EFFECTIVE MANAGEMENT FOR MANAGERS TODAY

A Definition of Management

Management processes include planning, organizing, Leading and controlling.

An important aspect of management's function is the allocation of finite resources.

Resources can be human, financial, technological or natural.

There are different management styles: Traditional, team, and servant.

The Management Process

Planning The process of setting performance objectives and

determining what actions should be taken to achieve them. Organizing

The process of assigning tasks, allocating resources and coordinating the activities of individuals and groups.

Leading The process of arousing people’s enthusiasm to work hard

and inspiring their efforts to fulfill plans and accomplish objectives.

Controlling The process of measuring work performance, comparing

results to objectives and taking corrective action.

The Management Process Chart

Effective ManagementEffective Managers

Meet both performance and satisfaction goals.o Performance relates to achieving

organizational goalso Satisfaction relates to (quality of work

life)

How to Be an Effective Manager?

1) Build a good relationship with your people by demonstrating interest not only in their job but also in their personal lives.

2) Be humble. 3) Sharpen your communication

skills. 4) Provide and ask for feedback. 5) Empower your people.

7 Keys to Becoming a More Effective Manager “1

1. Delegate Wisely The key to management success is to learn to

effectively delegate both the responsibility for completing assignments and the authority required to get things done.

2. Set Goals Every employee needs goals to strive for. Not

only do goals give employees direction and purpose, but they ensure that your employees are working towards the overall organizational goals.

7 Keys to Becoming a More Effective Manager “2

3. Communicate Far too many managers communicate far too

little. It's often difficult for busy business owners and executives to keep their employees up-to-date on the latest organizational news.

4. Make Time for Employees Above all, managing is a people job. When an

employee needs to talk with you--whatever the reason--make sure that you set aside the time to do so.

7 Keys to Becoming a More Effective Manager “3

5. Recognize Achievements Every employee wants to do a good job.

And when they do a good job, employees want recognition from their bosses.

6. Think About Lasting Solutions No matter how difficult the problem,

there is always a quick solution, and entrepreneurs are happiest when they are devising solutions to problems.

7 Keys to Becoming a More Effective Manager “4

7. Don't Take It Too Seriously Without a doubt, owning a company is

serious business. Products and services must be sold and delivered, and money must be made. Despite the gravity of these responsibilities, successful managers make their organizations fun places to work.

Functions of Managers

Planning & Decisions Organizing Tasks Staffing Roles Leading Teams Knowledge Management Controlling Activities Customer Experience Management

The Roles of Management

1) Interpersonal Roles: Figurehead Leader2) Informaltional Roles: Moniton Spoker person3) Decisional Roles: Enterpreneur Resosourse Allocator

Effective Management Skills

While some people are natural leaders or managers, management skills can be learned or developed in almost anyone.

The skills required for a manager fall in four categories :1) Technical Skills2) Administrative Skills3) Problem Solving4) Interpersonal Skills

Technical Skills The manager should know how

to operate, program, and fix the register.

Managers should be willing to learn new technology.

Technology can make a managers job easier and less time consuming.

Administrative Skills Planning includes determining what

needs to be done and how it will be done.

Both short-term and long-term planning should be used.

Controlling is the process of comparing the plan to the actual results.

Another word for controlling is evaluating.

Problem Solving Effective managers have to be able to solve problems may arise within the organization.

To be a good problem solver, a manager needs good communication skills, listening skills, analytical skills, and research skills to generate possible solutions.

Employees will look to the manager to “fix” whatever is not working.

Interpersonal Skills The manager may interact with

other employees, teachers, administrators, students, customers, and vendors.

A manager needs to get along well with others and demonstrate leadership.

They should be a good listener and understand the needs of people.

The manager should set an example.

Managing Effectively for Results Good managers are proactive and

unconventional in managing change, finding ways to do better and more with less resources, leading with greater flexibility and diversity in approaches to deliver results.

They must focus on high performance, direct efforts on continuous improvement, and are themselves champion and initiator of change.

An effective manager will:

Manage performance for results: Make best use of resources, ensure value

for money, overcome constraints and avoid wastage.

Develop performance indicators and benchmark for continuous improvement.

Review and improve work processes, procedures and systems.

Identify and address problems and concerns through preventive actions.

An effective manager will:

Make change happen : Act as a catalyst and driver for

continuous improvement. Work beyond traditional boundaries and

produce results. Is prepared to take risks, overcome

obstacles, and manage resistance. Learn from mistakes and success; do not

lose strength and courage.

An effective manager will :

Act ethically and maintain integrity

Is open, honest and truthful. Uphold integrity of one self and in

staff. Keep promises, deliver results and

admit mistakes.

An effective manager will:

Take responsibility for continuous self improvement

Understand own strengths and weaknesses as well as the working environment.

Explore good management practices elsewhere, update knowledge, skills and techniques relevant to the job.

Seek feedback from supervising officer, peers and staff members.

Seek opportunities to develop a different range of job experiences.

Extend network, and arrange self-study for continuous learning and improvement.

An effective manager will:

Possess and project a positive self-image

Is self motivated and willing to contribute efforts beyond the basics.

Has high energy, resilience and tenacity.

Lead by example and personal commitment.

Questions : True Or False 1) Is planning a management process ? (True) 2) A resources can be financial ? (True) 3) There are diffrent Management Styles ?

(True) 4) There are 10 Key’s to becoming a more

effictive manger? (False) 5) Communication is not important ? (False) 6) Taking a break is one the 7 key’s to becoming

a better manger ? (False) 7) Organizing Tasks is function of manger?

(True)

Questions : True Or False 8) An effictive manger will learn from his

mistakes and success ? (True) 9) An effictive manger will sit back and

relax ? (False) 10) A good mager will not care about

financial problems ? ( False)

Questions : Match Mangment processes Communicate

Resources Truthful Act ethically Leading

Take responsbility Human Functions of mangers Interpersonal Roles of management Problem slolving Effictive management skills Traditional 7 key to be effictive manager Leading teams Mangment styles understand own streangth Organizing The procces of assigning tasks

THE END