Education Planning Initiative

ASCCC Fall 2015 PlenaryNovember 5, 2015David Shippen, Cynthia Rico, Sabra Sabio, Bernadette Flameno

Outcomes for today1. Identify the Product Outcomes of EPI2. Learn about the progress of the Statewide Student Portal3. Identify the features of the Starfish Educational Planning

tool, Connect and Early Alert4. Identify the timeline for these products.5. Identify the steps to participate in the next phase of the

project

CALIFORNIA COLLABORATIVE ACADEMIC ADVISING CONFERENCE

3CBG/ CISOA 2015 CONFERENCE MONTEREY

EPI

Portal

Apply

Orientation

EPT-DAS

Education Plan

Degree Audit

Retention

Articulation

C-ID

ASSIST

Curriculum Inventory eTranscript

EPI Product Characteristics - Faculty, Staff, and Students

- Over a year in development - Hundreds of requirements

Project Summary System Wide Portal: uPortal scalable, accessible, “service layer” supporting application integration and student services accessed directly or through your college on a “mobile first” platform. Education Planning/Degree Audit: Hobsons integrated solution. Builds off of historical course offerings, term-by-term and degree layouts, requirement checklists for student to complete degree objective, ability to email, print, share education plan.

Project Summary Timeline: Piloting June through December 2015, begin open implementation January 2016 Pilot Colleges: 8 pilot Districts (13 Colleges) involving faculty, students, and staff, assessing and tuning all aspects of technology, accessibility, workflow, adoption, training, and analytics. (EPT)

8 Pilot Districts (13 colleges)

UPDATE: Student Services Portal Current development has moved from infrastructure to features Portlet development

◦ Smart Form◦ Checklist◦ Orientation work begins soon

User Interface◦ Admin UI ◦ Iconography

WORKING TO ELIMINATE DUPLICATION OF SYSTEMWIDE ACCOUNTS…

CCCID ASX2456PASSED TO THE COLLEGE TO HELP ELIMINATE LOCAL DUPLICATES

HELPS TIE STUDENT DATA TOGETHER AS STUDENTS SWIRL

Laying a Foundation – Federated Identity

Mobile First – And usable…

Student Services Portal

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Now initiating Portal Piloting• Goals of the Pilot• Technical • Operational• Human interface

• Perspectives from the field• Lessons learned (the good, the bad, and the ugly)

STARFISH Degree Planner by Hobsons• Builds from historical course offerings

• Term-by-term degree layouts

• Requirement checklists for student to complete degree objective

• Ability to email, print, share education plans

• Early Alert system to increase retention and reduce withdrawals

• Identify at-risk students, concerns and connect students with resources.

• Simple appoint tools that sync with calendars

• Capture notes, tasks, referrals and Success Plans

Student Portal

Planning

Articulation

C-ID

E-transcripts

The Key: Student-Centered & Actionable Data

Instructor View – Progress Survey

Student Dashboard

Embedded Access Starfish appears in another container (such as an LMS or campus portal) with single sign-onHelpful Resources Students see a personal Student Success Network – with online Appointment SchedulingImportant Action Items Students see new Alerts and Kudos, Referrals, To-Do tasks, Success Plans and Messages.

EACO

Students can schedule appointments 24/7

Counselor Dashboard

Counselor View-Student File

Staff can track students

Staff can manage flags

Counselor View – Case Management

EACO

At-a-Glance Be better prepared for student meetings with more information at your fingertipsAction Shortcuts Fewer clicks means more efficient outreach – and more time helping studentsCohort Support Grouping students for review and intervention is efficient and targeted

Focus & Prioritize

EACO

End-User Reporting No technical skills required to generate actionable lists of students, issues, etc.Multiple Variables Choose from a wide variety of data points and variables to find what you wantCustom Attributes Unique data from your unique institution to inform your unique efforts

Assign Flags, Referrals, and To-Dos

EACO

Easily Route Concerns Manage your team’s workflow, reach out to specialists, cover for absencesNew Notifications Prioritize items that are assigned to you so you can resolve those issues firstEngagement Scores See who else in the campus community is involved with that student’s success

Document and share notes

Document & post outcomes

Utilize Speed Notes

Word from a Pilot College

How does your college get into the action?• Watch for a letter through the listserv• Participate in the upcoming webinar on November 16, 2015

http://www.onefortraining.org/node/788• Complete the survey• Selections will be made before the end of the year for the

next cohort

Thank You!

www.cccedplan.org