effective business presentations
DESCRIPTION
Effective Business Presentations. UCSD LAMP PROGRAM Jack Farnan. Successful Presentations Result From Good Process. PreDesign. Design. PostDelivery. Delivery. Predesign. “Failing to prepare is preparing to fail.” - John Wooden. Develop a Presentation Checklist. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/1.jpg)
Effective Business Presentations
UCSD LAMP PROGRAMJack Farnan
![Page 2: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/2.jpg)
Successful Presentations Result From Good Process
PreDesign Design
PostDelivery Delivery
![Page 3: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/3.jpg)
Predesign
“Failing to prepare is preparing to fail.”
- John Wooden
![Page 4: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/4.jpg)
Develop a Presentation Checklist
Who?
What?
When?
Where?
Why?
![Page 5: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/5.jpg)
Who Is My Audience?
• Emotional Triggers
• Level of Interest
• Expected Outcome
• Previous Exposure
Age Gender
Profession
Ethnicity
![Page 6: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/6.jpg)
Consider How People Learn and Retain
Information
![Page 7: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/7.jpg)
Consider How People Learn and Retain
InformationDetermine level of awareness of the
subject matterGive thought to retention problemsBe SimpleAnticipate confusion or misunderstandingWork hard at making comprehension easy
![Page 8: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/8.jpg)
Consider How Your Audience Receives
Input
AudioTactileVisual
![Page 9: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/9.jpg)
What Does Your Audience Need To
Know?
One Central MessageTwo to Three Main Points
(Keep it Simple!)
![Page 10: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/10.jpg)
Establish A Schedule
• Don’t procrastinate• Develop a project plan• Identify data sources• Be specific on deadlines• Schedule a dry run
![Page 11: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/11.jpg)
Where Do I Present?
• Determine your delivery format• Arrange for your equipment needs• Determine your facilities requirements• Plan ahead for emergencies• Develop a checklist - Location (address, building,room) - Contact information - Directions - Time (time zone)
Thwart Murphy!
![Page 12: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/12.jpg)
Why Am I Giving This Presentation?
Why a presentation? Why Now?
?
Why this presentation? Why Me?
![Page 13: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/13.jpg)
Good Predesign Ensures Good Presentations
Get your thinking up frontUse a presentation checklist
- Who? - Where?
- What? - Why?
- When?Determine one clear messageDevelop a strategy
![Page 14: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/14.jpg)
Design
“Good design is a lot like clear thinking made visible.”
Alicia Wheeler
![Page 15: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/15.jpg)
Build an Outline For Success
1. Introduction2. Key Idea3. Body (supporting ideas)4. Conclusion
![Page 16: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/16.jpg)
Vary Your Introductions
Joke Quotation
-Striking Statement
- Historical
- Illustration
- Personal
![Page 17: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/17.jpg)
Keep It Short and Simple!
KISS
![Page 18: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/18.jpg)
Follow the Rule of Sevens
• Limit words per line to seven• Limit lines per visual to seven• Fill in details verbally • Use progressive disclosure as needed
![Page 19: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/19.jpg)
Good Visual Design Enhances
CommunicationClarity - Enhances comprehensionComposition
- Gives proper emphasis
Eye Appeal
- Attracts and holds attention
Simplicity
- Enables focus
![Page 20: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/20.jpg)
Develop Creative Conclusions
- Summary- Personal- Illustrative- Quote- Stimulative
![Page 21: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/21.jpg)
Delivery
“Speech is a mirror of the soul: as a man speaks, so is he.”
-Publilius Syrus (46 B.C.)
![Page 22: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/22.jpg)
Success Depends on Your Opening
- Be Confident- Be Prepared- Be Lubricated- Be Dressed- Be Excited- Be Yourself
![Page 23: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/23.jpg)
Remember That You Are An Expert
- Envision the end state- Focus on success- You are critical to the meeting- You know something the audience doesn’t- You are worthy!
![Page 24: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/24.jpg)
Don’t Be a Slave To Your Visual Aids
-Talk to the audience, not the visual aid-Use a remote control when possible-Use transition slides if necessary-Determine the singular message of each slide-Move around the room if and when appropriate
![Page 25: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/25.jpg)
Hold Your Audience’s Attention
Speak clearly and vary your tone and speed
Express – don’t impressDevelop points systematically, move your
audience along in a planful wayMaintain good eye contact throughout the
roomGenerate enthusiasmBe genuine
![Page 26: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/26.jpg)
Be Aware of Your Body Language
![Page 27: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/27.jpg)
Be Aware of Your Body Language
![Page 28: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/28.jpg)
Be Aware of Your Body Language
![Page 29: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/29.jpg)
Be Aware of Your Body Language
75% of your message is delivered non verbally
Your mannerisms speak louder than your words
Conduct an attitude check before show time
Ask for feedback for future calibration
![Page 30: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/30.jpg)
Mannerisms Detract From Clear
CommunicationDon’t be a pacer – Move organicallyDon’t be a scratcher – Keep your hands off
your bodyDon’t be a jingler – Remove items from
your pant pocketsDon’t be a maestro – Control your use of
the pointer, whether laser or standard
![Page 31: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/31.jpg)
Practice the Art of Handling Questions
-Listen to the entire question-Repeat the question-Answer seriously-Give expansive answers-Measure feedback-Anticipate questions and prepare
![Page 32: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/32.jpg)
The Ultimate Key To Success…
PRACTICE!
![Page 33: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/33.jpg)
The Last Step in The Process
What is the shortest word in the English language that contains the letters A B C D E F?
![Page 34: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/34.jpg)
The Last Step in The Process
Q. What is the shortest word in the English language that contains the letters A B C D E F?A. Feedback
![Page 35: Effective Business Presentations](https://reader036.vdocuments.us/reader036/viewer/2022062813/5681652c550346895dd7af26/html5/thumbnails/35.jpg)
Climb To The Top of Your Profession
Develop the skills to become an outstanding communicator