EMC DOCUMENTUM CLINICAL ARCHIVING Decommission legacy systems, improve performance, and ensure compliance while reducing costs.

   

SOLUTION OVERVIEW

IS YOUR ORGANIZATION FACING RAPIDLY GROWING VOLUMES OF INFORMATION—AND COSTS? The healthcare industry is struggling to adopt a patient-centric approach to care while facing increasing challenges for better outcomes, lower costs, and regulatory compliance. But even as providers adopt electronic health records, the goal of creating a more complete view of the patient continues to require access to multiple clinical systems for patient data and associated documents.

As healthcare organizations face these new challenges, however, they are experiencing a rapid growth in the volume of all forms of information. Their current applications and older legacy systems are bursting with information—patient data, clinical and administrative documents, voice recordings, and medical images—which are raising several serious challenges:

§ Cost Management: Information in clinical systems remains vital even after it is no longer actively changing—and the amount of data continues to grow, leading to performance degradation and availability issues. Maintaining this information in production systems is a luxury they cannot afford. The cost of software licenses, servers, and storage continue to rise. And the daily operational expenses of backup, upgrades and administration often exceed the capital costs.

§ Compliance: Patient records must be retained long-term. They must be immutable and tamper proof to a prevent data from being altered or deleted. Data must be secure and private, and auditors need the ability to trace user access to patient records. Keeping older information in production applications is neither compliant, nor cost-effective, nor scalable.

§ Legacy Systems: Older clinical systems become obsolete as organizations transition to electronic medical records (EMRs). The business need to preserve this data stymies the IT imperative to decommission these older systems.

Healthcare organizations are coping with these challenges by adopting three common strategies, although none has proved completely satisfactory. Storing everything in the production systems is not sustainable because of high costs. Deleting records poses compliance risks, as well as serious business issues. Backup—a necessary practice—does not solve the problem, as it has a short-term life, does not provide easy access for users, and fails to meet security and compliance requirements.

ESSENTIALS § Reduces total cost of ownership by

retiring legacy clinical applications § Holistic—archives all forms of

applications and information, both structured and unstructured

§ Vendor-neutral, non-proprietary format—XML-based unified archive

§ Scales to the enterprise level for flexibility and retention

§ Integrates with the EMR § Easy for users to access, search,

view, and download information § Improves application performance

and availability § Meets compliance needs and

ensures regulatory compliance—secure, immutable, auditable

   

SOLUTION OVERVIEW

ARCHIVE CLINICAL DATA AND DOCUMENTS IN A SCALABLE, COMPLIANT, COST-EFFECTIVE SOLUTION

EMC Documentum Clinical Archiving—part of the EMC Documentum Integrated Patient Record (IPR) solution suite—satisfies these information-management and cost challenges. It enables healthcare organizations to comply with regulatory requirements, maintain long-term patient records, and retire clinical legacy system applications to reduce costs and maintenance. And while Clinical Archiving is designed to reduce the cost of data safeguarding and preservation, organizations also benefit from improved patient outcomes and enhanced productivity by giving clinicians live access to archived records.

With Clinical Archiving, EMC delivers a scalable, compliant, and cost-effective vendor-neutral solution that seamlessly integrates with clinical systems and preserves all forms of information—regardless of source, location or format. Clinical Archiving promotes greater clinical efficiency and coordination across the continuum of care by being available anytime, anywhere.

Clinical Archiving gives users live, on demand access to all archived patient records, documents and images—eliminating the need to navigate multiple systems and user interfaces. Users are able to see a complete view of patient history, diagnosis and treatment when and where they are most needed—at the point of care.

With Clinical Archiving, organizations can decommission legacy systems while retaining the information from these systems in a cost-effective, compliant archive.

Clinical Archiving is not limited to legacy decommissioning, but also plays a vital role in the management of your production systems. Clinical Archiving empowers organizations to periodically archive inactive data to reduce the load placed on current production systems and improve overall system performance.

HOW IT WORKS

Clinical Archiving is an open system based on xml, conforming to Open Archival Information System (OAIS). It allows your organization to design its own data model, rather than being constrained to fit into a vendor’s proprietary model.

EMC’s Clinical Archiving solution offers:

§ Scalable, high-performance platform, capable of archiving all forms of medical information—database data, clinical documents, medical images, and print streams.

§ Built-in web application for finding and viewing archived records.

§ API for user interface integration into existing business applications or portals.

§ Ability to leverage EMC storage systems: Isilon, Data Domain, Atmos, Centera—for advanced features and cost benefits. *

§ Ability to leverage RSA Data Protection Manager for data encryption. **

Clinical Archiving is ideally suited for healthcare complexes that include cooperating hospitals, clinics, and medical practices. Clinical Archiving supports the IHE standard for Cross-Enterprise Document Sharing (XDS), which enables organizations to share archived documents with every clinician across the enterprise and the continuum of care, regardless of their facility location.

KEY BENEFITS MEET COST CHALLENGES § Eliminate the risk of technology

obsolescence and migration costs by retiring legacy applications

§ Lower CAPEX (license fees, services, and storage)

§ Lower OPEX (operations and backup)

MEET COMPLIANCE CHALLENGES § Vendor-neutral and non-

proprietary—ensures “future proof” format and eliminates need for data migrations

§ Data immutability and encryption ensures data is securely protected and integrity maintained

§ Enforce data retention policies § Chain of custody and context to

reconstruct data significance § Auditable and regulatory compliant

with the ability to trace user access

MEET DECOMISSIONING CHALLENGES § Retire obsolete systems § Preserve data—inactive data and

unstructured content—using an open standard: xml

§ Stop paying maintenance

EFFICIENT AND ACCESSIBILE § Rapid data access—less than 1

second to retrieve a document § Virtualizable architecture § Improve application performance § Easy to retrieve and view archived

records—search, view, and download documents and records

§ Archive structured and unstructured content

SCALABLE AND FLEXIBLE § Archive billions of records § Multiple applications, sources, and

information types § API for integration with business

applications

   

SOLUTION OVERVIEW

KEY FEATURES

§ Multiple Application Archiving: Archive information from multiple applications into one central archive. This gives users live access the information they need, without having to login to several systems. In this way, organizations unite fragmented data from siloed information systems and repositories.

§ Multiple Information Types: The central archive manages all forms of information, including EMR data, documents, images, voice recordings, and CDA documents. It provides the ability to control which users have access to which items in the archived records.

§ Live Access: Clinicians and authorized users have live access to all archived information, on demand, just when they need it—at the point of care. They can view and retrieve patient data and documents, regardless of the system that originally created it. Access can be provided in a web browser, in a business application (like an EMR), or in any other desired platform.

§ Compliance: Data immutability is ensured by writing data to storage in a “Write Once Read Many” mode, otherwise known as WORM. In this way, the data is protected from intentional or accidental tampering. Data security is ensured by EMC authorization and access control. Data encryption is as an option based on RSA’s Data Protection Manager. All user access to archived clinical data is logged in an audit trail, allowing you to meet key compliance requirements.

§ Open Architecture: Most archiving solutions on the market are based on proprietary designs and impose a data model that the customer is required to follow. This leads to vendor lock-in and such solutions are not future proof. Clinical Archiving handles all forms of information, whether data or content, using an open standard: xml. The software framework is based on the Open Archival Information System (OAIS) and the logical organization of the xml data—the schema—is up to the customer, not EMC.

   

SOLUTION OVERVIEW

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* EMC storage systems—BRS Isilon, Data Domain, Atmos, Centera—are purchased separately. ** RSA Data Protection Manager is an add-on option.

EMC2, EMC, the EMC logo, are registered trademarks or trademarks of EMC Corporation in the United States and other countries. VMware are registered trademarks or trademarks of VMware, Inc., in the United States and other jurisdictions. © Copyright 2014 EMC Corporation. All rights reserved. Published in the USA. March, 2014 Solution Overview. Part number H13023.

EMC believes the information in this document is accurate as of its publication date. The information is subject to change without notice.

GET STARTED Clinical Archiving allows healthcare organizations to reduce costs by archiving both obsolete legacy applications and current production applications. Clinical Archiving maintains long-term patient records—structured and unstructured—in a non-proprietary, vendor-neutral format that can be accessed on demand. To learn more about EMC Documentum Clinical Archiving, contact your local representative or authorized reseller—or visit us at www.EMC.com.