elementary school site testing coordinator training aims dpa
DESCRIPTION
ELEMENTARY SCHOOL SITE TESTING COORDINATOR TRAINING AIMS DPA. SPRING 2005. CCSA for Grades 1 and 2. CCSA materials will arrive at sites March 16 and 17 Tests are administered March 29 – April 1 Included in your shipment: Box Inventory Form from A & R - PowerPoint PPT PresentationTRANSCRIPT
ELEMENTARY SCHOOL SITE TESTING COORDINATOR TRAININGAIMS DPA
SPRING 2005
2
CCSA for Grades 1 and 2
CCSA materials will arrive at sites March 16 and 17 Tests are administered March 29 – April 1
Included in your shipment: Box Inventory Form from A & R CCSA Grades 1 and 2 Reading and Math booklets Consumable Booklets Teacher Instructions 2 Barcode labels Return Box Labels for Accountability & Research
Note: CCSA Extended Writing is an extension of the Quarterly Writing Assessment – no writing materials are sent
3
CCSA – How to Schedule
Can be given in any order
Some new items this year to align with new articulated standards
Reading: Grade 1 - 25 items
Grade 2 – 35 items
Mathematics: Grade 1 – 25 items
Grade 2 – 35 items
4
What is new for 2005?
New Testing Contractor – CTB/McGraw-Hill
AIMS DPA (Dual Purpose Assessment) – Aligned to the new Articulated Reading and Mathematics Standards
AIMS DPA– Reading and Math are longer this year to allow reporting of results down to concept level
TerraNova – Grade 2 (replaces Stan 9)
New packaging procedures
New Test Calendar
Clarified Testing Accommodations
New TestsAIMS DPA - Reading
15TerraNova/
AIMSReading
Items
30TerraNovaReading/LanguageArts Items
39AIMS
ReadingItems
AlignedAddresses one PO per item Do Not All
Align
5
New TestsAIMS DPA - Mathematics
15TerraNova/
AIMSItems
10TerraNova
Items
51-57AIMSItems
AlignedAddresses one PO per item
Do Not AllAlign
6
7
AIMS DPA
AIMS DPA Testing Window is April 11 - 14 Mandatory that this schedule be followed
Monday, April 11 – Writing (Must be done on this date only)
Tuesday, April 12 – Reading and/or Math Wednesday, April 13 – Reading and/or Math
Thursday, April 14 – Reading and/or Math
Make-up testing window is April 11 - 22
8
How To Schedule the AIMS DPA
Writing (April 11) Two sessions of one hour each on the SAME DAY with a significant break between sessions
Reading and Math (April 12-14) Reading has 3 sessions of 45 minutes each Math has 3 sessions of 45 minutes each Schedule two testing sessions on each of the three remaining testing days – any combination of Reading and Math sessions is fine The content tested on each day may vary as long as all students within the same grade within the same school are testing on the same content
9
Timing of AIMS DPA
All AIMS DPA tests are untimed. The times given represent the estimated time necessary for the vast majority of students to complete the test
For students who are not finished in the allotted time, arrangements must be made to allow them to finish the test
No AIMS DPA testing session may carry over tothe next school day.
10
When Will Materials Arrive and What Will be Included?
AIMS DPA materials will arrive at sites April 5 and 6
Included in your shipment: Accountability and Research Inventory Sheet
Materials Inventory from CTB/McGraw-Hill
DPA Reading/Writing/Mathematics test booklets Forms A – P
DPA Reading/Writing/Mathematics Answer Documents
Barcode Labels (one master, one label for test, one extra) and barcode instructions
DPA Test Administrator’s Manual/Directions
A & R Return Box Labels
11
TerraNova – Grade 2
TerraNova materials will arrive at sites: April 5 – 6 TerraNova will be administered: April 12 and April 13 TerraNova make-up window is: April 14 – 22
Included in your shipment: Accountability and Research Inventory Sheet Packing list from CTB/McGraw-Hill TerraNova 2nd Edition ConsumableTest Books TerraNova Test Directions Return Box Labels
12
TerraNova Gr. 2 – How to Schedule
Schedule for two days – April 12 and 13
Reading/Language - 2 sessions – one of 41 mins. and one of 34 mins.
Mathematics– 2 sessions – one of 30 mins. and one of 30 mins.
Make-ups – done within the April 14 -22 window
13
Inventorying Materials
Do not wait to inventory materials at the last minute. Open boxes and check materials immediately upon receipt
Verify that materials received compare to the inventory list
Report any discrepancies to Bert at 617-8187 Save all original boxes for returning your documents
14
AIMS DPA Test Security
There is a greater emphasis on test security this year
Test materials must be kept in locked storage when not in use
Test must be administered exactly as stated in the Administration Directions
Do not reproduce any test materials, (except manuals posted to the ADE website)
15
More On Test Security
State Board Rule R7-2-310 B, C, and D concern test security
Violations of test security are a serious matter that could result in disciplinary actions including revoking of certification and withholding of school funds
NEW: All school/district personnel who have access to the AIMS DPA materials must sign a “Test Security Agreement” prior to test administration (See Test Administration Directions or
Test Coordinator’s Manual)
Return only the building administrators’ signed agreements with testing materials (will be filed at testing warehouse)
Principals will maintain signed agreements of building staff
16
AIMS DPA Test Security
Do not disclose any actual test items Do not provide answers to students Do not change a student’s answer Do not allow students to share information during
testing Do not preview or postview, read, study, examine
the actual test Do not review, read, study, examine any
student’s answers (including drafts)
17
Test Preparation
Test Setting
Make arrangements for testing rooms that provide adequate lighting and ventilation and will be free from distractions and noise
All visual aids that may assist a student on the test must be removed or covered upEx. Word walls, multiplication tables, rules of punctuation, and
formulas
Have an adequate supply of pencils, dictionaries* and thesauri*
* for writing portion of AIMS DPA only
18
More On Test Preparation
Student Demographic Information for AIMS DPA
Students write their names on the front of the test book
Test form must be coded on back of answer document
Student Barcode Labels for AIMS DPA are to be placed on the front of the student answer document. DO NOT USE the Master Label on the answer document
Barcode Labels contain all required information except for information regarding accommodations
Box 11 is to be filled out for all students, with or without a barcode label, who receive standard or non-standard accommodations or use a large print or Braille version of the test
19
More on Barcode Labels for AIMS DPA
If student does NOT have a barcode label, all demographic data on the back of answer document must be hand bubbled. Instructions are in the Test Administration Directions
If a label is placed incorrectly or damaged, then an entirely new
answer document needs to be used and demographic information bubbled in by hand
New: An answer document can not have both a barcode label and handwritten Name, DOB, Matric # or SAIS# – it is one or the other
Important Note: All unused barcode labels are to be returned
20
TerraNova Pre-coded Materials
Barcode labels will not be provided for TerraNova testers
Grade 2 will receive slip sheets A slip sheet is a pre-coded demographic’s page that will be
placed inside the front cover of the student’s test book.
Pre-coded items include:- Student Name- Student Birth Date- Student Gender- Student SAIS Number
21
Precautions for Answer Documents
No. 2 pencil must be used Do not try to remove labels, if there is a problem with the label use a new
answer document and hand fill in student demographics Be sure test form is recorded on back of answer document for AIMS DPA Do not use correction fluid anywhere Do not allow students to use extra paper to answer extended-response
questions Only answers written in allotted space will be scored Do not use pen, crayon, markers, or colored pencils on any part Do not attach “sticky” notes Do not attach paper clips, tape, staples or glue Do not photocopy an answer document Use of scratch paper prohibited on AIMS DPA
22
During Testing
Monitor that Test Administrators and Proctors are “actively”
proctoring and watching for student misconduct and cheating:
Use of calculators or other electronic devices Use of scratch paper for AIMS DPA Use of inappropriate reference materials Working on incorrect session or test Disruptive behavior
23
Reportable Testing Incidents
Problems with testing materials (Call Bert, 617-8187)- Defective test books or answer documents- Lost or missing test materials, etc.
Misconduct by students (Call Cindy, 225-5418)- Cheating- Stealing test materials, etc.
Misconduct by faculty (Call Cindy, 225-5418) - Reviewing the test - Giving hints/answers to students, etc.
24
Special Education
There are NO out-of-levels this year
Types of Accommodations:
- Standard Accommodations
- Non-Standard Accommodations
25
Standard Accommodations
Standard Accommodations are provisions made in how a student accesses and demonstrates learning. These do not substantially change the instructional level, the content, or the performance criteria of the test. Scores are still comparable toother scores Ex. - Specific spot to test - Small group
- One on one - Pencil grip - Color overlay
26
Non-Standard Accommodations
Non-Standard accommodations reflect changes in the test administration that affect standardization and, thus, the comparability of scores, and may also involve substantial changes in what a student is expected to learn and to demonstrate
Ex. - Calculator on Math - Read the reading portions of AIMS - Grammar check and spell check are on
Non-Standard accommodations can only be used if it is on the IEP and it is part of the classroom instruction
Specific concerns with Special Education Students are to be addressed first with the Special Education teacher at your site, or a Special Education Project Specialist, or the Exceptional Education Department
Testing Coordinators and Special Education teachers need to coordinate their efforts – the testing coordinator is not solely responsible for accommodating Special Education students
27
Who Can Receive Accommodations?
Students eligible for testing accommodations: Special Education Students Students with 504 Plan English Learners
All students eligible for testing accommodations may
receive standard accommodations, but only Special Education
students who receive non-standard accommodations as part of
their classroom instruction may receive non-standard
accommodations for testing
29
English Learners
Students identified as Limited English Proficient (LEP) or who have been identified as Fluent English Proficient (FEP) for two or fewer years are eligible for certain standard accommodations
as needed
To access ELL information go to http://tusdstats.tusd.k12.az.us/ , then click on Language Assessment (under Special Programs)
Accommodations for English Learners include: - Use of a published translation dictionary throughout the test - Provide exact oral translation of test directions into student’s native language (no written translations allowed) - Simplify language in directions in English only
30
Coding for Testing Accommodations
“J” codes must be completed in the Other Information grid on the inside front cover of the answer document for ALL students who receive non-standard accommodations
“J” column codes are in the Test Administration Directions and on slide 31
31
More on “J” Code
1 = Non-standard accommodation in reading2 = Non-standard accommodation in mathematics3 = Non-standard accommodation in writing4 = Non-standard accommodation in reading & mathematics5 = Non-standard accommodation in reading & writing6 = Non-standard accommodation in writing & mathematics7 = Non-standard accommodation in reading, writing, & mathematics8 = Home schooled** student tested at your school ** For home schooled students, also mark Box 6 on the backside of the answer document
Other Information (Column J) - Inside cover of answer document
Only J needs to be filled in with a 1 - 8 Refer to Administrator’s Manual for codes
32
33
When to Transcribe
If student uses a word processor, tape recorder, scribe, Braille test book, Braillewriter, or a Large Print test book, student’s response MUST BE TRANSCRIBED into an answer document for scoring purposes
When transcribing, use exact words
Applies to all tests
34
Organizing Scorables After Testing
Handling Answer Documents For All Tests
Make sure barcodes are affixed correctly, are not damaged, and there are no extraneous marks
Separate used (scorable) answer documents from other non-scorable materials
Check to make all transcribing has been done when necessary Check answer documents and test books to ensure that loose sheets of
paper, paper clips, or sticky notes have not been left inside, and that answer documents have not been left inside test booklets
Answer documents should be arranged face up in grade-level stacks Separate stacks with colored sheets Place stacks of answer documents in original boxes and affix colored A & R
Scorable label Materials need to be returned in separate boxes: CCSA in CCSA labeled
boxes, TerraNova in TerraNova labeled boxes, etc.
35
Organizing Non-Scorables After Testing
Handling All other Testing Materials For All Tests
Organize the non-scorables (includes unused or flawed answer documents) by document type
Make sure to count the number of each type and document on the inventory sheet
New this year: Return all unused AIMS DPA barcode labels. They do not need to be counted
Place non-scorables together by document type in original boxes and affix “Non-Scorable A & R label
36
Return of Test Materials
New this year - all AIMS DPA and TerraNova testing materials must be returned at the same time to the testing warehouse
CCSA materials (scorables and nonscorables) will be picked up on the day your AIMS and TerraNova are delivered – April 5 or April 6
NOTE: CCSA are the only test materials being picked up.
Please call Bert at 617-8187 to sign-up for a TerraNova and AIMS DPA return time.
37
HOT OFF THE PRESS
IDEAL Integrated Data to Enhance Arizona's Learning
IDEAL is a single location on the internet for all Arizona stakeholders to access an information system of educational data, resources and services to increase student learning.
– The Direction – Upcoming Resources and Information – AIMS Sample Tests - Multiple Grade Levels
Here is the link to access the above: http://www.ideal.ade.az.gov/You will need to login as a guest or you can create your own account.
38
Useful Websites
This presentation can be found at the TUSDStats website: http://tusdstats.tusd.k12.az.us/ , then click on Resources link
To access information about ELLs: https://tusdstats.tusd.k12.az.us/planning/biled/biled_front.asp
or go to TUSDStats homepage and click on Language Assessment which is under Special Programs
To access AIMS Practice Tests: http://www.ade.az.gov/standards/aims/http://www.ideal.ade.az.gov/
39
Phew--- We Made it!
Thanks so much for your participation today and taking so much of your valuable time to help your site with testing!
We at A & R know what a commitment of time being a coordinator is. There is no “just” reward.