electronic publishing at humboldt-university berlin...

Manuel Klatt

Humboldt Universität, Computer- und MedienserviceELPUB 2006, June 15th; Bansko, Bulgaria

Electronic Publishing at Humboldt University Berlin –Concepts, Tools and Services

Manuel KlattHumboldt-Universität zu Berlin

Electronic Publishing [email protected]

Manuel Klatt


Overview

• Background

• Open access at Humboldt

• XML based workflow

• Tools for authors

– Document templates

– Print on Demand

– Peer-reviewing

– Conference management

• Hosting

Manuel Klatt


Background

• Humboldt University: 800 – 1.000 dissertations / year

• Germany: duty by law to publish dissertations

• Humboldt U.: ~ ¼ dissertations published electronically

• conference proceedings

• several university series

• electronic journals

• Open access publications

• digitizations

Object management

Mneme

Digital Library Portal

Metalib

moodle

Course Management

Electronic Publications

edoc

Lecture Management

HIS-LSF

Rating Management

HIS-POS

Links to resources in

Author Support

SCOPE / reuse

Author Support

Multimedia Teaching and

Learning Centre

Manuel Klatt


1,03%

8,55%

0,39%

1,44%

21,21%

5,11%

0,60%

3,43%

3,89%

9,36%4,02%

1,44%

1,48%

36,48%

0,09%0,21%

0,22%1,03%

Dissertations 21,21%

Professorial Dissertations 5,11%

Diploma and Master Theses 0,60%

Public Lectures 3,43%

Articles in Conference Proceedings 3,89%

Articles in CMS Journal 8,55%

Articles in SPEPS Journal 1,44%

Pre- and Postprints 1,03%

Reports Institute for Computer Science 0,39%

Papers of Special Research School 373 9,36%

Papers of Special Research School 649 1,44%

Papers of the Institute of Mathematics 4,02%

Articles in Historisches Forum (E-Journal) 1,48%

Articles in Historische Literatur (E-Journal) 36,48%

Digitized Materials (Documents) 1,03%

Digitized Material (Museum for Natural Sciences) 0,22%

DINI Publications 0,21%

nestor Publications 0,09%

Different kinds of publications

Manuel Klatt


Open Access: Green and Golden Road

Open Access

Open Access

Green Road

"Self Archiving"

Activity by authors

Pre- und Postprints

Secondary publication

Rights by publishinghouses

Focus on usability

Golden Road

OA-journals

First publication of articles

Known editor

Quality assurance

Presentation / layout important

Marketing …

Long-termpreservation

Manuel Klatt


Green Road: Practical Aspects

1. Questions of copyright

– Copyright of authors

– Commercial rights of the publications

– Third party claims (i.e. included figures, etc.)

2. Technical aspects

– File format

– Quality

3. Upload

– searchabilty

– availabilty

What has to be considered when publishing Open Access?

Manuel Klatt


Golden Road: Some aspects

1. Presentation

2. Retrieval possibilities (Browsing, Searching)

3. Quality of content

4. Long-term archiving and availabilty

5. Support for authors


Manuel Klatt


Golden Road: Tools

• Document templates

– MS Word, OpenOffice, LaTeX, ...

• Conversion processes (XML, HTML, PDF)

– Archiving, presentation

• Support of authors

• Flexible and adaptable meta-data system

– Management of publication series

– browsing

– Export of meta data, URNs etc.


Manuel Klatt


Manuel Klatt


XML-based workflow

• standardized format

• long term preservation

• easily convertible to

– presentation formats (HTML, PDF)

– other XML structures

• qualified full text search

HTML

digital signature

PDF

digital signature

Office document

digital signature

XML

Manuel Klatt


XML: Restrictions To Deal With

• XML source does not contain layout information

• rather linear structure

• XML is not used as authoring system

– authors use their 'own' systems

• Microsoft Word

• LaTeX

• Open Office / Star Office

• Framemaker

• Word Perfect

Manuel Klatt


How to fill the gap?

• instructions and guidelines for authors

– usage of style and template files (e.g., dissertation-hu.dot)

– manuals, support hotline, regular courses

• different conversion processes

– SGML author (plug in for MS Word <= 97)

– Open Office / Star Office

– MS Office 2003

aim: XML according to DiML DTD

Manuel Klatt


Manuel Klatt


Principal structure of a DiML document

<etd>

<front>..title...author...abstract...</front>

<body>

<chapter>

<section>

...

</body>

<back>..bibliography...appendix...vita...</back>

</etd>

Manuel Klatt


From flat structure to hierarchy

• only two types of styles in Word– paragraph styles– character styles

• e.g., in case of the first occurring Heading 1 paragraph style the converter has to know– Heading 1 is the beginning of a chapter– Heading 1 implies a head element– the element chapter can only occur in body

</front>

<body>

<chapter>

<head id="anyID">Introduction</head>

Manuel Klatt


Manuel Klatt


XML: One Core – Multiple Views

• HTML generation (static or dynamic)

– performance problems with XSLT and large documents

– solution: division of XML sources into components (process easier and faster)

• current problems

– change of office systems and versions

• frequent implementations and adaptations necessary

• might potentially be limited to XSL coding

Manuel Klatt


Tools offered

• Peer review system:

– GAPWorks, integrated using OAI and LDAP

– custumized to layout of publication

• Conference management

– Flexible system

– Support for submission of papers, scheduling of sessions, registration process

• ProPrint (www.proprint-service.de):

– Print-On-Demand-Service

– uses OAI => easy integration

Manuel Klatt


GAPWorks: upload of a document

Manuel Klatt


Manuel Klatt


Long-term preservation

• edoc server is integrated into the common backup system

• tight cooperation with German National Library (DDB)

• XML documents

• digital signaturesto ensure integrity

• stable citation possiblethrough URNs, also stored at DDB

Manuel Klatt


Hosting

Hosting – centralized technology for distributed publishing

• institutions within university

• small research institutions

• smaller universities

• also: single publication series, technical reports

• offer our tools, technology, support to them

– customized to specific needs

Manuel Klatt


Thank you

Questions?

[email protected]

http://edoc.hu-berlin.de/