eda request for proposal… · interview presentation i. the eda strongly supports local hiring,...

ECONOMIC DEVELOPMENT ALLIANCE - 100 McMorran Blvd., Port Huron, MI 48060 – (810) 982-9511 | 1

Request for Proposals (RFP) for Architectural Services

ECONOMIC DEVELOPMENT ALLIANCE OF ST. CLAIR COUNTY

REQUEST FOR PROPOSALS (RFP) FOR ARCHITECTURAL SERVICES

REQUEST FOR PROPOSALS. Economic Development Alliance of

St. Clair County (EDA), is requesting proposals from qualified firms or

individuals (Architect) to provide schematic design and design

documents for bidding for construction of a new office building to be

located at 1712 Military St., Port Huron, MI. The proposed facility will

be in the range of 10,000-14,000 square feet, 3-story office building

constructed on 1.2 acres of land consisting of two parcels. Currently,

a vacant home sits on the site which will require demolition and

removal. The parcel identification numbers for the properties are 74-

06-149-0011-000 and 74-06-149-0011-100.

The EDA will be applying for funding to the Economic Development

Administration, CARES Act Grant which recently opened for

applications. As such, timing is of the essence. Specifically, the

application must include a preliminary engineering plan which

identifies costs associated with the project. The entire scope of the

engagement is listed below, however, the firm that is retained to

provide this work must be capable of delivering the needed

preliminary engineering plan within 21 days of a signed contract.


In Exhibit A you will find the Economic Development Administration’s

specific requirements for the preliminary engineering plan.

Here is the totality of the Scope of Work:

1. Scope and Nature. The EDA is considering the construction of a

new corporate headquarters for itself and a working space and

related support spaces typical of a modern “coworking” space

including, but not limited to, conference rooms, enclosed and

open office spaces and restroom facilities as generally described

in the programming information attached hereto as Exhibit B.

The services to be provided would include:

Conceptual plans that are based on the latest

developments in cooperative working space design.

As illustrations only, examples would be Ann Arbor

SPARK offices and incubator and the Automation

Alley facility in Troy, MI.

Plans and documents to be used in the bidding for

construction of the project, including preliminary and

final engineering plans and cost estimates.

Assistance with selection and/or design of building

materials, finishes, furniture, fixtures and equipment.

Participation in the review of bids and selection of a

general contractor to construct the project.

Oversight and inspections during construction and

approval of the completed project for acceptance.

Participation in zoning approvals or similar approval

and permitting processes.


Compliance with Americans with Disabilities Act

requirements and similar requirements.

Energy efficiency and sustainability consultation and

advice.

a. The site of the construction is identified on Map A.

b. The tentative schedule for the project is as follows:

May 29-June 5 – Solicit proposals from architects.

June 5 – Proposals due from architects.

June 11-12 – interviews of finalists.

June 15 – recommendation to EDA Board of

Directors for action.

2. Estimated Budget. The preliminary estimated budget for the

project is $2,712,100 million which includes acquisition of the

property, demolition of an existing structure, design, engineering,

construction, and furnishings. The estimate is subject to

adjustment based on building size and other considerations.

3. PROPERTY INSPECTION. All interested parties should contact

Dan Casey, CEO of the Economic Development Alliance at (810)

294-2699 or [email protected] to schedule a time to view

and inspect the building and property.

4. ASSOCIATION WITH LOCAL ARCHITECT. In the event that an

Architect does not have an active practice in the Metro Detroit

region, the architect would be expected to create a cooperative

relationship with a local architect with an active practice in the


Metro Detroit region, for the performance of the services

hereunder.

5. PROPOSAL SUBMISSION. Three (3) paper copies of the

proposal and a usb flash drive with a copy of the proposal shall

be addressed and delivered in a sealed envelope to Economic

Development Alliance, Attention Dan Casey, 100 McMorran

Blvd, 4th Floor, Port Huron, MI 48060. Proposals will be received

until 4:00 p.m. (Eastern Time) on June 5, 2020. Any bid received

after that time and date will not be opened or considered, and

will be returned to the bidder.

6. EXPERIENCE AND QUALIFICATIONS. Each Architect

submitting a proposal should include, but not be limited to, the

following information:

The name of the firm and location of all its offices,

specifically indicating the principal place of business.

A brief history of the firm and the range of services

offered.

The age of the firm, the total number of years of

experience providing architectural services.

A Management Plan that provides at least the

following information: (The Management Plan should

be concise yet contain sufficient information for

evaluation.)


The education, training, experience, licensing, and

qualifications of members of the firm and key

employees for these projects, including the individuals

responsible for the performance of the work described

herein. Include an organization chart.

How the firm intends to manage their responsibilities

and provide energy modeling, value engineering for

life cycle costs, cost control, risk identification, and

risk mitigation.

Proposed project production schedule showing critical

dates and other information in sufficient detail for the

selection committee to determine the feasibility of the

time frames indicated, based on the assumption that

the construction phase will begin in late 2020.

The experience, qualifications, and expertise of the

firm with these types of projects (the design services

for cooperative working spaces, incubators, or

general office construction.) This should include the

firm’s experience with managing community relations

and advancing innovative ideas. It should include

information on the firm’s technical capabilities and

ability to timely perform the services as reflected by

the firm’s current and projected workload and having

adequate personnel, equipment, and facilities.

a. The plan should also clearly identify the Architect’s methods

for providing the following:


Comprehensive architectural services for the project

described herein.

Deliverables review and approval by the EDA and

other relevant stakeholders at various stages of

project development.

Construction administration (not construction

management).

Analysis and consultation with the EDA and other

relevant stakeholders in the determination of the best

construction delivery method for this project.

Indicate all firms or individuals the firm anticipates to

utilize to provide engineering, landscaping, interior

design, acoustic engineering, lighting design and any

other services required.

b. Financial proposals regarding the architectural and

engineering costs and fees for the professional services to be

provided to the EDA. Provide a statement of Fee

Compensation based on a percentage of the total budgeted

construction cost or on a flat fee basis. Fees for certain

activities can be quoted separately such as for coordination

with consultants described in 1 A.

c. The names of at least three (3) clients who may be contacted

for references.

d. Indicate the present level of professional and general liability

and other insurance coverage for the firm.

e. Include illustrative drawings of floor plans of similar type

projects the firm has designed, if any, along with renderings

and/or photographs of completed projects. Include any other

information that would aid in the evaluation of the designs,


such as costs, durability, energy efficiency, etc. The format

should be 8/5 X 11 and only include enough material to be

illustrative, not complete sets of drawings.

f. Accessibility of the Architect personnel to the EDA.

g. List and describe any litigation, arbitration, or other alternative

dispute resolution proceedings the Architect has been

involved in with an owner within the past five (5) years.

h. List and describe any actions taken by any regulatory agency

against the Architect or its agents or employees with respect

to any work performed.

i. Provide any other pertinent information regarding

qualifications and performance data requested by the EDA.

j. To be considered responsive to the requirements of this RFP,

the Architect shall provide verifiable evidence that the firm,

personnel, and associated consultants are appropriately

licensed in the State of Michigan and meet all the

requirements and qualifications described herein. The EDA

reserves the right to request additional information which, in

its sole opinion, is necessary to assure that the Architect’s

competence, business organization, and financial resources

are adequate to perform the work described herein.

k. Provide a list of projects currently under contract.

7. EVALUATION CRITERIA AND SELECTION. EDA will evaluate

each RFP submitted based on responsiveness to the project’s

needs. The EDA will take into account the estimated value, the

project scope and complexity, as well as the professional nature

of the services to be rendered. If the EDA recommends the

award of a contract it will be to the Architect who is responsive to

all administrative and technical requirements of the RFP, who


has demonstrated competence and qualifications of the type of

services required, and who receives the highest rating based

upon the competence and professional qualifications to perform

the services required. Evaluation criteria shall also include:

a. Competence to perform the services as reflected by technical

training and education, general experience, experience in

providing the required services, and the qualifications and

competence of persons who would be assigned to perform the

services.

b. Ability to perform the services as reflected by workload and

the availability of adequate personnel, financial resources,

equipment, and facilities to perform the services expeditiously.

c. Past performance as reflected by the evaluation of others who

have retained the services of the Architect with respect to

factors such as control of costs, quality of work, and an ability

to meet deadlines.

d. Experience, qualifications, and ability to perform cooperative

work space design and construction services and historic

renovations.

e. Personnel accessibility of architectural firm to the EDA.

f. Experience with the various delivery methods of construction.

g. Costs, durability, energy efficiency, and educational benefits

of prior designs.

h. Interview presentation

i. The EDA strongly supports local hiring, and, as a

membership-based organization, has numerous members

from the construction industry, including civil engineers,

mechanical and electrical, steel fabricators, plumbers, general

contractors and others. Architects are encouraged to


consider these companies when seeking sub-contractors and

EDA will give due consideration to proposals that utilize local

sub-contractors.

8. INTERVIEW. The EDA anticipates interviewing 3 Architects

evaluated as being professionally and technically qualified. The

purpose of the interview is to allow the architectural firm to

present its qualifications, experience, education, training, past

performance, etc., in regards to the professional services to be

provided for the project. Interviews will also provide an

opportunity for the EDA to seek clarifications from the Architect.

Architects selected for an interview will be notified of the date,

time, and place of the interview. Interviews are tentatively

scheduled to take place the week of June 8, 2020. The EDA

anticipates making a final recommendation to its Board of

Directors on June 15, 2020.

9. CONTRACT. The EDA will negotiate the terms of a contract with

any selected Architect. If an agreement is reached, the

Contractor will enter into a written contract, subject to approval

by EDA’s Board of Directors, and will perform all work pursuant

to that contract. The Proposal does not constitute an agreement

or contract with the EDA, or any other entity, and it reserves the

right to not enter into any agreement with any Architect.

All terms and conditions are subject to further negotiation. EDA reserves the right to require bidding of any work to be subcontracted by Architect, according to a competitive bidding process determined by EDA.


10. BONDS AND INSURANCE. The Architect shall procure and

maintain bonds and insurance as required by law or the contract

documents.

11. IDENTIFICATION OF PROPOSAL. Proposals shall be

submitted in a sealed envelope with the Architect’s name,

address, and telephone number clearly marked on the cover.

The lower left corner of the sealed envelope should read as

follows: “PROPOSAL FOR ARCHITECTURAL SERVICES.”

12. By submitting a proposal, the Architect agrees to waive any

claim it has, or may have, against EDA, its Board of Directors,

officers, and members, and their respective employees, arising

out of, or in connection with, the administration, evaluation, or

recommendation of any proposal; waiver of any requirements

under the proposal documents or the contract documents;

acceptance or rejection of any proposals; and award of the

contract.

13. WITHDRAWAL OF PROPOSAL. A request to withdraw a

proposal must be made in writing and filed with the Project

Assistant prior to the time set for the opening of proposals. No

proposal may be withdrawn following the opening of proposals.

14. OPENING OF PROPOSALS. Proposals will be opened on April

8, 2020 and, or as soon as possible thereafter, in the meeting

room of EDA beginning at 3:00 P.M. All Architects and interested

parties are welcome to participate.


15. DISQUALIFICATION OF BIDDERS. Architects may be

disqualified and their proposals disregarded for reasons which

include but are not limited to the following:

a. EDA has reason to believe that the Architects have engaged

in collusion.

b. The Architect being interested in any litigation against any

party to the proposal.

c. The Architect is in arrears on any existing contract or has

defaulted on a previous contract.

d. The Architect has uncompleted work which, in the judgment of

EDA, will prevent or hinder the prompt completion of this

construction project, if it were awarded to the Architect.

e. Other appropriate reason as determined by EDA.

16. NON-RESPONSIVE PROPOSALS. An Architect that fails to

respond to any request for information may be deemed non-

responsive and its proposal may not be considered for the

award.

17. Submission of a proposal in response to this RFP is certification

that you, your company, and any subcontractor is not currently

debarred, suspended, proposed for debarment, declared

ineligible, or otherwise excluded from submitting proposals to

any State or Federal department or agency or any political

subdivision of the State of Michigan.

18. REJECTION OF PROPOSALS/TERMINATION OF

PROCESS. EDA reserves the right (a) to terminate the proposal

process at any time; (b) to reject any or all proposals; (c) to

change the schedule and dates for responses, interviews and


other dates; and (c) to waive formalities and minor irregularities

in the proposals received. EDA further reserves the right to

conduct a pre-award survey of any firm under consideration to

confirm any of the information furnished by the firm or to require

other evidence of managerial, financial, technical and other

capabilities, the positive establishment of which is determined by

EDA to be necessary for the successful performance of the

contract. EDA further reserves the right to cancel or amend this

RFP at any time and will attempt to notify recipients accordingly.

19. PUBLIC RECORDS. Architect acknowledges by submitting a

proposal that any and all information may be subject to the

Freedom of Information Act.

20. Submit all questions, inquiries, or requests for clarification about

the project by email to Dan Casey, CEO, at

[email protected]. Dated this 28th day of May, 2020.


EXHIBIT A

Preliminary Engineering Requirements of the Economic Development Administration

C.1. Description of project components. Provide a general description of all project components involved in the project. Indicate whether the project involves the construction of new infrastructure or facilities or the renovation or replacement of existing ones. Describe each of the project components in terms of dimensions, quantities, capacities, square footage, etc. C.2. A statement verifying that the project components described in the engineering report are consistent with the EDA investment project description that is provided in Section B.2 of Form ED-900. Engineering reports that describe project components that are inconsistent with the EDA investment project description in Section B.2 of Form ED-900 will not be considered valid. C.3. Drawings showing the general layout and location of the existing site conditions and of the project components as well as location of any project beneficiary identified in Section B.9 of Form ED-900 that provide economic justification for the project, if any. Rough dimensions and quantities for major project components should be shown and labeled on the drawings. Drawings should clearly identify the project components that are being proposed. Applicants are encouraged to clarify such drawings, for example, through color coding, labeling, and other appropriate methods. C.4. A feasibility analysis for the constructability of the project. Include a review of the existing conditions and note particular features, alignments, and circumstances affecting construction of project components. C.5. The proposed method of construction. Indicate whether construction procurement will be done through competitive bid or other method. Indicate if any portion of the project is to be done by design/build, construction management at risk, the applicant’s own forces, or a third-party construction manager. If an alternate construction procurement method (other than traditional design/bid/build with sealed competitive bid process) is proposed, a construction services procurement plan must be provided to EDA for approval in accordance with EDA’s regulation at 13 C.F.R. § 305.6(a). C.6. The number of construction contracts anticipated. If multiple contracts are proposed, describe the project components included in each contract. If separate contracts are anticipated for demolition or site work, the budget information cost classification should reflect the estimated costs for these components. If project phasing


is proposed, a project phasing request must be provided to EDA for approval per EDA’s regulation at 13 C.F.R. § 305.9(a). C.7. A current detailed construction cost estimate for each of the project components. Show quantities, unit prices, and total costs and provide a basis for the determination of construction contingencies. The total of this estimate should match the construction line item of the SF-424C. C.8. Real property acquisition. If the budget includes costs for acquisition of real property, include a current fair market value appraisal completed by a certified appraiser for the property to be purchased. C.9. A list of all permits required for the proposed project and their current status. Identify all permits required; include the timeline to obtain the permits and discuss how the permitting relates to the overall project schedule. If the project crosses a railroad right-of-way or is within a railroad right-of-way, explain any permitting or approvals that may be required from the railroad or other authority and the timeframe for obtaining these permits or approvals. C.10. An overall estimated project schedule. This schedule should agree with the project schedule outlined in the ED-900. Include the number of months for each of the following:

i. design period; ii. period of time to obtain required permits; iii. period of time to obtain any required easements or rights-of-way; iv. solicitation of bids and awarding of contracts, and v. construction period.

C.11. Overall project budget breakdown. For each “cost classifications” line item that the applicant indicates will be included in the project budget on Form SF-424C, the applicant must provide a breakdown of the proposed project costs and tasks that is consistent with the detailed construction cost estimate for the project provided in the PER.


EXHIBIT B

Facility Requirements

The facility contemplates four distinct areas with entrances off of the lower and main levels, with the building consisting of three (3) levels totaling a minimum of 10,248 square feet and a maximum of 14,000 square feet:

a. Economic Development Alliance Corporate Offices approximating 3,416 square feet

b. Offices and Business Service Center – Offices for second stage companies and meeting space with bathrooms, lobby, and training room approximating 3,416 square feet

c. Incubator/open office area for startup and second stage companies with entrance off of the main lobby and secondary emergency exit, approximating 3,416 square feet

d. Rooftop patio and social space with stairway – 725 square feet

It also is contemplated that a stairway to the rooftop social space will be provided in the design. A rough concept plan is found in Exhibit C. However, here is a general breakdown of estimated space requirements within each section:

a. Lower level Incubator:

Type, Size and Dimension Sq. Ft. 1. Lobby & Open Offices/Perm Desks 904 2. Offices (12) - 8 X 10 960 3. Kitchenette/Printer 8 X 10 80 4. A/V Storage 12 X 8 96 5. 3 D Printer Room 8 X 10 80 6. Common areas (Hallways) 274 7. Janitor Room 6X7 42 8. Conference rooms 10 X 12 (2) 240


9. Quiet Room 4 X 5 20 10. Graphics Room 4 X 5 20 11. Mechanical Room 12 X 12 144 12. Bathrooms 8 X 10 (2) 160 13. Elevator - 6 X 8 48 14. Stairway Shaft - 4 X 12 48 15. Patio Furniture Storage 300

b. Main Floor – Second Stage offices and Business Service Center:

Type, Size and Dimension Sq. Ft.

1. Enclosed offices 10 X 12 (10) 1,200 2. Conference Room #1 8 X 10 80 3. Conference Room #2 10 X 12 120 4. Training Room 30 X 40 1,200 5. Bathrooms 8 X 10 (2) 160 6. Lobby 12 X 12 144 7. Storage Room 10 X 13 130 8. Common areas & hallways 206 9. Workroom/Printer 10 X 8 80 10. Stairway shaft - 4 X 12 48 11. Elevator - 6 X 8 48

c. Upper Level – EDA Corporate Offices

Type, Size and Dimension Sq. Ft.

1. Offices - 13 X 23 (1); 10 X 12 (5) 900 2. Boardroom - 15 X 28 420 3. Kitchenette 10 X 8 80 4. Storage 10 X 15 150 5. Workroom 12 X 10 120 6. Lobby & Seating 28 X 21 638 7. Common areas (Hallways) 324


8. Bathrooms 8 X 10 (2) 160 9. Stairway shaft - 4 X 12 48 10. Elevator - 6 X 8 48 11. Rentable unit2 office & conf. room 528

d. Rooftop patio and social space 725 sq. ft.

Property Address:

1712 Military Street Port Huron, MI 48060

Parcel Numbers: 74-06-149-0011-000 and 74-06-149-0011-100 Approximate land size = 1.2 acres


EXHIBIT C

A local architect was retained to develop a conceptual plan and schematic design for purposes of this request for proposal. This was necessary to ensure that the project would fit on the selected site and within the proposed dimensions of the building’s footprint. In particular, the site is limited by a drop-off or decline that recedes toward the St. Clair River. The City of Port Huron Zoning Ordinance requires rear-yard parking which isn’t possible with this site due to the decline and the inordinately large parking lot that is required. Therefore, the intent is to construct the building into the hill and put the parking lot in front of the building, thus requiring a zoning variance. The concept plan also was meant to illustrate design choices, general materials and colors that the EDA would like incorporated into its future building. In no way does this concept plan and schematic design represent the actual or preferred design for this project.

Economic Development Alliance of St. Clair CountyCONCEPT PRESENTATION1712 MILITARY ST.By Infuz Ltd., Architects

Description Page

Site Plan

Main Level

Lower Level

2nd Floor

Roof Deck

3D Views ‘A’

3D Views ‘B’

Presentation Content

3

4

5

6

7

8 - 12

13 - 18

3

Site Plan Oak Street

Milit

ary

Stre

et

48 Parking Spots

Oversized landscape buffer to screen parking.

Roof Deck

Entertainment Patio

Property Setbacks

Property Lines

Property Setbacks

4

Main Floor

1. Enclosed offices 10 X 12 (10) 1,2002. Conference Room #1 8 X 10 803. Conference Room #2 10 X 12 1204. Training Room 30 X 40 1,2005. Bathrooms 8 X 10 (2) 1606. Lobby 12 X 12 1447. Storage Room 10 X 13 1308. Common areas & hallways 2069. Workroom/Printer 10 X 8 8010. Stairway shaft 4 X 12 4811. Elevator 6 X 8 48

Type Size Sq. Ft.

Second Stage Office / Business Service Center

Total Footprint Proposed: 4,828 SF

5

Lower Level

1. Lobby & Open Offices 9042. Offices (12) 8 X 10 9603. Kitchenette/Printer 8 X 10 804. A/V Storage 12 X 8 965. 3 D Printer Room 8 X 10 806. Common areas (Hallways) 2747. Janitor Room 6X7 428. Conference rooms 10 X 12 (2) 2409. Quiet Room 4 X 5 2010. Graphics Room 4 X 5 2011. Mechanical Room 12 X 12 14412. Bathrooms 8 X 10 (2) 16013. Elevator 6 X 8 4814. Stairway Shaft 4 X 12 4815. Patio Furniture Storage 300

Type Size Sq. Ft.

Incubator


6

2nd Floor

1. Offices 13 X 23 (1) 29910 X 12 (5) 601

2. Boardroom 15 X 28 4203. Kitchenette 10 X 8 804. Storage 10 X 15 1505. Workroom 12 X 10 1206. Lobby & Seating 28 X 21 6387. Common areas (Hallways) 3248. Bathrooms 8 X 10 (2) 1609. Stairway shaft 4 X 12 4810. Elevator 6 X 8 4811. Rentable unit 2 office & conf. 528

Type Size Sq. Ft.

EDA Corporate Offices


7

Rooftop Plan

1. Rooftop Patio & Social Space 725 Type Sq. Ft.

3000 sf provided


Concept ‘A’

Concept ‘B’

eda request for proposal… · interview presentation i. the eda strongly supports local hiring,...

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