e) res. no. 193-17 approve “not to waive” municipal …...2017/11/20 · e) res. no. 187-17...

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities

for a high quality of life while protecting natural resources and maintaining a rural character.

O:\City Council\Council 2017\Agendas\2017.11.20 CC RM Agenda.docx of 2

CITY COUNCIL MEETING AGENDA November 20, 2017

7:00pm

1) Call to Order a) Pledge of Allegiance

b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and

Shannon Bruce; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Director of Administration Cassandra Tabor and City Clerk Kris Linquist. Consultants: City Attorney Andrew Biggerstaff, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering.

c) Approval of Agenda

2) Special Presentations - None

3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking.

4) Consent Agenda

a) Approve Work Session Meeting Minutes from November 6, 2017

b) Approve Regular Meeting Minutes from November 6, 2017

c) Res. No. 191-17 Approve Claims

d) Res. No. 192-17 Accept Improvements and Authorize Final Payment for 2017 Mill and Overlay to Wm Mueller & Sons CP 01-17

e) Res. No. 193-17 Approve “Not to Waive” Municipal Tort Liability Monetary Limits

f) Res. No. 194-17 Approve Probation Completion for Mike Pawelk, Water Treatment Plant Operator

g) Res. No. 195-17 Approve Step Increase for Aaron Rasset, Public Works Maintenance Worker

h) Res. No. 196-17 Approve Step Increase for Pat Cummings, Police Sergeant

i) Res. No. 197-17 Accept Public Improvements for Woodland Cove 1st Addition

j) Res. No. 198-17 Accept Public Improvements for Orchard Cove

5) Public Hearings – None

6) Business Items

a) Res. No. 199-17 Approve City Meeting Calendar for 2018

b) Res. No. 200-17 Approve City Hall Workplace Security Option and Discuss LMCIT Loss Control Meeting and Security Survey

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities

for a high quality of life while protecting natural resources and maintaining a rural character.

O:\City Council\Council 2017\Agendas\2017.11.20 CC RM Agenda.docx of 2

7) Administrative Items a) Staff Reports

i) City Administrator

ii) City Engineer

b) Council Reports

i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating)

ii) Patricia Thoele – Acting Mayor; Personnel Committee; Planning Commission (rotating); Parks

Commission(rotating); Economic Development Authority

iii) Pam Mortenson – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Pioneer-Sarah Creek Watershed Management Commission (alternate); Steering/Comprehensive Plan Committee; Westonka Community & Commerce

iv) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Steering/Comprehensive Plan Committee; LMCD

v) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed District

8) Adjournment

The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

Minnetrista Work Session Minutes – November 6, 2017 Page 1 of 3

CITY COUNCIL WORK SESSION

MINUTES November 6, 2017

5:30 – 6:30pm

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls, and City Clerk Kris Linquist; Consultant: City Engineer Paul Hornby, WSB Engineering. Absent: None

2) Park Dedication and Environmental Enhancement Fund BudgetDiscussionGrimm overviewed the Park Dedication and Environmental EnhancementFund BudgetHighlights included:

CIP for Park Dedication Fund.

Park Commission reviewed the proposed CIP at their October 10, 2017meeting and voted 5-0 to recommend approval.

Proposed improvement for 2018 is to replace the playground equipmentat Gene Lehner Park and sitework/preparation.

The main revenue item that occurs intermittently is park dedication feesrelated to the next phases of Woodland Cove and other futuredevelopment.

There are no major expenditures planned for 2018 from the TreeReplacement & Environmental Enhancement Fund.

$10,000 has been budgeted for 2018 for miscellaneous plantings oftrees on City property as necessary.

There was discussion on incoming park dedication fees.

There was discussion about the funds for Game Farm Rd trail/shoulder.

There was discussion on how the Parks are reviewed. There was a suggestion of using a different method on showing which items are complete

Item 4a


versus not done. Possibly highlighting the item and putting completed behind it instead of putting a line through it.

There was discussion on the fence at Douglas Park. There was discussion on using rubber mulch in the parks. General consensus of the council is move forward with the recommendation

from the Parks Commission regarding the Parks Capital Improvement Plan for 2018 as it was presented by staff.

3) Surface/Storm Water Fund Budget Discussion Grimm overviewed the Surface/Storm Water Fund Budget. Highlights included:

The draft included an 8.5% increase to the storm water fee. This would bring the quarterly fee to $26 a quarter ($104 annually) from its current $24 quarterly fee.

There was discussion on re-ditching gravel roads and what the process is

taken to do this. There was discussion on the culvert replacement program and how many are being replaced yearly. Bruce stated that she spoke with the neighbors on Game Farm Rd near County Road 26 that have horses and they would like to see the shoulders paved instead of having the gravel in that area there it washes out but would like to keep the rest as is. There was discussion on the replacement of the skid loader that is only ten years old. There was discussion on the number of city maintained stormwater ponds and the maintenance of these stormwater ponds. Hornby stated that the SWAMP program is ready for presentation. General Consensus of the Council was to bring this item back to the next Work Session on November 20th and include the SWAMP report for review. The Council will make a decision on whether to increase the quarterly storm water fee or keep it the same. They would also like an update about the skid loader purchase.

4) Halstead Drive Project Update Barone overviewed the progress, or lack thereof, from the contractor, RAM construction. He stated that the residents are frustrated. He requested the


City Attorney review the contract. Hornby stated that RAM has paved Farmhill to date. He was informed by RAM that the first layer of asphalt is scheduled to be placed on Wednesday, November 8, 2017, with a completion date of Friday, November 10th. He also commented that the water services were not installed in the most efficient manner. There was discussion about the round-about.

5) Adjourn

Motion by Bruce, seconded by Mortenson to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:44 p.m. Respectfully Submitted,

Kris Linquist, MMMC, CMC

City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

Minnetrista City Council Minutes – November 6, 2017 Page 1 of 6

CITY COUNCIL MEETING MINUTES November 6, 2017

7:00pm

1) Call to OrderMayor Whalen called the meeting to order at 7:00 p.m.

a) Pledge of Allegianceb) Introductions:

City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitorand Shannon Bruce; Staff: City Administrator Michael Barone, Finance DirectorBrian Grimm, Community Development Director David Abel, Director of PublicSafety Paul Falls, Director of Administration Cassandra Tabor and City Clerk KrisLinquist; Consultants: Assistant City Attorney Andrew Biggerstaff, Kennedy &Graven and City Engineer Paul Hornby, WSB Engineering.Absent: None

c) Approval of AgendaMayor Whalen requested to switch item 2 and 3 just for this evening.Motion by Mortenson, seconded by Thoele to approve the agenda with items 2 and3 switched.Motion carried 5-0. Absent: None

2) Special Presentationsa) 2016 CAFR Award

Grimm overviewed the 2016 CAFR Award given by the Government Finance OfficersAssociation (GFOA).

Bruce requested to see the detailed grading category of the report. Grimm stated that he will prove that to the council.

b) Community Survey ResultsBarone introduced Peter Leatherman from The Morris-Leatherman Company whooverviewed the results of the Community Survey.

3) Persons to Be Heard –Tom Notch, 1250 Morningview Drive, would like to see the Council go out for bid forprofessional services, look into an on staff Civil Engineer. He commented on Staff andCouncil accepting gifts and tickets from consultants. He requested that councilmembersrespond to his email regarding the City Campus. He had concerns about the CityCampus plan. He also had concerns with the survey and the cost of conducting thesurvey. He also commented on the gun range and the public use of such range.

Debra Ehrreich, 7300 Farmhill Drive, has concerns with the Halstead Drive improvement project. She commented that the boat round about is not big enough. They have had issues with garbage pickup, ups deliveries and not being able to get in and out of their

Item 4b



road due to mud.

4) Consent Agenda a) Approve Work Session Meeting Minutes from October 16, 2017 b) Approve Regular Meeting Minutes from October 16, 2017 c) Res. No. 185-17 Approve Claims d) Res. No. 186-17 Approve Final Payment for 2017 Sealcoat and Crack Fill CP 02-

17 e) Res. No. 187-17 Approve Final Payment for Wells 3 and 5 Rehabilitation CP 03-15 f) Res. No. 188-17 Approve City Campus HVAC Maintenance Agreement g) Res. No. 189-17 Approve Probation Completion for Chad Bartley, Building

Inspector h) Res. No. 190-17 Approve Consent and Subordination for Easement Over Outlot

B, Waterset

Molitor requested to remove item 4a) Approve Work Session Meeting Minutes from October 16, 2017. Motion by Bruce, seconded by Molitor to approve the Consent Agenda Items with the exception of item 4a. Motion carried 5-0. Absent: None

4b) Approve Work Session Meeting Minutes from October 16, 2017

Molitor stated that on page 2 under 3) Pavement Management Plan Discussion, he would like the record to state that he requested to receive the exhibit of the Pavement Management Plan noting the road conditions in excel format.

Motion by Thoele, seconded by Bruce to Approve Work Session Meeting Minutes as

amended. Motion carried 5-0. Absent: None

5) Public Hearings- None

6) Business Items

a) Ordinance No. 451 Amend City Fire Code Barone and Biggerstaff presented the Staff Report found in the City Council packet dated November 6, 2017. Highlights included:

Mound Fire Department has requested the City Council adopt an update to the 2015 Minnesota State Fire Code

The State of Minnesota recently updated the Fire Code by adopting the 2012 International Fire Code, as amended.

Barone clarified that under section 1103.19 Permits (a) (3) Spray booths or spray

areas involving or dipping operations utilizing flammable or combustible liquids. Spray booths involving the application of powders by powder spray guns, electrostatic powder spray guns, fluidized beds, or electrostatic fluidized beds and (4) Refinishing and resurfacing operations utilizing flammable and combustible liquids, are intended for commercial business not for personal use. He also stated that Fire Service Charge and all related subdivisions under that title need to be omitted because in January



2016 the Council repealed the fire service charge. The sections that need to be deleted are Subd.1 Purpose and intent, Subd. 2 Definitions, Subd. 3 Parties affected, Subd. 4 Rates, Subd. 5 Billing and collection and Subd. 6 Application of collections to budget.

Bruce inquired about burning and recreational fires. Biggerstaff clarified the code

change.

Motion by Thoele, seconded by Mortenson to Adopt Ordinance 451 Adoption of the 2015 Minnesota State Fire Code and amend City Code Section 1103 to reflect the amendment with the corrections discussed. Motion carried 5-0. Absent: None

i) Res. No. 157-17 Approve Ordinance No. 451 By Title and Summary

Motion by Bruce, seconded by Molitor to adopt Res. No. 157-17 Approve Ordinance No. 451 by Title and Summary.

Motion carried 5-0. Absent: None.

b) Res. No. 180-17 Approve Final Plat Woodland Cove 3rd Addition Abel presented the Staff Report found in the City Council packet dated November 6,

2017. Highlights included:

This is actually the 5th phase of the Woodland Cove development but the 3rd phase for Mattamy.

The plat includes 157 new residential lots with one additional private park that will be maintained by the Master HOA.

The approved preliminary plat and PUD agreement for the Woodland Cove setup a detailed framework that set the core values and expectations for future development.

The final plat for each phase shall also be accompanied by a subdivision agreement that confirms the required public and private improvements, responsibilities of the City and the Developer and development fees for each phase.

The proposed plans respect and conform to the core values of the Master Development Agreement. The overall development has been approved for a minimum of 1,071 dwelling units. The preliminary approved plat for phase 3 had 157 units, the proposed final plat shows 157 units.

At the August 7, 2017 City Council meeting, the City entered into a preliminary development agreement with Mattamy. It sets out the rights and obligations of the parties and allows Mattamy to grade the property prior to approval of the final plat of Woodland Cove 3rd Addition.

Mayor Whalen had a question about the sub fire station. Abel stated that it had been moved. She also had concerns with the access to the retail stores. Abel clarified the new access point.

There was discussion on Park and Trail access. David VonRuden of Mattamy Homes overviewed the access points to the retail

stores and trails.



John Rask, VP of Land for M/I Homes of Minneapolis overviewed the design and

color schemes for the townhomes. Motion by Mortenson, seconded by Bruce to Adopt Resolution No. 180-17 Granting

Final Approval of the Plat of Woodland Cove 3rd Addition with the following conditions:

1. The Applicant shall obtain all proper permits from the Minnehaha Creek Watershed District, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency, the United States Army Corps of Engineers and all other required permits from agencies having jurisdiction over Woodland Cove;

2. No building permit will be issued until the sanitary sewer and water utilities have been completed for that area in accordance with the plans or as otherwise acceptable to the city engineer;

3. The Applicant must execute a development agreement in a form satisfactory to the City to ensure the construction of public improvements within the development and other matters related thereto;

4. Three copies of the final plat, mylars, a certified copy of the final plat, and electronic digital copy of the final plat must be presented to the City;

5. The final plat shall be recorded within 180 days of the date of the plat of Woodland Cove 3rd Addition is executed by the City;

6. The Applicant must reimburse the City for all fees and costs incurred by the City in review of this application;

7. The Developer shall install all improvements shown on the plans received by the City on August 24, 2017 and any additional improvements required by the development agreement. The design of all such improvements is subject to review and approval of the city engineer before the commencement of construction;

8. The Developer shall provide to the City a letter of credit in the amount determined by the city engineer to be sufficient to ensure completion of the required improvements prior to the commencement of construction;

9. The Developer shall comply with the city attorney’s recommendation regarding title matters and recording procedures;

10. The city planner is authorized and directed to execute a sign permit for the subdivision entry monument signs; and

11. The mayor and city clerk are authorized and directed to execute the final plat only after notification by the city engineer that he is satisfied with the Developer’s plans for the subdivision improvements.

Motion carried 5-0. Absent: None i) Res. No. 181-17 Approve Woodland Cove 3rd Addition Subdivision Agreement

Abel presented the Staff Report found in the City Council packet dated November 6, 2017. Highlights included:

The final plat of Woodland Cove 3rd Addition has been presented to the City for approval. The plat includes 157 home sites.

The Subdivision Agreement obligates the developer to construct the roads and utility and other improvements within the development and



requires the developer to submit a letter of credit to the City in the amount determined by the city engineer.

The Master Development Agreement from April 2012, provided for the construction of certain improvements to Lotus Drive in conjunction with the first phase of the Development. Woodland Cove and the City agreed to postpone the Lotus Drive Project until Woodland Cove 3rd Addition. The Developer recognizes that the Lotus Drive Project must be completed in conjunction with the completion of other public improvements in the Subdivision.

The Developer agrees to submit plans and specifications for Lotus Drive Project to the City by the end of winter 2018 and complete construction by end of summer 2018. In the alternative to the Developer constructing the Lotus Drive Project, the Developer and the City may agree to allow the Metropolitan Council through its Environmental Services division (MCES) to construct the Lotus Drive Project in conjunction with its interceptor project in accordance with plans and specifications acceptable to the City.

Molitor would like to see the date on page 6 of the agreement under 7. Streets (c), that October 1, 2019 be stricken and just use the two-thirds of the homes within the Subdivision have been completed.

There was discussion on how long to wait to put the wear course on over the base course. Mayor Whalen called for a short break at 8:58 p.m. The meeting reconvened at 9:03 p.m. There was discussion on using two years from when the base course is laid or two years from the issuance of the first building permit to install the final wear course. General consensus of the council was to use two years from the base course or when two-thirds of the development is completed to install the wear course.

Motion by Thoele, seconded by Molitor to Adopt Res. No. 181-17 Authorizing Execution of a Subdivision Agreement with Mattamy Minneapolis LLC for Woodland Cove 3rd Addition with noted corrections Motion carried 5-0. Absent: None.

7) Administrative Items a) Staff Reports

i) City Administrator

City offices closed Friday, November 10 in observation of Veteran’s Day

November 20, 2017 next Council Meeting

ii) City Engineer

Halstead Drive Update

Enchanted Dr/Tuxedo Rd Update

Grand View Avenue Update



Woodland Cove 3rd, Lake 2nd, Cove 1st, Lake 1st

Dutch Lake Knoll

Westwood Drive Segment 4 – Completed

b) Council Reports i) Mayor Lisa Whalen

MCWD Award Presentation

Staff and Hennepin County Appraiser Meeting

AirBnB / Short term rental (vacation) lakeshore properties to be discussed in 1st Qtr. of 2018

ii) Patricia Thoele

Planning Commission 10/23

iii) Pam Mortenson

WCC – 34th Annual Tree Lighting 11/18

iv) Mike Molitor

LMCD

v) Shannon Bruce – Nothing to Report

8) Adjournment Motion by Molitor, seconded by Thoele to adjourn the meeting at 9:24 p.m. Motion carried 5-0. Absent: None

Respectfully submitted,

Kris Linquist, MMMC, CMC

City Clerk

RESOLUTION NO. 191-17

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 61377 through 61457; electronic checks E1001021 through E1001034; Claims batch includes an electronic transfers for payroll.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 1,463,518.39 is hereby approved.

ADOPTED this 20th day of November 2017 by a vote of ____ Ayes _____ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

CITY OF MINNETRISTA

Item 4c

*Check Detail Register©

CITY OF MINNETRISTA 11/17/17 9:26 AM

Page 1

NOVEMBER 2017

Check Amt CommentInvoice

1010 1ST BK OF THE LAKES

HEALTH PARTNERSPaid Chk# 061377 11/14/2017

$1,779.57 Premium Employer PdE 601-49440-131 HEALTH & LIFE INS - E CONTR 76733269


$547.88 Premium Employer PdE 651-49590-131 HEALTH & LIFE INS - E CONTR 76733269








$1,163.65 * Employee Pd PremiumG 101-2340 PAYROLL CLEARING HEALTH INS 76733269

Total HEALTH PARTNERS $24,575.05

MARCHAND, ADAM AND MEGANPaid Chk# 061378 11/14/2017

$10,000.00 Rtn Temp Co 4640 Palmer CtG 101-2025 DEPOSITS PAYABLE MB17019 R83

Total MARCHAND, ADAM AND MEGAN $10,000.00

MET COUNCIL (SAC)Paid Chk# 061379 11/14/2017

$22,141.35 * Monthly SACG 602-2395 SAC CLEARING Oct 2017

Total MET COUNCIL (SAC) $22,141.35

MSCICPaid Chk# 061380 11/14/2017

$300.00 Winter Conference (3)E 101-42110-434 POLICE TRAINING

Total MSCIC $300.00

VINE HILL PARTNERS LLCPaid Chk# 061381 11/14/2017

$1,000.00 Rtn Tree Dep 4640 Palmer CtG 101-2025 DEPOSITS PAYABLE MB17019 R74

Total VINE HILL PARTNERS LLC $1,000.00

A-1 MINNETONKA RENTAL, INC.Paid Chk# 061382 11/20/2017

$54.00 Power SodE 101-45202-437 MISCELLANEOUS EXPENSE 128859

Total A-1 MINNETONKA RENTAL, INC. $54.00

ACTION FLEET,INC.Paid Chk# 061383 11/20/2017

$634.50 Charger for unit 69E 101-42110-221 EQUIPMENT PARTS, TIRES I1063

Total ACTION FLEET,INC. $634.50

ADVANTAGE PROPERTY MAINTENANCEPaid Chk# 061384 11/20/2017

$6,550.00 Lawn ServiceE 101-45202-402 LAWN MAINTENANCE 2692

$630.00 Lawn ServiceE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 2692

$525.00 Lawn ServiceE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 2692

$740.00 Lawn ServiceE 101-41940-402 LAWN MAINTENANCE 2692

al ADVANTAGE PROPERTY MAINTENANCE $8,445.00

AK MATERIAL HANDLING SYSTEMSPaid Chk# 061385 11/20/2017

$219.00 Pallet Racking PartsE 101-43121-215 SHOP MATERIALS S1063187

Total AK MATERIAL HANDLING SYSTEMS $219.00

AMERIPRIDE SERVICES INCPaid Chk# 061386 11/20/2017

$307.39 Uniforms-BldgE 101-42401-437 MISCELLANEOUS EXPENSE

$29.11 Shop towelsE 101-43121-215 SHOP MATERIALS 1003957654

$78.09 Shop uniformsE 101-43121-417 UNIFORMS 1003957654

$8.00 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 1003957654

Total AMERIPRIDE SERVICES INC $422.59

BAUER BUILT TIREPaid Chk# 061387 11/20/2017



Page 2

NOVEMBER 2017


$1,414.40 TiresE 101-43121-404 VEHICLE & EQUIP MAINT 180217138

$508.52 TiresE 101-42110-221 EQUIPMENT PARTS, TIRES 180221921

$1,476.90 Tires for TrailerE 101-43121-404 VEHICLE & EQUIP MAINT 180222090

Total BAUER BUILT TIRE $3,399.82

BOYER FORD TRUCKSPaid Chk# 061388 11/20/2017

$89.69 Brake Chamber for Truck #13E 101-43121-221 EQUIPMENT PARTS, TIRES 187343R

Total BOYER FORD TRUCKS $89.69

BRYAN ROCK PRODUCTSPaid Chk# 061389 11/20/2017

$5,978.18 RockE 101-43121-224 STREET MAINTENANCE SUPPL 25872

Total BRYAN ROCK PRODUCTS $5,978.18

CLASSIC CLEANING COMPANYPaid Chk# 061390 11/20/2017

$583.00 Oct 17-towels, handsoap, toilet paperE 101-42110-211 CLEANING & MAINT SUPPLIES 25753

$447.00 Nov 17-Soap, TowelsE 101-41940-211 CLEANING & MAINT SUPPLIES 25879

$300.00 Nov 17-Soap, TowelsE 101-43121-211 CLEANING & MAINT SUPPLIES 25879

$495.00 Nov 17-Bags, HandsoapE 101-42110-211 CLEANING & MAINT SUPPLIES 25880

Total CLASSIC CLEANING COMPANY $1,825.00

CONTECHPaid Chk# 061391 11/20/2017

$118.15 Culvert BandsE 651-49590-224 STREET MAINTENANCE SUPPL 15840641

Total CONTECH $118.15

CULLIGANPaid Chk# 061392 11/20/2017

$65.38 WaterE 101-42110-211 CLEANING & MAINT SUPPLIES 114X63820308

Total CULLIGAN $65.38

DPC INDUSTRIES, INC.Paid Chk# 061393 11/20/2017

$610.65 ChemicalsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 827001804-17

$1,406.90 WTP ChemicalsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 827001842-17

$50.00 ChlorineE 601-49440-227 UTILITY SYSTEM MAINT SUPPL DE820000137-

Total DPC INDUSTRIES, INC. $2,067.55

EARL F. ANDERSON INC.Paid Chk# 061394 11/20/2017

$179.30 Name PlatesE 101-43121-224 STREET MAINTENANCE SUPPL 0116121-IN

Total EARL F. ANDERSON INC. $179.30

EHLERS AND ASSOCIATES, INC.Paid Chk# 061395 11/20/2017

$471.43 2017 Annual Cont Disclosure ReportingE 601-47000-620 FISCAL AGENT FEES 75238







Total EHLERS AND ASSOCIATES, INC. $3,300.00

EROSION PRODUCTS, LLCPaid Chk# 061396 11/20/2017

$142.50 Seed MixE 101-43121-224 STREET MAINTENANCE SUPPL 4630

$56.98 Draintile for HighlandE 101-43121-224 STREET MAINTENANCE SUPPL 4644

Total EROSION PRODUCTS, LLC $199.48

FOBBE ELECTRIC INCPaid Chk# 061397 11/20/2017

$357.50 Light Replacement in Gas PumpsE 101-43121-401 BLDG/STRUCT MAINTENANCE 11217

Total FOBBE ELECTRIC INC $357.50

FRONTIER OHPaid Chk# 061398 11/20/2017

$400.00 Monthly Phone ServiceE 101-43121-321 TELEPHONE 9524461660



Page 3

NOVEMBER 2017




$448.43 Communications for WTPE 601-49440-381 ELECTRIC UTILITIES 9524461660

$102.29 Fire Alarm-PWE 101-43121-321 TELEPHONE 952-446-1660

$55.26 Phone LineE 601-49440-381 ELECTRIC UTILITIES 952-495-0149

Total FRONTIER OH $1,805.98

GALLS INCORPORATEDPaid Chk# 061399 11/20/2017

$135.16 UniformE 101-42110-417 UNIFORMS 9264343

Total GALLS INCORPORATED $135.16

GOPHER STATE ONE CALLPaid Chk# 061400 11/20/2017

$143.10 Sewer & Water LocatesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 7100577

$143.10 Sewer & Water LocatesE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 7100577

Total GOPHER STATE ONE CALL $286.20

GREAT AMERICA FINANCIAL SVCSPaid Chk# 061401 11/20/2017

$139.95 Postage RentalE 101-41320-322 POSTAGE 21582955

Total GREAT AMERICA FINANCIAL SVCS $139.95

H & L MESABIPaid Chk# 061402 11/20/2017

$169.66 Cutting Edge BoltE 101-43121-221 EQUIPMENT PARTS, TIRES 99196

Total H & L MESABI $169.66

HENN CO INFO TECHNOLOGYPaid Chk# 061403 11/20/2017

$2,179.63 radio lease - PDE 401-42110-560 EQIUP AND FURNISHINGS 1000100472

$619.05 Radio LeaseE 401-43126-560 EQIUP AND FURNISHINGS 1000100514

Total HENN CO INFO TECHNOLOGY $2,798.68

HENN CO SHERIFF (PER DEIM)Paid Chk# 061404 11/20/2017

$386.92 Booking FeeE 101-42110-441 CORRECTION FEES/CHGS 100100268

Total HENN CO SHERIFF (PER DEIM) $386.92

HENRYS WATERWORKS INCPaid Chk# 061405 11/20/2017

$484.09 Hydrant PartsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 19351

$3,616.44 Water Valve PartsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 19355

Total HENRYS WATERWORKS INC $4,100.53

HOME DEPOTPaid Chk# 061406 11/20/2017

$19.96 Trash CanE 101-41940-401 BLDG/STRUCT MAINTENANCE 1623100

Total HOME DEPOT $19.96

INT L UNION OF OPER. ENGINEERSPaid Chk# 061407 11/20/2017

$241.50 * Union duesG 101-2360 PAYROLL CLEARING UNION DUES Nov 2017

Total INT L UNION OF OPER. ENGINEERS $241.50

JUBILEE FOODSPaid Chk# 061408 11/20/2017

$5.52 Mtg FoodE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES

Total JUBILEE FOODS $5.52

KENNEDY & GRAVEN, CHARTEREDPaid Chk# 061409 11/20/2017

$2,500.00 General ServicesE 101-41610-304 LEGAL FEES - ATTORNEY 139865

$624.00 OrdinancesE 101-41610-304 LEGAL FEES - ATTORNEY MN415-00059

$2,560.00 AdministrationE 101-41610-304 LEGAL FEES - ATTORNEY MN415-00140

$274.25 * Serenity HillG 801-1170 LAND USE RECEIVABLE MN415-00254

$144.00 Enchanted/Tuxedo ImpE 499-43122-304 LEGAL FEES - ATTORNEY MN415-00273

$270.00 Document RecordingsE 651-49590-307 PROFESSIONAL SERVICES MN415-00279

$9,598.00 * Woodland Cove SubdivisionG 801-1170 LAND USE RECEIVABLE MN415-00283

$2,271.50 * Mader Easement Subord (ML17039)G 801-1170 LAND USE RECEIVABLE MN415-00288



Page 4

NOVEMBER 2017


$4,513.50 * Sunnyfield 2nd Add (ML17041)G 801-1170 LAND USE RECEIVABLE MN415-00289

$3,679.75 * Farmhill 3rd Add (ML17046)G 801-1170 LAND USE RECEIVABLE MN415-00290

Total KENNEDY & GRAVEN, CHARTERED $26,435.00

KWIK TRIPPaid Chk# 061410 11/20/2017

$259.40 Car Wash CardsE 101-42110-404 VEHICLE & EQUIP MAINT 10075486

Total KWIK TRIP $259.40

LANO EQUIPMENT - SHAKOPEEPaid Chk# 061411 11/20/2017

$989.75 Repair of BobcatE 651-49590-404 VEHICLE & EQUIP MAINT 01-486128

Total LANO EQUIPMENT - SHAKOPEE $989.75

LELSPaid Chk# 061412 11/20/2017

$588.00 PD Union Dues (12x$49)G 101-2360 PAYROLL CLEARING UNION DUES

Total LELS $588.00

LETGPaid Chk# 061413 11/20/2017

$300.00 VP ConnectionE 101-42110-410 COMPUTER SERVICES/FEES INV000000000

Total LETG $300.00

LEXISNEXISPaid Chk# 061414 11/20/2017

$30.00 Contract FeeE 101-42110-307 PROFESSIONAL SERVICES 1085510-1710

Total LEXISNEXIS $30.00

LINQUIST, KRISPaid Chk# 061415 11/20/2017

$48.47 Mileage ReimbursementE 101-41320-433 DUES & SUBSRIPT & TRAINING

Total LINQUIST, KRIS $48.47

LOCATORS & SUPPLIESPaid Chk# 061416 11/20/2017

$211.30 Winter GlovesE 101-43121-417 UNIFORMS 0261238-IN

Total LOCATORS & SUPPLIES $211.30

LOFFLER COMPANIES INC MOPaid Chk# 061417 11/20/2017

$154.37 CopierE 101-42110-202 COPY & PRINTING SUPPLIES 343738324

Total LOFFLER COMPANIES INC MO $154.37

LOFFLER, INCPaid Chk# 061418 11/20/2017

$1,237.60 General SupportE 101-41320-410 COMPUTER SERVICES/FEES 2657151

$1,768.00 General SupportE 101-42110-410 COMPUTER SERVICES/FEES 2657151

$315.20 General SupportE 101-43121-410 COMPUTER SERVICES/FEES 2657151



Total LOFFLER, INC $4,470.00

MATRIX COMMUNICATIONS, INC.Paid Chk# 061419 11/20/2017

$70.00 Fix Email IssueE 101-41940-321 TELEPHONE 208959

Total MATRIX COMMUNICATIONS, INC. $70.00

MATTAMY MPLS USEPaid Chk# 061420 11/20/2017

$5,000.00 Rtn Temp Co 6872 CreeksideG 101-2025 DEPOSITS PAYABLE MB-16196 R74

Total MATTAMY MPLS USE $5,000.00

MET COUNCIL ENVIRONMENTAL SVCPaid Chk# 061421 11/20/2017

$22,913.15 * Monthly SewerE 602-49490-438 EXPENSE MWCC 0001073813

otal MET COUNCIL ENVIRONMENTAL SVC $22,913.15

MID COUNTYPaid Chk# 061422 11/20/2017

$480.38 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 32019




Page 5

NOVEMBER 2017



$1.00 Tank RentalE 101-42110-212 MOTOR FUELS AND LUBRICAN 669

$1.00 Fuel Tank RentalE 601-49440-212 MOTOR FUELS AND LUBRICAN 693

Total MID COUNTY $1,491.13

MINNESOTA PUMP WORKSPaid Chk# 061423 11/20/2017

$3,714.75 Service AgreementE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 00002063

Total MINNESOTA PUMP WORKS $3,714.75

MINNETRISTA RESERVESPaid Chk# 061424 11/20/2017

$310.00 Repay Reserve Unit Combined Ck for MWHS DetailR 101-620-36251 PD REFUNDS/REIMB

Total MINNETRISTA RESERVES $310.00

MN CO ATTORNEYS ASSN.Paid Chk# 061425 11/20/2017

$44.00 Code BookE 101-42110-202 COPY & PRINTING SUPPLIES 200002955

$33.00 FormsE 101-42110-202 COPY & PRINTING SUPPLIES 200003455

Total MN CO ATTORNEYS ASSN. $77.00

MOUND TRUE VALUE HARDWAREPaid Chk# 061426 11/20/2017

$14.94 Plumbing SuppliesE 601-49440-401 BLDG/STRUCT MAINTENANCE 147501

$19.68 Bolts, Nuts for WTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 147717

$6.99 BitsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 147734

$25.76 Curb Stop ExtensionE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 147744

$8.93 Waterline Friendship ParkE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 147765

$3.58 Supplies for Water LineE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 147766

$60.43 Waterline Friendship ParkE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 147776

$7.73 Repair SuppliesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 147785

$5.97 Adapter and Seal TapeE 101-43121-221 EQUIPMENT PARTS, TIRES 147859

$5.99 SprayE 601-49440-437 MISCELLANEOUS EXPENSE 147880

$32.63 Mail Water SamplesE 601-49440-322 POSTAGE 147880

$13.16 Parts for Truck 13E 101-43121-221 EQUIPMENT PARTS, TIRES 147918

$22.97 Curb Stop RepairE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 148011

Total MOUND TRUE VALUE HARDWARE $228.76

MOUND TRUE VALUE-PDPaid Chk# 061427 11/20/2017

$15.61 ShippingE 101-42110-322 POSTAGE 147548

$0.38 BoltE 101-42110-211 CLEANING & MAINT SUPPLIES 147575

$22.27 Fabric Refresher, Car WaxE 101-42110-211 CLEANING & MAINT SUPPLIES 147800

$20.77 ShippingE 101-42110-322 POSTAGE 147925

Total MOUND TRUE VALUE-PD $59.03

NCPERS MINNESOTAPaid Chk# 061428 11/20/2017

$304.00 *PERA life Ins Employer PaidG 101-2380 PAYROLL CLEARING LIFE INS 63241117

Total NCPERS MINNESOTA $304.00

NELSON ELECTRIC MOTOR REPAIRPaid Chk# 061429 11/20/2017

$6,492.00 Repair of Pump 1E 602-49490-227 UTILITY SYSTEM MAINT SUPPL 8325

Total NELSON ELECTRIC MOTOR REPAIR $6,492.00

NORTHERN TOOL & EQUIPMENTPaid Chk# 061430 11/20/2017

$229.00 Cordless Hammer Drill/DriverE 602-49490-240 SMALL TOOLS AND MINOR EQ

$58.69 ToolsE 602-49490-240 SMALL TOOLS AND MINOR EQ 38882278

$209.99 Electric Impact WrenchE 101-43121-240 SMALL TOOLS AND MINOR EQ 38967678

Total NORTHERN TOOL & EQUIPMENT $497.68

OFFICE DEPOT - CHICAGOPaid Chk# 061431 11/20/2017

$15.19 SurgeE 101-41320-201 OFFICE SUPPLIES 975311247001

$21.44 BatteryE 101-42401-201 OFFICE SUPPLIES 975311377001



Page 6

NOVEMBER 2017


$111.23 Ink, Pencils, FoldersE 101-41320-201 OFFICE SUPPLIES 977953763001

Total OFFICE DEPOT - CHICAGO $147.86

OVERHEAD DOOR COPaid Chk# 061432 11/20/2017

$280.74 Repair of Garage DoorE 101-42110-401 BLDG/STRUCT MAINTENANCE 102296

Total OVERHEAD DOOR CO $280.74

PIKE TRANSFERPaid Chk# 061433 11/20/2017

$3,484.91 Rock DeliveryE 101-43121-224 STREET MAINTENANCE SUPPL 5103

Total PIKE TRANSFER $3,484.91

PLUNKETTSPaid Chk# 061434 11/20/2017

$101.23 Pest ControlE 101-43121-401 BLDG/STRUCT MAINTENANCE 5786162

$156.00 Pest ControlE 101-42110-401 BLDG/STRUCT MAINTENANCE 5786163

Total PLUNKETTS $257.23

PREMIUM WATERS, INCPaid Chk# 061435 11/20/2017

$126.40 WaterE 101-41940-211 CLEANING & MAINT SUPPLIES 605123-10-17

Total PREMIUM WATERS, INC $126.40

RITEWAYPaid Chk# 061436 11/20/2017

$137.87 Utility Bill FormsE 601-49440-202 COPY & PRINTING SUPPLIES 17-33537



$34.47 Utility Bill FormsE 671-43230-437 MISCELLANEOUS EXPENSE 17-33537

Total RITEWAY $344.68

ROBERT THOMAS HOMESPaid Chk# 061437 11/20/2017

$10,000.00 Rtn Temp Co 1640 Dutch LakeG 101-2025 DEPOSITS PAYABLE MB17147 R85

Total ROBERT THOMAS HOMES $10,000.00

SHRED IT USA INCPaid Chk# 061438 11/20/2017

$77.88 Shred-MonthlyE 101-41320-307 PROFESSIONAL SERVICES 8123427439

Total SHRED IT USA INC $77.88

STARKRETE LLCPaid Chk# 061439 11/20/2017

$1,700.00 Concrete for Catch BasinE 101-43121-224 STREET MAINTENANCE SUPPL 1095

$500.00 Concrete for Park PadsE 101-45202-401 BLDG/STRUCT MAINTENANCE 1095

Total STARKRETE LLC $2,200.00

STORMS WELDING & MFG, INC.Paid Chk# 061440 11/20/2017

$150.00 Hose ClampsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 50717

Total STORMS WELDING & MFG, INC. $150.00

Streicher sPaid Chk# 061441 11/20/2017

$407.97 UniformE 101-42110-417 UNIFORMS I1283657



Total Streicher s $433.94

SUNRAM CONSTRUCTION Paid Chk# 061442 11/20/2017

$47,395.50 Westwood Drive Drainage ImprovementE 651-49590-530 IMPROVEMENTS Pay Voucher 1

Total SUNRAM CONSTRUCTION $47,395.50

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 061443 11/20/2017

$49.38 Admin FeesE 101-42110-437 MISCELLANEOUS EXPENSE IN1130275

tal TASC FLEX SYSTEMS REIMBURSEMEN $49.38

TEAM LABORATORY CHEMICAL CORPPaid Chk# 061444 11/20/2017



Page 7

NOVEMBER 2017


$1,229.00 Lift Station ChemicalsE 602-49490-227 UTILITY SYSTEM MAINT SUPPL INV0008783

$47.50 CleanerE 101-43121-215 SHOP MATERIALS INV0008783

otal TEAM LABORATORY CHEMICAL CORP $1,276.50

THE MORRIS LEATHERMAN COPaid Chk# 061445 11/20/2017

$9,500.00 Final Pmt for SurveyE 101-49020-437 MISCELLANEOUS EXPENSE 100317.1

Total THE MORRIS LEATHERMAN CO $9,500.00

TOLL GAS & WELDING SUPPLYPaid Chk# 061446 11/20/2017

$22.08 ChemicalsE 101-43121-215 SHOP MATERIALS 40073019

Total TOLL GAS & WELDING SUPPLY $22.08

TRUENORTH STEELPaid Chk# 061447 11/20/2017

$563.40 Culvert for Sunnyfield RdE 651-49590-224 STREET MAINTENANCE SUPPL BL0000000741

Total TRUENORTH STEEL $563.40

TRUGREEN CHEMLAWNPaid Chk# 061448 11/20/2017

$220.00 Weed ControlE 101-41940-402 LAWN MAINTENANCE 4640125606




Total TRUGREEN CHEMLAWN $2,041.00

UNITED FARMERS CORPPaid Chk# 061449 11/20/2017

$192.58 BootsE 101-43121-417 UNIFORMS 20863207

Total UNITED FARMERS CORP $192.58

US BANK CORPORATE SYSTEMSPaid Chk# 061450 11/20/2017

$71.57 Landscape Rock for RPZ Maple ForestE 101-45202-401 BLDG/STRUCT MAINTENANCE 10/10/17

$32.45 Motzko-Notary RenwalE 101-41320-433 DUES & SUBSRIPT & TRAINING 10/10/17

$93.80 Medical GlovesE 101-42110-404 VEHICLE & EQUIP MAINT 10/11/17

$220.00 Bartley-Insp SeminarE 101-42401-433 DUES & SUBSRIPT & TRAINING 10/12/17

$98.93 UniformsE 101-42110-417 UNIFORMS 10/12/17

$41.00 Food-Council MtgE 101-41110-437 MISCELLANEOUS EXPENSE 10/16/17

$161.99 Auto Drain Old Shop Air CompressorE 101-43121-221 EQUIPMENT PARTS, TIRES 10/20/17

$710.54 Citrix RenewalE 101-41320-410 COMPUTER SERVICES/FEES 10/23/17

$54.51 Annual Domain RenewalE 101-41320-410 COMPUTER SERVICES/FEES 10/27/17

$43.01 Food-Council MtgE 101-41110-437 MISCELLANEOUS EXPENSE 11/6/17

$61.75 Training Day foodE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES 11/6/17

Total US BANK CORPORATE SYSTEMS $1,589.55

USA BLUEBOOKPaid Chk# 061451 11/20/2017

$607.42 TubingE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 405346

Total USA BLUEBOOK $607.42

VALLEY PAVING- SHAKOPEEPaid Chk# 061452 11/20/2017

$305,215.06 Enchanted Lane ReconstructionE 499-43122-530 IMPROVEMENTS Pay Voucher 1

Total VALLEY PAVING- SHAKOPEE $305,215.06

WACONIA FORD MERCURYPaid Chk# 061453 11/20/2017

$23.95 Tire Plug Unit 74E 101-42110-404 VEHICLE & EQUIP MAINT FOCS116185

$195.90 Multi Point Inspection #7E 601-49440-404 VEHICLE & EQUIP MAINT FOCS116266

$865.21 The Works-Unit 71E 101-42110-221 EQUIPMENT PARTS, TIRES FOCS116314

$45.64 Unit 70-RecallE 101-42110-221 EQUIPMENT PARTS, TIRES FOCS116445

$151.64 The Works Unit 6E 101-43121-404 VEHICLE & EQUIP MAINT FOCS116446

$23.95 Tire RepairE 101-42401-404 VEHICLE & EQUIP MAINT FOCS116461

$113.45 Unit 9-the WorksE 101-43121-404 VEHICLE & EQUIP MAINT FOCS116537

Total WACONIA FORD MERCURY $1,419.74



Page 8

NOVEMBER 2017


WASTE MANAGEMENTPaid Chk# 061454 11/20/2017

$9,075.50 * RecyclingE 671-43230-384 REFUSE REMOVAL 7078772-1593-

Total WASTE MANAGEMENT $9,075.50

WM MUELLER & SONS INC.Paid Chk# 061455 11/20/2017

$15,606.65 Mill and Overlay Improv ProjectE 406-43121-224 STREET MAINTENANCE SUPPL Pay Voucher 2

Total WM MUELLER & SONS INC. $15,606.65

WSB & ASSOCIATES, INC.Paid Chk# 061456 11/20/2017

$640.00 * MCES L38 Forcemain ImprvG 801-1170 LAND USE RECEIVABLE 10 0-002121-8

$3,931.25 2017 Mill & Overlay ImprE 406-43121-303 ENGINEERING SERV 10 0-002121-8

$126.00 * Mader Property ML-15001G 801-1170 LAND USE RECEIVABLE 11 0-002121-5

$80.00 Grand View Ave ImprovementsE 499-43122-303 ENGINEERING SERV 12 0-002121-6

$544.00 * Waterset Develop ML-16014G 801-1170 LAND USE RECEIVABLE 13 0-002121-7

$80.00 Lisle Parking LotE 404-45202-307 PROFESSIONAL SERVICES 13 0-002121-7

$165.00 * 2016 Bldg Permits/ReviewE 101-42401-303 ENGINEERING SERV 17 0-002121-6

$6,931.25 Enchanted Lane ReconstructionE 499-43122-303 ENGINEERING SERV 18 0-002121-6

$313.25 2016 Mill and Overlay ImprovementE 406-43121-303 ENGINEERING SERV 19 0-002121-7

$731.25 * T-Mobile Upgrade at Sunnyfield MT-17-003G 801-1170 LAND USE RECEIVABLE 2 R-010791-00

$47,752.25 Halstead Drive ReconstructionE 499-43122-303 ENGINEERING SERV 20 0-002121-6

$153.25 * Dutch Lake Knoll 2ndG 801-1170 LAND USE RECEIVABLE 22 0-002121-5

$1,052.50 Water System ImprovementsE 491-43241-303 ENGINEERING SERV 22 0-002121-5

$190.00 MCWD 10yr Plan ReviewE 651-49590-307 PROFESSIONAL SERVICES 24 0-002121-2

$6,409.50 * Woodland Cove 3rd Add ML-17030G 801-1170 LAND USE RECEIVABLE 3 R-010544-00

$407.25 * Woodland Cove 1st LakeG 801-1170 LAND USE RECEIVABLE 30 0-002121-3

$267.25 * Woodland Cove 2nd AddG 801-1170 LAND USE RECEIVABLE 31 0-002121-4

$27.25 * Wallace Estate ML-13017G 801-1170 LAND USE RECEIVABLE 37 0-002121-2

$615.50 SWAMPE 651-49590-303 ENGINEERING SERV 4 0-002121-96

$107.25 * Red Oak ML-14001G 801-1170 LAND USE RECEIVABLE 42 0-02121-34

$300.00 * Woodland Cove Phase 1 ML-13014G 801-1170 LAND USE RECEIVABLE 48 0-002121-2

$885.75 * Serenity Hill Final Plat ML-16056G 801-1170 LAND USE RECEIVABLE 6 0-002121-88

$3,356.00 * Woodland Cove 2nd ML-17006G 801-1170 LAND USE RECEIVABLE 7 0-002121-92

$393.00 2017 Crack Fill and Seal Coat ProjectE 406-43121-303 ENGINEERING SERV 8 0-002121-90

$522.00 General Engineering SvcsE 601-49440-303 ENGINEERING SERV 9 0-001741-94



$1,000.00 General Engineering SvcsE 101-42600-303 ENGINEERING SERV 9 0-001741-94

$76.00 Wellhead Protection ApplE 602-49490-307 PROFESSIONAL SERVICES 9 0-001741-94

$1,760.00 * 2017 Building Permit ReviewE 101-42401-303 ENGINEERING SERV 9 0-002121-87

$3,422.25 * 2017 WCA ServiceG 801-1170 LAND USE RECEIVABLE 9 0-002121-89

Total WSB & ASSOCIATES, INC. $83,239.00

XCEL ENERGY-MNPaid Chk# 061457 11/20/2017

$11.86 IrrigationE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-001102400

$1,291.61 Electricity-City HallE 101-41940-381 ELECTRIC UTILITIES 51-6565407-3

$89.44 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-6565407-3

$38.24 Electricity-Signal SunnyfieldE 101-43160-381 ELECTRIC UTILITIES 51-6565407-3

$31.59 Electricity-Hunters TrailE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-6565407-3

$11.69 Flow 18E 602-49490-381 ELECTRIC UTILITIES 51-7712620-6

$14.64 Lift 19E 602-49490-381 ELECTRIC UTILITIES 51-8558010-1

$17.13 Lift 16E 602-49490-381 ELECTRIC UTILITIES 51-8724735-0

$18.43 Irrigation Lisle ParkE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-9214996-5

$24.03 Signal Co Road 44E 101-43160-381 ELECTRIC UTILITIES 51-9440119-3

$145.49 ElectricityE 601-49440-381 ELECTRIC UTILITIES 6565409

Total XCEL ENERGY-MN $1,694.15

AFLACPaid Chk# 1001021E 11/3/2017



Page 9

NOVEMBER 2017


$320.42 * Aflac InsuranceG 101-2348 AFLAC INS 527658

Total AFLAC $320.42

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 1001022E 11/3/2017

$217.39 * Dependent CareG 101-2346 PR CLEARING DAYCARE FSA


DELTA DENTALPaid Chk# 1001023E 11/7/2017

$195.45 Delta Dental Prem - AdminE 101-41320-131 HEALTH & LIFE INS - E CONTR 7077948

$310.38 Delta Dental Prem - PWE 101-43121-131 HEALTH & LIFE INS - E CONTR 7077948



$749.00 Delta Dental Prem - PDE 101-42110-131 HEALTH & LIFE INS - E CONTR 7077948




$42.00 Delta Dental Prem-PLE 101-41910-131 HEALTH & LIFE INS - E CONTR 7077948

$152.65 Delta Dental Prem-BdgE 101-42401-131 HEALTH & LIFE INS - E CONTR 7077948

Total DELTA DENTAL $1,911.00

INTERNAL REVENUE SERVICEPaid Chk# 1001024E 11/7/2017

$9,660.04 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H

$9,609.54 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $19,269.58

MN DEPARTMENT OF REVENUEPaid Chk# 1001025E 11/7/2017

$4,000.10 * State w/hG 101-2310 PAYROLL CLEARING STATE W/H

Total MN DEPARTMENT OF REVENUE $4,000.10

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1001026E 11/7/2017

$18,493.86 * Pera w/hG 101-2330 PAYROLL CLEARING PERA

Total PUBLIC EMPLOYEES RETIREMENT $18,493.86

VOYAPaid Chk# 1001027E 11/7/2017

$400.00 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total VOYA $400.00

EDWARD JONESPaid Chk# 1001028E 11/7/2017

$1,399.06 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total EDWARD JONES $1,399.06

ICMAPaid Chk# 1001029E 11/7/2017

$571.73 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

$175.00 * Deferred Comp ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $746.73

OPTUMPaid Chk# 1001030E 11/7/2017

$5,083.86 * HSA Employer and Employee ContributionsG 101-2347 HSA CLEARING ACCT

Total OPTUM $5,083.86


$200.00 * Health FSAG 101-2345 PR CLEARING HEALTH FSA


PSNPaid Chk# 1001032E 11/6/2017

$559.25 MONTHLY ONLINE PAYMENT FEES OCTOBERE 601-49440-307 PROFESSIONAL SERVICES






Page 10

NOVEMBER 2017


Total PSN $1,864.15

RAM EXCAVATINGPaid Chk# 1001033E 11/20/2017

$677,197.37 HALSTEAD DRIVE RECONSTRUCTION PAY VOUCHER #3

E 499-43122-530 IMPROVEMENTS

Total RAM EXCAVATING $677,197.37


$1,458.31 * Dependent CareG 101-2346 PR CLEARING DAYCARE FSA

tal TASC FLEX SYSTEMS REIMBURSEMEN $1,458.31

1010 1ST BK OF THE LAKES $1,399,658.37

Fund Summary

1010 1ST BK OF THE LAKES

101 GENERAL FUND $162,484.22

401 CAPITAL IMPROVEMENT PROGRAM $2,798.68

404 PARK DEDICATION FUND $80.00

406 ROAD MAINTENANCE FUND $20,244.15

491 WATER IMP CAPITAL PROJECTS $1,052.50

499 2017 STREET PROJECTS $1,037,319.93

526 MAPLE CREST IMP DEBT $471.43

527 CIP BONDS (WAS EDA) DEBT FUND $471.43

528 GAME FARM/SOUTH BAY DEBT $471.43

529 HIGHLAND ROAD DEBT $471.43

530 HWY7/KPR REALIGN DEBT FUND $471.43

531 KINGS POINT ROAD STREET DEBT $471.42

601 WATER FUND $12,989.25

602 SEWER FUND $61,016.45

651 STORM WATER MGMT FUND $51,647.83

671 RECYCLING FUND $9,482.79

801 LANDUSE AGENCY $37,714.00

$1,399,658.37

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative

manner and provide opportunities for a high quality of life while protecting natural

resources and maintaining a rural character.

CITY OF MINNETRISTA

REQUEST FOR CITY COUNCIL

ACTION/DISCUSSION

Subject: Accept Improvements and Authorize Final Payment for the

2017 Mill and Overlay Improvement Project (City Project 01-17)

Prepared By: Paul Hornby, City Engineer

Meeting Date: November 20, 2017

Issue:

The 2017 Mill and Overlay Improvement Project, City Project 01-17 has been

satisfactorily completed and project acceptance and final payment is requested by the

contractor.

Background/Discussion:

The City of Minnetrista awarded the construction contract for the 2017 Mill and Overlay

Improvement Project, City Project 01-17 on April 17, 2017 to Wm Mueller & Sons, Inc.

The 2017 Mill and Overlay Improvement Project included the following roadway

maintenance improvements. The 2017 project included the following improvements

along Maple Forest:

Bituminous surface milling of entire width, up to 2-inch depth

Adjustment of manhole and valve castings to grade

Manhole chimney seals for I & I reduction

Removal and replacement of curb and gutter that has advanced cracking

Additional improvements included with the 2017 Mill and Overlay Improvement Project

included storm sewer maintenance repairs along Painters Circle and Kramer Road as

requested by Public Works and replacement of the Lift Station 2 driveway in

coordination with the Minnehaha Creek Watershed District floodplain mitigation project.

Wm Mueller & Sons, Inc. has completed the scheduled work in general conformance

with the Contract documents and has requested final payment. The City Engineer has

determined that the project is complete and final payment is appropriate.

Item 4d

Mission Statement:




Wm Mueller & Sons, Inc. has submitted the two-year Maintenance Bond, Minnesota

Form IC-134 Withholdings Affidavit, lien waivers and the signed request for final

payment.

A Resolution Accepting Improvements for the 2017 Mill and Overlay Improvement

Project, City Project 01-17, and Authorizing Final Payment is included for Council

consideration of approval.

Conclusion:

Staff recommends that the 2017 Mill and Overlay Improvement Project, City Project 01-

17 be accepted and that final payment be issued to Wm Mueller & Sons, Inc.

Fiscal Impact:

The bid awarded to Wm Mueller & Sons, Inc. with a total of $184,437.00 and the final

project construction amount is $157,927.15. The 2017 Mill and Overlay Improvement

Project costs are funded by the street maintenance fund and storm water fund in

accordance with Pavement Management Plan and Capital Improvement Plan.

The amount remaining for payment with Payment Request No. 2/Final is $15,606.65.

Recommended City Council Action: Staff recommends approving Resolution No. 192-

17, Accepting the 2017 Mill and Overlay Improvement Project, City Project 01-17, and

authorizing final payment to Wm Mueller & Sons, Inc. in the amount of $15,606.65.

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

O:\City Council\Council 2017\Packets\2017.11.20 Packet\Word\RESLTN-AcceptProj-112017.doc


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT FOR THE 2017 MILL AND OVERLAY IMPROVEMENT PROJECT

CITY PROJECT NO. 01-17

WHEREAS, pursuant to a written contract signed with the City on April 17, 2017, Wm Mueller & Sons, Inc. has satisfactorily completed the 2017 Mill and Overlay Improvement Project, City Project No. 01-17, in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Minnetrista, Minnesota, the work completed under said contract is hereby accepted and approved, and, BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract. This resolution was adopted by the City Council of the City of Minnetrista on the 20th day of November, 2017, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

Contract AmountsOriginal Contract $184,437.00Contract Changes $0.00Revised Contract $184,437.00

Funds EncumberedOriginal $184,437.00Additional N/ATotal $184,437.00

Work Certified To DateBase Bid Items $157,927.15Backsheet $0.00Change Order $0.00Supplemental Agreement $0.00Work Order $0.00Material On Hand $0.00Total $157,927.15

Amount Paid This Final Pay Voucher $15,606.65

02121-86 $8,116.10 $157,927.15 $0.00 $142,320.50 $15,606.65 $157,927.15Percent Retained: 0%

Work CertifiedThis Pay Voucher

Work CertifiedTo Date

Less AmountRetained

Less PreviousPayments

Amount PaidThis Pay Voucher

Total AmountPaid To Date

I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed,that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work

Performedin accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher.

Approved By

Project Engineer

Date

Approved By William Mueller & Sons, Inc.

Contractor

Date

CITY OF MINNETRISTA7701 County Road 110 WestMinnetrista, MN 55364-9553

Project 02121-86 - MNTR - 2017 Mill and Overlay Improvement ProjectFinal Pay Voucher No. 2

Contractor: William Mueller & Sons, Inc.832 Park AvenueHamburg, MN 55339

Contract No.Vendor No.For Period: 9/28/2017 - 11/10/2017Warrant # __________ Date ___________

Page 1 of 5Pay Voucher

Approved By

City of Minnetrista

Date

1 04/17/2017 09/27/2017 $149,811.05 $7,490.55 $142,320.502 09/28/2017 11/10/2017 $8,116.10 ($7,490.55) $15,606.65

Totals: $157,927.15 $0.00 $157,927.15

02121-86 Payment SummaryNo. From Date To Date Work Certified

Per Pay VoucherAmount RetainedPer Pay Voucher

Amount PaidPer Pay Voucher

UNF 157,927.14 0.00 142,320.49 15,606.65 157,927.14

Totals: $157,927.14 $0.00 $142,320.49 $15,606.65 $157,927.14

02121-86 Funding Category ReportFundingCategory

No.

WorkCertifiedTo Date

LessAmount

Retained

LessPrevious

Payments

Amount PaidThis

Pay Voucher

TotalAmount Paid

To Date

UNF Unfunded 15,606.65 184,437.00 184,437.00 157,927.14

Totals: $15,606.65 $184,437.00 $184,437.00 $157,927.14

02121-86 Funding Source ReportAccounting

No.FundingSource

Amount PaidThis

Pay Voucher

RevisedContractAmount

FundsEncumbered

To Date

Paid ToContractor

To Date


Project No. 02121-86Final Pay Voucher No. 2


2017 MILL AND OVERLAY IMPROVEMENT PROJECT 1 2021.501 MOBILIZATION LS $11,000.00 1 0 $0.00 1 $11,000.00

2 2104.501REMOVESEWER PIPE (STORM)

L F $10.00 120 0 $0.00 88 $880.00

3 2104.501

REMOVE ANDREPLACE CONCRETE CURB AND GUTTER

L F $27.00 1100 0 $0.00 1092.9 $29,508.30

4 2104.505REMOVECONCRETE DRIVEWAY PAVEMENT

S Y $6.55 50 0 $0.00 25.7 $168.34

5 2104.505REMOVEBITUMINOUS DRIVEWAY PAVEMENT

S Y $5.00 70 0 $0.00 62.9 $314.50

6 2104.505REMOVEBITUMINOUS PAVEMENT

S Y $3.40 550 0 $0.00 513.3 $1,745.22

7 2104.509 REMOVECASTING EACH $100.00 1 0 $0.00 1 $100.00

8 2104.509REMOVEDRAINAGE STRUCTURE

EACH $250.00 4 0 $0.00 4 $1,000.00

9 2104.511SAWINGCONCRETE PAVEMENT (FULL DEPTH)

L F $10.00 60 0 $0.00 21 $210.00

10 2104.513SAWINGBITUMINOUS PAVEMENT (FULL DEPTH)

L F $2.00 500 0 $0.00 146.6 $293.20

11 2105.501 COMMONEXCAVATION C Y $34.00 80 0 $0.00 7.1 $241.40

12 2105.601 SITE GRADING LS $2,600.00 1 0 $0.00 1 $2,600.00

13 2112.501 SUBGRADEPREPARATION RDST $500.00 2 0 $0.00 2 $1,000.00

14 2123.610STREETSWEEPER (WITH PICKUP BROOM)

HOUR $120.00 10 3 $360.00 8 $960.00

15 2211.501 AGGREGATEBASE CLASS 5 TON $22.00 110 0 $0.00 72.46 $1,594.12

16 2231.501BITUMINOUSPATCHING MIXTURE

TON $78.00 90 0 $0.00 25.85 $2,016.30

MILL

02121-86 Project Material Status

Line Item Description Units Unit Price ContractQuantity

Quantity ThisPayVoucher

Amount ThisPay Voucher

QuantityTo Date

AmountTo Date




17 2232.501 BITUMINOUS SURFACE S Y $2.05 5220 0 $0.00 4990 $10,229.50

18 2331.501JOINTADHESIVE -MASTIC

L F $0.65 2800 0 $0.00 3238 $2,104.70

19 2357.502BITUMINOUSMATERIAL FOR TACK COAT

GAL $3.00 550 0 $0.00 297 $891.00

20 2360.501TYPE SP 9.5WEARING COURSE MIX (2,B)

TON $59.15 840 0 $0.00 656.7 $38,843.81

21 2360.501TYPE SP 12.5 WEARING COURSE MIX (2,B)

TON $72.00 40 0 $0.00 78.08 $5,621.76

22 2360.503TYPE SP 9.5WEARING COURSE MIX (2,B), 3.0" THICK

S Y $29.00 70 0 $0.00 62.9 $1,824.10

23 2501.515 12" RC PIPEAPRON EACH $1,260.00 2 0 $0.00 2 $2,520.00

24 2502.521 4" PVC PIPEDRAIN L F $11.00 180 0 $0.00 255 $2,805.00

25 2502.541 4" PERF PVCPIPE DRAIN L F $11.00 330 0 $0.00 284 $3,124.00

26 2503.511 12" CS PIPESEWER L F $102.00 8 5 $510.00 8 $816.00

27 2503.54112" RC PIPESEWER DES 3006 CL V

L F $65.00 110 0 $0.00 86 $5,590.00

28 2503.602CONNECT TOEXISTING STORM SEWER

EACH $650.00 2 5 $3,250.00 7 $4,550.00

29 2504.602 ADJUST GATEVALVE EACH $190.00 2 0 $0.00 2 $380.00

30 2505.601 UTILITYCOORDINATION L S $450.00 3 0 $0.00 3 $1,350.00

31 2506.501CONSTDRAINAGE STRUCTURE DES 48-4020

L F $386.00 4 0.7 $270.20 4 $1,544.00

32 2506.502

CONSTDRAINAGE STRUCTURE DESIGN SPECIAL

EACH $1,265.00 3 0 $0.00 3 $3,795.00

33 2506.516 CASTINGASSEMBLY EACH $525.00 2 0 $0.00 2 $1,050.00





QuantityTo Date

AmountTo Date




34 2506.522ADJUST FRAME & RING CASTING

EACH $675.00 10 0 $0.00 10 $6,750.00

35 2506.602 CHIMNEYSEALS EACH $175.00 7 0 $0.00 7 $1,225.00

36 2531.5076" CONCRETEDRIVEWAY PAVEMENT

S Y $80.00 50 0 $0.00 25.7 $2,056.00

37 2557.602 REPAIR DOGFENCE EACH $150.00 2 0 $0.00 2 $300.00

38 2563.601 TRAFFICCONTROL LS $2,450.00 1 0 $0.00 1 $2,450.00

39 2573.530STORM DRAININLET PROTECTION

EACH $95.00 10 0 $0.00 0 $0.00

40 2575.505SODDING, TYPELAWN (INCL TOPSOIL & FERT)

S Y $10.25 930 323.6 $3,316.90 323.6 $3,316.90

41 2582.502 12" SOLID LINE PAINT L F $1.00 40 31 $31.00 31 $31.00

42 2582.503CROSSWALKMARKING -PAINT

S F $1.50 200 252 $378.00 252 $378.00

43 2502.6024" PVC PIPEDRAIN CLEANOUT

EACH $250.00 2 0 $0.00 3 $750.00

Totals For 2017 MILL AND OVERLAY IMPROVEMENTPROJECT: $8,116.10 $157,927.15

Project Totals: $8,116.10 $157,927.15





QuantityTo Date

AmountTo Date




_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide

opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject:

Prepared By:

Meeting Date:

Resolution No. 193-17 for the City of Minnetrista “Not to Waive” the monetary limits on Municipal Tort Liability established by Minnesota Statutes 466.04

Cassandra Tabor, HR/Communications Coordinator

November 20, 2017

Issue Cities obtaining the required liability insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) or their agents must decide annually whether to waive or not waive the statutory liability limits to the extent of the coverage purchased. The City Council has the option to choose to waive or not waive through the “Liability Coverage Waiver Form”.

Background The City of Minnetrista utilizes Bearance Management Group, located in Mendota Heights, for its liability insurance needs; Bearance Management is authorized through the LMCIT to provide these services. Finance Director Brian Grimm and I met with Mr. Mark Lenz, Sr. Risk Consultant for Bearance Management Group, on November 8, 2017 to begin work on the insurance renewals for property/casualty and worker’s compensation insurance for 2018. The City of Minnetrista’s 12-month calendar for LMCIT Liability Insurance coverage has a December 9th renewal date each year.

The choice for the City Council is to “waive” or “not to waive” the statutory liability limits to the extent of the coverage purchased. Here is an explanation of each of the three options available:

If the city opts to “waive” the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,500,000 on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,500,000, regardless of the number of claimants.

If the city opts to “waive” the statutory tort limits and does purchase excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single

Item 4e

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide


occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants.

If the city opts “not to waive” the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage.

In all previous years, the City has chosen the “not to waive” option.

Recommended City Council Action: Staff recommends the following motion be made: “The City Council approves Resolution No. 193-17 and opts ‘Not to Waive’ the statutory tort monetary limits on the municipal tort liability coverage established by Minnesota Statutes 466.04., beginning with the 12-month calendar for LMCIT Liability Insurance coverage, which has a December 9, 2017 renewal date.”

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:


CITY OF MINNETRISTA

RESOLUTION APPROVING THE “NOT TO WAIVE” OPTION FOR THE MONETARY LIMITS ON MUNICIPAL TORT LIABILITY INSURANCE

ESTABLISHED BY MINNESOTA STATUTES 466.04

WHEREAS, the City of Minnetrista staff is working with Bearence Management Group on the insurance renewal for it’s required liability insurance for the next twelve (12)-month renewal period which begins on December 9, 2017 and continues through December 9, 2018; and

WHEREAS, the City wished to limit its exposure in possible tort claims for potential claimants for a single occurrence to recover no more than $500,000 on any claim to which tort limits apply;

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to choose the “Not To Waive” option on the attached “Liability Coverage Waiver Form” in regards to the required liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) established by Minnesota Statutes 466.04, and is hereby executed for the renewal year, which begins on December 9, 2017 and ends on December 9, 2018.

This resolution was adopted by the City Council of the City of Minnetrista on the 20th day of November, 2017, by a vote of ____Ayes and ____Nays.

______________________________ Lisa Whalen, Mayor

ATTEST:

_________________________________ Kris Linquist, City Clerk

(seal)

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a

high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT ITEM

Subject: Request for Approval of a Step Increase from 2017 Step Level 3 to 2017 Step Level 4 for Michael Pawelk, Public Works Water Treatment Plant Operator, effective December 1, 2017

Prepared By: Cassandra Tabor, HR/Communications Coordinator


Issue Mr. Michael Pawelk is eligible to move from 2017 Step Level 3 to 2017 Step Level 4. Mr. Pawelk is to be compensated in accordance with the current labor agreement between the City of Minnetrista and I.U.O.E. Local 49.

Background Michael Pawelk began employment as a Public Works Maintenance Worker on July 1, 2001 and was promoted to Water Treatment Plant Operator on December 1, 2016 and is eligible for a step increase due to the completion of his six month probation, one year of employment, and excellent job performance.

Fiscal Impact and Summary At this time, there will be a rate increase from $28.83/hr to $30.54/hr for Mr. Pawelk. Michael Pawelk will be eligible for his next increase on January 1, 2018, provided he is successfully making progress in all areas of the position. So far, Michael Pawelk has been a very valuable asset to the City and Public Works department, and his efforts are greatly appreciated.

Recommended City Council Action: Approve Res. No. 194-17 Approval of a Step increase for Mr. Michael Pawelk from 2017 Step 3 to 2017 Step 4 as Public Works Water Treatment Plant Operator, effective December 1, 2017.


Item 4f


CITY OF MINNETRISTA

RESOLUTION APPROVING A STEP INCREASE FOR MR. MICHAEL PAWELK, PUBLIC WORKS WATER TREATMENT PLANT OPERATOR,

EFFECTIVE DECEMBER 1, 2017

WHEREAS, Mr. Michael Pawelk is eligible for a step increase from 2017 Pay Program Step 3 to 2017 Pay Progam Step 4 based on his successful completion of probation and one year of employment as the Public Works Water Treatment Plant Operator with the City of Minnetrista, effective December 1, 2017; and

WHEREAS, Michael Pawelk successfully completed his probation and first year of service with excellent performance appraisals performed by his supervisor, Gary Peters; and

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve a step increase for Michael Pawelk under the terms and conditions of the labor agreement between the City of Minnetrista and I.U.O.E. Local 49, effective December 1, 2017.



ATTEST:


(seal)



CITY OF MINNETRISTA

CONSENT ITEM

Subject: Request for Approval of a Step Increase from 2017 Step Level 4 to 2017 Step Level 5 for Aaron Rasset, Public Works Maintenance Worker, effective December 2, 2017



Issue Mr. Aaron Rasset is eligible to move from 2017 Step Level 4 to 2017 Step Level 5 upon completion of four years of employment and successful job performance. Mr. Rasset is to be compensated in accordance with the current labor agreement between the City of Minnetrista and I.U.O.E. Local 49.

Background Aaron Rasset began employment as a Public Works Maintenance Worker on December 2, 2013 and has successful reviews and growth on his position.

Fiscal Impact and Summary At this time, there will be a rate increase from $24.19/hr to $25.51/hr for Mr. Rasset. Aaron Rasset will be eligible for a pay program increase on January 1, 2018. So far, Aaron Rasset has been a valuable asset to the City and Public Works Department, and his efforts are greatly appreciated.

Recommended City Council Action: Approve Res. No. 195-17 Approval of a Step increase for Mr. Aaron Rasset from 2017 Step 4 to 2017 Step 5 as a Public Maintenance Worker, effective December 2, 2017.


Item 4g


CITY OF MINNETRISTA

RESOLUTION APPROVING A STEP INCREASE FOR MR. AARON RASSET, PUBLIC WORKS MAINTENANCE WORKER, EFFECTIVE DECEMBER 2,

2017

WHEREAS, Mr. Aaron Rasset is eligible for a step increase from Step 4 to Step 5 based on the successful completion of four years of employment as a full-time Public Works Maintenance Worker with the City of Minnetrista, effective December 2, 2017; and

WHEREAS, Aaron Rasset successfully completed his fourth year of service with successful performance appraisals performed by his supervisor, Mr. Gary Peters, Superintendent of Public Works; and

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve a step increase for Aaron Rasset under the terms and conditions of the labor agreement between the City of Minnetrista and I.U.O.E. Local 49, effective December 2, 2017.



ATTEST:


(seal)



CITY OF MINNETRISTA

CONSENT ITEM

Subject: Request for Approval of a Step Increase from 2017 Step 2 to 2017 Step 3 for Patrick Cummings, Public Safety Sergeant, effective December 7, 2017



Issue Mr. Patrick Cummings is eligible to move from 2017 Step 2 to 2017 Step 3 upon completion of two years of employment as a Sergeant and excellent job performance. Mr. Cummings is to be compensated in accordance with the current labor agreement between the City of Minnetrista and LELS Local 343 Police Officers Labor Agreement.

Background Mr. Cummings began employment as a Public Safety Police Officer on December 4, 2006 and was promoted to Sergeant on December 7, 2015.

Fiscal Impact and Summary At this time, there will be a rate increase from $39.44/hr to $40.41/hr for Mr. Cummings. Pat Cummings will be eligible for an additional pay increase on January provided he continues to perform successfully in his position. Pat Cummings has been a very valuable asset to the City and Public Safety department, and his efforts are greatly appreciated.

Recommended City Council Action: Approve Res. No. 196-17 Approval of a Step increase for Mr. Patrick Cummings from 2017 Step 2 to 2017 Step 3 as Public Safety Sergeant, effective December 7, 2017.


Item 4h


CITY OF MINNETRISTA

RESOLUTION APPROVING A STEP INCREASE FOR MR. PATRICK CUMMINGS, PUBLIC SAFETY SERGEANT, EFFECTIVE DECEMBER 7, 2017

WHEREAS, Mr. Pat Cummings is eligible for a step increase from 2017 Step 2 to 2017 Step 3 based on the successful completion of two years of employment as a full-time Public Safety Sergeant with the City of Minnetrista, effective December 7, 2017; and

WHEREAS, Pat Cummings successfully completed his second year of service with successful performance appraisals performed by his supervisor, Chief Paul Falls, Public Safety Director; and

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve a step increase for Pat Cummings under the terms and conditions of the labor agreement between the City of Minnetrista and LELS Local 343 Police Supervisors Labor Agreement, effective December 7, 2017.



ATTEST:


(seal)

Mission Statement:




CITY OF MINNETRISTA


ACTION/DISCUSSION

Subject: Woodland Cove 1st Addition (Phase 1) – Project Approval and

Accept Public Improvements



Issue: The public improvements in Woodland Cove 1st Addition (Phase 1) have been

completed and acceptance of the public improvements is appropriate.

Background/Discussion: Mattamy has completed the wear course paving and

remaining punch list items for the public improvements in the first phase of Woodland

Cove (1st Addition). The work completed is satisfactory and acceptance of the public

improvements is recommended.

The developer (Mattamy) will need to provide to the City the following items for final

acceptance:

1. Assurances that no liens have been placed upon the subdivision improvements

2. Assurances the contractor and suppliers have been paid in full

3. Contractor IC 134 Affidavits (general and subcontractors)

4. The contractor provides the City with a two-year warranty bond for the value of

the public improvements

5. All fees owed the City are paid in full

Recommended City Council Action: Staff recommends adopting Resolution No. 197-

17, Accepting the public improvements for Woodland Cove 1st Addition (Phase 1),

contingent upon the developer providing the assurances and required bond.



Explain:

K:\02121-200\Admin\Docs\AGN ITM-Accept Public Improvements - WC 1st Addn.docx

Item 4i

O:\City Council\Council 2017\Packets\2017.11.20 Packet\Word\RESLTN-Accept Public Imprvmnts - 112017.doc



A RESOLUTION APPROVING AND ACCEPTING THE PUBLIC IMPROVEMENTS FOR WOODLAND COVE 1st ADDITION (PHASE 1)

WHEREAS, pursuant to a written and recorded subdivision agreement between the City and Mattamy (Minneapolis) Partnership on September 4, 2013, the public improvements have been constructed satisfactorily in accordance with such agreement. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Minnetrista, Minnesota, the work completed for the public improvements under said agreement is hereby accepted and approved, with the developer providing the following assurances and warranty:

1. Assurances that no liens have been placed upon the subdivision improvements 2. Assurances the contractor and suppliers have been paid in full 3. The contractor provides the City with a two-year warranty bond for the value of

the public improvements 4. Contractor IC 134 Affidavits (general and subcontractors) 5. All fees owed the City are paid in full

This resolution was adopted by the City Council of the City of Minnetrista on the 20th day of November 2017, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

Mission Statement:




CITY OF MINNETRISTA


ACTION/DISCUSSION

Subject: Orchard Cove Development – Project Approval and Accept Public

Improvements



Issue: The public improvements in Orchard Cove (Wallace Estates) have been

completed and acceptance of the public improvements is appropriate.

Background/Discussion: D.R. Horton, Inc. - Minnesota has completed the wear

course paving and remaining punch list items for the public improvements for the

Orchard Cove development. The work completed is satisfactory and acceptance of the

public improvements is recommended.

The developer (D.R. Horton) will need to provide to the City the following items for final

acceptance:

1. Assurances that no liens have been placed upon the subdivision improvements

2. Assurances the contractor and suppliers have been paid in full

3. Contractor IC 134 Affidavits (general and subcontractors)

4. The contractor provides the City with a two-year warranty bond for the value of

the public improvements

5. All fees owed the City are paid in full

Recommended City Council Action: Staff recommends adopting Resolution No. 198-

17, Accepting the public improvements for Orchard Cove, contingent upon the developer

providing the assurances and required bond.



Explain:

K:\02121-260\Admin\Docs\AGN ITM-Accept Public Improvements - Orchard Cove 112017.docx

Item 4j

O:\City Council\Council 2017\Packets\2017.11.20 Packet\Word\RESLTN-Accept Public Imprvmnts - 112017.doc



A RESOLUTION APPROVING AND ACCEPTING THE PUBLIC IMPROVEMENTS FOR ORCHARD COVE

WHEREAS, pursuant to a written and recorded subdivision agreement between the City and D.R. Horton, Inc. - Minnesota, the public improvements have been constructed satisfactorily in accordance with such agreement. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Minnetrista, Minnesota, the work completed for the public improvements under said agreement is hereby accepted and approved, with the developer providing the following assurances and warranty:

1. Assurances that no liens have been placed upon the subdivision improvements 2. Assurances the contractor and suppliers have been paid in full 3. The contractor provides the City with a two-year warranty bond for the value of

the public improvements 4. Contractor IC 134 Affidavits (general and subcontractors) 5. All fees owed the City are paid in full

This resolution was adopted by the City Council of the City of Minnetrista on the 20th day of November 2017, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide


CITY OF MINNETRISTA


Subject: Approving City Calendar for 2018

Prepared By: Kris Linquist, City Clerk


Issue:

The City Council reviews and approves a calendar of City meetings so City Officials, Staff

and members of the public may know what to expect for the year.

Background:

Please note that in accordance with City Code, City Policy, past practices and previous Council

directives, that when regularly scheduled meetings fall on a holiday or election, they are moved

to the next day of business. Also, the City Council typically cancels public meetings close to

both the Independence Day holiday and the Christmas holidays each year; so there is only one

scheduled Council meeting date in both July and December, respectively.

As in 2016, the Council Chambers will be used for election purposes on Monday, November 5,

2018 and election results must be certified by the City Council between the third and tenth day

after the election. Staff is requesting that the work session and council meeting be rescheduled

to Tuesday, November 13, 2018 due to the Veteran’s Day holiday. Staff is also requesting to

cancel the November 19, 2018 since there would only be five days in between meeting dates.

This change would result in only one meeting for the month of November.

City Council Work Session meetings starting at 5:30pm will be scheduled along with Regular

meetings starting at 7:00pm for each meeting date.

The Planning Commission meets on the 4th Monday of every month with a start time of 7:00

p.m. except for the month of December. They typically do not meet in December due to the

holiday.

The Parks Commission meets on the 2nd Tuesday of every month with a start time of 7:00 p.m.

with the exception of August and November. August meeting is moved to the 15th due to

Primary Elections. November meeting is moved to the 14th due to the holiday and City Council

meeting.

Discussion:

Item 6a

Mission Statement:



A color coded calendar is attached for your review:

January 2018

1 – City Offices Closed, New Year’s Day Holiday

2 – Work Session meeting 5:30pm / Regular City Council meeting 7:00pm

9 – Park Commission meeting 7:00pm

15 – City Offices closed, Martin Luther King Holiday


22 – Planning Commission meeting 7:00pm

26 – Land Use Applications Due by 4:30pm

February 2018


5 – Annual EDA meeting 6:30pm

6 – Caucus


19 – City Offices Closed, President’s Day Holiday




March 2018






April 2018






May 2018


8 - Park Commission meeting 7:00pm

12 – Recycle Clean-up Day

19 – Trista Day Celebration 11:00am – 2:00pm



28 – City Offices closed, Memorial Day Holiday

29 - Planning Commission meeting 7:00pm

June 2018

Mission Statement:






22 – Land Use Applications due by 4:30pm


July 2018

2 – NO Work Session or Regular City Council meetings held

4 – City Offices Closed, Independence Day Holiday





August 2018


14 – Primary Election Day

15 - Park Commission meeting 7:00pm




September 2018

3 – City Offices Closed, Labor Day Holiday


11 – Parks Commission meeting 7:00pm




October 2018






November 2018

5 - NO Work Session or Regular City Council meetings held

6 – Election Day

12 – City Offices Closed, Veterans’ Day Holiday

13 - Work Session meeting 5:30pm / Regular City Council meeting 7:00pm


19 - NO Work Session or Regular City Council meetings held


22 – City Offices Closed, Thanksgiving Holiday

Mission Statement:



23 – City Offices Closed, Day after Thanksgiving Holiday

26 – Planning Commission Meeting

December 2018



17 – NO Work Session or Regular City Council meetings held


24 - City Offices Closed at Noon, Christmas Eve Holiday

25 – City Offices Closed, Christmas Day Holiday

26 – NO Planning Commission meeting held

31 – City Offices Closed at Noon, New Year’s Eve Holiday



Explain:

Recommended City Council Action: Motion to approve Resolution No. 199-17 approving the

City Meeting Calendar for 2018.


CITY OF MINNETRISTA

APPROVING CITY MEETING CALENDAR FOR 2018

WHEREAS, the City of Minnetrista is required by Minn. Stat. § 13D.04, subd. 1 to keep a

schedule of the regular meetings of the Minnetrista City Council on file at Minnetrista City Hall;

and,

WHEREAS, the City of Minnetrista is required by Minn. Stat. § 13D.04, subd. 1 to set

alternate days for meetings of the Minnetrista City Council when the regular meeting day falls on a

legal holiday; and

WHEREAS, the City of Minnetrista is required by Minn. Stat. § 13D.04, subd. 1 and Minn.

Stat. § 412.191 subd. 2 to make written notice of all special meetings available to the public at least

three days in advance of the meeting; and

WHEREAS, the City of Minnetrista is required to keep a schedule of regular Parks and

Planning Commission meetings on file at Minnetrista City Hall; and

WHEREAS, the City Council reviews and approves a calendar for Parks and Planning

Commission so staff and members of the public know what to expect for the year; and

WHEREAS, in accordance with City Code Section 305.01 Subd. 3(c) the Parks shall meet

at least quarterly or more often if required and in past practice the Parks Commission has met on

the second Tuesday of the month; and

WHEREAS, Section 305.03 indicates that the Planning Commission must hold at least one

regular meeting each month and in past practice the Planning Commission has met on the forth

Monday of each month; and

NOW THEREFORE IT BE RESOLVED: that the City of Minnetrista approves the

attached City Meeting Calendar for 2018 which is described in Exhibit A attached hereto with the

understanding that changes may be enacted by the Minnetrista City Council in accordance with

state statutes as necessary to meet quorum and other needs.

This resolution adopted by the City Council of the City of Minnetrista on the 20th day of

November 2017, by a vote of __________ Ayes __________ Nays.

______________________________________

Lisa Whalen, Mayor

ATTEST:

____________________________________

Kris Linquist, City Clerk

SEAL

2018 Meeting Dates and Deadlines for the City of MinnetristaKEY

City Council meeting 7pm Utility Bills Due by 4:30pm

Park Commission meeting 7pm Trista Day

Planning Commission meeting 7pm Recycle Clean-up Day

Work Session Meeting 5:30pm Half-day Holiday - City Offices closed at noon

EDA meeting 6:30pm Full-day Holiday - City Offices Closed

Land Use Applications Due by 4:30pm Caucus/Primary/Election Day

Pay Day

Notice: Dates are subject to change due to holidays, lack of quorum, etc. Please contact City Hall to confirm all

meeting dates: 952-446-1660

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Jan-18

May-18 Jun-18

Aug-18 Sep-18

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Oct-18 Nov-18 Dec-18

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2018 Meeting Dates and Deadlines for the City of Minnetrista

Due dates for submitting land use applications are listed below followed by the tentative meeting

dates the application would be reviewed

* Because of state mandated notification requirements, there may be NO exceptions to this deadline.

09/04/1810/01/1811/13/1812/03/18

06/04/1807/16/1808/08/18

02/04/1902/04/19

Council03/05/1804/02/1805/07/18

Planning02/26/1803/26/1804/23/1805/29/1806/25/18

10/22/1811/26/18

01/28/1912/11/18 01/28/19

10/09/1811/14/18

09/24/1809/11/18

05/25/1804/27/18

08/24/18

06/12/18

07/27/1806/22/18

10/26/1809/28/18

07/10/18 07/23/1808/27/1808/15/18

01/08/19

03/23/18 04/10/1805/08/18

02/23/1801/28/18

Parks02/13/1803/13/18

Due Date*

12/28/1811/23/18

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Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA


Subject:

Prepared By:

Meeting Date:

Resolution to Approve a City Hall Workplace security option, and discussion about the August 2017 LMCIT Loss Control meeting and Workplace Security Survey for the City of Minnetrista

Michael Barone, City Administrator

November 20, 2017

Issue We requested a meeting with Mr. Tracy Stille, Loss Control Consultant and Public Safety Specialist with the League of Minnesota Cities Insurance Trust (LMCIT). Prior to working for LMCIT, Mr. Stille was Captain Stille of the Maple Grove Police Department. Mr. Stille spent 32 years in law enforcement, the last 29 years in Maple Grove before he retired at the rank of Captain in 2014, and moving on to his current position with LMCIT.

At our meeting were Mr. Stille and Ms. Elizabeth Tadsse, Loss Control Representative for LMCIT, and Brian Grimm, Cassandra Tabor, and myself from city staff. We met on August 17, 2017, and the purpose of the meeting was to have Mr. Stille conduct a workplace safety survey for potential recommendations; and to discuss possible policy recommendations to help the City of Minnetrista be a safer place of employment.

Background A couple of weeks after the meeting, I received an email from Mr. Stille that included a formal confirmation letter outlining recommendations from LMCIT to enhance safety and to guide our risk management efforts (attached with this packet item). There were six (6) specific recommendations, and I show those recommendations and the requested city responses to his recommendations below.

City of Minnetrista Recommendations: 1-08/17: Consider increased physical security measures and/or barriers for the frontreceptionist.

The City will be considering some physical changes to our front customer (reception) service desk yet this year. If this survives the budget process, our hope is to make changes to this area in the next 12 months.

2-08/17: Consider installing a panic button within the council chambers and at the frontreceptionist workstation.

The City will be considering some physical changes to our front customer service desk yet this year. If this survives the budget process, our hope is to make changes to this area in the next 12 months. The physical changes would include research to determine if adding a

Item 6b


panic button within the council chambers and at the front customer service desk to further enhance security measures for these two areas is feasible.

3-08/17: Consider installing a lock-down button to control the main entrance doors in theevent of an emergency occurring outside of the building or a threat approaching the building.

The City will be considering some physical changes to our front customer service desk yet this year. If this survives the budget process, our hope is to make changes to this area in the next 12 months. The physical changes would include research to determine if adding a lock-down button to control the main entrance doors in the event of an emergency occurring outside of the building or a threat approaching the building to further enhance security measures for these two areas is feasible.

4-08/17: Consider a written Emergency Operations Plan.The City will be considering the creation of a written Emergency Operations Plan during the next 12 months. Between the sample Emergency Response Plan provided, plus the internal assets we have with the expertise of our onsite Police department staff and having an active Safety Committee, of which the Police Chief is a member, we will review and create the EOP. I anticipate no real problems with receiving City Council approval on such a plan.

5-08/17: Consider a written zero-tolerance for workplace violence policy and a workplacefirearms policy.

The City will be considering the creation of a written Zero-Tolerance for Workplace Violence policy and a Workplace Firearms policy during the next 12 months. Between the sample policies provided, plus the internal assets we have with the expertise of our onsite Police department staff and having an active Safety Committee, of which the Police Chief is a member, we will review and create both of these policies. I anticipate no real problems with receiving City Council approval on such policies.

6-08/17: Consider workplace violence training for all city employees, volunteers, and electedofficials.

The City will be considering the implementation of some Workplace Violence training for all city employees, volunteers, and elected officials during the next 12 months. Between the brochures and contact information provided, plus the internal assets we have with the expertise of our onsite Police department staff and having an active Safety Committee, of which the Police Chief is a member, we will review and try to make arrangements in order to offer this training. I anticipate no real problems with receiving City Council approval for providing such training.

Budget Related Impacts on City Hall Security The Council approved, as part of its preliminary budget, an amount of $30,000 in the Campus Maintenance budget for front desk security enhancements. This was originally intended for a small remodeling project that would provide a more secure front desk area.

As we have moved through the fall of this year, understanding where the preliminary budget sits currently, I thought it might be a good idea to take another look at some possible options


to enhance security for the front desk area of city hall, especially after receiving the information and recommendations from Mr. Stille.

Here are some discussion points related to the first three recommendations from Mr. Stille: o Item 1-08/17 – which is the remodel of the front desk, estimated at $25,000 - $30,000, and

is a recommendation from LMCIT.o Item 2-08/17 – which is installing a “panic button” both within the council chambers and

at the front reception desk. This has been discussed by staff in the past, and is arecommendation from LMCIT.

o Item 3-08/17 – which is a new idea that staff had not considered before. The possibility ofinstalling a “lock-down button” to control the access to the main entrance doors in theevent of an emergency occurring outside of the building or a threat approaching thebuilding had not been discussed by staff, and is a recommendation from LMCIT.

Further Information on Item 2-08/17 and Item 3-08/17 We recently had Chris Daniels of USA Security here to discuss and provide quotes on both items - - items 2-08/17 and 3-08/17. Those quotes are attached in this packet item. If you recall, USA Security is the vendor the city recently used to update our ID/Access card and camera monitoring system.

For Item 3-08/17, this would include the panic button from Item 2-08/17, plus all the work related to Item 3-08/17. The final cost quotation for this project is $29,330. The costs for installing both the panic button and the lock-down button really increase in total costs, mostly due to the installation of the lock-down button and associated items to make it work.

Both the Public Works facility and the Public Safety facility had security systems installed when constructed in 2011. Currently, City Hall (constructed in 1990) does not have a security system. Installation of a security system, plus the retrofitting of lock-down security equipment to the six (6) doors that encompass the city hall front entrance are required in order to install the lock-down button option; and which is the main cost driver for this potential project.

Installation of just the panic button, with locations in both the City Council chambers and the front customer service area, is quoted at $2,840, with an additional $34.99 monthly fee for alarm monitoring, bringing the total cost to $3,260 for year #1. Future per year cost for alarm monitoring would be approximately $420 per year at today’s rate for this service. Pressing the panic button would relay out through the alarm panel and call the monitoring station, who then uses 911 to dispatch the Police.

We do have the option, at no additional cost, to install the camera monitoring system software to computers used by the customer service personnel at their work stations so they can see, on their computer screen, any images from the cameras directed towards the front entry way of City Hall.


Further Information on Item 1-08/17 As discussed earlier, addressing the front customer service remodel yields a total estimated cost for this project in the $25,000 - $30,000 range. With a successful grant reimbursement to help buy-down costs, the net final costs would still be in the $15,000 - $20,000 range for the City. And, it has been difficult to find a vendor for this potential project to date.

Conclusion With the price tag for Item 1-08/17 in the $15,000 - $20,000 range for total net costs; the price tag for combining Items 2-08/17 and 3-08/17, both the “panic button” and the ‘lock-down button” options at a quoted cost final cost of $29,330; and the price tag for Item 2-08/17 for the “panic button” only option at a first year cost of $3,260 - - I am recommending that we go with Item 2-08/17, and also install the security camera software to the front customer service work stations (at no cost) along with this option.

With a panic button installation and the ability for our customer service staff to view the security system cameras during business hours, that may not be the final answer to enhancing our security needs, but we are willing to try it for a year, and then reevaluate to see if future safety and security needs are still warranted as recommended by LMCIT.

Recommended City Council Action: Approve a quotation from USA Security to install a “panic button” option for both the front customer service desk and the City Council chambers at a total first year cost of $3260.86.



CITY OF MINNETRISTA

APPROVING CITY HALL WORKPLACE SECURITY OPTION AND DISCUSSION OF LMCIT LOSS CONTROL MEETING AND

MINNETRISTA SECURITY SURVEY

WHEREAS, the City of Minnetrista asked for and had a workplace safety survey conducted by representatives of the League of Minnesota Cities Insurance Trust (LMCIT) to identify areas where there are known safety or potential liability for employees and the public; with the survey led by Mr. Tracy Stille, Loss Control Consultant-Public Safety Specialist, and former Police Captain for the City of Maple Grove before working for LMCIT; and

WHEREAS, based on the survey report, and after exploring options with USA Security, the vendor that recently installed the upgrade to the City’s ID/Access card and camera monitoring system within the last year; and

WHEREAS, the city wishes to install a security panic button for city staff that work at the front customer service desk and to install the same option for the Council Chambers for the public meetings that are held in that room (Council meetings, Parks Commission meetings, Planning Commission meetings, etc.) that will provide for the ability to call for public safety help discretely at a comparatively low cost compared to other potential options that are under consideration; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF COUNCIL OF THE CITY OF MINNETRISTA, that the City of Minnetrista wishes to purchase a “panic button” security option add-on for two locations within City Hall, providing at a minimal cost some security measures intended to address recommendations from the LMCIT survey.

This resolution was adopted by the City Council of the City of Minnetrista on the 20th day of November, 2017, by a vote of ____Ayes and ____ Nays.

________________________ Lisa Whalen, Mayor

Attest:

_________________________ Kris Linquist, City Clerk

(seal)