em pms process 02

Emportant Technologies Pvt Ltd

Emportant HRMSPerformance Management System

1. HR Management made easy with Employee self service2. PMS – available as a single module or integrated with other

HR modules3. Several other modules to choose from in Emportant:

HRIS Leave management Attendance Performance and Training administration Payroll and Reimbursmnts Travel and expense claims

Emportant.com – Cloud based HR System


1. Goal reviews on monthly / quarterly / half yearly basis2. Record major assignments given during the year3. Set of KRA can be specific to each function / designation /

department / grade4. Create your own competency evaluation criteria5. Skill analysis within PMS process6. Training needs captured7. MIS reports to help track the assessment and tabulate

results

PMS based on best practices…


1. Setup goals between employee and manager through easy to use Workflow

2. Reatdy-to-use workflow for online forms:1.Employee Manager Head of Dept HR. Use this or

make your own2.Email notifications at each stage to next reviewer

3. Use online forms to record gist of face-to-face meeting, OR conduct entire process online for remote teams

4. Specific confidential inputs can be enabled / disabled / hidden to Employee and/or Manager

Online capture of goals and reviews


HR initiates PMS for the year

Employee fills in overall Goals for year

Online Forms are opened

Manager finalizes the Goals, assigns

weightage and measurement

criteria

Employee inputs own performance scores, goals for next 6 months

Half yearly review

Example: PMS with half yearly reviews

Manager Reviews scores and assigns Manager’s scores, finalizes next set of

goals

Employee inputs own performance scores, self assessment for Competency and Training needs

Manager Reviews scores and assesses

Competency / Training. Provides

overall ratingHR reviews ratings and provides normalized final rating, closes PMS, starts PMS for next year

Half yearly review

End of year / beginning of

next year

A

A







criteria


Half yearly review

Example: Step 1 – inputs by employee


goals





Half yearly review


next year

A

A


Employee inputs the major assignments


Employee inputs Goals/Targets as per KRA







criteria


Half yearly review

Example: Step 2 – inputs by Manager


goals





Half yearly review


next year

A

A


Manager logs in and sees list of his team who

have submitted their forms


Manager reviews assignment details


Manager reviews KRAs and Approves







criteria


Half yearly review

Example: after several other steps… final review


goals





Half yearly review


next year

A

A


End of year–competency self assessment


End of year – Final review by Employee


End of year – Competency review by Manager


End of year – Training needs assessment and Final Ratings by

Manager


1. Clear visibility is provided into each step of the PMS process2. Communicate through email to employees and managers

when the PMS is opened for goal setting / review / finalization

3. Communicate the final ratings through email, followup through system generated letters

4. Identify bottlenecks by duration, person, etc.5. Generate list of forms filled / not filled6. MIS on goal setting / review in progress7. MIS on recommended ratings

Benefits of Emportant PMS model


MIS reports – forms submitted status


MIS – Started filling in, not submitted


MIS – Not started filling online form


MIS – Manager’s recommended ratings


1. No installation required in your office on your PC/Server2. Emportant is for Employees – it is meant to be used by

everyone in your organisation including the HR/Payroll team… each employee has his/her own login !

3. Quick start – you do not have to wait to get started4. It’s user friendly – any one who knows how to surf the

web can use the software – with little training5. It’s highly affordable6. Get access to all new updates and features at no

additional cost

Emportant.com – Summary


em pms process 02

Business

year employee

manager manager reviews

year half

performance scores

set of goals employee

kra emportant technologies

end of year competency

manager reviews kras