundingexpert.academy

https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/support/faq;type=1;categories=;programme=H2020;actions=;keyword=SwafS

www.horizon2020.tn

The R. Element from the I.C.R.E.A.T.E. System - Material for Horizon 2020 SwafS evaluators

https://ec.europa.eu/info/science-and-society-evaluation-2019-proposals-web-briefing_en© Nikolaos Floratos, Fundingexpert.academy

https://ec.europa.eu/info/science-and-society-evaluation-2019-proposals-web-briefing_en

www.horizon2020.tn

The R. Element from the I.C.R.E.A.T.E. SystemThe output of the Read action/step should be one sheet of paper (both sides printed) with the following information:

• Scope of topic

• Priorities to be funded

• Eligibility Criteria

• Submission Deadline

• Evaluation Criteria

• Key documents (links to consider)

• Previously projects funded similar to your project idea

• Financials - Call budget/indicative Proposal Budget, expected projects to be funded

• Success Rates

• Contact details of EC, NCP representatives and/or an expert to provide you further feedback


www.horizon2020.tn

The E. Element from the I.C.R.E.A.T.E. System


www.horizon2020.tn

The E. Element from the I.C.R.E.A.T.E. System• E. Encapsulate the essentials of your proposal idea and approach in

3-3.5 pages summary as shown in the next slide:

• Output of this step is the proposal summary


www.horizon2020.tn

1. Scope/Aim/Purpose (based on your

idea)

2. Name/Acronym and Title

3. Problems/Rationale (why our project is

needed)

4. Solutions/Objectives as achievements (verbs)

5. Results/Outcomes

(nouns)

6. Our target group (Who will benefit from each result)

7. Workplan(which activities

for implementing each result)

8. Consortium Profile(expertise needed for implementing each of

the activities)

Proposal Summary Structure

Use (http://acronymcreator.net/)

Achievements NOT SAME as Activities


www.horizon2020.tn

How to build sections in your proposal summary based on

the call topic description


www.horizon2020.tn

Problem sections in an H2020 SwafS call topic


www.horizon2020.tn

Indicative societal problems• Slow recruitment rate and career advancements of female researchers• Traditionally male dominated areas in STEM• Low representation of women in high levels of hierarchy• Gender imbalances of leadership in research institutes• Low prioritirisation of gender equality in research organisations Indicative implementation problems• Lack of info on gender bias at regional, national & institutional levels• No knowledge on practices for advancing career progression of female

researchers• Negatively biased in the participation of female researchers in leadership and

decision-making• No gender mainstreaming in research• No gender education in university curricula• Lack of open tools and methods for capacity building in implementing GEPs• Negative bias towards gender balance and equality in research and innovation

Problems emerging directly from specific challenge and expected impacts


www.horizon2020.tn

Tip! In some cases, we have expected impacts grouped as

• Short-term (Rule of thumb (RoT): 0-1 years after the project)

• Mid-term (RoT: 1-3 years after the project)

• Long-term (RoT: 3-5 years after the project)

Since the expected impacts mainly take place after the end of the project, during the project duration and also in the proposal, we need to show some evidence in small scale that all three expected impacts will be achieved after the project


www.horizon2020.tn

Build a draft workplan for the Proposal Summary and identify the needed expertise based on

the call topic description


www.horizon2020.tn

SwafS-9-2018-2019-2020 - The Scope (Refocused)Scope: The action should focus on implementing Gender Equality Plans (GEPs) in research funding organisations and research performing organisations including universities, as "drivers" for systemic institutional changes. The GEPs should be developed using a coherent approach, referring to the GEAR tool step-by-step guide. The proposed GEPs structure will include at least the following:

• Conduct assessment / audit of procedures and practices with relevant data to identify gender bias at organisationlevel;

• Implement effective actions to be developed over time, according to the identified bias;

• Set targets and monitor progress via indicators at organisation level.

The proposals will explain the planned GEPs in the context of existing national provisions and national action plans and strategies (legislation, specific incentives, etc.) relating to gender equality in research and innovation. In 2020 they will also indicate to which extent they strengthen and/or complement national frameworks. The proposal should also explain previous steps taken by the organisation regarding gender equality.

The proposal will provide proof of long term commitment in the implementation of GEPs from their highest management level. The role of middle management and relevant departments of the partner organisations in the implementation of the GEPs should be described.

The proposals will include a methodology for impartially evaluating the progress made on the impact the gender equality plans had on structural change throughout the duration of the project. A specific work package(s) and deliverable(s) should be introduced in the proposal for this purpose.

Special emphasis will be placed on the sustainability of the GEPs to be implemented and on project follow-up initiatives.

In 2020 a further focus will be on impact at national level. It is therefore recommended the participation of national authorities as part of the projects' advisory structures.

We focus on action verbs and their objects

WP1: Assessment of organizational procedures with bias on gender

WP2: Analysis of existing national provisions for gender equality

WP3: Implementing GEPs

WP4: Impact assessment and Evaluation


WP5: Exploitation and Sustainability




www.horizon2020.tn

Profiles & Expertise needed, to be used in PPO, Summary

WP1: Assessment of organizational procedures with bias on gender

WP2: Analysis of existing national provisions for gender equality

WP3: Implementing GEPs



1. Expert on Gender assessment practices in organisations, and RPOs to be assessed

2. Expert on assessing european and national policies on gender issues and RPOs familiar with their national provisions

3. Expert on GEAR tools and design of GEPs, RPOs as pilot users

4. Expert on methodologies measuring impact of GEPs, RPOs as participants

5. Dissemination,Exploitation & Sustainability expert, European and national policy advisors and makers

N.B. Expert on the project coordination is by de facto needed but not emerging from Scope© Nikolaos Floratos, Fundingexpert.academy

www.horizon2020.tn

Proposal Summary UsesA great proposal summary (max 3-3.5 pages) is your main tool for

• Receiving fruitful feedback on your project

• Engaging competent partners (if applicable/necessary)

• Including supporters and funders (e.g. getting Letters of Support from Key Stakeholders

• A great foundation for a great proposal

• Engaging resources for developing further the proposal


www.horizon2020.tn

The A. Element from the I.C.R.E.A.T.E. System


www.horizon2020.tn

The A. Element from the I.C.R.E.A.T.E. SystemA. Attract competent partners (direct and indirect ones)

• Direct Partners are the ones responsible for implementing the proposed solution and sign the contract with the EC for receiving also the Horizon 2020 grant

• Indirect/Associate partners are mainly stakeholders that have strong interest in your innovation and they will provide related letters of support/interest• They don’t sign the contract but can participate at your advisory board


www.horizon2020.tn

Tips!✓Your proposal should include

letter(s) of support from indirect partners that to confirm a strong interest in your underlying innovation

✓Indirect partners do not participate formally in the consortium but they can be part of your Advisory Board in the project


www.horizon2020.tn

The A. Element from the I.C.R.E.A.T.E. SystemA. Attract competent consortium

B. Sources for competent direct and indirect partners• Your own network

• Partner Search Facilities

• Related events (infodays/brokerage events)

• Social Media (related Linkedin and Facebook groups) – very useful if exploited properly

• Compendia/Summaries of previously funded projects!!! - (very useful)


www.horizon2020.tn

Partners’ Sources

Source: SEMINAR PROGRAMME HOW TO SUCEED IN HORIZON 2020 AND OTHER INTERNATIONAL RTD PROGRAMMES, Vilnius Mar2019© Nikolaos Floratos, Fundingexpert.academy

www.horizon2020.tn

The A. Element from the I.C.R.E.A.T.E. SystemA. Attract competent partners via an online Expression of Interest form

• Information to be requested1. Contact details and PIC number

2. Expected Role

3. Related Experience (plus 5 related publications and projects, any patents, prizes)

4. Average person-day cost

5. Capability (check) to provide Letters of Support (LoS) from stakeholders

6. Possibility (check) to involve your organisation in similar proposal initiatives

7. Capability (check) to contribute in the proposal writing

Tip: Apply filtering mechanisms, i.e. give priorities to competent partners with prizes and achievements related to their role, as well as on those offering to become part of the proposal writing team and/or include your organisation in similar initiatives.


www.horizon2020.tn

Tip!It is always welcome to involve competent partners NOT from the usual countries that are successful, i.e. introduce countries such as Romania, Poland, Tunisia, etc


www.horizon2020.tn

Follow-up: Engaging Key-Actors in your proposal

Essential Steps:

1. Identify the missing expertise you need based on the Proposal Summary/Scope analysis

2. Shortlist previously funded projects and actors in the same area under the same theme(Check SwafS calls intelligence mind map)

3. Explore the contact details of the coordinator(s)/key actors by looking at their project website, lindedin, google (E.g. [Name, email, organisation, or @organisationdomainname

4. Based on the above, prepare a letter/email to highlight the high value of your proposal and why you believe that organization will play a key role in your project

5. Do not forget to express also your willingness to get involved in other initiatives that they may be involved (check the slide on pitching email as partner)

6. Seek mainly for a skype meeting and NOT for a direct yes/no response

7. Identify events that you need to attend for promoting your proposal

8. Further to the proposal idea, you provide them also the proposal summary but without the references.


www.horizon2020.tn

The T. Element from the I.C.R.E.A.T.E. System


www.horizon2020.tn

The T. Element from the I.C.R.E.A.T.E. SystemT. Transform an empty application form into a great and winning proposal

• The high quality of the proposal content and approach will be enhanced with the C.R.I.T.E.R.I.A. formula

• Have on board the full proposal development team


www.horizon2020.tn

D. Don’t Delay it, Delegate it!

Winning Proposals in SwafS require teams with a1. Proposal Leader2. Proposal Writing Team (in-house

team but also from the partnership) incl. one Expert in the scientific focus of the proposal and another one in the impact

3. Secretary4. Expert


www.horizon2020.tn

The E. Element from the I.C.R.E.A.T.E. System


www.horizon2020.tn

The E. Element from the I.C.R.E.A.T.E. SystemE. Evaluate the final draft by an external, i.e. someone that hasn’t been involved in the preparation of the proposal

• Possible candidates:• A colleague

• An external expert

• Output: The final proposal ready to be submitted


www.horizon2020.tn

Tip!Evaluation feedback should be critical and based on

• How convincing the proposal is against each subsection criterion

• On weaknesses on the approach based on the text provided

• Evaluation can also take place earlier on the proposal summary and/or on the proposal idea


www.horizon2020.tn

You address the evaluation feedback and …

S. Submit the final proposal

- Send a thank you message to all partners

- Tidy-up your office and e-folders

- Last but not least – Celebrate with your team!


www.horizon2020.tn

Tips!✓In order to avoid unpleasant

surprises, a few days before the official submission, submit a dummy proposal (empty one) to check that all admin info from all partenrs is accepted


www.horizon2020.tn

I.C.R.E.A.T.E. Timeline (thumb rule)I.

• t0>4 months: Idea to be worked the latest 3 months before submission

C.• t0-4 months: Although connecting is a continuous process

R.• t0-3 months: Reading and studying the suitable call

E.• t0-2.5 months: Encapsulating and preparing the proposal summary

A.• t0-2 months: Attracting Milestone: Finalise consortium/team 2 months before submission deadline for ensuring commitment

T.• t0-1.5 months: Transforming your proposal into a great one after the finalisation of the consortium within 1.5 months

E.• t0-1 week: Evaluating your proposal by an external and address their comments

.• t0 is Submission deadline


www.horizon2020.tn

Internal deadline for participating/initiating an H2020 project vs Success rate

SuccessRate

----

----

2%

30%

to

to: Submission deadline/Internal deadline

t: Internal deadline for participating/initiating an H2020 project

t: Internal deadline4 m

I

Source: EARMA conference 2017


www.horizon2020.tn


Get intelligence

on SwafScall

Step 1


process in SwafS

Step 2



Step 3

CallINTELLIGENCE





www.horizon2020.tn

Module 3: General C.R.I.T.E.R.I.A. Formula

How the mind of evaluators work and how to impress them in SwafS

Step 3


www.horizon2020.tn

How evaluators/EC experts evaluate


www.horizon2020.tn

Proposal Structure to be evaluated

• Administrative Data

• Specific Structure

• Eligibility Evaluation

• Done internally by European Commission/Funding Authority

Part A

• Technical Description of the approach

• Limited in size (characters, words or pages)

• Specific Structure

• Evaluated by external experts

• Only eligible proposal are evaluated

• Quality evaluation based on specific evaluation criteria

Part B

• Annex as optional

• Anything that could add reliability and referenced in Part B

• Examples: Letters of Support, Certificates, Recognition of achievements, Lists of publications

Part C

Checked for Eligibility by

EC

Both parts are evaluated by EC experts

based on specific criteria


www.horizon2020.tn

Evaluation Process

1. Individual Evaluation

• 3 experts mark and comment on the proposal quality on their own

• o/p:3 Evaluation Forms

• Estimated time: 1.5 hours – 0.5 day

• Mainly remotely

2. Consensus Meeting

• The 3 experts, the EC officer and 1 expert

• Aim to agree on common marks and comments

• Mainly with physical presence duration 1.5h

• O/p: One evaluation summary report agreed by the 3 experts

• N.B.: If no agreement, two more experts involved in step 1 and all participate in step 2

3. Panel Meeting

• All/representation of experts, EC officers, head of unit

• Decide on the final ranking of all proposals based on the marks and comments from the consensus meetings

• Need to read in advance ESRs and proposal content of ones in the border to be funded or not

• 0/p: Final ranking of all proposals


www.horizon2020.tn

Interpretation of the scores

0

• The proposal fails to address the criterion or cannot be assessed due to missing or incomplete information (very rare)

1

• Poor. The criterion is inadequately addressed, or there are serious inherent weaknesses

3

• Fair. The proposal broadly addresses the criterion, but there are significant weaknesses

4

• Very Good. The proposal addresses the criterion very well, but a small number of shortcomings are present

5

• Excellent. The proposal successfully addresses all relevant aspects of the criterion. Any shortcomings are minor

NB: Each of the 3 criteria can receive a mark from 0 to 5 and half marks are allowed. The threshold for individual criteria is 3. The overall threshold, applying to the sum of the three individual scores, is 10. However, in practice accepted Horizon 2020 proposals have around 14or above total mark!© Nikolaos Floratos, Fundingexpert.academy

www.horizon2020.tn

General C.R.I.T.E.R.I.A.™ Formula• C. Citations

• R.

• I.

• T.

• E.

• R.

• I.

• A.


www.horizon2020.tn

Citations/references• What is the difference between a claim and a fact?

• Citations/references transform claims into facts!

• Experts are not supposed to assume!

• Hence, evidence on your arguments is supported by citations/references


www.horizon2020.tn

General C.R.I.T.E.R.I.A. Formula• C. Citations

• R. Resources

• I.

• T.

• E.

• R.

• I.

• A.


www.horizon2020.tn

Useful Resources for SwafS• Rapid Press of EC, europa.eu/rapid/search.htm

• Scientific papers databases or alternatively Google scholar scholar.google.com/, www.researchgate.net and www.academia.edu

• Journal ranking Databases: SCIMAGO, SCOPUS, Web of Science

• European observatories, e.g. European Observatory on Health Systems and Policies, www.euro.who.int/en/about-us/partners/observatory

• EU policies, strategies, actions plans per sector at https://ec.europa.eu/growth/sectors/

• Public deliverables e.g. on user needs, state of art analysis, exploitation from other related european funded projects (check SwafS Calls Intelligence Map)

• Sites with statistics http://ec.europa.eu/eurostat Statista.com, http://ec.europa.eu/eurostat indexmendi.com, stats.oecd.org, trends.google.com

• European Parliament Committees (Supporting analyses at http://www.europarl.europa.eu/committees/en/supporting-analyses-home.html

• Policy Roadmaps and Impacts Assessments (e.g. Google Policy Roadmap gender -> .pdf EIGE publication European Roadmap


http://www.academia.edu/

https://www.scimagojr.com/

https://www.scopus.com/

https://ec.europa.eu/growth/sectors/

www.horizon2020.tn


• R. Resources

• I. Interesting/Inspiring

• T.

• E.

• R.

• I.

• A.


www.horizon2020.tn

Interesting/Inspiring• Avoid passive voice

• Avoid weak words that show hesitation such as … the project may achieve…

• Show confidence such as … the project expects to/will achieve …

• Avoid incremental objectives such as “… to improve current..”

• Imagine the proposal as a script of a story• Apply the VPS or PSV storyline

• Villain: A key problem

• Victim: Key target groups

• Hero: the project

• Make it more personal!


www.horizon2020.tn

Inspiring/Interesting• An experiment in Australia on the accuracy of cancer diagnosis from x-ray images

(mammographs) by physicians/doctors

• Accuracy was increased ~30% when physicians/doctors were shown a photo of the patient (even a fake one) along with the x-ray image


www.horizon2020.tn

Steering

Committee (SC)

Advisory Committee (AC)

DE Manager

Communication Manager (CM)

Exploitation Manager (EM)

Ethics Manager (EM)

ext. Quality Evaluator

Technical

Committee (TC)

Dr. Gandi Pau (PC/PO)Dr. Giannis Arzis (TL/PO)

Dr. Gandi Pau (chair)

Mr. John Schwan

Ms. Sarah Leute

Mr. Nick Stevenson

Mrs. Maria Jhann

Mr. Peter Floratos

Profile photos/logos

Project/Scrum Team

1/WP1 Project/Scrum Team

2/WP2

Project/Scrum Team

3/WP3

Project/Scrum Team

4/WP4

Project/Scrum Team

5/WP5

Project/Scrum Team

6/WP6

Project/Scrum Team

7/WP7

Project/Scrum Team

8/WP8

Project/Scrum Team

9/WP9

Project/Scrum Team

10/WP10

Project/Scrum Teams

An example of a personal touch!


www.horizon2020.tn


• R. Resources


• T. Tangible – Specific

• E.

• R.

• I.

• A.


www.horizon2020.tn

Tangible

• Tangible= Measurable + Specific

• Tip: Anything that can be measured, is specific

• Tangible (Measurable + Specific) CARTIO:• Challenges

• Activities

• Results

• Targets

• Impacts

• Objectives

e.g. - Y number of people suffer from X and we expect Z numbers will benefit across EU when we achieve A;

- Use EU instead of Europe


www.horizon2020.tn

Tangible

Source: TH2020II/CERTH

Fit-All Text should be avoided


www.horizon2020.tn


• R. Resources



• E. Encapsulation/Abstract (4Whys)

• R.

• I.

• A.


www.horizon2020.tn

Encapsulate/AbstractAbstract is the first thing most of evaluators read. It is limited in words and formatics. Hence, concise and impressive based on key information (Answer the 4 Whys):

1. Why this project? (i.e. Apply the PSV)

2. Why now? (why it is urgent to deal now and not in some years from now)

3. Why you? (Why this consortium)

4. Why in this way? (why with with this methodology/approach)

Avoid copy and paste from the proposal section!!


www.horizon2020.tn


• R. Resources




• R. Restructuring

• I.

• A.


www.horizon2020.tn

The power of “Cognitive Ease”When you are in a state of cognitive ease, you are probably in a good mood, like what you see, believe what you hear, trust your intuitions, and feel that the current situation is comfortably familiar. You are also likely to be relatively casual and superficial in your thinking. When you feel strained, you are more likely to be vigilant and suspicious, invest more effort in what you are doing, feel less comfortable, and make fewer errors, but you also are less intuitive and less creative than usual.

[Daniel Kahneman, Thinking Fast and Slow]


www.horizon2020.tn

Tip for a great start on starting the writing process of a grant application

1. Restructure the application form with self-explained headings/subheadings after combining the application template and the evaluation criteria

2. Add bullets/tables on what has to be written under each subheading

3. Assign person(s) to elaborate further on their assigned subsections


www.horizon2020.tn

Restructuring Excellence SectionCurrent RIA/IA Excellence structure in template

1. Excellence

1.1 Objectives

1.2 Relation to the work programme

1.3 Concept and methodology

1.4 Ambition

Excellence Evaluation Criteriain Evaluators’ form


www.horizon2020.tn

Restructuring Excellence SectionRestructured RIA/IA Excellence section structure

1. Excellence

1.0 Introduction

1.1 EU/Global Challenges – Project Specific Objectives (SO)

1.2 Relation to the work programme

1.3 Concept and Project Methodology1.3.1 Overall concept and main project idea1.3.2 Project Positioning1.3.3 National/international research and innovation activities linked with the project1.3.4 Overall approach, interdisciplinary considerations and methodology1.3.5 Gender dimension

1.4 Ambition, beyond State of the Art and Innovation Potential

Excellence Evaluation Criteriain Evaluators’ form


www.horizon2020.tn

Restructuring Impact SectionCurrent RIA/IA Impact structure in template

2. Impact

2.1 Expected impacts

2.2 Measures to maximise Impact

Impact Evaluation Criteriain Evaluators’ form


www.horizon2020.tn

Restructuring Impact SectionRestructured RIA/IA Impact section structure

2. Impact

2.0 Introduction

2.1 Expected impacts2.1.1 Project stakeholders2.1.2 Topic related expected impacts2.1.3 Enhance capacity2.1.4 Advance growth2.1.5 Impacts to environment/climate change2.1.6 Other impacts2.1.7 Possible barriers &obstacles

2.2 Measures to maximise impact

2.2.1 Dissemination & Exploitation Plan

2.2.2 Follow-up exploitation actions after the end of the project

2.2.3 Sustainability Strategy

2.2.4 Research Data Management Plan

2.2.5 Communication Plan

Impact Evaluation Criteriain Evaluators’ form


www.horizon2020.tn

Restructuring Implementation SectionCurrent RIA/IA Implementation structure in template

3. Implementation

3.1 Workplan – Workpackages, deliverables

3.2 Management structure, milestones and procedures

3.3 Consortium as a whole

3.4 Resources to be committed

Implementation Evaluation Criteria in Evaluators’ form


www.horizon2020.tn

Restructuring Implementation SectionRestructured RIA/IA Implementation structure

3. Implementation

3.0 Introduction

3.1 Workplan – Workpackages, deliverables

3.2 Management structure, milestones and procedures

3.2.1 Management and Decision Making Process3.2.2 Milestones and performance indicators3.2.3 Risk Plan3.2.4 Sustainability Tasks

3.3 Consortium as a whole

3.4 Resources to be committed

Implementation Evaluation Criteria in Evaluators’ form


www.horizon2020.tn


• R. Resources





• I. Illustrations

• A.


www.horizon2020.tn

A good paradigm!


www.horizon2020.tn

Illustrations• 1000 words equal to one picture (Chinese proverb)

• Use illustrations (figures, charts, tables, diagrams, etc) to substitute or complement text

• Rule of thumb: One illustration per page


www.horizon2020.tn


• R. Resources





• I. Illustrations

• A. Aesthetics


www.horizon2020.tn

Aesthetics• Use of bold, frames, colour or boxes for highlighting key information


www.horizon2020.tn

Which is more impressive?


www.horizon2020.tn


Get intelligence

on SwafScall

Step 1


process in SwafS

Step 2



Step 3

CallINTELLIGENCE





www.horizon2020.tn

Congratulations!You did it! You are familiar now with the Full Recipe for

success in Horizon 2020 SwafS


emori appui association h2020 & horizon europe...2020/02/26 · “death by powerpoint”•...

Documents