emergency response team · 2019-11-26 · the name of this organization shall be emergency response...

©2019 Emergency Response Team. All rights reserved. of 17

Last revised Spring 2019.

Constitution and By-Laws 2018-2019 Revision

Emergency Response Team

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Table of Contents Preamble .................................................................................................................................... 4

Mission Statement ...................................................................................................................... 4

Article 1: Name and Purpose ................................................................................................... 5

Section 1: Name ......................................................................................................................... 5

Section 2: Purpose ...................................................................................................................... 5

Article 2: Membership ............................................................................................................. 6

Section 1: Open Membership ..................................................................................................... 6

Section 2: Active / “Medical” Membership ............................................................................... 6

Section 3: Probationary Members .............................................................................................. 6

Section 4: Associate Membership .............................................................................................. 7

Section 5: Alumni Membership .................................................................................................. 7

Section 6: Inactive Membership ................................................................................................. 7

Article 3: Officers ..................................................................................................................... 8

Section 1: Titles .......................................................................................................................... 8

Section 2: Organization Chart/Chain of Command .................................................................... 8

Section 3 Executive Committee ................................................................................................. 8

Section 4: Term of Office ........................................................................................................... 9

Section 5: Vacancies of Office ................................................................................................... 9

Section 6: Removal of Office ..................................................................................................... 9

Article 4: Duties of Officers ................................................................................................... 10

Section 1: Chief ........................................................................................................................ 10

Section 2: Assistant Chief ....................................................................................................... 10

Section 3: Training Officer ....................................................................................................... 11

Section 4: Public Relations Officer .......................................................................................... 11

Section 5: Logistics Officer ...................................................................................................... 11

Section 6: Quality Assurance Officer ....................................................................................... 12

Section 7: Finance Officer ........................................................................................................ 12



Section 8: Admin Officer ......................................................................................................... 12

Section 9: Advisor .................................................................................................................... 13

Article 5: Meetings ................................................................................................................. 14

Section 1: Regular Meetings .................................................................................................... 14

Section 2: Officer Meetings ...................................................................................................... 14

Section 3: Trainings .................................................................................................................. 14

Section 4: Special Meetings ..................................................................................................... 14

Section 5: Voting Requirements ............................................................................................... 14

Article 6: Organization Events .............................................................................................. 15

Section 1: University Events .................................................................................................... 15

Article 7: Suspension and Removal ...................................................................................... 16

Section 1: Suspension and Removal of Members .................................................................... 16

Section 2: Due Process ............................................................................................................. 16

Section 3: Vote required ........................................................................................................... 16

Section 4: Special Considerations ............................................................................................ 16

Article 8: By-Laws and Standard Operating Guidelines (SOGs) ...................................... 17

Section 1: Applicability of By-Laws and SOGs ....................................................................... 17

Section 2: Changes to the By-Laws and SOGs ........................................................................ 17



Preamble Be it resolved, that we solemnly pledge ourselves to sustain the officers in the discharge of

their duties, and hold our selves bound in honor to conform to and abide by, in every respect,

the following Constitution and Bylaws.

Mission Statement It is the Mission of this organization to humbly serve our community by providing the highest

possible level of patient care to the sick and injured in a timely manner and to provide the

members of our community with medical training to give them the ability to help themselves

and others in time of need.



Article 1: Name and Purpose

Section 1: Name The name of this organization shall be Emergency Response Team, hereafter referred to as

“ERT” or as "the organization".

This supersedes the former name of Medical Emergency & Disaster Relief Club.

Section 2: Purpose The purpose of this organization is to respond to all medical emergencies and provide the

University with a division of first responders and certified Emergency Medical Technicians

(EMTs) who can assess medical emergencies when they occur. Working jointly with the

Campus Safety department, the organization is able to stabilize and care for the sick and

injured prior to the arrival of Emergency Medical Services to any on-campus emergency, thus

saving valuable seconds when they count the most. The organization’s secondary purpose

shall be to provide the Embry-Riddle Community with valuable knowledge and training in the

Emergency Medical field. This organization is a recognized as a division of the Student

Government Association at Embry-Riddle Aeronautical University, Daytona Beach and

adheres to all campus policies that are set forth by Student Activities & Campus Events.



Article 2: Membership

Section 1: Open Membership All registered students, faculty, and staff of Embry Riddle Aeronautical University are

entitled to become members of this organization. A GPA of 2.25 is required for all members,

and 2.5 for officers per Student activities. Although highly encouraged, membership will not

be limited to certified First Responders and Emergency Medical Technicians (EMTs). Any

party wishing to become certified or involved in EMS is welcome to join. Eligibility for

membership, appointed, or elected student officer positions may not be limited on the basis of

race, religion, national origin, ethnicity, color, age, gender, gender identity, marital status,

citizenship, sexual orientation, or disability. The organization shall have no rules or policies

that discriminate on the basis of race, religion, national origin, ethnicity, color, age, gender,

gender identity, marital status, citizenship, sexual orientation, or disability.

Section 2: Active / “Medical” Membership A member will be considered “active” if they are in good standing with the club. In addition,

a member will have to complete a probation period in order to be considered “active”. This

membership may be limited only to in-house and state-certified first responders, and EMTs.

The following requirements must be met for a member to stay as an Active Member:

• A current EMT certification or a valid CFR certification.

• A valid CPR card.

• Attendance of at least 50% of the general membership meetings.

• Actively participating in shifts.

Section 3: Probationary Members All state certified members must undergo a probationary period before actively performing

Emergency Medical care in the field unless under the supervision of an Officer with

certification as an EMT. The Probationary period will be a length of no less than two months

provided the individual has met all the requirements set forth below.

The following requirements must also be met for a member to be moved from a Probationary

Member to an Active Member.

• Completion of the EMT Clearing Sheet or First Responder Class, as applicable.

• Completion of the BLS Protocol Test.



• Concurrence of the Chief, Assistant Chief and the Training Officer that the member is

ready to provide the highest level of care as a member of the organization.

The Executive Committee shall have the final authority on determining when a

Probationary Member may become an Active Member or an Associate Member.

Section 4: Associate Membership This membership will be available to members wanting to become involved with the

organization, but choose not to perform duties of active members. They are invited to attend

all organization events outside of regular shift and standbys.

All Associate Members are required to hold a valid CPR for the Professional

Rescuer/Healthcare Provider card.

Section 5: Alumni Membership A member will be considered “Alumni” if they have graduated from the university in good

standing. In addition, a member will have to have been a member of the organization in good

standing for at least two semesters while they were here as a student. This membership may

be limited only to current state-certified first responders and EMTs. They are invited to attend

all organization events outside of regular shifts and standbys.

Section 6: Inactive Membership Inactive membership will apply to any member unable to be on duty for any reason,

including, but not limited to: academics, medical, or personal reasons. In addition, the

President reserves the right to place any member on inactive status for any reason for a period

lasting no longer than ten days without the approval of the officers. If after ten days the

officers have not met to review the case, the member shall be returned to active status.

Active members who do not sign-up for shifts within the designated period will be moved to

inactive status for a period of one semester. After being inactive for one semester, the

member will be removed from membership and all ERT rosters.



Article 3: Officers

Section 1: Titles The officers of this organization shall be:

• Chief

• Assistant Chief

• Training Officer

• Public Relations Officer Logistics Officer

• Quality Assurance Officer

• Finance Officer

• Admin Officer

Section 2: Organization Chart/Chain of Command

Section 3 Executive Committee The executive committee shall consist of all previously mentioned officers, each having equal

vote in the organizations business.

Lieutenants

Captains

Chief/President

Assistant Chief

Public Relations Officer

Training Officer

Quality Assurance

Logistics Officer

Finance Officer

Admin Officer



The executive committee shall meet at a minimum, once a week during the fall and spring

semesters. Additional meetings shall be scheduled on an as needed basis and may sometimes

include members from outside the executive committee, if necessary.

In the event a regularly scheduled meeting cannot take place; the executive committee

reserves the right to take action on any general organization business that is to be announced

at the next general meeting.

Section 4: Term of Office Term of office is to be from the last day of the spring semester, to the last day of the following

spring semester, as determined by the Embry Riddle Aeronautical University academic

calendar. Officers returning to the university shall be eligible for re-election in their positions.

GPA checks will be conducted to determine eligibility after nomination and in-between

semesters.

Section 5: Vacancies of Office In the case of removal or resignation of an officer, the organization shall elect a new member

to assume the responsibilities of that officer.

In case of removal or resignation of the Chief, the Assistant Chief shall assume the

responsibilities of the Chief until a vote can be taken.

Nominations for the position will be accepted from the time of the vacancy announcement

until the time of election.

Every attempt should be made to elect new officials as soon as possible after a vacancy arises

within two general meetings.

Until the position is filled the Chief will appoint a qualified member to discharge the duties of

that position until an election can be held.

Given any unusual or extenuating circumstances, the executive committee is permitted to

make arrangements to have positions filled and responsibilities covered without specifically

following the above process.

Section 6: Removal of Office Any officer of the organization may be removed from the organization for neglecting duties

stated in the by-laws or any office misconduct.

©2019 Emergency Response Team. All rights reserved. of

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Charges shall be read to the officers at an officers meeting.

Officers may be removed after a majority vote of officers in attendance.

The accused must be notified in advance before charges are brought against him/her at an

officer meeting. The accused will have an opportunity to address the general membership

before being removed.

Article 4: Duties of Officers

Section 1: Chief The Chief of the Organization shall:

• Hold the rank of Chief and serve as National Incident Management System (NIMS)

INCIDENT COMMANDER on incident scenes.

• Serve as the Chairperson of the Executive Committee and Chief of the operational and

administrative divisions.

• Serve as the presiding officer at all non-operations organization events. Ensure that the

organization is operated with the principles set forth in these by-laws.

• Serve as chief spokesman and representative of the organization.

• Serve as the supervisor over the Assistant Chief, Secretary, and Treasurer.

• Serve as official point of contact for the advisor.

• Have at least a 3.0 GPA.

• Be an EMT and in the Organization for at least an Academic Year.

Section 2: Assistant Chief The Vice-President of the organization shall:

• Hold the rank of Assistant Chief and serve as NIMS OPERATIONS on incident

scenes.

• Serve as the Operations Manager and Assistant Chief of the operational division.

• If the Chief is not present, the Assistant Chief shall serve as presiding officer.

• Regulate all operations of the department.

• Submit recommendations to the Chief.

• Assist the Chief in any duties deemed necessary.


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• Serve as the direct supervisor of the Quality Assurance, Public Relations Officer,

Training Officer, and Logistics Officer.

• Have at least a 3.0 GPA.

Section 3: Training Officer The Training Officer of the organization shall:

• Hold the rank of Captain and serve as the NIMS SAFETY officer on incident scenes.

• Regulate all training activities.

• Provide the membership with outside training opportunities.

• Assist the membership in obtaining higher levels of certification.

• Coordinate public safety training for outside organizations.

• Be responsible for maintaining all Training Equipment.

• Serve as direct supervisor of all non-officer crew chiefs.

• Have an EMT certification.

Section 4: Public Relations Officer The Public Relations Officer of the organization shall:

• Hold the rank of Lieutenant and serve as the NIMS PUBLIC INFORMATION

OFFICER (PIO) on incident scenes.

• Promote the organization through various mediums.

• Coordinate the organization’s presence at university events.

• Seek the organization’s awareness and publicity through press and media.

• Responsible for recruiting.

• Inform membership of upcoming events.

• Responsible for fundraising in conjunction with the Finance Office.

• Responsible for maintaining the organization’s website and working with the

webmaster.

• Attend SGA Marketing Committee Meetings.

Section 5: Logistics Officer The Logistics Officer of the organization shall:

• Hold the rank of Lieutenant and serve as NIMS LOGISTICS.

• Serve as an assistant to the Operations Manager.


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• Responsible for carrying out day-to-day duties set forth by the Operations Manager.

• Be responsible for scheduling, under the supervision of the Operations Officer.

• Be responsible for maintaining the organization’s facilities. A designee may be

appointed.

• Stock bags and keep track of the inventory of the organization’s assets and equipment.

Section 6: Quality Assurance Officer The Quality Assurance Officer of the organization shall:

• Hold the rank of Lieutenant and act as NIMS TRIAGE on incident scenes.

• Review patient care reports (PCR’s) and any other necessary documentation.

• Assess quality of patient care.

• Create ideas to improve quality of patient care.

• Evaluate any and all patient surveys.

• Responsible for maintenance and reviewing of 730’s dashcam as outlined in the

SOG’s.

Section 7: Finance Officer The Finance Officer of the organization shall:

• Hold the rank of Captain and act as NIMS FINANCE on incident scenes.

• Be responsible for tracking all financial records and keeping an electronic and paper

record of member dues payments, uniform/patch inventory, equipment inventory and

semester transactions in conjunction with the Logistics Officer.

• Present a report of the organization’s financial status at every general membership

meeting.

• Execute or approve all bank and cash transactions, including but not limited to check,

card, purchases, check writing and cash refunds/payments.

• Co-sign all financial transactions in conjunction with the President and/or the Advisor.

• Create an electronic financial status report and send to the Executive Board at the end

of each regular (fall or spring) semester. This report shall include all funds collected

(ex. dues) and paid (ex. payments to vendors) for that semester.

Section 8: Admin Officer The Admin Officer of the organization shall:


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• Hold the rank of Lieutenant and act as LIASON OFFICER on incident scenes.

• Be responsible for the maintenance of the organization’s records.

• Keep a current roster and all records of the membership.

• Keep a calendar of all events.

• Take attendance at each meeting.

• Keep minutes of each meeting and distribute them to each member in a timely manner

via ERAU Connections.

• Remind members of upcoming general membership and officer meetings.

• Attend SGA Constitution Committee meetings

Section 9: Advisor The Advisor of the Organization Shall:

• Give an experienced opinion in all matters as a staff member of the university.

• Must be a full-time employee of the University.

• Is not a part of the chain of command or the Executive Committee.

• Is appointed by the Executive Committee.

The organization shall appoint a full-time faculty or staff member employed by Embry-Riddle

Aeronautical University, Daytona Beach to serve as the university advisor to this organization

as required by the University. Auxiliary staff, part time staff, and student assistants are not

eligible to serve as advisors. The advisor shall fulfill the responsibilities specified in the

Advisor Agreement Form. Advisors shall serve on an academic year basis or until their

successor has been selected.

Note: The executive committee may decide to reassign job descriptions, duties and/or

responsibilities based upon the needs of the organization and the specific skill sets of the

members who hold the given positions.


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Article 5: Meetings

Section 1: Regular Meetings General organization meetings shall be held bi-weekly on a date and time decided by the

general membership in the beginning of the semester, to discuss upcoming events and

organization news.

General meetings are open to the public to include active, inactive, alumni, and any other

interested individual.

Every effort should be made to remind members of the meetings.

Section 2: Officer Meetings Officer meetings must be held at least once a week on a date and time decided by the

executive committee in the beginning of the semester.

Officers will be required to attend at least 85% of these meetings.

Section 3: Trainings On occasion, meetings may coincide with training events to further increase the

organization’s proficiency of medical and safety procedures.

Section 4: Special Meetings Upon request of the membership, or as deemed necessary by the executive committee, special

meetings may be called with no less than 24 hours’ notice.

Every effort will be made to notify members of the upcoming meeting.

Section 5: Voting Requirements Organization elections will be held during general meetings. Only present, active members

will be allowed to vote, and a majority vote will approve the organization’s business.

No voting shall take place at an ERT meeting unless a quorum of at least majority of the

active voting members are present.

All active members are eligible to vote.


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The Executive committee may choose to use an online-survey method for voting.

Article 6: Organization Events

Section 1: University Events At all University events where the services of ERT are required, guidelines set forth in the

organization's Standard Operating Guidelines (SOGs) are always to be followed.

Every effort shall be made to work together with the organization or department in charge of

an event in order to guarantee effectiveness.

All incidents and problems encountered will be reported using the chain of command.


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Article 7: Suspension and Removal

Section 1: Suspension and Removal of Members Due to the very delicate matter the organization deals with, the organization reserves the right

to suspend or remove any member at any time for just cause.

Section 2: Due Process The Chief or Assistant Chief can temporarily suspend a member’s medical membership

privileges until charges can be brought up and voted on in a general membership meeting.

The organization shall present charges against any member to the executive committee at least

two weeks prior to consideration. The charged member will have the opportunity to speak

before the committee before a decision is made. The committee will then present its findings

to the general membership prior to the consideration of the general membership.

Section 3: Vote required A majority vote of the present membership at a meeting will be required in order to suspend

or remove a member.

Section 4: Special Considerations Any member that meets the requirements for removal from their position per campus safety or

student government association will be brought before the executive committee. In the case

that the member is an officer; an emergency executive meeting shall be convened in no less

than 2 business days.


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Article 8: By-Laws and Standard Operating

Guidelines (SOGs)

Section 1: Applicability of By-Laws and SOGs The By-Laws will govern the administrative operation of the organization.

The Standard Operating Guidelines will govern all field operations and training events, as

well as all cases not covered by these By-Laws.

Section 2: Changes to the By-Laws and SOGs

a) The Member sponsoring the amendment shall submit a written request to the President

and Secretary within 48 hours of the next club meeting.

b) Before being presented to the general membership, proposed amendments must be

approved by majority of the officers.

c) The member may present the amendment at the next organization’s meeting in New

Business. To be approved, the amendment must require an affirmative vote of

majority of the members present.

d) The president can choose to defer the new business to the next week by calling for a

vote of all present members, of which majority must vote to defer the new business.

e) Upon ratification, the Bylaws shall take effect immediately and all other versions shall

be considered null and void.

These bylaws were adopted in Fall of 2005 and most recently revised on 01/16/19.

emergency response team · 2019-11-26 · the name of this organization shall be emergency response...

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