EFNEP Reporting

2

Topics

• Adult Reporting• Youth Reporting• WebNEERS• Success Stories• Monthly Program Reviews

3

Introduction

• Reporting is important– Provides accountability for dollars spent– Show impact of program– Allows for evaluation of program and staff

4

Introduction

• Variety of Reporting– Participant reports– Monthly program reports

Adult Reporting

6

Entry Paperwork

• All adult participants must complete:– Adult Enrollment Form– Behavior Checklist– 24 Hour Food Recall– Physical Activity Waiver– Photo Release

7

Adult Enrollment Form

• Demographic data• Social characteristics• Valuable information to understand our

audience

8

Behavior Checklist

• 17 questions• Captures dietary habits over time• Topics include – Food resource management practices– Nutrition practices– Food safety practices

9

24 Hour Food Recall

• Record of foods eaten over a 24 hour period• Snap-shot of a specific day• Allows for dietary analysis• Must use the USDA 5-Step Multiple Pass

Method for collecting this data

10

Discussion Questions

• How is the information collected on the behavior checklist and the 24 hour food recall different?

• Why is it important to get both the behavior checklist and the 24 hour food recall?

• What would we lose if we only collected one or the other?

11

Exit Paperwork

• All graduating adult participants must complete:– Adult Exit Form– Behavior Checklist– 24 Hour Food Recall

12

Adult Exit Form

• Provides exit information• Participation in assistance programs• Comments on program quality• Share changes made

13

Program Status

• For an adult to graduate– Must complete six sessions– Receives status of “Educational Objectives Met”

• If present for final session but did not complete six sessions– Status is “Other”

• All others still require Adult Exit Form– Only if attended at least two sessions and complete

Adult Entry Paperwork– Adult Exit Form completed by PA to exit participant

14

Literacy of Program Participants

• In most cases, participant should complete forms in own handwriting

• Ocassionally, PA may complete paperwork for participant

• Should be noted on the form and participant and PA both sign

15

Submitting Adult Forms

• All data mailed to State Office within one (1) week of completing the educational series

• Entry and exit data for each participant should be matched and submitted together

• Keep a scanned copy in case paperwork is lost in the mail– Scanned copy may be deleted once paperwork is

returned

16

Order of Paperwork

• Cover Sheet• Staff/Volunteer Forms (if necessary)• Group Planning Sheet• First participant’s forms

– Adult Entry Form– Adult Exit Form– Entry Behavior Checklist– Exit Behavior Checklist– Entry Recall– Exit Recall

• Second Participant’s forms, etc.

17

Data Entry

• Data is entered at the State Office• Data for all participants:– Adult Entry Form– Adult Exit Form– Entry Behavior Checklist– Exit Behavior Checklist

• Sample data– Entry 24 Hour Food Recall– Exit 24 Hour Food Recall

18

Sampling Ratio

County Enter 1 of every:Miami Dade 6Duval 6Escambia 2Hillsborough 3Leon 3Orange 2Palm Beach 3Polk 2Seminole 2

19

Subgroups

• Data analyzed for a specific group• Indicate on Adult Entry Form– Official Use Only• Other Subgroups

• Must be present when entering– Can not be retroactive for a group

Youth Reporting

21

Youth Forms

• Youth are entered as groups• Forms include– Youth Group Enrollment Form– Youth Participant Roster– Pre and Post Checklists– Staff/Volunteer Form– Cover Sheet

22

Unique Identifiers

• Use unique identifiers instead of names on youth paperwork– Firs letter of teacher/group leader first and last

name– First letter of PA first and last name– Number assigned to group by county– Letter assigned to each participant

23

Unique Identifier Example

• Teacher Name: Ima Gator• PA Name: Owen Money• Group Number: 24• Youth Letter: Q

24

Unique Identifier Example

• Teacher Name: Ima Gator• PA Name: Owen Money• Group Number: 24• Youth Letter: Q• Identifier: IGOM24Q

25

Submitting Youth Forms

• All data emailed to State Office within one (1) week of completing the educational series

• Match pre and post checklists for each child• Do not score• Complete a cover sheet• Scan and email to efnep@ifas.ufl.edu

26

Order of Paperwork

• Cover Sheet• Staff/Volunteer Forms (if necessary)• Youth Group Enrollment Form• Matched pre and post checklists• Pre only checklists• Post only checklists

27

WebNEERS

• Data is entered at state office• Data is available at the county immediately

upon entry• Use EFNEP Reporting Manual to run reports• Check accuracy of new data each month

28

Success Stories

• Guidance for entering found in EFNEP Reporting Manual and on Staff Resources

• Due March 30 and September 30• Should answer the question: “How did EFNEP

change your life?”• Supervisors should review and edit prior to

submission

29

Monthly Program Reviews

• Due to State Office by 10th of month• Submitted by supervisors• Goal setting and goal achievement by month