education, health and care plans conversions. background we currently have over 800 pupils with...
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![Page 1: Education, Health and Care Plans Conversions. Background We currently have over 800 pupils with Statements in West Berkshire We also provide funding](https://reader035.vdocuments.us/reader035/viewer/2022072006/56649d145503460f949e92f2/html5/thumbnails/1.jpg)
Education, Health and Care Plans
Conversions
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Background
We currently have over 800 pupils with Statements in West Berkshire
We also provide funding for approximately 100 young people between the ages of 16 and 25 who attend college
We have just over 3 years to convert our existing children and young people from Statements to Education, Health and Care (EHC) Plans
Top up funding for general further education, above the £10,000 delegated to these providers for SEN provision, will have to be provided through an EHC Plan after September 2016
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Key Principles
Everyone who currently has a Statement should be converted to an EHC Plan
The conversion process and meetings follow the EHC process as closely as possible
A statement conversion should be completed in an equally holistic and creative way as a new request
The family and child or young person has the same opportunities to create an effective personal budget as an initial EHC assessment
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The Conversion Process
At the start of each term: An Assessment Co-ordinator will be allocated to
each case in the conversion cohort Each school will be sent a list of the students
whose statements will need to be converted All children or young people will be allocated an
indicative budget to meet their needs (The expectation is that this will be at a similar level to their current funding)
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Week 1 A letter is sent to each family in the conversion
cohort informing them of their child or young person’s forthcoming conversion and giving them the name of their Assessment Co-ordinator
Each family will be sent a pack including the EHC Plan Parent Leaflet, “What We Want To Tell You” document and Parent Partnership details
The school will be contacted regarding the conversion and asked to organise an EHC Conversion Meeting by a set date
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Week 2 - Assessment Co-ordinator
The Assessment Co-ordinator will make contact with the family and can arrange to meet with them to complete the “What We Want To Tell You” document
The Assessment Co-ordinator will discuss with the family whether additional assessments are required and liaise with professionals
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Week 2 - School
The school will set up an EHC Conversion Meeting in discussion with the family and EHC Co-ordinator. Other professionals are invited to this meeting as appropriate
The school completes a report using the EHC Annual Review paperwork.
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Weeks 4-6
A Person Centred EHC Conversion Meeting is held at the school. An Assessment Co-ordinator will attend and will usually chair the meeting
The Conversion Meeting will focus on developing appropriate outcomes for the child or young person and the best ways to meet these outcomes
The Conversion Meeting will also explore the most effective use of the personal budget and if any direct payments are necessary
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Week 8
The Assessment Co-ordinator drafts the EHC Plan If additional resources or a direct payment is needed,
the draft EHC Plan will go to the EHC Panel for a decision
If no new needs have been identified, the EHC Plan is moderated by SEN Manager or Assistant Manager
The Draft EHC Plan is issued to parents and professionals for consideration and agreement
Key contacts are identified to act as a point of contact for the family
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Week 10
If the family and child and young person are in agreement with the EHC Plan it will be finalised
If there is a disagreement the EHC Co-ordinator will meet with the family and child or young person to resolve any issues. The EHC Plan will then be finalised
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Conversion Timetable
Priority has been given to young people transferring to further education or training to ensure they have the support they need
Children and young people will be converted to an EHC at key transition points such as Year 9, transfer to secondary school and joining primary school
The Local Authority has followed the conversion guidance produced by the Department for Education
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Conversion timetable for statementsNational Curriculum Year in
2014-2015Year and Term of
ConversionNational Curriculum Year at
Conversion
14 Autumn 2014 14
13 Autumn 2015 14
12 Autumn 2016 14
11 Autumn 14 or Summer 15 11
10 Autumn 15 or Spring 16 11
9 Spring 2015 9
8 Spring or Summer 2016 9
7 Spring or Summer 2017 9
6 Summer 2015 6
5 Summer 2016 6
4 Summer 2017 6
3 Spring 2017 5
2 Autumn 2014 2
1 Autumn 2015 2
-1 Autumn 2016 2
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Further Education and Training
If a young person is at college the DfE guidance states that the Local Authority cannot convert their current Learning Difficulty Assessment (S139) into an EHC Plan
A young person can request an EHC Assessment if they feel this would be of benefit to them
Learning Difficulty Assessments will continue to provide support for young people already at college until September 2016
The Local Authority will write to all young people and their families who have a current Learning Difficulty Assessment explaining their options
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Final Thought
All our processes are very much a work in progress
We really need your feedback to ensure we are able to adapt and develop our processes to ensure they are as effective and holistic as they can be
This is our chance to work together to try and improve on our existing service and ensure the children and young people of West Berkshire are able to achieve the best possible outcomes